ESBD_488240_1770416612803_Submission Instructions - 721-26053.pdf
PDF 168 KB Posted
- Attached to
- Audio Production Engineer Services
- Solicitation number
- 721-26053
- Issued by
- Texas
About this file
This is a submission instructions document for the University of Texas at Austin's request for proposals for Audio Production Engineer Services in Texas. Respondents must submit required documentation including a cover letter, responses to qualifications and reputation, quality of proposed services, ability to meet the University's needs, staffing resources and business relationships, supporting project documents, a completed BidTable (09FO), project price schedule, and pricing methodology. Additional required submissions include execution of offer documents, acknowledgment of all addenda, acceptance of terms and conditions, and a HUB Subcontracting Plan. The question period runs from February 6, 2026 at 2:30 PM CST through February 11, 2026 at 2:30 PM CST, with a submission deadline of February 20, 2026 at 2:30 PM CST. The University strongly recommends respondents allow at least one day before the closing time to upload and finalize submissions through the Euna Procurement portal at https://utexas.bonfirehub.com/opportunities/221125.
Respondents must provide detailed company information including legal name, principal place of business address, years in business, state of incorporation, employee count, annual revenue, and parent corporation details if applicable. Financial documentation requirements include disclosure of willingness to provide financial statements for the past two years, financial ratings or Dunn and Bradstreet analysis indicating financial stability, and disclosure of any pending litigation, loan defaults, or transactions affecting the company. Respondents must submit a customer reference list of at least three organizations with contracts or services provided within the past five years of similar type and scope, including company names, contact persons, telephone numbers, project descriptions, and length of business relationships. Disclosure of ownership interests of 25 percent or greater is mandatory pursuant to Texas Family Code Section 231.006 for child support delinquency determination purposes. The relevant commodity codes for this solicitation are NIGP 91506 (Audio Production Services), NIGP 91507 (Audio Recording Services), NIGP 91509 (Audio and Video Production Services), and NIGP 92591 (Video and Audio Design Engineering).
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Text version
Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
Respondent's Cover Letter (Section 6.4)
File Type: PDF (.pdf) Multiple Required
Respondent's response to Qualifications, Abilities and Reputation (Section 6.5)
File Type: PDF (.pdf) Multiple Required
Respondent's response to Quality of Proposed Services (Section 6.6)
File Type: PDF (.pdf) Multiple Required
Respondent's response to ability to meet University's needs (Section 6.7)
File Type: PDF (.pdf) Multiple Required
Respondent's response to Staffing Resources and Business Relationship (Section 6.9)
File Type: PDF (.pdf) Multiple Required
Project Supporting Documents (optional)
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, Multiple Required
Name Type # Files Requirement Instructions
.dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
BidTable 5.2 (BT-
09FO)
BidTable:
Datatable N/A Required
You will need to complete the BidTable online in the browser. The BidTable can be filled any time during your submission.
Please note that BidTables may take a significant amount of time to prepare.
Respondent's response to
APPENDIX ONE
EXECUTION OF
OFFER
File Type: PDF (.pdf) Multiple Required
Respondent's response to Section 5 - Project Price Schedule
File Type: PDF (.pdf) Multiple Required
Respondent's response to Pricing Methodology
File Type: PDF (.pdf) Multiple Required
(Section 6.8)
Who is the primary contact that UT Austin should use for addressing questions or communication as a result of the solicitation? Provide Name, Title, Email Address, Phone Number.
Data Type: Text N/A Required
The Respondent hereby acknowledges receipt of all Addenda to the captioned RFP.
Data Type: Text N/A Required
Does Respondent accept all terms and conditions in the solicitation and
APPENDIX TWO
without exceptions
Data Type:
Yes/No N/A Required
If Respondent's is requesting exception to any ters or conditions set forth in
APPENDIX TWO,
Respondent will upload the list of exceptions for review.
File Type: PDF (.pdf) Multiple Required
HUB Subcontracting Plan (Attachment 3)
File Type: PDF (.pdf) Multiple Required
Legal name of Respondent's
Data Type: Text N/A Required
Company
Address of principal place of buusiness
Data Type:
Number N/A Required
Address of Office that would be providing service under the Agreement
Data Type: Text N/A Required
Number of years in Business
Data Type:
Number N/A Required
State of incorporation Data Type: Text N/A Required
Number of Employees
Data Type:
Number N/A Required
Annual Revenues Volume
Data Type:
Number N/A Required
Name of Parent Corporation, if any Data Type: Text N/A Required
State whether Proposer will provide a copy of its financial statements for the past two (2) years, if requested by University.
Data Type:
Yes/No N/A Required
Proposer will provide a financial rating of the Proposer entity and any related documentation (such as a Dunn and Bradstreet analysis) that indicates the financial stability of
File Type: PDF (.pdf) Multiple Optional
Proposer
Proposer will provide a financial rating of the Proposer entity and any related documentation (such as a Dunn and Bradstreet analysis) that indicates the financial stability of Proposer
Data Type: Text N/A Required
Is Proposer currently for sale or involved in any transaction to expand or to become acquired by another business entity? If yes, Proposer will explain the expected impact, both in organizational and directional terms.
Data Type: Text N/A Required
Proposer will provide any details of all past or pending litigation or claims filed against Proposer that would affect its performance under the Agreement with University (if any).
Data Type: Text N/A Required
Is Proposer currently in default on any loan agreement or financing agreement with any bank, financial institution, or other entity? If yes, Proposer will specify the pertinent date(s), details, circumstances, and describe the current prospects for resolution.
Proposer will provide a customer reference list of no less than three (3) organizations with which Proposer currently has contracts and/or to which Proposer has previously provided services (within the past five (5) years) of a type and scope similar to those required by University’s RFP.
Proposer will include in its customer reference list the customer’s company name, contact person, telephone number, project description, length of business relationship, and background of services provided by Proposer.
File Type: PDF (.pdf) Multiple Required
Does any relationship exist (whether by family kinship, business association, capital funding agreement, or any other such relationship) between Proposer and any employee of University? If yes, Proposer will explain
Proposer will provide the name and Social Security Number for each person having at least 25% ownership interest in Proposer. This disclosure is mandatory pursuant to §231.006, Family Code, and will be used for the purpose of determining whether an owner of Proposer with an ownership interest of at least 25% is more than 30 days delinquent in paying child support. Further disclosure of this information is governed by the Texas Public Information Act (ref.
Chapter 552, Government Code), and other applicable
File Type: PDF (.pdf) Multiple Required
Commodity Codes
Commodity Set Commodity Code Title Description
NIGP 91506 Audio Production Services
Commodity Set Commodity Code Title Description
NIGP 91507 Audio Recording Services
NIGP 91509
Audio and Video Production Services
NIGP 92591 Video and Audio Design Engineering
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Data:
Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Euna Procurement Help Center.
Requested BidTables:
You will need to complete the BidTable online in the browser. The BidTable can be filled any time during your submission. Please note that BidTables may take a significant amount of time to prepare.
2. Upload your submission at:
https://utexas.bonfirehub.com/opportunities/221125
The Question period for this opportunity starts Feb 06, 2026 2:30 PM CST. The Question period for this opportunity ends Feb 11, 2026 2:30 PM CST. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Feb 20, 2026 2:30 PM CST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
https://customer.eunasolutions.com/s/article/whats-a-data-field-or-slot https://utexas.bonfirehub.com/opportunities/221125
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
University of Texas at Austin uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support mailto:support.bonfire@eunasolutions.com https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support
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