ESBD_486544_1770321406533_Attachment to Addendum 1.pdf

Pre-Proposal Conference and HSP Training

Blind Children’s Program (BCP) Future Planning Request for Proposal No. HHS0016430 February 05, 2026, at 10 a.m.

Version 1.20 Review Date 10/02/2025

Introductions

Speakers

• Estefan Rodriguez, HHSC PCS Contract Specialist

• Bob McCurdy, HHSC HUB Coordinator

Topics

• Communication

• Procurement Background

• Schedule of Events

• Procurement Access and Submission Requirements

• Proposal Screening and Evaluation

• Vendor Questions and Reminders

• HUB Subcontracting (HSP) Training

Communication

Sole Point of Contact

All requests, questions, and other communication about the RFP must be made in writing to:

Estefan Rodriguez, CTCD HHSC Contract Specialist 1100 W. 49th Street, Mail Code 2020 Austin, TX 78756 Email: Estefan.Rodriguez@hhs.Texas.gov mailto:Estefan.Rodriguez@hhs.Texas.gov

• All communication related to the RFP must be directed to the sole point of contact, Estefan Rodriguez.

• All communications between Respondents and other HHS staff members concerning the RFP are strictly prohibited.

• Failure to comply with these requirements may result in disqualification of the Respondent’s proposal.

• Exceptions to the Sole Point of Contact (RFP Section 3.3.3):

The only exceptions to the Sole Point of Contact is the HUB coordinator, Bob McCurdy

Should Respondents have questions regarding proper completion of the HUB Subcontracting Plan, (RFP Section 6.7) the HUB Coordinator may be contacted at bob.mccurdy@hhs.texas.gov.

mailto:bob.mccurdy@hhs.texas.gov

Procurement Background

HHSC’s Blind Children’s Vocational Discovery and Development Program (BCVDDP) is seeking a Contractor(s) to provide virtual (live webinar) future planning training(s) in both English and Spanish.

BCVDDP training is available to Participants up to 22 years of age or to the parent(s) or guardian of Participants who are Texas residents and receive BCVDDP services. The purpose of the training series is to help families and their BCVDDP Participants establish a future plan.

Schedule of Events Event Date/Time

Deadline for Submitting Questions or Request for Clarification February 06, 2026, at 5:00 p.m. CT

Tentative Date to Post Answers to Questions on ESBD February 13, 2026

Deadline for Courtesy HSP Review February 17, 2026, at 10:30 a.m. CT

Deadline for Submission of Solicitation Responses March 03, 2026, at 10:30 A.M. CT

Evaluation Period March 2026

Anticipated Notice of Award June 2026

Anticipated Contract Start Date September 2026

Procurement Access

HHSC will post all official communication regarding this RFP on the following website, including the Notice of Award:

Texas ESBD website at http://www.txsmartbuy.com/esbd

HHSC reserves the right to cancel this RFP, or to make no award if it determines such action is in the best interest of the State. HHSC may, in its discretion, reject any and all proposals or portions thereof.

http://www.txsmartbuy.com/esbd

Procurement Access State of Texas ESBD Webpage

• The RFP and official materials are posted to the State of

Texas ESBD webpages at:

https://www.txsmartbuy.gov/esbd/HHS0016430

• It is the responsibility of the Respondent to periodically check the ESBD website

• All addenda, modifications, and changes to the schedule of events will be posted on ESBD website

Note: Google chrome is recommended when navigating the Electronic State Business Daily (ESBD) website.

https://www.txsmartbuy.gov/esbd/HHS0016430 https://www.txsmartbuy.gov/esbd/HHS0016430

Submission Requirements Submission Options

Option 1 - USBs

Overnight/Express/Priority Mail Hand Delivery HHS Online Bid Room

Health and Human Services Commission

ATTN: Response Coordinator Tower Building Room 108 1100 W. 49th St., MC 2020

Austin, Texas 78756

Health and Human Services Commission

ATTN: Response Coordinator Procurement & Contracting

Services Building 1100 W. 49th St., MC 2020

Austin, Texas 78756

See Exhibit K, HHS Online Bid Room https://hhs.texas.gov/doin g-business-hhs/contracting-hhs/hhs-online-bid-room

Option 2 – Online Bid Room https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room

Items to submit for a RESPONSIVE response:

A. Proposal and Respondent Information

1. Narrative Proposal (Section 5.1) SC

2. Company Information (Section 6.1) SC

3. Authorization to Conduct Business in Texas and Franchise Tax Exemption (Section 6.2) AC

4. References (Section 6.3) AC

5. Major Subcontractor Information (Section 6.4) SC

6. HHS Solicitation Affirmations (Section 6.5 and Exhibit A) SC

7. Exceptions (if applicable) (Section 3.5.4, Exhibit F) AC

8. Assumptions (if applicable) (Section 3.5.5, Exhibit G) AC

(cont’d) Items to submit for a RESPONSIVE response:

9. Dunn and Bradstreet Report (Section 6.6.1) AC

10. Financial Statements and Financial Solvency (Section 6.6.2) AC

11. SPI (Section 2.3, Exhibit D-1) AC

B. Cost Proposal (Article VII) SC

C. HUB Subcontracting Plan (Section 6.7 and Exhibit H ) SC

Proposal Screening & Evaluation

Evaluation and Award Process

• Initial Screening of Minimum Qualifications (see RFP Section 4.2.2)

• Responses which meet the Minimum Qualifications shall be consistently evaluated and scored in accordance with the evaluation criteria per Exhibit I, Evaluation Tool (See RFP Section 4.2.5)

Vendor Questions

• All questions must be submitted in writing to the Sole Point of Contact at: Estefan.Rodriguez@hhs.Texas.gov

• Refer to RFP Section 3.3.4 (Solicitation Questions), for the format of submitting questions.

• Do not submit in PDF, do not password protect.

Reminders

• Read the RFP thoroughly and include all required documents.

• Deadline to Submit Questions: February 06, 2026, by 5:00 p.m. CT

• Tentative Date Responses to Questions Posted on ESBD: February 13, 2026

• Deadline to Request HSP Courtesy Review: February 17, 2026, at

10:30 AM CT

• Deadline for Submission of Solicitation : March 3, 2026, at 10:30 a.m. CT

• Late submissions will not be considered.

Closing Comments

• Respondents are responsible for meeting the RFP requirements, including any addenda.

• Respondents must check the ESBD webpage frequently for any addendum that may have been added to this solicitation.

• All Addenda must be signed and submitted with the original response.

• Vendor questions and answers will be posted to the ESBD webpage.

Historically Underutilized Business (HUB)

HUB Subcontracting Plan (HSP)

Training

Agenda

1. HSP Method Options

2. Required HSP Pages

3. Method V: Section 3

4. GFE Attachment A

5. GFE Attachment B

6. Additional Information

7. Special Reminders

8. HUB Contact Information

01/2026 HUB HSP Training 2

Texas Government Code and Texas

Administrative Code

Responses that do not include a completed HSP shall be

Rejected pursuant to:

TGC §2161.252(b) and

34 TAC 20.285

01/2026 HUB HSP Training 3 https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2161.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2161.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2161.htm https://texas-sos.appianportalsgov.com/rules-and-meetings?$locale=en_US&interface=VIEW_TAC_SUMMARY&queryAsDate=04%2F09%2F2025&recordId=214411 https://texas-sos.appianportalsgov.com/rules-and-meetings?$locale=en_US&interface=VIEW_TAC_SUMMARY&queryAsDate=04%2F09%2F2025&recordId=214411

HSP Method Options Subcontracting Method

Options Subcontracting Method Definition

I: All HUB(s) Utilizing only Texas certified HUB(s).

See GFE Attachment A.

II: Mentor-Protégé Relationship Utilizing an approved M/P agreement.

See GFE Attachment B.

III: Meeting/Exceeding HUB Goal Subcontracting goal met by HUB(s).

See GFE Attachment A.

IV: Solicitation Method Subcontracting utilization goal not met.

See GFE Attachment B:

Contact 3+ HUBs & 2 minority/trade organizations in writing.

V: Self Performing Contractor performs all work with own resources. No GFE Attachment.

01/2026 HUB HSP Training 4

HSP Required Pages Continued

All subcontracting method options require:

✓Page 1, Section 1: Respondent & Bid Information

✓Page 2, Section 2: Respondent's Subcontracting

Intentions oYes – fill out part b., c., & d (if applicable) oNo – see next slide/Section 3

✓Page 3, Section 4: Affirmation signature

01/2026 HUB HSP Training 6

Method V: Section 3

01/2026 HUB HSP Training 7

The Prime contractor performs ALL work-related activities

Agency may request additional information.

➢ Equipment ➢Materials

➢ Supplies

➢ Transportation

➢ Delivery ➢W-2 Employees

GFE Attachment A

Method I or III:

1. Contractor Name / Solicitation

2. Subcontracting Opportunity

3. Subcontractor Selection

a. Company Name

b. TX HUB: Y/N

c. TX VID or Federal EIN #

d. % & $:

*“TBD” is NOT acceptable

01/2026 HUB HSP Training 8

GFE Attachment B

Method II or IV:

01/2026 HUB HSP Training 9

Written Notices:

• Minimum 7 working days

• Supporting documents

(email, fax, etc.)

• 3+ “Active” HUBs

• 2 Trade Org./Business

Development Centers

GFE Attachments B

Method II or IV:

01/2026 HUB HSP Training 10

1. Contractor name/ Solicitation #

2. Subcontracting Opportunity

3. Subcontractor Selection

*Please provide justification for all Non- HUB subcontractors

Additional Information

01/2026 HUB HSP Training 11

Subcontracting method options I-IV require:

• HUB Vendor Profiles on CMBL/HUB Directory

i. HUB’s VID#

ii. Contact information

iii. “A” = Active status

iv. Expiration date

• Written GFE notification (Method IV Only) Sent emails

2. Certified Letters

3. Fax logs *7 business days to respond

Special Reminders

01/2026 HUB HSP Training 12

❑ Review HSP Checklist for guidance.

❑ Check the Solicitation HUB Subcontracting Goal %.

❑ Choose an HSP method & provide documentation.

❑ The Commodity Book is the only resource for NIGP or class/item codes.

❑ The CMBL/HUB Directory is a resource to seek out certified active Texas

HUBs.

❑ HSP Courtesy Reviews are available upon written request.

❑ No HSP changes are allowed until after contract award.

https://commbook.app.cpa.state.tx.us/ https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do

HUB Office Contact Information

Bob.McCurdy@hhs.texas.gov

(512) 406-2534

HHSCHUB@hhs.texas.gov

*Active solicitation HSP questions contact designated HUB Coordinator.

01/2026 HUB HSP Training 13 mailto:bob.mccurdy@hhs.texas.gov mailto:HHSCHUB@hhs.texas.gov

Thank You

01/2026 HUB HSP Training 14

1. Summary Meeting title HHS0016430 FY27 BCP Future Planning - Pre-Proposal Conference and HSP Training Registration page views 0 Registered participants 0 Canceled registrations 0 Attended participants 4 Start time 2/05/26, 9:49:10 AM End time 2/05/26, 10:44:34 AM Meeting duration 55m 24s Average attendance time 51m 38s

2. Participants Name First Join Last Leave In-Meeting Duration Email Participant ID (UPN) Role Registration First NameRegistration Last NameRegistration EmailRegistration TimeRegistration Status Rodriguez,Estefan (HHSC) 2/05/26, 9:49:20 AM 2/05/26, 10:44:34 AM 55m 14s estefan.rodriguez@hhs.texas.gov estefan.rodriguez@hhs.texas.gov Organizer McCurdy,Bob (HHSC) 2/05/26, 9:49:12 AM 2/05/26, 10:44:28 AM 55m 15s Bob.McCurdy@hhs.texas.gov Bob.McCurdy@hhs.texas.gov Presenter Saucedo,Joanna (HHSC) 2/05/26, 9:49:38 AM 2/05/26, 10:44:32 AM 49m 33s Joanna.Saucedo1@hhs.texas.gov Joanna.Saucedo1@hhs.texas.gov Presenter Martinez,Irene (HHSC) 2/05/26, 9:58:02 AM 2/05/26, 10:44:33 AM 46m 30s Irene.Martinez03@hhs.texas.gov Irene.Martinez03@hhs.texas.gov Presenter

3. In-Meeting Activities Name Join Time Leave Time Duration Email Role Rodriguez,Estefan (HHSC) 2/05/26, 9:49:20 AM 2/05/26, 10:44:34 AM 55m 14s estefan.rodriguez@hhs.texas.gov Organizer McCurdy,Bob (HHSC) 2/05/26, 9:49:12 AM 2/05/26, 10:44:28 AM 55m 15s Bob.McCurdy@hhs.texas.gov Presenter Saucedo,Joanna (HHSC) 2/05/26, 9:49:38 AM 2/05/26, 9:49:43 AM 5s Joanna.Saucedo1@hhs.texas.gov Presenter Saucedo,Joanna (HHSC) 2/05/26, 9:55:03 AM 2/05/26, 10:44:32 AM 49m 28s Joanna.Saucedo1@hhs.texas.gov Presenter Martinez,Irene (HHSC) 2/05/26, 9:58:02 AM 2/05/26, 10:44:33 AM 46m 30s Irene.Martinez03@hhs.texas.gov Presenter