ESBD_488352_1770754712933_Addendum 1 - RFP 2026-P09.pdf

ADDENDUM #1

RFP 2026-P09 Public Engagement Facilitation Services Pool

HAYS COUNTY PURCHASING OFFICE

Stephanie Hunt, CPPB - Purchasing Agent

712 S. Stagecoach Trail, Ste. 1012 San Marcos, Texas 78666

512-393-2267 ● purchasing@hayscountytx.gov

February 10, 2026

ADDENDUM #1

Please find attached Addendum #1 to RFP 2026-P09 Public Engagement Facilitation Services Pool. All questions were answered by Hays County staff.

Attached to Addendum 1:

• Updated Attachment A – RFP 2026-P09 Proposed Fee Schedule

Acknowledge receipt of this addendum by signing and returning this page with your proposal.

Signature

Company Name Date mailto:purchasing@hayscountytx.gov

RFP 2026-P09 Public Engagement Facilitation Services Pool Page 1 of 2

Attachment A: RFP 2026-P09 Proposed Fee Schedule

The proposed fee schedule is intended for each firm to submit an hourly rate sheet of proposed team members, and a proposed project scenario to provide an overall price for comparison. The proposed fee schedule should include but not limited to necessary deliverables, insurance, overhead, other miscellaneous items, and cost to complete the proposed work.

Respondent must utilize this Pricing Sheet. Any reworked version of this sheet, provided by Respondent as a substitute, may be deemed non-responsive, and may, at the County's sole discretion, result in Respondent's disqualification.

Proposed Team Member Titles & Billable Hourly Rate (these rates will be valid for one year from award into pool)

Position Title Billable Hourly Rate

Proposed Project Scenario According to the US Census, in 2010, Hays County’s population was 157,107. In 2026, the population is estimated to be approximately 300,000. This represents a 91% increase. To address the unprecedented growth and prepare for the future, the Commissioners Court has tasked the County Administrator with developing a strategic plan. The last plan was completed in 2010. With the FY 2027 Budget Process beginning, the County Administrator would like to request a public engagement firm gather feedback from residents and other stakeholders to begin to formulate strategic priorities. The selected firm would be responsible for planning and conducting workshops, focus groups, stakeholder discussions, interviews, both in person and online, and

RFP 2026-P09 Public Engagement Facilitation Services Pool Page 2 of 2 producing a findings report to be incorporated into the strategic plan.

Line-Item Description Total Costs The consultant shall facilitate a maximum of (10) ten stakeholder meetings and opportunities for public input.

The Consultant shall deliver a proposed public engagement plan, along with a proposed schedule for meetings, and deliverables, in a user-friendly digital, searchable format that can be shared publicly and printed. The Consultant shall deliver (10) ten printed copies of the final deliverable to the County

The Consultant shall maintain a shared project portal/file share accessible to the County and other identified stakeholders to include all working documents, presentations, and research in support of the project.

The Consultant shall ensure that all documents and presentations are reviewed by the County and identified stakeholders prior to finalizing for public use.

The consultant shall attend and present at (10) ten related public hearings as applicable.

TOTAL COST FOR ALL SERVICES AND WORK PERFORMED UNDER THE

SCOPE OF SERVICES IDENTIFIED WITHIN THE RFP & THE PROPOSED

SCENARIO

Submitted and Certified By:

The below-referenced individual (“Affiant”) certifies that he or she is duly authorized to submit the above information on behalf of the RESPONDENT, that Affiant is associated with the response to the RFP in the capacity noted below and has personal knowledge of the accuracy of the information provided herein, and that the information provided herein is true and correct to the best of the Affiant’s knowledge and belief.

Affiant: _____________________________________________________________________________

Printed Name: _______________________________________________________________________

Title: _______________________________________________________________________________

Address: ____________________________________________________________________________

Telephone: __________________________________________________________________________

Email Address: _______________________________________________________________________