ESBD_493473_1772492312714_737-26-AG VAN Bid.pdf

Angelo State University

Request for Bid

Fleet Service/Maintenance Vehicles

March 2, 2026

The Angelo State University Department of Agriculture is accepting Sealed Proposals on the following

Item:

Quantity requested: ASU currently has been allocated funding to purchase (1) vehicle at quoted prices before Date 04/03/2026 if additional funding becomes available.

12-PASSENGER VAN

The following makes and models will be considered:

Ford & Chevy

Please specify bed length options: ___________________________________________

Only base models with standard options should be submitted. Comfort, Convenience and Upgrade packages would only be considered if pricing is equal or below competitors pricing. All vehicles should have air conditioning, heater, automatic transmission, air bags, power brakes, Weather Tech or Husky floor mats, bed liner (trucks) and power steering. If Weather Tech floor mats are not available for any particular model then standard rubber floor mats are required. Tow package (receiver hitch and trailer brake controller) is required.

Preferred equipment: Cruise control, cloth seats, V8 engine is required.

In addition to pricing, the following criteria will be used to evaluate and choose the vehicle. All items must be addressed in writing with the sealed proposal.

Year model of vehicle being proposed: _______________ Must be a new 2025 or 2026 model.

Make and Model of vehicle: ________________________

Exterior Color: White - per University Policy

Interior Color: ___________________________________

Bumper to Bumper Vehicle Warranty; _______________________________________________

Power train warranty: ____________________________________________________________

Any other or special warranties: ____________________________________________________

Warranty on batteries: ________________________________________

EPA miles per gallon: _____________________ Engine Size: ___________________________

Copy of the vehicle sales brochure with specifications: Enclose with proposal

Distance of dealership to ASU Campus in San Angelo: ____________________miles

Does the dealership provide full service maintenance on the vehicle: _______________

Does the dealership provide free pickup and delivery from the purchaser’s site when the vehicle is in for repairs/warranty work? : ______________________

Supply a list of standard options that will be on the vehicle submitted.

Provide a copy of manufactures window sticker with options and equipment on each vehicle bid.

Supply any other written documentation that is necessary to compare and evaluate this vehicle to the other makes and models being considered on this proposal.

Days to delivery after purchase order is issued by University: _______________ days

Angelo State University reserves the right to cancel this order if delivery date is not met.

Trade In Vehicles:

The following vehicles may be traded in on this purchase:

Angelo State University reserves the right to determine if these vehicles will be traded based on trade in value.

Van #1: Chevy 12 passenger van

Mileage: 160,000

VIN # : 1GAHG35U371191910

Year Model: 2007

Trade in value: $_________________________

Truck #2: Chevy Express van

Mileage : 224,542

VIN # : 1GA2G1DG2A1111154

Year Model : 2010

Trade in value: $_________________________

Mileage shown on all the trade in vehicles is actual as of 02/25/2026. These vehicles ARE NOT currently in running condition. They have been parked for 6-12 months. It is the responsibility of the bidder to physically view and inspect the vehicles and verify details. All trade in vehicles must be removed from

ASU property once the new vehicle arrives. Vehicles will be traded in as is.

These vehicles can be seen at the ASU MIR Center at 7945 Grape Creek Rd, San Angelo, TX 76901.

Please call Jakob Sultemeier to make appointment: 325-942-2515.

Pricing of New Vehicles:

Original MSRP of new vehicle: $ ________________________________

Final Total Sale Price of vehicle: $ ____________________________ Excludes trade in value

If ASU does trade in the two listed vehicles the value will be deducted from final total price listed above.

Please supply a breakdown of pricing showing options, fees, additional charges and trade in amount etc….

Pricing for optional items and services to be considered by the buyer should be listed on a separate page for review. These items should not be part of the final price quoted above and will only be added as approved by the purchaser.

Price is good for ____________________ days.

Total sales price to include all applicable fees and charges.

Angelo State University is exempt from State sales tax.

The following information will be used in evaluating and choosing a final candidate:

Pricing (50%)

Delivery date (10%) Preference will be given for in stock units.

Fuel mileage (20%)

Availability and ease of service and warranty work (10%)

Features and options on vehicle (10%)

Please note that vehicles chosen will not be based on lowest price. The university will choose the vehicle that best serves the interest of the university. Preference is given for in stock units.

Please submit a separate document for each type of vehicle being bid.

Bids/Proposals will be received and opened at 2:00 PM on Tuesday, March 31, 2026 at the Contracts Office. Proposals should be mailed or delivered to the address below.

For questions concerning information about this proposal please contact:

Dr. Cody Scott 2333 Vanderventer ASU Station #10888 San Angelo, TX 76909 325-656-1851 cody.scott@angelo.edu

This bid was submitted by:

Dealership: _________________________________________________

Contact: _________________________________________________

Address: _________________________________________________

Phone: _________________________________________________

Date: _________________________________________________