ESBD_497748_1774024182727_Attachment to Addendum 1.pdf

Pre-Proposal Conference

Music Therapy Services for The Blind Children’s Vocational Discovery and Development Program

(BCVDDP)

Request for Proposal No. HHS0016728 March 20, 2026, at 10 a.m. – 11:00 a.m.

Introductions

Speakers

• Estefan Rodriguez, HHSC PCS Contract Specialist

Topics

• Communication

• Procurement Background

• Schedule of Events

• Procurement Access and Submission Requirements

• Proposal Screening and Evaluation

• Vendor Questions and Reminders

Communication

Sole Point of Contact

All requests, questions, and other communication about the RFP must be made in writing to:

Estefan Rodriguez, CTCD HHSC Contract Specialist 1100 W. 49th Street, Mail Code 2020 Austin, TX 78756 Email: Estefan.Rodriguez@hhs.Texas.gov mailto:Estefan.Rodriguez@hhs.Texas.gov

Communication Sole Point of Contact

• All communication related to the RFP must be directed to the sole point of contact, Estefan Rodriguez.

• All communications between Respondents and other HHS staff members concerning the RFP are strictly prohibited.

• Failure to comply with these requirements may result in disqualification of the Respondent’s proposal.

Procurement Background

• The Blind Children’s Vocational Discovery and Development Program (BCVDDP) seeks to award four contracts to qualified Contractor(s) located in the State of Texas to provide specialized individual and group Music Therapy Session(s) to blind and visually impaired Children from birth to age 22 in four regional service areas.

Schedule of Events Event Date/Time

Solicitation Posting Date to ESBD March 19, 2026

Deadline for Submitting Questions or Request for Clarification March 23, 2026, by 5:00 p.m. CT

Tentative Date to Post Answers to Questions on ESBD April 03, 2026

Deadline for Submission of Solicitation Responses April 17, 2026, at 10:30 A.M. CT

Evaluation Period May 2026

Anticipated Notice of Award August 2026

Anticipated Contract Start Date September 2026

Procurement Access

HHSC will post all official communication regarding this RFP on the following website, including the Notice of Award:

Texas ESBD website at http://www.txsmartbuy.com/esbd

HHSC reserves the right to cancel this RFP, or to make no award if it determines such action is in the best interest of the State. HHSC may, in its discretion, reject any and all proposals or portions thereof.

http://www.txsmartbuy.com/esbd

Procurement Access State of Texas ESBD Webpage

• The RFP and official materials are posted to the State of

Texas ESBD webpages at:

• https://www.txsmartbuy.gov/esbd/HHS0016728.

• It is the responsibility of the Respondent to periodically check the ESBD website

• All addenda, modifications, and changes to the schedule of events will be posted on ESBD website

Note: Google chrome is recommended when navigating the Electronic State Business Daily (ESBD) website.

https://www.txsmartbuy.gov/esbd/HHS0016728.

https://www.txsmartbuy.gov/esbd/HHS0016728.

Submission Requirements Submission Options

Option 1 - USBs

Overnight/Express/Priority Mail Hand Delivery HHS Online Bid Room

Health and Human Services Commission

ATTN: Response Coordinator Tower Building Room 108 1100 W. 49th St., MC 2020

Austin, Texas 78756

Health and Human Services Commission

ATTN: Response Coordinator Procurement & Contracting

Services Building 1100 W. 49th St., MC 2020

Austin, Texas 78756

See Exhibit H, HHS Online Bid Room https://www.hhs.texas.gov /business/contracting-hhs/hhs-online-bid-room

Option 2 – Online Bid Room https://www.hhs.texas.gov/business/contracting-hhs/hhs-online-bid-room https://www.hhs.texas.gov/business/contracting-hhs/hhs-online-bid-room https://www.hhs.texas.gov/business/contracting-hhs/hhs-online-bid-room https://www.hhs.texas.gov/business/contracting-hhs/hhs-online-bid-room https://www.hhs.texas.gov/business/contracting-hhs/hhs-online-bid-room https://www.hhs.texas.gov/business/contracting-hhs/hhs-online-bid-room https://www.hhs.texas.gov/business/contracting-hhs/hhs-online-bid-room https://www.hhs.texas.gov/business/contracting-hhs/hhs-online-bid-room https://www.hhs.texas.gov/business/contracting-hhs/hhs-online-bid-room https://www.hhs.texas.gov/business/contracting-hhs/hhs-online-bid-room

Items to submit for a RESPONSIVE response:

A. Proposal and Respondent Information

1. Data Use Agreement, SPI (if applicable) (Section 2.3, Exhibit C and C-1) SC

2. Exceptions (if applicable) (Section 3.5.4 Exhibit D) AC

3. Assumptions (if applicable) (Section 3.5.5, Exhibit E) AC

4. Minimum Qualifications (Section 4.2.2) SC

5. Narrative Proposal (Section 5.1) SC

6. Company Information (Section 6.1) SC

7. Franchise Tax Information (Section 6.2) AC

8. References (Section 6.3) AC

(cont’d) Items to submit for a RESPONSIVE response:

9. Major Subcontractor Information (Section 6.4) AC

10. HHS Solicitation Affirmations (Section 6.5, Exhibit A) SC

11. Dun and Bradstreet Reports (Section 6.6.1) AC

12. Financial Statement and Financial Solvency (section 6.6.2) AC

13. Corporate Guarantee (Section 6.7)

AC

B. Cost Proposal (Article VII & Exhibit I) SC

Proposal Screening & Evaluation

Evaluation and Award Process

• Initial Screening of Minimum Qualifications (see RFP Section 4.2.2)

• Responses which meet the Minimum Qualifications shall be consistently evaluated and scored in accordance with the evaluation criteria per Exhibit G, Evaluation Tool (See RFP Section 4.2.5)

Vendor Questions

• All questions must be submitted in writing to the Sole Point of Contact at: Estefan.Rodriguez@hhs.Texas.gov

• Refer to RFP Section 3.3.4 (Solicitation Questions), for the format of submitting questions.

• Do not submit in PDF, do not password protect.

Reminders

• Read the RFP thoroughly and include all required documents.

• Deadline to Submit Questions: March 23, 2026, by 5:00 p.m. CT

• Tentative Date Responses to Questions Posted on ESBD: April 03,

• Deadline for Submission of Solicitation : April 17, 2026, at 10:30 a.m. CT

• Late submissions will not be considered.

Closing Comments

• Respondents are responsible for meeting the RFP requirements, including any addenda.

• Respondents must check the ESBD webpage frequently for any addendum that may have been added to this solicitation.

• All Addenda must be signed and submitted with the original response.

• Vendor questions and answers will be posted to the ESBD webpage.

1. Summary Meeting title HHS0016728 - Music Therapy Services for BCVDDP - Pre-Proposal Conference Registration page views 0 Registered participants 0 Canceled registrations 0 Attended participants 3 Start time 3/20/26, 9:55:17 AM End time 3/20/26, 10:11:32 AM Meeting duration 16m 14s Average attendance time 10m 44s

2. Participants Name First Join Last Leave In-Meeting Duration Email Participant ID (UPN) Role Rodriguez,Estefan (HHSC) 3/20/26, 9:55:19 AM 3/20/26, 10:11:32 AM 16m 12s estefan.rodriguez@hhs.texas.gov estefan.rodriguez@hhs.texas.gov Organizer Saucedo,Joanna (HHSC) 3/20/26, 10:00:16 AM 3/20/26, 10:08:59 AM 8m 42s Joanna.Saucedo1@hhs.texas.gov Joanna.Saucedo1@hhs.texas.gov Attendee Martinez,Irene (HHSC) 3/20/26, 10:01:44 AM 3/20/26, 10:09:01 AM 7m 17s Irene.Martinez03@hhs.texas.gov Irene.Martinez03@hhs.texas.gov Attendee

3. In-Meeting Activities Name Join Time Leave Time Duration Email Role Rodriguez,Estefan (HHSC) 3/20/26, 9:55:19 AM 3/20/26, 10:11:32 AM 16m 12s estefan.rodriguez@hhs.texas.gov Organizer Saucedo,Joanna (HHSC) 3/20/26, 10:00:16 AM 3/20/26, 10:08:59 AM 8m 42s Joanna.Saucedo1@hhs.texas.gov Attendee Martinez,Irene (HHSC) 3/20/26, 10:01:44 AM 3/20/26, 10:09:01 AM 7m 17s Irene.Martinez03@hhs.texas.gov Attendee

Registration First Name Registration Last Name Registration Email Registration Time Registration Status

S2.15_Pre-Proposal Conf Attendance.pdf attendance.pdf