ESBD_484475_1769023103625_RFP-313.pdf

21 January 2026

Grounds Maintenance at TSTC - Marshall Grounds Maintenance at TSTC - Marshall

21 January 2026

Open 1/21/2026 12:30 PM CST Type Request for Proposal Close 2/13/2026 2:00 PM CST Number 313 Currency US Dollar

Sealed Until 2/13/2026 2:00 PM CST

Contacts Solicitations Dept solicitations@tstc.edu

NIGP Commodity Code NIGP Commodity Code Description 98836 Grounds and Roadside Maintenance: Mowing, Edging, Plant, Not Tree Trimming, etc.

91141 C.I.P., Landscaping 98888 Tree Trimming and Pruning Services

21 January 202621 January 202621 January 202621 January 202621 January 202621 January 202621 January 202621 January 202621 January 2026 mailto:solicitations@tstc.edu

TSTC Background

Texas State Technical College ("TSTC") is a coeducational two-year institution of higher education offering courses of study in technical vocational education for which there is demand within the State of Texas.

TSTC is mandated to contribute to the educational and economic development of the State of Texas by offering occupationally oriented programs with supporting academic course work, emphasizing highly specialized advanced and emerging technical and vocational areas for certificates or associate degrees.

Our mission, “to place more Texans in great paying jobs,” drives our institution. TSTC is pushing the boundaries in education, making outcomes the driving metric of success. We currently have 11 campuses across the state, with another new campus recently approved by the State Legislature that should be built and operating in the next few years. For more information about TSTC, go to http://tstc.edu/about.

Purpose:

Texas State Technical College (TSTC) is seeking proposals from qualified suppliers to provide grounds maintenance services at the Marshall campus. This RFP is to set up an agreement for services from contract execution through August 31, 2026. Services will include routine and seasonal landscape maintenance for the identified areas. The goal is to keep the campus safe, clean, and well-maintained for students, staff, and visitors.

Failure to submit a SIGNED Execution of Offer and Subcontracting Plan could result in disqualification (please make sure forms are signed when document is uploaded). TSTC anticipates the contract to exceed $100,000 and will require that a Subcontracting Plan be submitted.

This agreement is valid from contract execution through August 31, 2026, with the option to extend for one (1) more one-year term. Prices are fixed for the original term, and any increases in the annual percentage rate during the renewal periods must receive prior approval from TSTC.

Optional Pre-Proprosal Conference: Located at 2650 E End Blvd S, Marshall, TX 75672 in the Physical Plant building, on February 10, 2026 at 10:00am CST. Project Manager is Wayne Dillon (903.923.3260 / wayne.dillon@tstc.edu).

Please see "Buyer Attachments" tab for Scope of Service.

General Notes:

Q&A Board Message: If you have any questions concerning the project, please submit them through the Q&A Board. Note that once the Q&A session concludes, no further questions will be accepted. The Q&A Board is specifically for inquiries related to this project and is not intended for general questions about TSTC operations. Only suppliers interested in contracting with TSTC should use the Q&A Board. Suppliers not looking to respond to solicitations can direct their inquiries to the TSTC Records Management Officer.

For more details, please visit www.tstc.edu.

Confidentiality: If a supplier desires to submit information to TSTC which is considered as confidential, the supplier should mark the information "CONFIDENTIAL".

Uploading: Any issues uploading or submitting bids, suppliers must contact TSTC Sourcing Department at the moment that the issues occurred via email with screenshots. Failure to notify will affect any remedy that could have been applied.

Zero Balance: Please be aware that your submitted bid will show a zero balance.

Email Communication: To ensure that all email communication is received, suppliers must "safelist" procurementservices@sciquest.com. TSTC will not be responsible if emails are not received.

Technical Issues: For password reset or log-in assistance, contact JAGGAER at 1-800-233-1121, and select the following options:

Description http://tstc.edu/about

* 1 - (if English is your choice)

* 1 - Supplier

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Prerequisites Required to Enter Bid

21 January 2026

1. Rsolution System Overview - "How To Navigate"

2.

This is a walkthrough to inspect the job site through a qualified designated representative. The walk through is optional. Located at 2650 E End Blvd S, Marshall, TX 75672 in the Physical Plant building, on February 10, 2026 at 10:00am CST. Project Manager is Wayne Dillon (903.923.3260 / wayne.dillon@tstc.edu).

3.

Please upload your completed proposal in this designated section. Submitting your proposal through this section is crucial to ensure that it is properly reviewed and considered. It is important that all requirements are met for each section of your document. When addressing each criterion, title each section clearly to reflect the specific focus or requirement.

4.

If the total value of the solicitation is over $100,000, respondents must complete, sign, and submit a Subcontracting Plan. Incomplete or unsigned forms may be disqualified.

For assistance or a courtesy review, email supplierrelations@tstc.edu at least four (4) days before the due date.

Per the Texas Comptroller, race, ethnicity, or sex must not be considered in public contracting. All awards and subcontracting must follow race- and sex-neutral criteria to ensure best value.

The respondent must perform the contract with its own team and approved subcontractors. Changes to subcontractors or scope require prior approval. The respondent is responsible for all subcontractor work.

5. Please review and confirm the TSTC Non-Collusion statement.

6.

The undersigned FIRM, and each person signing on behalf of the FIRM, certifies under penalty of perjury that to the best of their knowledge and belief, no member of Texas State Technical College, nor any employee, or person whose salary is payable, in whole or in part, by Texas State Technical College, has a direct or indirect financial interest in the award of this Proposal, in the services to which this Proposal relates, or in any of the profits, real or potential, thereof, except as otherwise noted herein.

7.

Please make sure the form is signed when the document is uploaded. The undersigned, in submitting this Proposal and endorsement of same, represents that he/she is authorized to obligate his/her firm, that he/she is an equal opportunity employer and will not discriminate with regard to race, color, religion, sex, national origin, age, or disability; that he/she will abide by all the policies and procedures of TSTC; and that he/she has read the entire RFP package, is aware of the covenants contained herein, and will abide by and adhere to the written requirements in ALL sections of the RFP. Failure to sign and submit this form with the proposal may result in rejection at TSTC’s discretion.

8.

If the undersigned Firm intends to deviate from the Specifications listed in this RFP document or Contract, all such deviations must be listed on this page, with complete and detailed conditions and information included or attached.

TSTC will consider any deviations in its RFP award decisions, and TSTC reserves the right to accept or reject any response based upon any deviations indicated below or in any attachments or inclusions.

In the absence of any deviation entry on this form, the Firm assures TSTC of his/her full compliance with the Terms and Conditions, Specifications, and all other information contained in this RFP document.

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Buyer Attachments

1. Marshall Grounds Map.pdf

2. Scope of Work.pdf

21 January 202621 January 202621 January 202621 January 202621 January 202621 January 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzYzMjYzLTE5NDk5Nzg2MDdNYXJzaGFsbCBHcm91bmRzIE1hcC5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzYzMjYzLTE5NTgwMjc5ODZTY29wZSBvZiBXb3JrLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1.1: Acknowledgment of Tariff-Related Pricing Commitment Instructions:

1.1.1

By submitting your response to this solicitation, you acknowledge and agree that all quoted prices include any applicable tariffs, duties, or import fees. You also certify that, for a minimum of 60 days from the submission deadline, you will not request additional compensation from TSTC due to changes in tariff regulations or classifications that may affect the cost of goods and/or services.

Group 1.2: General Information Instructions:

1.2.1

TSTC Solicitation Requirements: Any exceptions to terms, conditions, and requirements in the Scope of Service including the sample contract(s) specifically the Sample Service Agreement (SEE LINK PROVIDED IN ATTACHED DOCUMENT), must be made in writing and listed on the Deviation/Compliance Signature Form in "Prerequisites" tab.

Group 1.3: Payment and Delivery Information Instructions:

1.3.1 TSTC recommends Electronic Funds Transfers (EFT), including ACH, Wire Transfer, Virtual Card and Check as the preferred payment methods. Could you please share which payment method you are able to utilize? TSTC reserves the right to select a payment method that is the most efficient to process at time of payment.

1.3.2 A separate invoice is required for each location that a good or services is being provided. Additionally, coordination between TSTC staff and the supplier is essential prior to any delivery to ensure smooth processing (if applicable).

Group 2.1:

Instructions:

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

There are no Items added to this event.

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