ESBD_505305_1777414539514_IW248019 - Amendment No. 1.pdf
PDF 503 KB Posted
- Attached to
- TDCJ - Wynne Unit - Procurement of HVAC Parts
- Solicitation number
- IW248019
- Issued by
- Texas
About this file
This is Amendment No. 1 to solicitation IW248019 issued by the Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department for the procurement of HVAC condenser coils for the Wynne Unit. The amendment revises the bid opening date from May 11, 2026, at 3:00 PM to May 12, 2026, at 3:00 PM and provides answers to twenty-one bidder questions submitted during the procurement process. The project involves replacement of hot water and steam condenser coils for multiple units located at the Tag Plant facility. According to the responses, the coils are replaceable components for outdated HVAC units, with one unit confirmed to have 12 rows of coils. The procurement specifies copper tube/aluminum fin construction per the original solicitation specifications, with fin density requirements also detailed in the solicitation documents. A mandatory site visit was conducted to allow bidders to inspect the existing equipment; however, no photographs or nameplate information were made available due to restrictions on electronics during the site visit. The amendment clarifies that no vendor installation, system testing, or startup services are required, and that the awarded vendor will receive additional specifications regarding circuit configuration, headers, and connection details post-award.
The amendment confirms that no refrigerant charging, filter drier replacement, or expansion valve installation is required, as these are hot water and steam systems rather than direct expansion (DX) refrigeration systems. Bidders must acknowledge receipt of this amendment by signing on the face of the bid or by returning one copy of the amendment notice to be considered for award. The solicitation is designated under the TDCJ's Equitable Stateside Business Development (ESBD) certification framework, which provides preferential consideration to certified small business enterprises and historically underutilized businesses (HUBs). Interested bidders are required to register with the TDCJ to receive all amendments and modifications posted on the Electronic State Business Daily, with bidders bearing responsibility for confirming receipt of amendments prior to the revised closing date.
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Other files
| File | Type | Posted |
|---|---|---|
| ESBD_505305_1775831074182_IW248019.pdf | ||
| ESBD_505305_1775831113002_Disclaimer.pdf | ||
| ESBD_505305_1775831098395_T&C Standard.pdf |
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Text version
Our mission is to provide public safety, promote positive change in offender behavior, reintegrate offenders into society, and assist victims of crime.
2 Financial Plaza, Suite 703
Huntsville, Texas 77340
(936) 437-3885 www.tdcj.texas.gov
T e x a s D e p a r t m e n t o f C r i m i n a l J u s t i c e
Bobby Lumpkin Executive Director
Contracts and Procurement Department
AMENDMENT No. 1
BID NO.: IW248019
PURCHASER / CONTRACT SPECIALIST: Teria Godwin-Pierce BID OPENING DATE & TIME: 05/11/2026 at 03:00PM REVISED BID OPENING DATE & TIME: 05-12-2026 at 3:00 PM
The purpose of this amendment is to provide answers to questions.
Reference attached pages of this amendment.
IN THE SUBMISSION OF BID, BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS
AMENDMENT; OTHERWISE, THE BID MAY NOT BE GIVEN CONSIDERATION.
BIDDER MAY ACKNOWLEDGE RECEIPT ON FACE OF BID OR BY RETURNING
ONE COPY OF THIS NOTICE.
SIGNED:
BIDDER
COMPANY NAME:
(936) 437-3885 www.tdcj.texas.gov
Amendment No. 1 Bid No.: IW248019
Question
No.
Question
Answer
1 What kind of coils are these, i.e. chilled water, hot water, DX, etc.
Hot Water Steam
2 What is the unit model number that these condenser coils are for?
A site visit was provided, however the model numbers are unavailable since the units are outdated.
3 Are these for a chiller or dx condenser? Neither 4 Are these coils all going on the same unit or are there multiple units that need new coils?
Multiple
5 Where are the units located? Is there enough access for either crane or to carry coils throughout the facility?
The Tag Plant. Either option is acceptable for coil delivery.
6 Are all the coils for each damaged condenser being replaced, or just coils deemed replaceable?
Deemed replaceable.
7 What is the number of rows for each coil?
The number for rows given in the solicitation is not realistic.
A site visit was provided. The unit counted 12 rows.
8 Do the replacements have to be copper tube/aluminum fin or can microchannel be used?
A site visit was provided. Please provide the requested coil on the solicitation.
9 Confirm the fins per inch required for each coil
A site visit was provided. Please reference the solicitation for fin per inch requirements.
10 Are these single circuit? The Vendor awarded will be provided with additional details.
11 Do these have a single header? The Vendor awarded will be provided with additional details
12 How many connections do these coils have?
The Vendor awarded will be provided with additional details.
13 If these are DX, who is responsible for providing and charging the refrigerant for the system?
No refrigerant
14 If this is DX, what kind of refrigerant is in the system?
None
15 When a DX circuit is opened up for things like replacing coils, filter driers
N/A
(936) 437-3885 www.tdcj.texas.gov need to be replaced. If this is DX, who is responsible for providing the filter driers?
16 If this is DX, will TXVs be required? N/A 17 Will vendor be responsible for testing the system and starting up the system? Will any work be required for anything outside of the condenser coils? Without knowing the status of the existing air handlers, extra work outside of the condenser coils may be necessary. Please confirm if any problems are known with air handlers or any other pieces of the unit outside of the coils. If problems are found, who is responsible for making those repairs?
No vendor install
18 Can a picture of the site walk sign in sheet be provided?
Please see image below.
19 Can images of the existing coils be provided?
Images of the requested items are unavailable due to the site visit being held and no phones were allowed on the unit.
20 Can images of the entire AC unit be provided?
Images of the requested items are unavailable due to the site visit being held and no phones were allowed on the unit.
21 Can images of the HVAC equipment nameplate be provided?
Images of the requested items are unavailable due to the site visit being held and no phones were allowed on the unit.
(936) 437-3885 www.tdcj.texas.gov
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