ESBD_489544_1770936859252_RFP-314.pdf

12 February 2026

Gas Line Replacement and Upgrade Services at TSTC – Waco Campus Gas Line Replacement and Upgrade Services at TSTC – Waco Campus

12 February 2026

Open 2/12/2026 4:30 PM CST Type Request for Proposal Close 3/5/2026 2:00 PM CST Number 314 Currency US Dollar

Sealed Until 3/5/2026 2:00 PM CST

Contacts Solicitations Dept solicitations@tstc.edu

NIGP Commodity Code NIGP Commodity Code Description 91340 Construction, Pipeline, Including Aerial Crossings 91356 Construction, Utility and Underground Projects 91378 Maintenance and Repair, Pipeline, Including Removal and Relocation

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TSTC Background Information

Texas State Technical College ("TSTC") is a coeducational two-year institution of higher education offering courses of study in technical vocational education for which there is demand within the State of Texas.

TSTC is mandated to contribute to the educational and economic development of the State of Texas by offering occupationally oriented programs with supporting academic course work, emphasizing highly specialized advanced and emerging technical and vocational areas for certificates or associate degrees.

Our mission, “to place more Texans in great paying jobs,” drives our institution. TSTC is pushing the boundaries in education, making outcomes the driving metric of success. We currently have 11 campuses across the state, with another new campus recently approved by the State Legislature that should be built and operating in the next few years. For more information about TSTC, go to http://tstc.edu/about.

Purpose:

Texas State Technical College (TSTC) is soliciting competitive sealed proposals from qualified suppliers to provide gas line replacement and upgrade services at the TSTC Waco campus. The purpose of this project is to replace aging underground natural gas infrastructure to improve safety, reliability, and compliance with applicable codes while minimizing disruption to campus operations.

Failure to submit a SIGNED Execution of Offer and Subcontracting Plan could result in disqualification (please make sure forms are signed when document is uploaded). TSTC does anticipate the contract to exceed $100,000 and will require that a Subcontracting Plan be submitted.

Mandatory Pre-Bid: Located at 1200 Greenway Dr, Waco, TX 76705 Physical Plant Conference Room, on February 23, 2026 at 10 AM CST. Contact for Pre-Bid is 254-867-4811. Failure to attend the pre-bid/offer/proposal conference will result in disqualification of the response.

Please see "Buyer Attachments" tab for Scope of Work, Engineering Drawings, and Uniform General Conditions (UGC).

General Notes:

Q&A Board Message: If you have any questions concerning the project, please submit them through the Q&A Board. Note that once the Q&A session concludes, no further questions will be accepted. The Q&A Board is specifically for inquiries related to this project and is not intended for general questions about TSTC operations. Only suppliers interested in contracting with TSTC should use the Q&A Board. Suppliers not looking to respond to solicitations can direct their inquiries to the TSTC Records Management Officer.

For more details, please visit www.tstc.edu.

Confidentiality: If a supplier desires to submit information to TSTC which is considered as confidential, the supplier should mark the information "CONFIDENTIAL".

Uploading: Any issues uploading or submitting bids, suppliers must contact TSTC Sourcing Department at the moment that the issues occurred via email with screenshots. Failure to notify will affect any remedy that could have been applied.

Zero Balance: Please be aware that your submitted bid will show a zero balance.

Email Communication: To ensure that all email communication is received, suppliers must "safelist" procurementservices@sciquest.com. TSTC will not be responsible if emails are not received.

Technical Issues: For password reset or log-in assistance, contact JAGGAER at 1-800-233-1121, and select the following options:

* 1 - (if English is your choice)

* 1 - Supplier

* 0 - Operator

Description http://tstc.edu/about

Required to View Event

Prerequisites Required to Enter Bid

12 February 2026

1. Rsolution System Overview - "How To Navigate"

2.

No proposals will be accepted from any respondent who has not inspected the job site either in person or through a qualified designated representative. The walk through is mandatory. Located at 1200 Greenway Dr, Waco, TX 76705 Physical Plant Conference Room, on February 23, 2026 at 10 AM CST.

3.

Please upload your completed proposal in this designated section. Submitting your proposal through this section is crucial to ensure that it is properly reviewed and considered. It is important that all requirements are met for each section of your document. When addressing each criterion, title each section clearly to reflect the specific focus or requirement.

4.

If the total value of the solicitation is over $100,000, respondents must complete, sign, and submit a Subcontracting Plan. Incomplete or unsigned forms may be disqualified.

For assistance or a courtesy review, email supplierrelations@tstc.edu at least four (4) days before the due date.

Per the Texas Comptroller, race, ethnicity, or sex must not be considered in public contracting. All awards and subcontracting must follow race- and sex-neutral criteria to ensure best value.

The respondent must perform the contract with its own team and approved subcontractors. Changes to subcontractors or scope require prior approval. The respondent is responsible for all subcontractor work.

5. Please review and confirm the TSTC Non-Collusion statement.

6.

The undersigned FIRM, and each person signing on behalf of the FIRM, certifies under penalty of perjury that to the best of their knowledge and belief, no member of Texas State Technical College, nor any employee, or person whose salary is payable, in whole or in part, by Texas State Technical College, has a direct or indirect financial interest in the award of this Proposal, in the services to which this Proposal relates, or in any of the profits, real or potential, thereof, except as otherwise noted herein.

7.

Please make sure the form is signed when the document is uploaded. The undersigned, in submitting this Proposal and endorsement of same, represents that he/she is authorized to obligate his/her firm, that he/she is an equal opportunity employer and will not discriminate with regard to race, color, religion, sex, national origin, age, or disability; that he/she will abide by all the policies and procedures of TSTC; and that he/she has read the entire RFP package, is aware of the covenants contained herein, and will abide by and adhere to the written requirements in ALL sections of the RFP. Failure to sign and submit this form with the proposal may result in rejection at TSTC’s discretion.

8.

If the undersigned Firm intends to deviate from the Specifications listed in this RFP document or Contract, all such deviations must be listed on this page, with complete and detailed conditions and information included or attached.

TSTC will consider any deviations in its RFP award decisions, and TSTC reserves the right to accept or reject any response based upon any deviations indicated below or in any attachments or inclusions.

In the absence of any deviation entry on this form, the Firm assures TSTC of his/her full compliance with the Terms and Conditions, Specifications, and all other information contained in this RFP document.

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Buyer Attachments

1. Uniform General and Supplemental Conditions

2. Scope of Work.pdf

3. 2-9-26 new updated form for gas project.pdf

12 February 202612 February 202612 February 202612 February 202612 February 202612 February 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzcxMjMwLTkzMTcwNjU1NTIwMTIgVW5pZm9ybSBHZW5lcmFsIGFuZCBTdXBwbGVtZW50YXJ5IEdlbmVyYWwgQ29uZGl0aW9ucy5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzcxMjMwLTE5NzE2OTQ4MzlTY29wZSBvZiBXb3JrLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzcxMjMwLTE5NzE3ODYyNzEyLTktMjYgIG5ldyB1cGRhdGVkICBmb3JtICBmb3IgZ2FzIHByb2plY3QucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1.1: General Information Instructions:

1.1.1

TSTC Solicitation Requirements: Any exceptions to terms, conditions, and requirements in the Scope of Service including the sample contract(s) specifically the Sample Construction Agreement (SEE LINK PROVIDED IN ATTACHED DOCUMENT), must be made in writing and listed on the Deviation/Compliance Signature Form in "Prerequisites" tab.

1.1.2 PAR: If Subcontracting will be obtained, suppliers must submit a Progress Assessment Report (PAR) form with each invoice. If no PAR is submitted with invoice, no payment will be issued. Any changes made to the HUB plan must be submitted to agency prior to the new subcontractor performing the work.

1.1.3 Provide contact information for the person responsible for submission of PAR Forms.

1.1.4 Are you a Minority Business Enterprise/Women Business Enterprise Supplier?

Group 1.2: Payment and Delivery Information Instructions:

1.2.1 TSTC recommends Electronic Funds Transfers (EFT), including ACH, Wire Transfer, Virtual Card and Check as the preferred payment methods. Could you please share which payment method you are able to utilize? TSTC reserves the right to select a payment method that is the most efficient to process at time of payment.

1.2.2 A separate invoice is required for each location that a good or services is being provided. Additionally, coordination between TSTC staff and the supplier is essential prior to any delivery to ensure smooth processing (if applicable).

Group 1.3: Bonds and Insurance Instructions:

1.3.1 Construction Bonds- Contractor is required to tender to Owner, prior to commencing the Work, performance and payment bonds, as required by Tex. Gov’t. Code, Chapter 2253.

1.3.2

A performance bond is required if the Contract Sum is in excess of One Hundred Thousand Dollars ($100,000). The performance bond is solely for the protection of Owner. The performance bond is to be for the Contract Sum to guarantee the faithful performance of the Work in accordance with the Contract Documents. The form of the bond shall be approved by the Office of the Attorney General of Texas. The performance bond shall be effective through Contractor’s warranty period.

1.3.3

A payment bond is required if the Contract price is in excess of Twenty Five Thousand Dollars ($25,000). The payment bond is to be for the Contract Sum and is payable to Owner solely for the protection and use of payment bond beneficiaries. The form of the bond shall be approved by the Office of the Attorney General of Texas

1.3.4 Payment and performance bonds are due before execution of a contract on competitively bid or competitively sealed proposal projects or before execution of a GMP proposal on Construction Manager-at-Risk projects or Design-Build projects.

1.3.5

Contractor shall carry insurance in the types and amounts indicated in Article 5 of the TSTC UGC provided in "Buyer Attachments" for the duration of the Contract. The required insurance shall include coverage for Owner’s property prior to construction, during construction and during the warranty period. The insurance shall be evidenced by delivery to Owner of certificates of insurance executed by the insurer or its authorized agent stating coverages, limits, expiration dates and compliance will all applicable required provisions. Upon request, Owner, and/or its agents, shall be entitled to receive without expense, copies of the policies and all endorsements.

Contractor shall update all expired policies prior to submission for monthly payment. Failure to update policies shall be reason for withholding of payment until renewal is provided to Owner.

Group 1.4: On-Site Respondent Requirements Instructions:

1.4.1 SARS-COV-2: Contractors will be required to follow CDC requirements as they apply.

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1.4.2 Will Respondent(s) be utilizing chemicals and/or providing their materials to be used in the project?

1.4.3 Respondent must attached SDS sheets for Chemicals and/or MDS sheets for Materials (if applicable and/or requested).

1.4.4 Respondent(s) must provide written documentation to TSTC of each warranty within thirty (30) days after completion of Services.

1.4.5 Respondent(s) must provide proof of all required licenses and certifications (if applicable and/or requested).

1.4.6 Respondent(s) must perform all services in accordance with the latest edition of the TSTC’s Uniform General Conditions.

1.4.7 All employees of Respondent(s) performing services on TSTC properties must wear uniforms or identification badges. No employee of the Respondent will be permitted on TSTC properties without proper identification.

1.4.8 Harassment: Under no circumstance will the College tolerate any form of verbal or non-verbal abuse, jeering, whistling, etc. directed toward College staff or students. The Respondent will be informed of any complaints and will be expected to permanently remove the problem employee from the job.

1.4.9 Smoking: All tobacco products, including smokeless tobacco, are prohibited on TSTC property at all times. This must be fully enforced by the Respondent.

1.4.10 Music: No publicly audible music will be allowed on campus during normal work/classroom hours.

1.4.11 Illegal Drugs and Alcohol: No alcoholic beverages or illegal drugs shall be brought on TSTC property at any time. Any workmen under the influence of either illegal drugs or alcohol or smelling of alcohol shall be permanently removed from the property by the Respondent.

1.4.12 Firearms/Weapons: Pursuant to Section 30.07 Penal Code, A person licensed under Subchapter H, Chapter 411, Government Code, may not enter any TSTC premises with a gun that is carried openly.

1.4.13 Respondent(s) must coordinate the Scope of Work with TSTC.

1.4.14 Proposer(s) must include all costs related to providing the complete services requested and reference the applicable contract number on all quotes.

1.4.15 TSTC will not be responsible for any materials or services not specifically detailed on the quote and approved through a formalized TSTC purchase order.

1.4.16 Respondent(s) must respond to notifications to plan and schedule Services within two

(2) business days of the initial request made by TSTC.

1.4.17 Respondent shall maintain a traffic barricade of caution tape installed approx. 42” above finished floor unless others are stated above.

1.4.18 All debris removal and cost of disposal shall be the responsibility of the contractor. All debris removal shall be off campus.

1.4.19 Contractor shall clean trash, debris, and sweep work area daily.

Group 2.1:

Instructions:

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

There are no Items added to this event.

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