Addendum #2 to RFP 2026-1184: Texas Tech University Bookstore Operations

This addendum document modifies the Request for Proposal issued by Texas Tech University for textbook, course material, and merchandise operations at the university's Student Union Building in Lubbock, Texas. The procurement seeks an operator to provide comprehensive campus bookstore services including textbook and course material sales, promotional merchandise, sundry items, graduation regalia, and computer hardware and software for both in-person and virtual campus communities. The solicitation conference was held on March 17, 2026, with a written questions deadline of April 3, 2026, and proposals were due by 2:30 PM Central Time on April 17, 2026. Evaluation is anticipated for April-May 2026 with award recommendations expected in May 2026. The contract term is anticipated to begin upon last signature and expire five years from that date, with automatic renewal for one additional five-year term unless either party provides written notice of non-renewal at least sixty days prior to contract expiration.

The evaluation will be conducted on a best-value basis, weighted at forty percent for financial value, thirty-five percent for demonstrated ability to fulfill requirements, fifteen percent for value-added options, and ten percent for quality assurance measures. Proposers must carry comprehensive insurance including general liability, workers' compensation, and cyber liability coverage and provide a performance bond equal to one hundred percent of estimated annual contract value. The current bookstore operator is Follett, which has managed operations since August 2021 and maintains an online platform integrated with Texas Tech's Canvas learning management system. All proposals must demonstrate compatibility with existing campus infrastructure and comply with Texas Tech's exclusive Coca-Cola pouring rights and existing Starbucks operations. Pricing must remain firm for twenty-four months following execution and is subject to a maximum three percent annual increase thereafter. Specific apparel brand restrictions apply due to existing partnership agreements, and contractors must comply with comprehensive data security requirements including NIST Special Publication 800-53 cybersecurity standards, FERPA compliance, and TX-RAMP requirements.