ESBD_505924_1775865194564_SOLICITATION SYNOPSIS 26-039 FINAL.pdf
PDF 120 KB Posted
- Solicitation number
- 6100019611
- Issued by
- Bexar County, Texas
About this file
This solicitation synopsis is issued by the City of San Antonio, Texas, for an annual contract to provide print materials, cataloging, and processing services to the San Antonio Public Library. The City is requesting competitive sealed proposals for the purchase of print materials in English, Spanish, and other languages; cataloging for special circumstances; processing services; and electronic ordering and invoicing from qualified vendors. The solicitation was issued on April 10, 2026, with a proposal due date of May 27, 2026, at 11:00 a.m. Central Time. A pre-submittal conference is scheduled for April 20, 2026, at 11:00 a.m. Central Time via WebEx, with attendance highly encouraged but optional. Respondents are required to submit written questions concerning the solicitation to Stephanie Nouman, Procurement Specialist III, by April 23, 2026, at 11:00 a.m. Central Time. The evaluation committee comprises seven voting members, including the Assistant City Manager, the Director of the San Antonio Public Library, and various library staff members responsible for public services, technical services, collection development, and library administration.
Vendors must complete SAePS vendor registration to access the solicitation and submit a response through the SAePS portal. Applicable product categories include books, curriculum guides, directories, magazines, pamphlets, periodicals, publications, and reprints, as well as general library services. Respondents are prohibited from contacting City officials and employees regarding the proposal from the time of solicitation release until contract approval, with limited exceptions for written inquiries directed to the designated staff contact. The City's procurement process operates through a formal vendor registration system accessible at https://supplierservice.sanantonio.gov/irj/portal, with vendor support available at (210) 207-0118 or vendors@sanantonio.gov for registration assistance.
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ADVERTISEMENT INFORMATION ONLY
Solicitation Type and Name: Request for Competitive Sealed Proposals – Annual Contract for Print Materials, Cataloging, and Processing Services
Solicitation Number: RFCSP 26-039; RFx 6100019611
Description: The City of San Antonio (City) is soliciting proposals for the purchase of print materials in English, Spanish, and other languages; cataloging for special circumstances; processing services; and electronic ordering and invoicing from qualified vendors for the San Antonio Public Library.
Applicable Product Categories: 71510 – Books, Curriculum Guides, Directories, Magazines, Pamphlets, Periodicals, Publications, Reprint 95638 – Library Services
Date Issued: April 10, 2026 Due Date & Time: May 27, 2026, 11:00 a.m. Central Time
Pre-Submittal Conference: Pre-Submittal Conference will be held at 11:00 a.m., Central Time, on April 20, 2026, via WebEx. Attendance at the Pre-Submittal Conference is optional, but highly encouraged.
Respondents may call the toll-free number listed below and enter access code to participate the day of the conference.
Dial-In Number: 1-415-655-0001 | Access Code: 2347 639 1603 | Meeting Password: COSA26
Join from the meeting link:
https://sanantonio.webex.com/sanantonio/j.php?MTID=mc4ebaae1cd70806acfc7bcc3b6132bdb
Staff Contact Person: Stephanie Nouman, Procurement Specialist III, Stephanie.Nouman@sanantonio.gov
Evaluation Committee Voting Members:
David McCary, Assistant City Manager, City Manager’s Office Sukrit Goswami, Director, San Antonio Public Library Dale McNeill, Assistant Director – Public Services, San Antonio Public Library Heidi Novotny, Coordinator of Technical Services, San Antonio Public Library Jamie Flowers, Collection Development Supervisor, San Antonio Public Library Adam Zaby, Library Services Administrator, San Antonio Public Library Troy Hoyles, Library Services Manager, San Antonio Public Library
The following restrictions on communications apply to City solicitations. Respondents are prohibited from contacting 1) City officials, as defined by §2-62 of the City Code of the City of San Antonio, regarding the proposal/bid from the time the solicitation has been released until the contract is posted for consideration as an agenda item at a City Council "A" session or a City Manager Contract Approval Review meeting; 2) City employees from the time the proposal/bid has been released until the contract is approved at a City Council "A" session or by City Manager.
https://sanantonio.webex.com/sanantonio/j.php?MTID=mc4ebaae1cd70806acfc7bcc3b6132bdb mailto:Stephanie.Nouman@sanantonio.gov
Exceptions to the Restrictions on Communications:
Respondents may submit written questions concerning this RFCSP to the Staff Contact Person listed below until 11:00 a.m., Central Time, on April 23, 2026. Questions received after the stated deadline will not be answered. All questions shall be sent by e-mail. Questions submitted and the City’s responses will be posted with this solicitation.
Stephanie Nouman, Procurement Specialist III City of San Antonio, Finance Department – Procurement Division Stephanie.Nouman@sanantonio.gov
To view this solicitation, go to the SAePS portal; https://supplierservice.sanantonio.gov/irj/portal. If you have not completed the City’s SAePS Vendor Registration, you must do so in order to view the solicitation and submit a response. Once you have logged on to the SAePS portal, click on “My Bids” (first), if not viewable then click “Other Bids” (to view all already published competitive bids). Vendor Guides & Support can be accessed from this link:
https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides- Support
TO REGISTER: You will need to complete the vendor registration by accessing the SAePS Vendor Registration at https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor.
Questions regarding registration may be submitted to Vendor Support at (210) 207-0118 or by email at vendors@sanantonio.gov with “SAePS Portal” on the subject line so this can be expedited.
mailto:Stephanie.Nouman@sanantonio.gov https://supplierservice.sanantonio.gov/irj/portal https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-Support https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-Support https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor mailto:vendors@sanantonio.gov
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