ESBD_511436_1779108626642_26-011 Addendum 1.pdf

This is Addendum #1 to Request for Proposal #26-011 issued by Spring Independent School District in Houston, Texas, on May 12, 2026. The addendum extends the proposal submission deadline from May 22, 2026, to June 5, 2026, at 12:00 PM (CT). The RFP seeks a qualified vendor to provide a District-Wide Enterprise Resource Planning (ERP) System supporting core administrative and business operations including finance, human resources, payroll, and procurement. Required submittals include completed Form W-9, a System Requirements spreadsheet, Company Summary and Narrative, Implementation Methodology and Schedule, and a Detailed Proposed Plan addressing implementation evidence, training programs, technical environment, data conversion strategy, security strategy, and a three-year development roadmap. The addendum updates the System Requirements by Category spreadsheet to include two new items: Item #29 (Preventive Validation Rules) and Item #96 (TEA/TSDS/Ed-Fi Compliant), both highlighted for ease of reference. All vendor questions submitted have been addressed in the online bidding system, and activity dates have been updated accordingly. An award recommendation will be presented to the Spring ISD Board of Trustees on August 11, 2026, with the initial contract term spanning two years from August 11, 2026, through August 10, 2028, including District options to renew annually for up to four additional one-year terms.

The District has estimated the total contract value to exceed $200,000 annually, with pricing to remain fixed throughout the full initial two-year contract term. Price increase requests are limited to renewal points and capped at 3 percent annually when accompanied by proper justification. Evaluation criteria mandated by Texas Education Code 44.031(b) include purchase price, long-term costs, quality of goods and services, extent to which offerings meet District needs, vendor reputation, past vendor relationships, impact on historically underutilized business compliance, and whether the vendor's principal place of business is in Texas or employs at least 500 persons in the state. Vendors may bid on all or selected items, with the District reserving the right to issue partial or full awards. The District reserves the right to modify, substitute, or cancel products during the contract term and permits adoption of this contract by other Central Texas Purchasing Alliance (CTPA) member districts under the same or better terms.