ESBD_490074_1771025099422_Submission Instructions - 721-26061.pdf

Submission Instructions for Suppliers

Please follow these instructions to submit via our Public Portal.

1. Prepare your submission materials:

Requested Information

Name Type # Files Requirement

3.4.1 Respondent's

Cover Letter File Type: PDF (.pdf) Multiple Required

3.4.2 Respondents’

Statement of Qualifications and Availability to Undertake the Service

File Type: PDF (.pdf) Multiple Required

3.4.3 Project Team’s

Ability to Provide Relevant Services

File Type: PDF (.pdf) Multiple Required

3.4.4 Respondent’s

Performance on Past Representative Projects

File Type: PDF (.pdf) Multiple Required

3.4.5 Respondent’s

Management Procedures and Methods

File Type: PDF (.pdf) Multiple Required

3.4.6 Respondent’s

Approach to Vendor Assessment and

File Type: PDF (.pdf) Multiple Required

Comprehensive Market Analysis

3.4.7 Respondent’s

Experience and Approach to Forward Looking Strategies and Designs

File Type: PDF (.pdf) Multiple Required

3.4.8 Respondent’s

Ability to Identify and Resolve Problems on Past Projects

File Type: PDF (.pdf) Multiple Required

Who is the primary contact that UT Austin should use for addressing questions or communication as a result of the solicitation? Provide Name, Title, Email Address, Phone Number.

Data Type: Text N/A Required

Respondent's response to

APPENDIX ONE

EXECUTION OF

OFFER

File Type: PDF (.pdf) Multiple Required

Does Respondent accept all terms and conditions in the solicitation and

APPENDIX TWO

without exceptions

Data Type: Yes/No N/A Required

If Respondent's is requesting exception to any ters or conditions set forth in APPENDIX TWO, Respondent will upload the list of exceptions for review.

Respondent's response to

APPENDIX FOUR

Data Type: Yes/No N/A Required

Respondent's response to

APPENDIX FIVE

File Type: PDF (.pdf) Multiple Required

Respondent's response to

APPENDIX SIX

File Type: PDF (.pdf) Multiple Required

Respondent's response to

APPENDIX SEVEN

File Type: PDF (.pdf) Multiple Required

VetHUB Subcontracting Plan File Type: PDF (.pdf) Multiple Required

Legal name of Respondent's Company

Data Type: Text N/A Required

Address of principal place of buusiness Data Type: Text N/A Required

Address of Office that would be providing service under the Agreement

Data Type: Text N/A Required

Number of years in Business Data Type: Number N/A Required

State of incorporation Data Type: Text N/A Required

Number of Employees Data Type: Number N/A Required

Annual Revenues Volume Data Type: Number N/A Required

Name of Parent Corporation, if any Data Type: Text N/A Required

State whether Proposer will provide a copy of its financial statements for the past two (2) years, if requested by University.

Data Type: Yes/No N/A Required

Proposer will provide a financial rating of the Proposer entity and any related documentation (such as a Dunn and Bradstreet analysis) that indicates the financial stability of Proposer

File Type: PDF (.pdf) Multiple Optional

Proposer will provide a financial rating of the Proposer entity and any related documentation (such as a Dunn and Bradstreet analysis) that indicates the financial stability of Proposer

Data Type: Text N/A Required

Is Proposer currently for sale or involved in any transaction to expand or to become acquired by another business entity? If yes, Proposer will explain the expected impact, both in organizational and directional terms.

Data Type: Text N/A Required

Proposer will provide any details of all past or pending litigation or claims filed against Proposer that would affect its performance under the Agreement with University (if any).

Data Type: Text N/A Required

Is Proposer currently in default on any loan agreement or financing agreement with any bank, financial institution, or other entity? If yes, Proposer will specify the pertinent date(s), details, circumstances, and describe the current prospects for resolution.

Data Type: Text N/A Required

Proposer will provide a customer reference list of no less than three (3) organizations with which Proposer currently has contracts and/or to which Proposer has previously provided services (within the past five (5) years) of a type and scope similar to those required by University’s RFQ.

Proposer will include in its customer reference list the customer’s company name, contact person, telephone number, project description, length of business relationship, and background of services provided by Proposer.

Does any relationship exist (whether by family kinship, business association, capital funding agreement, or any other such relationship) between Proposer and any employee of University? If yes, Proposer will explain

Data Type: Text N/A Required

Proposer will provide the name and Social Security Number for each person having at least 25% ownership interest in Proposer. This disclosure is mandatory pursuant to §231.006, Family Code, and will be used for the purpose of determining whether an owner of Proposer with an ownership interest of at least 25% is more than 30 days delinquent in paying child support.

Further disclosure of this information is governed by the Texas Public Information Act (ref.

Chapter 552, Government Code), and other applicable

Commodity Codes

Commodity Set Commodity Code Title Description

NIGP 91878 Medical Consulting

NIGP 99039

Emergency Systems Monitoring Service, Including Alarms and Operational Readiness Reporting

Requested Documents:

Please note the type and number of files allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

Requested Data:

Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Euna Procurement Help Center.

2. Upload your submission at:

https://utexas.bonfirehub.com/opportunities/222311

You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Mar 06, 2026 2:00 PM CST.

The Question period for this opportunity starts Feb 13, 2026 5:30 PM CST. The Question period for this opportunity ends Feb 23, 2026 12:00 PM CST. You will not be able to send messages after this time.

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Mar 06, 2026 2:00 PM CST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

Important Notes:

Each item of Requested Information will only be visible after the Closing Time.

https://customer.eunasolutions.com/s/article/whats-a-data-field-or-slot https://utexas.bonfirehub.com/opportunities/222311

Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.

You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.

Javascript must be enabled. Browser cookies must be enabled.

Need Help?

University of Texas at Austin uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support mailto:support.bonfire@eunasolutions.com https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support