The University of Texas M. D. Anderson Cancer Center

Exterior Building Waterproofing, Hardscape, and Emergent Conditions Rider 101: Scope of Work

1. General Overview

1.1. The Exterior Building Waterproofing, Hardscape, and Emergent Condi�ons Scope of Work provides a comprehensive framework for managing the upkeep and repair of The University of Texas M. D.

Anderson Cancer Center (MD Anderson) Facili�es. This document delineates specific responsibili�es, tasks, and expecta�ons for MD Anderson, as property owners, and Contractor, as maintenance personnel, to ensure the efficient opera�on and longevity of commercial buildings. This Request for Proposal (RFP) aims to establish agreements with mul�ple qualified contractors, and as such, this Scope of Work (SOW) applies to all contractors.

This document specifies the requirements for mul�-award service providers to repair the exis�ng:

a. Hardscape (structures incorporated into a landscape), including but not limited to walks, drives, pa�os, benches, gazebos, etc.

b. Building cladding systems

c. Building exterior systems

d. Building envelope systems, excluding roofing

1.2. Work Loca�ons: A list of loca�ons served by this contract can be found in Exhibit A: Buildings by

Campus Loca�on. Correspondence regarding any projects shall be directed to the following:

Project Manager: Charles Strange Designee: Jimmy Johnson

2. Contractor Safety Program

2.1. Safety Program: The Contractor shall provide a Safety Program detailing how the Contractor plans, staffs, performs, and controls all safety prac�ces while delivering best value services to MD Anderson without any accidents or mishaps (Safety Program).

2.1.1. The Contractor’s Safety Program shall comply with all safety standards required by OSHA and the MD Anderson Environmental Health and Safety Department.

2.2. Accident Repor�ng: The Contractor shall report all accidents, mishaps, and near misses to the Project Manager or his designee in a �mely manner, as described below:

2.2.1. The Contractor shall prepare an ini�al report and submit it to the Project Manager or their designee immediately following the occurrence of an accident or near miss.

2.2.2. Although the Contractor may not have all the facts and informa�on regarding the incident at the �me of the ini�al report, MD Anderson desires no�fica�on of all mishap situa�ons as early as possible.

2.2.3. The Contractor shall develop a writen follow-up report and provide a copy to the Project Manager or his designee by close of business the day of the accident, or if the accident occurs a�er hours, at the start of business the following morning.

2.2.4. Daily follow-up reports are required un�l the Contractor submits a final, conclusive report detailing the nature, cause, and outcome of the accident.

2.2.5. The Contractor shall provide a final report of the accident to the Project Manager or his designee within 24 hours a�er comple�ng the inves�ga�on of the accident.

3. Working Hours

3.1. All work shall be completed at �mes that least affect MD Anderson Opera�ons. To prevent pa�ent care interrup�on, work may be necessary to complete on off shi� and weekends.

3.2. Over�me must be approved prior to use by the Project Manager or their delegate.

3.3. Emergency work performed outside normal working hours (8:00 am to 5:00 pm CST) does not require advance approval. The Contractor shall no�fy the Project Manager or his designee immediately of any emergency work performed outside of normal working hours.

4. General Administra�ve Requirements

4.1. Required Conferences and Mee�ngs: The Contractor must atend all project planning and coordina�on mee�ngs as needed. A contract partnering session may occur once the Agreement is fully executed.

These mee�ngs will tackle issues such as contact changes, performance processes, procedures, and Contractor performance. Key personnel of the Contractor are required to atend these partnering mee�ngs.

4.2. Permits and Licenses: The Contractor shall obtain all required permits, licenses, authoriza�ons, and insurance cer�ficates to perform work under this Agreement and comply with all applicable federal, state, and local laws and regula�ons. The Contractor shall provide evidence of such permits, cer�ficates, and licenses to the Project Manager or his designee before work commences and as requested.

4.3. Access to Work Areas: The Contractor shall make all arrangements through the Project Manager or his designee to obtain access to buildings, facili�es, and other work areas.

4.3.1. When necessary, arrangements should be made for work areas to be opened and closed by the controlling authority

4.3.2. The Project Manager may issue keys to the Contractor

4.3.3. The Contractor shall exercise due diligence and be responsible for compromised security systems, including replacement costs resul�ng from its ac�ons or inac�on

4.4. Contractor-Furnished Items: Except items iden�fied as MD Anderson Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facili�es required to perform the contract requirements. The Project Manager or his designee may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Items that are inadequate or unsafe must be removed and replaced by the Contractor at no cost to MD Anderson. Materials containing asbestos, lead, and PCBs (Polychlorinated biphenyls) shall not be brought on site. The Project Manager or his designee may request samples, Safety Data Sheets (SDS), and manufacturer’s data cut sheets at any �me during the performance of this contract.

4.5. Management: The Contractor shall manage the total work effort associated with the services required herein to meet the listed objec�ves and standards.

4.5.1. Management includes planning, scheduling, cost accoun�ng, report prepara�on, establishing and maintaining records, and quality control

4.5.2. The Contractor shall provide staffing with the necessary management exper�se to ensure performance objec�ves and standards are met.

4.6. Work Control: The Contractor shall implement necessary work control procedures to ensure the �mely accomplishment of work requirements, as well as permit tracking and repor�ng of work in progress.

4.6.1. The Contractor shall plan and schedule work to assure material, labor, and equipment availability to complete work requirements within specified �me limits and in conformance with established quality standards.

4.6.2. Verbal and/or writen scheduling and status reports shall be provided by the Project Manager or his designee.

4.6.3. A writen status report of any work item must be provided within 24 hours of the inquiry during regular working hours.

4.7. Work Schedule: The Contractor's work shall not interfere with normal business opera�ons. In cases where some interference is unavoidable, the Contractor shall provide a minimum ten (10) day writen no�ce to the Project Manager and exercise due diligence to minimize impact and effects. The Contractor shall provide advance access to all work schedules to the Project Manager. The Contractor shall no�fy the Project Manager or his designee of any scheduling difficul�es due to MD Anderson Opera�ons.

4.8. Service Interrup�ons: If any u�li�es or other services must be interrupted for scheduled contract work, the Contractor shall submit an online U�lity Outage Request ten (10) working days prior to the event and no�fy the Project Manager or his designee. The U�lity Outage Request will detail what the outage will affect and how long it will be affected for. If the interrup�on is due to an emergency breakdown, the Contractor shall no�fy the Project Manager or his designee immediately and submit an online U�lity Outage no�fica�on as soon as prac�cable.

4.9. Quality Management System (QMS) and Quality Control (QC) Inspec�on: The Contractor shall establish and maintain an inspec�on process to ensure the work performed conforms to Agreement requirements.

4.9.1. The Contractor shall maintain a file of all scheduled and performed QC inspec�ons, results, and dates and details of correc�ve and preven�ve ac�ons.

4.9.2. The file shall be the property of MD Anderson and available during MD Anderson working hours.

4.9.3. The file shall be turned over to the Project Manager or his designee within five (5) calendar days of comple�on or termina�on of the contract

5. Contractor Personnel Requirements

The Contractor shall comply with the personnel requirements stated below.

5.1. Competent Person: A person with professional experience and training necessary to iden�fy exis�ng and predictable hazards and/or defects in a work environment and who has the authority to take correc�ve ac�on to eliminate dangers or defects.

5.1.1. The Contractor shall provide experienced, qualified, and capable personnel to perform the work required by the Work Order.

5.1.2. Personnel shall be knowledgeable of all safety and environmental requirements associated with the work required by the Work Order

5.1.3. The Contractor shall ensure that all personnel receive proper safety training appropriate to their respec�ve jobs and meet MD Anderson’s requirements for Construc�on Safety and Environmental Training

5.2. Employee Appearance: The Contractor shall ensure that all employees present a professional appearance appropriate for their posi�on

5.2.1. The Project Manager or his designee reserves the right to determine the acceptability of any worn clothing.

5.3. Employee Conduct: Contractor employees shall conduct themselves properly, efficiently, courteously, and professionally, adhering to MD Anderson's policies outlined in the contract. Failure to comply shall be grounds for removal from MD Anderson property. Repeated offenses may result in contract termina�on.

5.3.1. The use of alcohol and controlled substances is strictly prohibited on Ins�tu�on property. MD Anderson maintains a smoke-free environment, and smoking or the use of tobacco products is not permited on Ins�tu�onal grounds. Contractor personnel shall be courteous to all tenants, business invitees, pa�ents, visitors, and employees. Unacceptable behavior anywhere on campus may lead to removal from the work site.

5.3.2. Contractors must maintain personal grooming, hygiene, and professional language. Shirts must have sleeves of at least three inches from the armpit seam and butoned shirts must be butoned up to at least the third buton from the top. Pants must not be excessively loose, low, torn, ragged, or with dragging cuffs. Shorts are not permited. Clothing, accessories, or hardhat s�ckers displaying offensive, derogatory, or inflammatory wording or graphics are prohibited. All clothing must be in good repair, clean, and sanitary at the start of each work shi�.

5.4. Removal of Employees: The Contractor shall permanently remove any individual whose employment is deemed contrary to the public interest or inconsistent with MD Anderson's best interests.

5.5. Security Requirements: The Contractor shall comply with all federal, state, local, and Ins�tu�on security statutes, regula�ons, and requirements.

5.6. Vehicles: The company name must be displayed clearly on each of the Contractor’s vehicles. All vehicles shall display a valid license plate, meet local regula�on standards, and carry proof of insurance.

5.7. Badges: Contractor employees must obtain an MD Anderson picture ID badge and be veted before working on the property. Badges must be worn visibly. Damaged badges will be replaced at no charge;

lost badges will incur a fee.

5.8. Access to Buildings: The Contractor shall monitor and control access of personnel, allowing only cleared individuals into controlled access areas. Security requirements must be adhered to.

5.9. Material Storage: The Contractor is responsible for properly storing materials on MD Anderson Cancer Center property. Flammable materials must be stored in approved safety storage cabinets or sheds.

5.10. Emergent Condi�on Repairs: As circumstances dictate, MD Anderson’s representa�ve may issue verbal instruc�ons to make safe areas in need of urgent repair.

6. Labor and Material Requirements

6.1. Labor rates and material costs shall adhere to the Rider 102 Fee Schedule. The Contractor shall maintain responsibility for providing storage facili�es if MD Anderson-provided storage becomes unavailable. All materials delivered to MD Anderson must be new, unused, and in original packaging unless permission for reuse is given in wri�ng.

6.2. Material prices shall be adjusted considering discounts, burden rates, and rebates. The Project Manager or his designee will order unit-priced labor work by issuing an approved scope of work and MD Anderson Work Order.

Service Standards

Title Performance Objective Related Information Performance

Standard

Services

The Contractor shall have the capability of providing the services listed below as well as other repair, maintenance, and/or installation services not specifically stated in this specification as the need may arise

Work that is completed on time, within budget and according to MD Anderson Standards

Hardscape

The Contractor shall repair and/or install sidewalks as required, handicap ramps curbing, expansion/control joints, drainage and other appurtenances as required by MD Anderson.

Exis�ng systems should match in size and type unless permission to deviate is granted by the Project Manager.

Safe, properly performing, and functional hardscape. Shall conform to ADA and other regulatory specifications.

Cladding Systems

The Contractor shall repair and/or install, as required, the cladding systems and related items/accessories necessary to achieve a complete functional system.

All systems must match the exis�ng size and type unless the Project Manager approves a change.

Properly performing cladding systems.

Pavers and raised patio structures

The Contractor shall maintain, adjust, repair, and/or install as required paver, raised paver, and patio systems throughout the facility.

Exis�ng systems must be matched in size and type unless authoriza�on to deviate is granted by the Project Manager.

Safe, properly performing and functional paver systems.

Building waterproofing

The Contractor shall maintain, repair and/or install building waterproofing systems as required including water stop injections to control the intrusion into the buildings.

Match all systems in size and type unless the Project Manager approves changes.

Coordinate with the roofing contractor for repairs. This contract covers both sub-grade and above-grade systems.

Dry and functional buildings

Fence, railing, bollards

The Contractor shall maintain, repair and/or install fences, railings and bollards as required for a safe, secure facility.

Exis�ng systems must match size and type unless the Project Manager approves a devia�on.

Safe secure facility.