ESBD_501163_1775765827618_Addendum 2 - RFP 2026-P14.pdf

This addendum document issued by the Hays County Purchasing Office in San Marcos, Texas, addresses questions submitted by potential bidders regarding RFP 2026-P14 for elevator maintenance and repair services. The primary clarification provided in Addendum #2 addresses bidder inquiries regarding site visit opportunities. The County confirmed that no site visit will be conducted for this solicitation, and all necessary elevator information and locations have been provided in Attachment A: Cost Proposal. Bidders are required to acknowledge receipt of this addendum by signing and returning the cover page with their proposal submission. The sealed proposal deadline remains April 20, 2026, at 10:30 a.m. Central Time, with contract award anticipated in May 2026. The contract includes an initial one-year term with four optional one-year renewal periods.

Addendum #2 represents the second clarification issued to the RFP, with the first addendum issued on March 26, 2026, to correct an error in Attachment A cost proposal. Vendors must submit pricing based on the corrected attachment, which requires fixed monthly preventative maintenance rates for each of the three county locations, tiered hourly rates for four personnel classifications across different time periods, a markup percentage for parts and materials subject to verification and county audits, and clearly identified additional charges. The evaluation criteria are weighted as follows: Proposed Cost (50 points), Capacity to Perform and Methodology/Approach (30 points), and Relevant Project Experience (20 points). Vendors must maintain Commercial General Liability insurance of $1,000,000 per accident and Business Automobile Liability of $500,000 per accident. Funding is provided through the Hays County annual budget approved by Commissioners Court, with payment made within 30 calendar days of invoice submission to the County Auditor.