ESBD_502969_1775068284526_Scope of Information Requested.pdf

Salary Benchmarking and Total Rewards Software Solution at TSTC

Request for Information (RFI)

1.Purpose Texas State Technical College (TSTC) is issuing this Request for Information (RFI) to gather information from qualified suppliers regarding available cloud-based Salary Benchmarking and Total Rewards

Software solutions.

The purpose of this RFI is to better understand current market capabilities, integration approaches, implementation models, security practices, and overall solution functionality to inform a potential future competitive solicitation. This RFI is for planning and informational purposes only and does not constitute a solicitation for pricing or a commitment to issue a subsequent procurement.

2.Background TSTC is a state-supported, two-year technical higher education institution serving multiple campuses across Texas. The institution seeks to enhance its compensation strategy through improved market benchmarking, internal equity analysis, classification management, and total rewards visualization.

TSTC currently utilizes Workday as its Human Capital Management (HCM) system and anticipates that any future solution would integrate with Workday.

3.Requested Information Suppliers are requested to provide detailed responses addressing the following areas:

A. Solution Overview

● Description of your salary benchmarking and/or total rewards platform.

● Core functionality and differentiators.

● Typical higher education clients served (particularly multi-campus institutions).

B. Market Benchmarking & Survey Integration

● Supported third-party salary surveys (e.g., CUPA-HR, Mercer, Radford, Culpepper).

● Methodology for integrating external survey data.

● Predictive modeling or AI-driven benchmarking capabilities.

C. Internal Equity & Compensation Analytics

● Pay equity analysis functionality.

● Dashboard and reporting capabilities.

● Scenario modeling and compensation forecasting tools.

● Provide predictive analytics, including market movement forecasting and attrition risk indicators.

D. AI Functionality

● Keyword-based job description matching

● Role similarity scoring

● Automated job match recommendations.

E. Job Architecture & Classification

● Job family and leveling framework capabilities.

● Job matching by description.

● Tools for FLSA mapping and compliance support.

● Job description management functionality.

F. Total Rewards Visualization

● Ability to display total compensation (salary + benefits).

● Employee-facing tools or communication modules.

G. Filtering and Grouping of Peer Institutions by:

● Enrollment Size

● Revenue or Budget size

● Number of Campuses

● Geographic region (Texas, Southern Region)

● Institution type (Technical College, Community College, University)

H. Integration Capabilities

● Workday integration approach (APIs, middleware, frequency of data sync).

● Single Sign-On (SSO) compatibility (e.g., SAML, ADFS).

● Data import/export formats supported.

I. Implementation & Support

● Typical implementation timeline for an institution of approximately 2,000 employees.

● Implementation methodology and change management approach.

● Training delivery methods and ongoing support model.

J. Security, Accessibility & Compliance

● Security framework (encryption, data hosting, monitoring).

● Relevant certifications (e.g., SOC 2).

● Compliance with FERPA and other applicable regulations.

● Accessibility conformance (preferably WCAG 2.2 AA) and availability of a VPAT.

K. Contracting & Licensing Model

● Licensing structure (subscription, user-based, enterprise, etc.).

● Typical contract terms.

● Cooperative contract availability (if applicable).

4.Submission Instructions Suppliers should submit responses through Workday Strategic Sourcing no later than the date specified in the system. Responses should be clear, concise, and organized according to the sections above.

Marketing materials may be included but should not replace direct responses to the requested information.

5.Important Notice

● This RFI is issued for informational and planning purposes only.

● TSTC does not intend to award a contract based solely on responses to this RFI.

● Submission of a response does not create any right or expectation to be selected for a future solicitation.

● Any budgetary estimates provided will be treated as non-binding planning information and do not constitute offers or commitments.

● Responses may be subject to disclosure under the Texas Public Information Act. Suppliers should clearly mark proprietary information; TSTC will assess such markings in accordance with applicable law.

● TSTC reserves the right to use information obtained through this RFI in preparing any subsequent solicitation.