ESBD_491559_1772228042234_582-27-00007-Addendum 1-Pre-Proposal Conference-Final.pdf

Texas Commission on Environmental Quality P.O. Box 13087, MC 182

Austin, Texas 78711-3087

Addendum Number 1 Request for Proposal (RFP) Solicitation 582-27-00007

Big Bend PM2.5

February 27, 2026

RESPONSES DUE DATE: March 23, 2026, no later than 3:00 PM Central Time

Attached are the Pre-Proposal Conference presentation and attendee roster (Sign-In).

ISSUED BY: Yvette Owens, Contract Specialist DATE 02/27/2026

Note to Respondent: Respondent is requested to acknowledge receipt of this addendum by signing and dating on the space below, and including this page along with your response.

Responses may be considered non-responsive if this cover page is not signed and returned. To view the solicitation package, visit the Texas Marketplace website at http://www.txsmartbuy.com/sp.

Signature/Date

Addendum 1 http://www.txsmartbuy.com/sp

Texas Commission on Environmental Quality P.O. Box 13087, MC 182

Austin, Texas 78711-3087

ADDENDUM NUMBER 1

Request for Proposal (RFP) Solicitation 582-27-00007

Big Bend PM2.5

*Important Notice to Vendors*

This addendum is issued to share information presented during the Pre-Proposal Conference. Please review the following attachments:

• Exhibit A – Pre-Proposal Conference Presentation This PDF contains the PowerPoint presentation from the conference, including key deadlines, process logistics, and technical highlights.

Note: This document is for informational purposes only. Do not include Exhibit A in your proposal submission.

• Exhibit B – Pre-Proposal Conference Sign-In Sheet This document lists attendees from the conference and may assist in developing your HUB subcontracting plan.

Note: This document is also for informational purposes only. Do not include Exhibit B in your proposal submission.

Addendum 1

Exhibit A:

Pre-Proposal Conference PowerPoint Presentation

WELCOME TO THE PRE-PROPOSAL CONFERENCE FOR

Big Bend PM2.5

Request for Proposals (RFP) 582-27-00007

Please open the Q&A at the top of your Teams window.

Select the link to complete the Pre-Proposal Conference Sign-in.

The presentation will begin soon

1Addendum 1

Big Bend PM2.5

Request for Proposals (RFP) 582-27-00007

Pre-Proposal Conference

Office of Air (OA) Air Monitoring Division (AMD)

Network Operations Section (NOS) 2Addendum 1

Agenda

• Opening Remarks

• Introduction

• Housekeeping

• Response Requirements

• VetHUB Requirements

• Scope of Work

• Legal Considerations

• Closing Remarks

582-27-00007 Big Bend PM2.5 Addendum 1

Introductions Yvette Owens Contract Specialist, Procurement & Contracts (Primary)

Stella Cisneros Contract Specialist, Procurement & Contracts (Secondary)

Claribel Diaz VetHUB Program Coordinator

Penelope Mendoza Network Operations Section Project Manager, Air Monitoring Division

Neal Penney Network Operations Section Manager, Air Monitoring Division

Ryan Esparza Attorney, General Law Division

Housekeeping

Please respond to the questionnaire. This serves as your sign-in. The link is in the Q&A section of the Town Hall Event.

Attendees cannot be heard during the conference.

If you have a comment or question, please type it in the Q&A chat.

Q&A periods will be offered at the end of each segment.

Enter your questions in the Q&A chat, and they will be addressed during each Q&A period.

Housekeeping cont’d. • NOTE: Any comments, remarks, or communication expressed during this conference do not affect or change any aspect of the solicitation.

• NOTE: Any official changes will be in writing and will be posted as an addendum to the Electronic State Business Daily (ESBD).

• Please submit all questions in writing via email to procurements&contracts@tceq.texas.gov.

• Communication with TCEQ personnel regarding this solicitation is restricted to P&C Contract Specialist.

Failure to adhere could result in your proposal being subject to disqualification.

582-27-00007 Big Bend PM2.5 Addendum 1 mailto:procurements&contracts@tceq.texas.gov

Response Requirements Deadline for submittal of questions: March 4, 2026, at 3:00 PM (Central Time)

Must be in writing and submitted via email to procurement&contracts@tceq.texas.gov.

Deadline for submittal of proposals: March 23, 2026, at 3:00 PM (Central Time)

The Response (proposal) must be signed and submitted as one Adobe portable document format (PDF) searchable file via TCEQ’s File Transfer Protocol Secure (FTPS) Server. The price form is submitted as an excel document.

NO OTHER MEDIA PLATFORM IS ACCEPTED

Please note: Responses uploaded to TCEQ’s FTPS server without completing the share file(s) steps will not be considered as submitted.

Refer to page 5 for details using TCEQ’s FTPS Server.

*ALL SUBMISSIONS MUST BE RECEIVED BY ESTABLISHED DEADLINES*

Read the solicitation thoroughly!

Ensure all required documents and signatures are included with proposal.

Refer to Section 4 of the solicitation, starting on page 63.

582-27-00007 Big Bend PM2.5 Addendum 1 mailto:Procurements&Contracts@tceq.texas.gov

Response Requirements, cont’d.

Evaluation Criteria

5 POINTS Executive Summary

30 POINTS Demonstrated Ability to Perform

1 POINT References

15 POINTS Commitment of Qualified Personnel

30 POINTS Technical Approach

20 POINTS Cost to Perform the Service (Price)

101 POINTS Total Maximum Points

Refer to “Evaluation Criteria” starting on page 29 of the solicitation

582-27-00007 Big Bend PM2.5 8Addendum 1

Response Requirements, Cont’d

Remember to Sign and Date

582-27-00007 Big Bend PM2.5

See page 64 of Solicitation

Response Requirements, Cont’d 2

Response Contents Organization

See page 65 of Solicitation

Response Requirements, Cont’d 3

Sample Contract Review & Exceptions

• Review the provided sample contract carefully.

• Submit all objections or exceptions to Terms and Conditions or Insurance requirements with your proposal.

• Tab Other

This is the time to provide this information!

Response Requirements end

Questions?

VetHUB

Presented by:

Claribel Diaz

VetHUB Program Coordinator

Texas Statewide Veteran Heroes

United in Business (VetHUB) Program

Claribel Diaz – VetHUB (HUB) Program Coordinator

VetHUB (HUB) Program

• Active VetHUBs: Rule changed on 12/2/25 to state “small business that are disabled veterans”.

For more information on VetHUB qualification go to: Veteran Heroes United in Business (VetHUB)

• Texas Government Code (TGC) §2161.252: If a state agency determines that subcontracting opportunities are probable, the Solicitation must document the requirement of the HUB Subcontracting Plan (HSP).

• 34 Texas Administrative Code (TAC), §20.281 - §20.298: A Respondent may demonstrate good faith effort to utilize Texas certified HUBs for its subcontracting opportunities.

• 34 Texas Administrative Code (TAC), §20.284:

This rule states that each agency may achieve the statewide and/or agency-specific annual VetHUB goals.

State: The State of Texas’ Veterans Heroes United in Business VetHUB Program was created to promote full and equal procurement opportunities to small businesses. Note: HUB = VetHUB.

• VetHUB Utilization Goals: On 12/2/2025, the Texas Comptroller of Public Accounts (CPA) instructed each state agency to assign their own procurement VetHUB utilization goals. These goals are based on contracting directly with VetHUBs or indirectly through subcontracting opportunities.

• VetHUB Utilization Goals: TCEQ’s new procurement VetHUB utilization goals are 1.0% for each procurement category: Special Trades, Professional Services, Other Services and Commodities. TCEQ does not have Construction contracts.

• HUB Subcontracting Plan (HSP): If the HSP is required the Respondent must process one of the three Good Faith Efforts (GFEs) and submit with their proposal.

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Addendum 1 https://comptroller.texas.gov/purchasing/vendor/hub/

Subcontracting and meeting/exceeding the contract

VetHUB Goal with Texas certified VetHUB vendors that you do not have a continuous contract in place for more than five (5) years and Non-

VetHUBs.

HSP Attachment A CMBL vendor profiles required!

GFE 3

Meeting/ Exceeding

VetHUB Goal

Use this GFE if you are subcontracting all the work with Texas certified VetHUB vendors only.

HSP Attachment A

CMBL vendor profiles required!

GFE 2

Active

VetHUBs

GFE 1

Solicitation

Method

Good Faith Efforts (GFE)

Use this GFE if you are subcontracting any portion of the contract to Texas certified VetHUB vendors and Non-HUB vendors or only to

Non-VetHUB vendors.

HSP Attachment B

CMBL vendor profiles required!

• Follow the HSP Checklist to complete your HSP:

VetHUB Subcontracting Plan Form (PDF)

• Centralized Master Bidders List (CMBL):

https://mycpa.cpa.state.tx.us/tpasscmblsearch/tp asscmblsearch.do

• If processing GFE 1 - Email notifications to a minimum of 3 active VetHUBs from the CMBL and a minimum of 2 Minority/Woman Owned Organizations will be required. In addition, copies of these email notifications and active VetHUB CMBL profiles will be needed with the HSP.

If you will not be subcontracting any portion of the contract and will be fulfilling the entire contract with your own resources, ensure this is stated in your HSP.

Self- Perform

Due to changes in the Program, if further clarification regarding the HSP Form is needed, please contact:

statewidehubprogram@cpa.texas.gov.

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Addendum 1 https://comptroller.texas.gov/purchasing/docs/hub-forms/hsp-allfms.pdf https://comptroller.texas.gov/purchasing/docs/hub-forms/hsp-allfms.pdf https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do https://comptroller.texas.gov/purchasing/vendor/hub/resources.php mailto:statewidehubprogram@cpa.texas.gov

GFE 1 – Solicitation Method – 7 Working Days Example

If processing GFE 1 - Email notifications to a minimum of 3 active VetHUBs from the CMBL and a minimum of 2 Minority/Woman Owned Organizations will be required. In addition, copies of these email notifications and active VetHUB CMBL profiles will be needed with the HSP.

The notifications must have the “7 working days deadline” provided in the body of the email.

The 7 working days deadline doesn’t include:

Email notifications submission day

Weekends State Holidays TCEQ Agency Closures (example, closed due to bad weather)

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Disadvantage Business Enterprise (DBE) Program

Federal: TCEQ has Contracts that are also federally (EPA) funded. The DBE Program is based on entities owned and/or controlled by a socially and economically disadvantaged individuals as described by Title X of the Clean Air Act Amendments.

• Title 40 Part 33 - Code of Federal Regulations (CFR).

• Minority Business Enterprises (MBEs) are entities that are at least 51% owned and/or controlled by a socially and economically disadvantaged individual.

• Women-Owned Business Enterprises (WBEs) are entities that are at least 51% owned and/or controlled by women.

• EPA’s Class under 40 CFR Part 33 - On March 17, 2025, suspended the above reporting for all agencies that receive federal funding. However, Primes must continue to report their MBE/WBE subcontracting payments to the agency. TCEQ will continue to track these payments for future reference.

• For the latest updates regarding this program go to: https://www.epa.gov/resources-small-businesses/disadvantaged-business-enterprise-program-resources.

• Check the Solicitation to see if the EPA’s DBE Program is also a Contract requirement.

582-27-00007 Big Bend PM2.518

Addendum 1 https://www.epa.gov/resources-small-businesses/disadvantaged-business-enterprise-program-resources https://www.epa.gov/resources-small-businesses/disadvantaged-business-enterprise-program-resources https://www.epa.gov/resources-small-businesses/disadvantaged-business-enterprise-program-resources https://www.epa.gov/resources-small-businesses/disadvantaged-business-enterprise-program-resources https://www.epa.gov/resources-small-businesses/disadvantaged-business-enterprise-program-resources https://www.epa.gov/resources-small-businesses/disadvantaged-business-enterprise-program-resources https://www.epa.gov/resources-small-businesses/disadvantaged-business-enterprise-program-resources https://www.epa.gov/resources-small-businesses/disadvantaged-business-enterprise-program-resources https://www.epa.gov/resources-small-businesses/disadvantaged-business-enterprise-program-resources https://www.epa.gov/resources-small-businesses/disadvantaged-business-enterprise-program-resources https://www.epa.gov/resources-small-businesses/disadvantaged-business-enterprise-program-resources https://www.epa.gov/resources-small-businesses/disadvantaged-business-enterprise-program-resources https://www.epa.gov/resources-small-businesses/disadvantaged-business-enterprise-program-resources

Reminders

HSP: Ensure all your subcontractors are listed in the HUB Subcontracting Plan (HSP).

Key Personnel Tab - Reminder: All “1099 employees” must be listed in your proposal’s Key Personnel tab.

These are considered “subcontractors”.

HSP Signature (and reminders if awarded): Don’t forget to read the reminders and sign your HSP!

Internal policy: HSP vendors’ CMBL profiles must be submitted with the HSP.

TAC 34, Rule §20.285: Responses without the HSP submitted shall be rejected due to material failure to comply with Government Code, §2161.252(b).

Progress Assessment Report (PAR): The awarded Prime must complete and submit the PAR with each invoice.

HSP Courtesy Review: The TCEQ HSP Courtesy Review is recommended. The TCEQ VetHUB Program will not review any HSPs submitted after the assigned HSP Courtesy Review deadline.

TCEQ VetHUB Program Coordinator

Claribel Diaz – TCEQ VetHUB Program Coordinator claribel.diaz@tceq.texas.gov

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Addendum 1 mailto:claribel.diaz@tceq.texas.gov

VetHUB end

Questions?

Scope of Work

Office of Air (OA)

Monitoring Division (AMD) Air Network Operations Section (NOS)

Penelope Mendoza Project Manager

Neal Penney Network Operations Section Manager

Site Location

22 582-27-00007 Big Bend PM2.5

Bravo Big Bend EPA Site Number (AQS): 480430101

CAMS: 0316

Address: Big Bend National Park, Texas, 79834

Additional Site Info

Red arrow represents the relative vicinity of the CAMS site.

Latitude: 29º 18' 9'' North (29.3025495º)

Longitude: -103º 10' 40'' West (-103.1778900º)

23 582-27-00007 Big Bend PM2.5

Additional Site Info 2

Map view of the distance from Panther Junction to CAMS site.

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Panther Junction is approximately 3 miles from the CAMS site.

Station Parameters

25 582-27-00007 Big Bend PM2.5

Station Equipment Type Operating Schedule

Bravo Big Bend PM2.5 Continuous Monitor Continuous

Met Continuous

Key Deliverables (All Parameters)

Data Collection Collect and monitor continuous ambient air data and operate non-continuous samplers according to applicable Standard Operating Procedures (SOPs) and the U.S. EPA Monitoring Schedule.

Monthly Verifications; Quarterly Audits Perform verifications monthly within first ten business days of the month.

Perform quarterly audits within first ten business days of the quarter.

Preventive Maintenance Instructions (PMIs) Perform all the PMIs mentioned in the equipment SOPs by the set deadlines.

Submit PMI Tracker by the tenth calendar day of the following month.

26 582-27-00007 Big Bend PM2.5

Key Deliverables (All Parameters) (cont.)

Demonstration of Competency (DOC) All operators must be DOC’d on all instruments within 6 months of any new SOP

Inventory Management and Reports Keep track of all equipment replacements/changes at each site

Invoices Submit invoices as outlined in contract (Scope of Work)

Audits and Assessments Prepare for audits accordingly (e.g., submitting pre-audit questionnaires)

Site Maintenance Maintain siting criteria annually

This not intended to be the complete list, review scope of work for complete list.

27 582-27-00007 Big Bend PM2.5

Scope of Work end

Questions?

Legal Considerations

Ryan Esparza

Attorney, General Law Division

Legal Considerations 2

Terms and Conditions

• Please review the Terms and Conditions and the Insurance

Requirements in the draft contract documents section of the solicitation.

• If you have any objection to the terms or insurance requirements, please note this in your response under the appropriate TAB.

• Please be specific and avoid vague statements such as “We wish to negotiate if awarded the contract”.

• TCEQ may, in certain situations, consider negotiating terms.

• Do not object to all the terms.

• Some terms cannot be negotiated because they are required by law.

Legal Considerations 3

Latest Certification Changes

• EO GA-48 requires responders to it nor subsidiaries are:

• Listed in or covered by Section 889 of the 2019 National Defense Authorization Act (NDAA);

• Listed in Section 1260H of the 2021 NDAA;

• Owned by the government of a country on the U.S. Department of

Commerce's foreign adversaries list under 15 C.F.R. § 791.4; or

• Controlled by any governing or regulatory body located in a country on the U.S. Department of Commerce’s foreign adversaries list under 15 C.F.R. § 791.4

• Prohibited Technologies

• *This is not intended to be a complete list*

Legal Considerations 4

Confidential Information

• The Texas Public Information Act is liberally interpreted by the courts to allow for the disclosure of any information regarding the expenditure of state funds.

• If a responder includes any information that it considers confidential or proprietary, it must label each and every page containing that information as confidential and proprietary and place that information behind TAB Confidential Information.

• Please do not mark every page of your proposal as proprietary and confidential. It is extremely unlikely that the Attorney General, or any court will find your entire proposal as proprietary and/or confidential.

Legal Considerations 5

Confidential Information

• If TCEQ receives a request for information in your proposal that is marked as proprietary and/or confidential, TCEQ will make an effort to notify you that a Public Information Request was made for the information. TCEQ will notify the Attorney General that information was requested that was marked by a third party as Proprietary and/or Confidential.

• If you want to prevent disclosure of information that is subject to a PIR request, you must make arguments to the Texas Attorney General as to why the information is proprietary and confidential.

Legal Considerations 6

Questions?

Closing Remarks

Deadline for questions: 3/4/2026 at 3:00 PM (CT) Must be submitted via email to procurements&contracts@tceq.texas.gov

Deadline for proposal submittals: 3/23/2026 at 3:00 PM (CT) Must be submitted via TCEQ FTPS Server

Deadline for HUB Subcontracting Plan Courtesy Review:

3/10/2026 at 12:00 PM

Important Reminder: Be sure to sign your proposal, any addenda and your HUB Subcontracting Plan (HSP) before submission.

Questions and proposal submittals must be received no later than the stated deadlines!

T H A N K Y O U F O R AT T E N D I N G T H I S P R E - P R O P O S A L C O N F E R E N C E W E L O O K F O R W A R D T O Y O U R R E S P O N S E

582-27-00007 Big Bend PM2.5 35 Addendum 1 mailto:Procurements&Contracts@tceq.texas.gov

Exhibit B:

Pre-Proposal Conference Attendee Roster (Sign-In)

Pre-Proposal Conference “Sign-In” 582-27-00007 Big Bend PM2.5

February 27, 2026

First and Last Name Company Name Company Address Phone Number Email Address

Is your company an active VetHUB?

Is your company a prime contractor?

Is your company a sub-contractor?

Paushiana Madison TCEQ N/A N/A N/A

Ashby McMullan Weston Solutions 70 NE Loop 410, Ste. 200, San Antonio, TX 78216 210-488-7358 a.mcmullan@westonsolutions.com No Yes No

TCEQ