ESBD_491557_1774541259577_582-27-40015 Addenda 2.pdf
PDF 193 KB Posted
- Attached to
- Exhibitor Support and Services
- Solicitation number
- 582-27-40015
- Issued by
- Bexar County, Texas
About this file
This is Addendum 2 to Request for Proposal 582-27-40015 issued by the Texas Commission on Environmental Quality (TCEQ) for Exhibitor Support and Services at the Environmental Trade Fair and Conference (ETFC). The addendum, issued March 23, 2026, addresses vendor questions regarding booth package inclusions, material handling requirements, graphics specifications, and contract duration. The response due date is March 27, 2026 at 2:00 PM Central Time. Key clarifications include confirmation that TCEQ provides pipe and drape, one 11"x17" booth sign, and one waste basket per booth, with exhibitors responsible for purchasing flooring and furnishings unless TCEQ requests specific items in particular booth areas. The solicitation confirms that aisle carpet is required, material typically fits within a 10ft x 10ft area with quantities varying year to year, and the contract encompasses both years mentioned in the original request per Article E, Special Terms and Conditions on page 32 of the solicitation document.
The addendum clarifies that TCEQ does not require respondents to present a potential total spend figure as costs may vary year to year during the contract life. Graphics and signage may include exterior branding, interior signage on easels, entrance unit displays, larger branding pieces near contracted spaces, hanging installations and banners on TCEQ-specific booths, and satellite stations. The total weight of material handling received for exhibitors is not tracked by TCEQ. Vendor acknowledgment of receipt of this addendum, signed and dated, must be included with the response to avoid potential non-responsiveness determination.
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Text version
Addendum 2 Page 1 of 2
Texas Commission on Environmental Quality P.O. Box 13087, MC 182
Austin, Texas 78711-3087
Addendum Number 2 Solicitation 582-27-40015 ETFC Exhibitor Services
March 23, 2026
RESPONSE DUE DATE: March 27, 2026 no later than 2:00PM CT
Important Notice to Vendors:
This addendum is issued to provide TCEQ response to vendor questions.
ISSUED BY:
Stacy Thompson, Contract Specialist Date
Note to Respondent: Respondent is requested to acknowledge receipt of this addendum by signing and dating on the space below, and including this page along with your response. Responses may be considered non-responsive if this cover page is not signed and returned. To view the solicitation package, visit the Texas Marketplace website at http://www.txsmartbuy.com/sp.
Signature/Date
03/23/2026 http://www.txsmartbuy.com/sp
Addendum 2 Page 2 of 2
Texas Commission on Environmental Quality P.O. Box 13087, MC 182
Austin, Texas 78711-3087
EXHIBIT 1:
VENDOR QUESTION AND ANSWER
1. Please confirm the booth package requested for each 10x10 booth includes the following:
a. 8’ high back drape
b. 3 high side drape
c. 6’ x 24” skirted table
d. 2 - side chairs
e. 1 wastebasket
f. 10x10 carpet
g. Carpet padding
A: TCEQ provides pipe and drape, one 11”x17” booth sign and one waste basket for each booth. TCEQ may request a draped 6ft table, chairs, carpet, and padding in specific areas/booths. Otherwise, exhibitors are responsible for the purchase of flooring and furnishings.
2. Please confirm you require a total spend for TCEQ including graphics?
A: TCEQ does not require the responder to present a potential total spend as these costs may vary year over year during the life of the contract, including graphics.
3. Can you provide a detail of required graphics to get to the total spend
A: Total spend is not required. Graphics/Signage may include exterior branding, interior signage on easels throughout the center, an entrance unit display, larger branding pieces near contracted spaces, branding/large hanging installation and/or banners on TCEQ specific booths and expansion area, and satellite stations.
4. Confirm you require aisle carpet
A: Yes, aisle carpet is required.
5. Can you confirm approximate quantity of material handling for TCEQ?
A: The material typically fits within a 10ft x 10ft area. The amount varies from year to year.
6. Can you provide total weight of material handling received for exhibitors?
A: The total weight of material handling received for exhibitors is not tracked by TCEQ.
7. Is the contract for 1 year or will it include both years mentioned in the request?
A: See Special Terms and Conditions, Article E on Page 32 of the solicitation.
Important Notice to Vendors:
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