ESBD_505304_1777414424602_IW248018 - Amendment No. 1.pdf
PDF 504 KB Posted
- Attached to
- TDCJ - Wynne Unit - Procurement of HVAC Parts
- Solicitation number
- IW248018
- Issued by
- Texas
About this file
This is Amendment No. 1 to a solicitation issued by the Texas Department of Criminal Justice (TDCJ) for the procurement of HVAC condenser coils at the Wynne Unit facility. The amendment revises the bid opening date from May 11, 2026, at 3:00 PM to May 12, 2026, at 3:00 PM and provides clarifications to twenty-one bidder questions regarding the project scope. The project involves replacement of hot water and steam condenser coils for multiple units located in the Chow Hall and Kitchen areas of the facility. Key technical clarifications include confirmation that the coils are not for chillers or DX systems, that multiple units require replacement, that only deemed replaceable coils will be replaced, and that the coils have twelve rows per the site visit conducted. Bidders must acknowledge receipt of this amendment in their bid submission, or the bid may not receive consideration.
The amendment addresses specifications including coil tube and fin composition, connections, and header configuration, with the procurement noting that certain detailed information will be provided to the awarded vendor following contract award. The amendment clarifies that no vendor installation, system testing, or startup work is required and that there is no refrigerant involved in this project. The TDCJ did not permit photographs or images during the site visit, therefore bidders must rely on the site visit itself and solicitation documentation for technical specifications. Bidders are required to register with TDCJ to receive all solicitation amendments and must monitor the Electronic State Business Daily for updates. The procurement includes HUB Subcontracting Plan requirements mandating participation of minority-owned, women-owned, and service-disabled veteran-owned enterprises with documented good faith outreach efforts and regular compliance reporting.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| ESBD_505304_1775830550474_T&C Standard.pdf | ||
| ESBD_505304_1775830509650_IW248018.pdf | ||
| ESBD_505304_1775830533509_Disclaimer.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Our mission is to provide public safety, promote positive change in offender behavior, reintegrate offenders into society, and assist victims of crime.
2 Financial Plaza, Suite 703
Huntsville, Texas 77340
(936) 437-3885 www.tdcj.texas.gov
T e x a s D e p a r t m e n t o f C r i m i n a l J u s t i c e
Bobby Lumpkin Executive Director
Contracts and Procurement Department
AMENDMENT No. 1
BID NO.: IW248018
PURCHASER / CONTRACT SPECIALIST: Teria Godwin-Pierce BID OPENING DATE & TIME: 05/11/2026 at 03:00PM REVISED BID OPENING DATE & TIME: 05-12-2026 at 3:00 PM
The purpose of this amendment is to provide answers to questions.
Reference attached pages of this amendment.
IN THE SUBMISSION OF BID, BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS
AMENDMENT; OTHERWISE, THE BID MAY NOT BE GIVEN CONSIDERATION.
BIDDER MAY ACKNOWLEDGE RECEIPT ON FACE OF BID OR BY RETURNING
ONE COPY OF THIS NOTICE.
SIGNED:
BIDDER
COMPANY NAME:
(936) 437-3885 www.tdcj.texas.gov
Amendment No. 1 Bid No.: IW248018
Question
No.
Question
Answer
1 What kind of coils are these, i.e. chilled water, hot water, DX, etc.
Hot Water Steam
2 What is the unit model number that these condenser coils are for?
A site visit was provided, however the model numbers are unavailable since the units are outdated.
3 Are these for a chiller or dx condenser? Neither 4 Are these coils all going on the same unit or are there multiple units that need new coils?
Multiple
5 Where are the units located? Is there enough access for either crane or to carry coils throughout the facility?
The locations are provided on the line items, but one is the Chow Hall and the other is the Kitchen. Either option is acceptable for coil delivery.
6 Are all the coils for each damaged condenser being replaced, or just coils deemed replaceable?
Deemed replaceable.
7 What is the number of rows for each coil?
The number for rows given in the solicitation is not realistic.
A site visit was provided. The unit counted 12 rows.
8 Do the replacements have to be copper tube/aluminum fin or can microchannel be used?
A site visit was provided. Please provide the requested coil on the solicitation.
9 Confirm the fins per inch required for each coil
A site visit was provided. Please reference the solicitation for fin per inch requirements.
10 Are these single circuit? The Vendor awarded will be provided with additional details.
11 Do these have a single header? The Vendor awarded will be provided with additional details
12 How many connections do these coils have?
The Vendor awarded will be provided with additional details.
13 If these are DX, who is responsible for providing and charging the refrigerant for the system?
No refrigerant
14 If this is DX, what kind of refrigerant is in the system?
None
(936) 437-3885 www.tdcj.texas.gov
15 When a DX circuit is opened up for things like replacing coils, filter driers need to be replaced. If this is DX, who is responsible for providing the filter driers?
N/A
16 If this is DX, will TXVs be required? N/A 17 Will vendor be responsible for testing the system and starting up the system? Will any work be required for anything outside of the condenser coils? Without knowing the status of the existing air handlers, extra work outside of the condenser coils may be necessary. Please confirm if any problems are known with air handlers or any other pieces of the unit outside of the coils. If problems are found, who is responsible for making those repairs?
No vendor install
18 Can a picture of the site walk sign in sheet be provided?
Please see image below.
19 Can images of the existing coils be provided?
Images of the requested items are unavailable due to the site visit being held and no phones were allowed on the unit.
20 Can images of the entire AC unit be provided?
Images of the requested items are unavailable due to the site visit being held and no phones were allowed on the unit.
21 Can images of the HVAC equipment nameplate be provided?
Images of the requested items are unavailable due to the site visit being held and no phones were allowed on the unit.
(936) 437-3885 www.tdcj.texas.gov
File details come from the government source that posted it. Updated .