ESBD_511116_1778701367772_6_Addendum No. 1 304T-26-652A1.3_Personal Hygiene.pdf
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- Attached to
- Personal Hygiene and Grooming Products
- Solicitation number
- 304T-26-652A1.3
- Issued by
- Bastrop County, Beaumont City, Texas
About this file
This Addendum No. 1 is issued by the Texas Comptroller of Public Accounts Statewide Procurement Division in response to bidder questions for Invitation for Bids No. 304T-26-652A1.3, with the Texas Department of Criminal Justice as the primary customer. The solicitation covers seven personal hygiene product line items including antifungal powder, shaving cream, hairbrushes, antibacterial bar soap, panty liners, sanitary napkins, and tampons for statewide delivery to multiple Texas locations. The response due date for bids is May 26, 2026, at 1:30 p.m. Central Time, with the initial contract term running from the Notice of Award effective date through August 31, 2027, and two renewal options extending through August 31, 2029. The addendum clarifies critical procurement details including that the Texas Comptroller of Public Accounts does not guarantee minimum order quantities, allows flexibility in internal packaging configurations within case requirements, and requires sample submissions prior to the bid response deadline for evaluation purposes. Historical volume data from the mandatory price sheet indicates annual quantities across all delivery locations, with sanitary napkins requiring 18,192 cases per the contract specifications.
The addendum addresses six bidder questions covering purchase order frequency, volume per purchase order by delivery area, product specifications such as sanitary napkin wing requirements, packaging flexibility within case counts, sample submission timing, and shipment quantity details. Key clarifications include confirmation that sanitary napkins must be non-wings specification per Attachment F, that case packaging of 288 pads may contain smaller internal packs without constraint, and that respondents must acknowledge receipt of this addendum by signing and returning it with their response, with failure to do so potentially resulting in disqualification. The procurement maintains the requirement for firm, all-inclusive fixed pricing including shipping and fuel surcharges, with a 1.5% Texas SmartBuy administrative fee, and respondents must maintain minimum commercial general liability insurance of $500,000 per occurrence.
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Statewide Procurement Division
IFB NO. 304T-26-652A1.3 ADDENDUM NO. 1
CONTRACT SPECIALIST: Noah Holdren, CTCD, CTCM
The purpose of this addendum is to provide a response to questions.
QUESTIONS AND ANSWERS:
Question 1: The frequency of POs is weekly? monthly? Is there an MOQ per PO or can we set the moq?
Answer 1: CPA does not guarantee a specific volume to be purchased throughout the term of the Contract.
Reference Part A.7.5 Quantities. The Contract will allow the customer to order as needed. There is no allowance for a minimum order quantity to be set.
Question 2: What is the current volume per PO per delivery Area? In cases.
Answer 2: The information requested is not available to CPA due to infrequent orders placed by TDCJ. The
Mandatory Price Sheet shows historical quantities of the Contract per line item for a one-year period.
The quantity encompasses all delivery locations mentioned in Part A.4.2 Pricing Structure - Firm Price with Escalation. Additionally, CPA does not guarantee a specific volume to be purchased throughout the term of the Contract. Reference Part A.7.5 Quantities.
Question 3: Can the product have wings or has to be NON wings?
Answer 3: Referencing Attachment F, Line 6, Sanitary Napkins, no wings is the required specification for this item.
Question 4: Does it need to be in bulk 288 pads per case or can it be packed in small packs of 8 pads per pack with a total of 36 packs of 8s to a total of 288 packs per case?
Answer 4: Referencing Attachment F, Sanitary Napkins only require a case count of 288 individual pads per case.
There are no constraints on additional packaging within the case.
Question 5: Are samples required before the bid opens?
Answer 5: Referencing Part A.7.3 Sample Submission Requirements - Submitted with Response, Respondent should submit samples prior to the response due date and time for evaluation purposes.
Question 6: A.8.6 Delivery Schedule
What is the average shipment quantity in standard UOM (cases) and order frequency of line item 5 or 6 per each Customer purchase order?
Answer 6: Reference Question and Answer No. 2.
THIS ADDENDUM SHALL BE ATTACHED TO AND FORM A PART OF THE REFERENCED IFB AND
THE CONTRACT.
RESPONDENT MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM, BY SIGNING AND
RETURNING WITH RESPONSE. FAILURE TO SUBMIT THE SIGNED ADDENDUM MAY DISQUALIFY
THE RESPONSE.
RESPONDENT COMPANY NAME AUTHORIZED REPRESENTATIVE SIGNATURE
AUTHORIZED REPRESENTATIVE PRINTED NAME
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