IF NOT BIDDING, DO NOT RETURN THIS FORM

Ron Jackson State Juvenile Correctional Facility

611 FM 3254

Brownwood, Texas 76801

DESTINATION OF GOODS IF DIFFERENT THAN ABOVE

Ron Jackson State Juvenile Correctional Facility

Brownwood, Texas 76801

DELIVERY IN DAYS, CASH DISCOUNT % DAYS

Check below to claim a preference under 34 TAC Rule 20.306:

BID OPENING 4

Date and Time: 3/04/2026 1pm

REQUISITION NO. 4 RJSJCF-paddedcell

► FAILURE TO SIGN WILL DISQUALIFY BID ◄

AUTHORIZED SIGNATURE DATE

*By signing this bid, respondent certifies that if a Texas address is shown as the address of the respondent, the respondent qualifies as a Texas bidder as defined in §2155.444(c), Government Code.

IF BIDDING, EMAIL BIDS TO:

►VENDOR ADDRESS AND IDENTIFICATION NUMBER◄

JUVENILE JUSTICE DEPARTMENT

BSD-808 (12/25) page 3 of 3

The payee ID Number is the taxpayer number assigned and used by the Comptroller of Public Accounts of Texas. If this number is not known, complete the following:

Enter Federal Employer’s Identification Number

Sole owner should also enter Social Security Number

AWARD NOTICE: The State reserves the right to make an award on the basis of best value or in any other combination that will serve the best interests of the State and to reject any and all bid items in the sole discretion of the State. AN IDENTIFICATION NUMBER IS REQUIRED TO PROCESS PAYMENT FOR GOODS/SERVICES PURCHASED AGAINST PROCUREMENT AWARDS. THE FEDERAL EMPLOYER IDENTIFICATION NUMBER (EIN) WILL BE USED TO ESTABLISH A PAYEE ID NUMBER. In an effort to minimize identity theft, every company MUST have an Employer Identification Number (EIN), also known as a federal tax identification number prior payment under an awarded contract. For information on obtaining your EIN, you may call the IRS at 800-829-4933 or visit http://www.irs.gov/businesses/.

**PLEASE PROVIDE ALONG WITH BID a list of materials and parts you plan to use.

Ron Jackson State Juvenile Correctional Facility is a secure facility and everyone entering will have to have an approved background check completed before they can enter.**

Location: Ron Jackson State Juvenile Correctional Facility

Brownwood, Texas 76801 RSU, pod 300, Cell 301 (11' long wall, 7' back wall, 7' short wall) RSU, pod 100, Cell 101 (11' long wall, 7' back wall, 7' short wall)

Please contact, Shande Vaughan for questions. Return SIGNED bid to Shande Vaughan, via email shande.vaughan@tjjd.texas.gov

1. BID REQUIREMENTS.

SUCCESSFUL RESPONDENT SHALL INDEMNIFY TJJD AND PAY TO TJJD ALL COSTS, PENALTIES, LOSSES, AND OTHER AMOUNTS RESULTING FROM THE SUCCESSFUL RESPONDENT’S OMISSION OR BREACH OF THE ABOVE PARAGRAPH.

3. BID EVALUATION.

Evaluation of bids will begin as soon as practical after receipt. Evaluation adheres to the best value standard of §2155.074, Government Code. TJJD reserves the right in its sole judgment and discretion to reissue or withdraw the IFB at any time. As applicable, the factors listed in §§2155.075, 2156.007, and 2157.003, Government Code, shall also be considered in making an award. An early payment discount and the terms of the offer presented in the solicitation response will not be considered in the evaluation.

4. AWARD OF CONTRACT.

A response to this IFB is an offer to contract based upon the terms, conditions and specifications contained herein. Bids do not become contracts unless and until they are accepted by a purchase order issued by TJJD or a formal, written agreement signed by the parties. TJJD reserves the right to make any corrections or include additional requirements in the contract prior to issuance which are necessary for TJJD's compliance, as an agency of the State of Texas, with all state and federal requirements.

6. INSPECTION AND TESTS

Prior to contract award or payment, as applicable, requested samples may be subject to inspection and testing by TJJD. TJJD reserves the right to test requested samples or items prior to contract award and respondent will bear all costs of any testing. After contract award and prior to payment, TJJD may conduct acceptance testing on the requested items delivered under the contract. If so, TJJD will have up to days to conduct such testing. The services must meet all requirements and standards of performance of the contract, IFB and bid must comply with all published manufacturer or publisher specifications. If the delivered and/or installed requested items fail to meet or exceed the acceptance criteria or any other requirement of the contract, TJJD may refuse to accept the requested items. If TJJD refuses to accept the requested items, TJJD shall return such requested items at successful respondent’s sole expense. If the delivered, requested items meet or exceed all conditions and requirements of the contract, TJJD shall notify successful respondent in writing of acceptance no later than thirty days after receiving the samples or items being tested. TJJD reserves the right to revoke prior acceptance for, among other things, latent defects.

7. DAMAGES FOR FAILURE TO PERFORM.

In submitting a bid, respondent agrees that the measure of damages in the event of a default or breach by successful respondent may be difficult or impossible to calculate. In the event a successful respondent fails to perform services or complete the obligations under the contract in a timely manner, TJJD may require successful respondent to pay, as liquidated damages and not as a penalty, an amount equivalent to 2% of the total cost for services or obligations not completed as required by the contract per calendar day of delay. TJJD may impose, but is not obligated to impose, these liquidated damages in lieu of any monetary damages available to TJJD under the contract or applicable law.

8. PAYMENT.

Invoices must be submitted to the receiving entity and must indicate the vendor’s Texas Payee Identification Number. Invoice must show the receiving entity’s name, must correspond with the item(s) as numbered on the purchase order, shipment date of merchandise, applicable purchase order number, and date of purchase order. The State will incur no penalty for late payment if payment is made in 30 or fewer days from receipt of goods or services and an uncontested invoice.

9. PROMPT PAYMENT.

Payment and remedies for late payment and non-payment shall be made in accordance with the Texas Prompt Payment Act, Chapter 2251, Government Code. Generally, subject to several exceptions, Chapter 2251 requires payments to be made no later than 30 days after the later of the date goods are received, services are completed, or an undisputed invoice is received. Payments will be made to successful respondent as provided in Section III (part entitled “Provision for Direct Deposit or Warrant”).

10. PATENTS OR COPYRIGHTS.

Respondent agrees to protect the State from claims involving infringement of patents or copyrights.

11. RESPONDENT AFFIRMATIONS.

Signing this bid with a false statement is a material breach of contract and shall void the submitted bid or the contract, and respondent shall be removed from all bid lists. By signature hereon affixed, the respondent hereby certifies that:

FEDERAL PRIVACY ACT NOTICE: This notice is given pursuant to the Federal Privacy Act. Disclosure of your Social Security Number and is required under §231.006(c) and §231.302(c)(2), Family Code. The Social Security Number will be used to identify persons that may owe child support. The Social Security Number will be kept confidential to the fullest extent allowed under §231.302(e), Family Code.

11.39 Respondent certifies that its response discloses each artificial intelligence system it may use to complete any deliverable or a portion of any deliverable under the contract. Artificial intelligence system means a machine-based system that for explicit or implicit objectives infers from provided information a method to generate outputs, such as predictions, content, recommendations, or decisions, to influence a physical or virtual environment with varying levels of autonomy and adaptiveness after deployment. Vendor promises not to use an artificial intelligence system to perform the contract without the prior written consent of TJJD.

11.40 Respondent certifies that it and its subcontractors have not and, if awarded a contract, will not, either directly or indirectly through a third party, engage in surveillance targeting or engage in an act of intimidation, coercion, extortion, undue influence, or other similar conduct intended to influence, silence, or retaliate against:

(1) a member of the state legislature or person employed to support the state legislature in any capacity;

(2) a family member of a person described by (1);

(3) a state agency employee; or

(4) an individual making a complaint or raising concerns regarding state agency operations or contracting.

Respondent certifies that it and its subcontractors have not and, if awarded a contract, will not, either directly or indirectly through a third party, use private or confidential information to manipulate or influence a state contracting decision or proceeding. Respondent acknowledges that it, its executives and directors, and other associated entities and individuals could be terminated, barred from state contracts, and penalized up to $2 million for a violation of §2261.302, Government Code.

12. NOTE TO RESPONDENT.

Any terms and conditions attached to a bid will not be considered unless specifically referred to on this bid form and may result in disqualification of the bid.

13. DISPUTE RESOLUTION.

The dispute resolution process provided for in Chapter 2260, Government Code, must be used by TJJD and the successful respondent to attempt to resolve any dispute arising under the contract. Notwithstanding any other provision of the contract to the contrary, the successful respondent shall continue performance and shall not be excused from performance during the period any breach of contract claim or dispute is pending under either of the above processes. However, successful respondent may suspend performance during the pendency of such claim or dispute if successful respondent has complied with all provisions of §2251.051, Government Code, and such suspension of performance is expressly applicable and authorized under that law.

14. TERMINATION FOR NON-APPROPRIATION (FUNDING OUT) CLAUSE.

Any contract resulting from this solicitation is contingent upon the continued availability of lawful appropriations by the Texas Legislature.

15. ADDITION/DELETION.

Amendments may be made for additions and/or deletions of goods or services under the same terms and conditions of this order.

16. AUTHORIZED RELIEF FROM PERFORMANCE (FORCE MAJEURE).

Neither successful respondent nor TJJD shall be liable to the other for any delay in, or failure of performance, of any requirement included in the contract caused by force majeure. The existence of such causes of delay or failure shall extend the period of performance until after the causes of delay or failure have been removed provided the non-performing party exercises all reasonable due diligence to perform. Force majeure is defined as acts of God, war, fires, explosions, hurricanes, floods, failure of transportation, pandemics, or other causes that are beyond the reasonable control of either party and that by exercise of due foresight such party could not reasonably have been expected to avoid, and which, by the exercise of all reasonable due diligence, such party is unable to overcome. Each party must inform the other in writing, with proof of receipt, within three business days of the existence of such force majeure, or otherwise waive this right as a defense.

17. SUBCONTRACTING PROGRAM, HISTORICALLY UNDERUTILIZED BUSINESS.

State agencies are required to make a good faith effort to assist Historically Underutilized Businesses in receiving contract awards issued by the State, see Chapter 2161, Government Code. The goal of the program is to promote fair and competitive business opportunities for all businesses contracting with the State of Texas.

18. MATERIAL SAFETY DATA SHEETS.

Respondent must provide, at no cost, at least one copy of any applicable manufacturer’s Material Safety Data Sheets (MSDS). If OSHA or federal or state laws provide for additional requirements, those requirements are in addition to the MSDS requirement.

19. STATE AUDITOR’S RIGHT TO AUDIT.

In addition to and without limitation on the other audit provisions of this IFB or the contract, pursuant to §2262.154, Government Code, the Texas State Auditor’s Office (“state auditor”) may conduct an audit or investigation of any other entity receiving funds from the state directly under any contract or indirectly through a subcontract under the contract. The acceptance of funds by the successful respondent or any other entity or person directly under the contract or indirectly through a subcontract under the contract acts as acceptance of the authority of the state auditor, under the direction of the legislative audit committee, to conduct an audit or investigation in connection with those funds. Under the direction of the legislative audit committee, the successful respondent or other entity that is the subject of an audit or investigation by the state auditor must provide the state auditor with access to any information the state auditor considers relevant to the investigation or audit. The contract may be amended unilaterally by TJJD to comply with any rules and procedures of the state auditor in the implementation and enforcement of §2262.154, Government Code. Successful respondent shall ensure that this paragraph concerning the authority to audit funds received indirectly by subcontractors through the successful respondent and the requirement to cooperate is included in any subcontract it awards.

20. PRICE ADJUSTMENTS BASED ON TARIFFS.

The parties may agree to adjust prices periodically to reflect changes in tariffs implemented after the response due date that affect the cost of supplying goods under this contract. Any existing tariffs at the time of the response should be considered as part of the response price. To request a price increase related to tariffs, contractor must provide documentation that includes the effective date, amount, and scope of the tariffs. Contractor must demonstrate with specificity the effect of tariffs on its necessary and reasonable cost of supplying goods under this contract, including its commercial reasons for using a source subject to tariffs. Any adjustment is at the agency’s sole discretion. If the agency grants an adjustment related to tariffs, contractor shall monitor tariff levels and notify the agency within five business days of any reduction or repeal. The agency may reduce or retract a tariff adjustment it has granted at any time by notifying the contractor of the new prices.

image1.png