ESBD_507273_1776267837344_RFP 26-0408 LC EMS Ambulance and Stretcher.pdf

RFP-26-0408 “New Type III Ambulance and Stretcher” Page 1

REQUEST FOR PROPOSALS (RFP)

RFP NUMBER: RFP# 26-0408

RFP MUST BE DELIVERED BY: Thursday, May 07, 2026, at 10:00 a.m.

RFP MUST BE MAILED TO: Laredo College

Mr. Miguel A. Rangel, Director of Purchasing

West End Washington Street

Laredo, Texas 78040

RFP MAY BE HAND DELIVERED TO: Laredo College Campus

Purchasing Department Building

P-49, room 101

RFP WILL BE OPENED: Thursday, May 07, 2026 at 10:15 a.m.

Purchasing Office (Building P-49) Conference

Room

THE LAREDO COLLEGE DISTRICT’S BOARD of TRUSTEES ("COLLEGE DISTRICT"), invites your firm to submit proposals for:

“New Type III Ambulance and Stretcher”

All proposals should be mailed or hand-delivered to:

Laredo College

C/O Mr. Miguel A. Rangel

Director of Purchasing

Building P-49 Room 101

West End Washington Street

Laredo, TX 78040

RFP-26-0408 “New Type III Ambulance and Stretcher” Page 2

STATEMENT OF ITEM SPECIFICATIONS

The purpose and intent of this Request for Proposal is to purchase a New Type III Ambulance and Stretcher.

Quantity: (1) New 2026 Type III Ambulance and Stretcher with the following specifications:

1. Purpose

Laredo College EMS Program is seeking proposals for the purchase of one (1) new, turnkey Type III ambulance to be used for EMS education and training. The unit must be fully equipped, compliant, and ready for service upon delivery.

2. General Requirements

- Unit must be new (unused) and in current production model year (2025 or newer preferred)

- Must be a Type III ambulance (van chassis with integrated modular patient compartment)

- Must be delivered as a complete, turnkey unit under a single invoice

- Total cost must not exceed $232,000 (including all equipment, delivery, and fees)

- Unit must be delivered and operational no later than July 31, 2026

3. Chassis Requirements

- Ford E-350, E-450, or equivalent cutaway chassis

- Gasoline engine (minimum 7.3L V8 or equivalent)

- Automatic transmission

- Dual rear wheels

- OEM safety systems and backup camera

- Gross Vehicle Weight Rating (GVWR) appropriate for ambulance operations

4. Patient Compartment (Module)

- Fully enclosed modular ambulance body

- Minimum interior headroom: ~68 inches

- Pass-through access between cab and patient compartment

- Full ALS cabinet configuration with secure storage

- Squad bench with integrated seatbelts for patient transport/training

- Technician (captain’s) chair with safety restraints

- Non-slip, medical-grade flooring

- Interior LED lighting with high/low intensity modes

- Action area with integrated controls and outlets

5. Electrical & Power Systems

- Shoreline power inlet (minimum 110–125 VAC)

- Integrated inverter/charger system

- 12V DC and 110V AC outlets in patient compartment

- Battery system sufficient for EMS operations

- Interior and exterior scene lighting (LED preferred)

RFP-26-0408 “New Type III Ambulance and Stretcher” Page 3

6. HVAC System

- Dedicated patient compartment HVAC system

- Must meet KKK-A-1822 and/or NFPA standards

- Capable of maintaining interior temperature in high ambient heat environments

7. Patient Handling Equipment (Required – Turnkey Inclusion)

- Power stretcher system (e.g., Stryker Power-Pro 2, Ferno X2, or equivalent)

- Power loading/retention system (e.g., Stryker Power-LOAD, Ferno F2, or equivalent)

- Fully installed and compliant mounting system (including floorplate and wiring)

8. Medical Equipment

- Portable suction unit (e.g., Laerdal LSU or equivalent) with mounting/charging capability

- Onboard oxygen system with regulator and outlets

9. Safety & Compliance

- Must meet or exceed current KKK-A-1822 and/or NFPA 1917 standards

- All seating positions must include appropriate restraint systems

- Emergency lighting and siren system compliant with state and federal regulations

10. Exterior Features

- Full emergency lighting package (LED)

- Rear and side scene lighting

- Reflective striping and rear chevron safety markings

- Custom graphics package included (agency name, striping, Star of Life, etc.)

11. Warranty

- Manufacturer warranty on chassis and module preferred

- Vendors must clearly specify warranty coverage for:

- Chassis

- Ambulance module

- Installed equipment

12. Delivery Requirements

- Unit must be delivered to:

Laredo College – EMS Program

5500 South Zapata Highway

Laredo, TX 78046

- Delivery must occur on or before July 31, 2026

- Vendor must provide estimated delivery timeline and notify of any delays

RFP-26-0408 “New Type III Ambulance and Stretcher” Page 4

13. Proposal Requirements

Vendors must include:

- Detailed specifications of proposed unit

- Itemized pricing (including all equipment and fees)

- Confirmation of compliance with all requirements

- Estimated delivery timeline

- Warranty details

- Photos or examples of similar units (if available)

14. Evaluation Criteria

Proposals will be evaluated based on:

- Compliance with specifications

- Ability to meet delivery timeline

- Total cost (must not exceed $232,000)

- Equipment completeness (turnkey readiness)

- Vendor reliability and support

15. Additional Notes

- Laredo College reserves the right to accept or reject any proposal

- “Or equivalent” substitutions must meet or exceed listed specifications

- Preference may be given to vendors who can deliver in-stock or near-complete units within the required timeframe

BRAND NAME OR SUBSTANTIALLY EQUAL PRODUCT

1. This request for proposal (RFP) is not restricted to any brand as long it meets the specifications listed above.

2. Failure to comply with the above requirements may result in rejection of the Proposal.

EVALUATION OF PROPOSAL

GENERAL

To facilitate the evaluation process, proposals must be submitted as requested by the District in the Section

"Submission of Proposals,” This will ensure uniformity of all proposals. Proposals may be rejected if they show omissions, alterations in wording, conditional clauses, or irregularities of any kind. The District is the final authority that determines if the proposal is in compliance with the RFP, including the specifications, terms, and conditions. The Vendor may submit a proposal for a “Substantially Equal” product. The product specifications, schematics, and pictures should be included for products of similar or substantially equal quality.

INDEMNIFICATION

The Vendor shall indemnify and hold harmless the District, its Trustees, Agents and Employees, from and against any and all claims, demands, and actions or causes of action of any nature whatsoever arising out of or by reason of the execution or performance of the duties and obligations of the Vendor under the terms of the contract. The District shall notify the Vendor promptly in writing of any claim or action.

An indemnification agreement acceptable to the District shall be included in the contract.

RFP-26-0408 “New Type III Ambulance and Stretcher” Page 5

VENUE

It is understood and agreed by both the Vendor and the District that venue for any litigation involving the contract shall lie in Webb County, Texas.

TIE PROPOSALS

In the event of tie bids, one shall be selected by the casting of lots.

RIGHT TO REJECT PROPOSALS

The District reserves the right to reject any or all proposals, or any part thereof, and to waive any technicalities or informalities.

ALL OR NONE

This is an all or none Request for Proposal.

The College District will not award the contract to multiple vendors.

RIGHT TO HOLD PROPOSALS

The District reserves the right to hold proposals for sixty (60) calendar days before awarding the contract.

LATE PROPOSALS

All Proposals delivered shall be stamped with the time and date as proof they were received before the requested time and date. Proposals received after the requested time and date shall be considered late and returned unopened. If a return address is not provided, a late Proposal shall be opened only for identification purposes and then returned. If proposals are hand delivered any late proposals will be stamped disqualified. Mailed proposals will be stamped disqualified and will all be returned at the Vendor’s expense.

SUBMISSION OF PROPOSALS

All proposals, whether delivered by hand or mail, are due in individually sealed envelopes endorsed with

“RFP 26-0408 “LC EMS Ambulance and Stretcher” on Thursday, May 07, 2025 at 10:00 a.m. at the

District's Purchasing Office, Building P-49.

Vendors must submit 1 original seal proposal labeled as original with 1 electronic proposal via USB drive of the following items to the College District. If mailed proposal must meet the deadline date and time. At a minimum, the proposal is to include a Table of Contents with tabs and placed in binders with the following

Sections:

RFP-26-0408 “New Type III Ambulance and Stretcher” Page 6

Proposal Format

A. Table of Contents

B. Cover Page

C. Required items:

▪ Description of the item

▪ Warranty if any

▪ Price of each item with component(s)

▪ Shipping cost

▪ Installation cost

D. Completed Forms -

• RFP (Form I)

• Felony Conviction Affidavits (Form II)

• Conflict of Interest Questionnaire (Form III)

• Vendor Certification (Form IV)

• W- 9 (Form V)

• Executive Order GA-48 Certificate

OPENING OF PROPOSALS

Proposals shall be publicly opened at 1 0 :15 a .m. T h u r s d ay , M ay 0 7 , 2026, at the Purchasing

Office, Conference Room. It should be noted that only the names of the companies will be read publicly.

Information regarding the offers will not be released until an award is made by the District.

RFP INTERPRETATION

No interpretation to the meaning of the "Request for Proposal" ("RFP") or other documents shall be given orally. Every request for interpretation will be in writing, addressed to the Director of Purchasing, and must be received at least ten (10) calendar days prior to the date fixed for the opening of the Proposal.

Any and all such interpretations and supplemental instructions shall be in the form of written addenda to the "Request for Proposal," which if issued, shall be mailed to all known prospective Vendor no later than five (5) calendar days prior to the date fixed for the opening of the Proposal. Failure of any

Vendor to receive any such addenda or interpretations shall not relieve such Vendor from any obligation under this bid as submitted. All addenda so issued shall become part of the contract document.

MODIFICATIONS OR WITHDRAWALS BEFORE RFP OPENING

Modifications or withdrawals of a Proposal shall be accepted only when the same is received on or before the fixed time scheduled for opening. Such requests must be executed in writing, or withdrawn in person by the Vendor or his authorized representative, provided identity is made known and a receipt for the proposal is signed.

RFP-26-0408 “New Type III Ambulance and Stretcher” Page 7

MODIFICATIONS OR WITHDRAWALS BY SUCCESSFUL VENDOR

Modifications or withdrawal of a Proposal shall be accepted only from the successful Vendor if the change is executed in writing and is to the best interest of the District and not prejudicial to any other

Vendor.

CONFLICT OF INTEREST

A. Any Board member who has a substantial interest, either direct or indirect, in any business enti ty seeking to contract with the District shall, before any vote or decision on any matter involving the business entity, file an affidavit stating the nature and extend of interest and shall abstain from any participation in the matter.

B. Vendors must convey any conflict of interest that may exist if selected to perform the Contract in accordance with the District’s Manual of Policy and applicable state and local laws.

AVAILABILITY OF FUNDS

All awards are subject to approval upon the availability of funds.

SALES TAX EXEMPTION

The College District hereby claims exemption from payment of taxes for the purchase of taxable goods and/or services under the Internal Revenue Code Section 501 (c) (3) and the Revised Civil Statutes of Texas, Chapter 20, Title 122A, as a Non-Profit Educational Institution.

SHIPPING MERCHANDISE

Merchandise must be shipped FOB Destination, such that, title of goods will not pass to the District’s receiving dock, and the price must include the freight charge if applicable.

DETERMINING AWARD

To determine to whom the contract will be awarded and to comply with Education Code 44.031, the College District shall consider:

1. The purchase price;

2. The reputation of the vendor and of the vendor’s goods or services;

3. The quality of the vendor’s goods or services.

4. The extent to which the goods or services meet the District’s needs;

5. The vendor’s past relationship with the District;

6. The impact on the ability of the District to comply with laws and rules relating to historically underutilized businesses;

7. The total long-term cost to the District to acquire the vendor’s goods or services;

RFP-26-0408 “New Type III Ambulance and Stretcher” Page 8

8. Whether the vendor or vendor’s ultimate parent company or majority owner: A) has its principal place of business in Texas; or B) employs at least 500 persons in Texas; and

9. Any other relevant factors specifically listed in this RFP.

The District is the final authority in determining if the proposal is in compliance with specifications.

The District reserves the right to interview finalists to clarify information provided in the proposals.

SELECTION OF PROPOSALS FOR REVIEW BY THE BOARD OF TRUSTEES

Following the evaluations, the committee may recommend one or two proposals to the Board of Trustees.

The Board of Trustees will make a final selection based upon the evaluation committee’s recommendation and such other factors as the Board deems to be in the District's best interest.

SELECTION OF VENDOR BY BOARD OF TRUSTEES

Once a final selection has been made, the District will submit a contract to the selected Vendor, which will include at least those terms set forth in this RFP. If the District and the selected Vendor have not executed an agreement within thirty (30) calendar days after the award, the District will negotiate with the Vendor submitting the following best proposal.

CONTRACT AWARD AND EXECUTION

The District reserves the right to execute an award without further discussion of the proposal submitted. The proposal should be initially submitted on the most favorable terms that can be offered.

The Vendor shall specifically stipulate in the cover letter that the proposal is predicated upon the acceptance of all specifications, terms and conditions stated in this RFP. It is the intent of the District to award the contract within sixty calendar days from the date of the RFP opening.

HOUSE BILL 1295 – CERTIFICATE OF INTEREST PARTIES FORM 1295

Effective January 1, 2016 all contracts requiring an action or vote by the Laredo College Board of

Trustees’, regardless of the dollar amount, will require completion of Form 1295 "Certificate of Interested

Parties," per the new Government Code Statute §2252.908. All vendors submitting a response to a formal

Bid, RFP, SOQ or any contract(s), contract amendment(s), renewal(s) or change order(s) are required to complete the Form 1295 online through the State of Texas Ethics Commission website at the time the business entity Government Code §2252.908 (4d) submits the signed contract.

Additional information can be found at:

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm, RFP-26-0408 “New Type III Ambulance and Stretcher” Page 9

ADDITIONAL INFORMATION

For additional information or questions, contact Mr. Miguel A. Rangel at (956) 721-5126. Proposals should be mailed or hand-delivered sealed to:

LAREDO COLLEGE

C/O Miguel A. Rangel – Director of Purchasing

WEST END WASHINGTON STREET

LAREDO, TEXAS 78040

RFP-26-0408 “New Type III Ambulance and Stretcher” Page 10

RFP Form I

Quantity

Description

Amount

Type III Ambulance

Warranty

How many years?

Per each additional year cost?

Other

Installation cost?

Training cost?

Delivery charge (if applicable)

Total

*Note: All prices quotes must include F.O.B. Destination

RFP-26-0408 “New Type III Ambulance and Stretcher” Page 11

RFP Form II

FELONY CONVICTION AFFIDAVIT AND NOTIFICATION

❑ This Notice is not required if your firm is a publicly held corporation. Statutory citation covering notification of criminal history of Vendor is found in the Texas Education Code 44.034.

❑ I, the undersigned agent for the firm named below, certify that the information concerning notification of felony convictions has been reviewed by me and the following information furnished is true to the best of my knowledge.

Applicant’s Signature: ________________________________________________________________

Address: ____________________________________________________________________________

❑ City, State, and Zip Code: ____________________________________________________________

❑ Print name of the Authorized Company Official: __________________________________________

❑ My firm is a publicly held corporation; therefore, this reporting requirement is not applicable.

Signature/Date of Company Official: ____________________________Date: ___________________

❑ My firm is not owned nor operated by anyone who has been convicted of a felony or I have never been convicted of a felony.

Signature/Date of Company Official: ____________________________Date: ___________________

❑ My firm is owned or operated by the following individual(s) who has/have been convicted of a felony.

Name of Felon(s): _____________________________________________________________________ (Attach additional sheet if necessary)

Details of Conviction(s): _______________________________________________________________ (Attach additional sheet if necessary)

Signature/Date of Company Official: _____________________________Date: ________________

State of Texas Legislative Senate Bill No. 1, Section 44.034, Notification of Criminal History, Subsection (a), states “ … a person or business entity that enters into a Contract with the a District must give advance notice to the District if the person or an owner of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony.”

Subsection (b) states “… a school District may terminate a Contract with a person or business entity if the District determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The

District must compensate the person or business entity for services performed before the termination of the contract”.

RFP-26-0408 “New Type III Ambulance and Stretcher” Page 12

FORM III

CONFLICT OF INTEREST QUESTIONNAIRE

*Note: signature and date is required on this form.

RFP-26-0408 “New Type III Ambulance and Stretcher” Page 13

RFP-26-0408 “New Type III Ambulance and Stretcher” Page 14

FORM IV

VENDOR CERTIFICATION

All Fields Must Be Filled Out

Firm Name: ________________________________________________________________________

Tax Identification Number: ______________________ File Number: ____________________________

Is your firm a corporation? Yes: ________ No: __________

1. Represents that he/she is not indebted to the College District or State of Texas. Indebtedness to the

College District shall be a basis for non-award and/or cancellation of any award. Initial ________

2. Certifies that he/she will not engage in employment practices, which have the effect to discriminate against employees and prospective employees because of race, color, religion, national origin, sex, age, disability, political belief or affiliation, and that this Vendor will abide by the federal, state and local EEO requirements. Initial __________

3. Acknowledges they have read, understand and agree to the requirements of the specifications and all other provisions of this solicitation. Initial _________

4. Certifies that this Vendor has not colluded or attempted to collude with other Vendors or merchants in the trade to fix or hold prices above the level attained through a free and competitive market. Initial

5. Certifies that the owner operator has not been convicted of a felony. Except as indicated on a separate attachment to this proposal in accordance with Section 44.034 Texas Education Code. Initial _________

6. Is a historically underutilized business (HUB) Yes: ______ No: _______

7. The vendor or vendor’s ultimate parent company or majority owner: A) has its principal place of business in Texas; Yes: ________ No: _________ or;

B) employs at least 500 persons in Texas. Yes: ________ No: __________

8. Certifies that is not currently and shall not enter conduct business with Iran, Sudan, or a foreign terrorist organization during the potential contract period. Pursuant to Section 2270.001 Texas Government

Code Initial ___________

9. Certifies that it is not currently and shall not boycott Israel during the potential contract period. Pursuant to Section 2270.001 Texas Government Code. Initial ___________

Effective on September 1, 2017 under the provisions of Subtitle F, Title 10, Texas Governmental Code Chapter 2270.001:

A. “Boycott Israel” means refusing to deal with, terminating business activates with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israeli-controlled territory, but does not include an action made for ordinary business purposes, and

B. “Company” means a for–profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit.

I certify that I am over the age of eighteen and authorized to submit a binding proposal on behalf of this company and that this proposal conforms to the required specifications unless so noted in writing.

PRINT NAME:____________________________ TITLE :_______________________________________

E MAIL: _____________________________ TELEPHONE: ________________________________

AUTHORIZED SIGNATURE: ___________________________ DATE: ____________________

RFP-26-0408 “New Type III Ambulance and Stretcher” Page 15

FORM V

RFP-26-0408 “New Type III Ambulance and Stretcher” Page 16

Certification of Compliance with Executive Order GA-48

Executive Order GA-48, issued by Governor Greg Abbott on November 19, 2024, the Supplier certifies that neither the company, nor any of its holding companies, subsidiaries, or affiliates, is:

1) Listed in Section 889 of the 2019 National Defense Authorization Act (NDAA); or

2) Listed in Section 1260H of the 2021 National Defense Authorization Act (NDAA); or

3) Owned by the government of a country on the U.S. Department of Commerce's foreign adversaries list under 15 C.F.R. § 791.4; or

4) Controlled by any governing or regulatory body located in a country on the U.S. Department of

Commerce's foreign adversaries list under 15 C.F.R. § 791.4.

The Supplier will certify that it does not engage in any contractual, business, or operational activities that would otherwise grant access, control, or influence to an entity meeting any of the above-listed criteria.

If at any time during the term of the contract, the Supplier becomes aware of any such affiliation or activity, it shall immediately notify the Laredo College. The contract may be subject to termination, and the Supplier may face legal action as deemed necessary by the College.

By signing below, the Supplier acknowledges and certifies compliance with this requirement:

Company Name

Signature of Authorized Official

Title of Authorized Official Date chrome-extension://efaidnbmnnnibpcajpcglclefindmkaj/https:/www.congress.gov/115/bills/hr5515/BILLS-115hr5515enr.pdf chrome-extension://efaidnbmnnnibpcajpcglclefindmkaj/https:/media.defense.gov/2025/Jan/07/2003625471/-1/-1/1/ENTITIES-IDENTIFIED-AS-CHINESE-MILITARY-COMPANIES-OPERATING-IN-THE-UNITED-STATES.PDF https://www.ecfr.gov/current/title-15/subtitle-B/chapter-VII/subchapter-E/part-791/subpart-A/section-791.4 https://www.ecfr.gov/current/title-15/subtitle-B/chapter-VII/subchapter-E/part-791/subpart-A/section-791.4