ESBD_480979_1767882570945_Attachment A - HVAC Repair Services Fee Schedule.pdf
PDF 105 KB Posted
- Solicitation number
- RFP2026-P06
- Issued by
- Hood County, Texas
About this file
This is a fee schedule attachment for RFP 2026-P06, issued by Hays County, Texas, for HVAC preventative maintenance and repair services on a countywide basis. The document establishes the pricing structure that contractors must complete as part of their bid submission. The County requires contractors to provide troubleshooting and diagnostics at no additional charge prior to beginning any repair or replacement work. Contractors must estimate hours required and number of workers needed and provide this estimate to Hays County at the time work is scheduled. The County will only be billed for actual hours worked on-site, with contractors required to check in upon arrival and check out upon completion of work.
The fee schedule requires contractors to submit hourly rates for both licensed HVAC technicians and experienced tech helpers, broken down by time period: Monday through Friday regular hours, after-scheduled working hours, weekends, and holidays. Contractors must also specify their percentage markup on parts and materials from their cost, which includes labor, time, and travel to obtain necessary parts. The document indicates that Hays County reserves the right to conduct random audits on pricing. Any additional charges or potential costs must be clearly identified and described in the "Other Charges" section, or they will not be permitted. The contractor must complete the document with company information, authorized signatory details, and certifications regarding bid preparation and non-collusion before submission.
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Text version
RFP 2026-P06 HVAC – Preventative Maintenance and Repair Services, Countywide Attachment A: HVAC Repair Services Fee Schedule
(SERVICES OTHER THAN PREVENTATIVE MAINTENANCE)
• Prior to beginning any repair or replacement, the contractor will troubleshoot the system to diagnose the system’s problems. The County shall not incur any extra charge for this service.
• An estimate of hours required, and number of workers needed to complete a requested service will be provided to Hays County by the Contractor at the time the Contractor schedules the work.
• Hays County will only be billed for actual hours on the job. The contractors will be required to check in when they arrive to the job site and will be required to check out when completed.
• Mark up on parts and materials shall include the contractors time, labor and travel to obtain the necessary parts for repairs and replacements.
Hourly Charges: (This estimate is on services other than the Preventative Maintenance.)
Below includes a breakdown of hourly rates for EMS and Mechanical/HVAC
An experienced, Licensed Air Conditioning & Heating Tech, qualifies to perform all types of A/C & Heating service:
Monday through Friday - Regular Hours $____________ /hour After-Scheduled Working Hours $____________ /hour Weekends $____________ /hour Holidays $____________ /hour
An experienced Tech Helper:
Monday through Friday - Regular Hours $____________ /hour After-Scheduled Working Hours $____________ /hour Weekends $____________ /hour Holidays $____________ /hour
• Parts: Contractor’s Percentage of Mark-up from Contractor’s Cost: Please indicate as a Percentage. The County reserves the right to conduct random audits on the pricing.
• Other Charges: All other charges or potential charges must be clearly identified and described here, otherwise, they will not be allowed by Hays County (add additional spaces if needed)
Description Cost
The undersigned authority affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other bidder, and that the content of this bid has not been communicated to any other bidder prior to the official opening of this bid.
Company Name: _______________________________________________________________________
Printed Name: ________________________________________________________________________
Signature: ____________________________________________________________________________
Email Address: ________________________________________________________________________
Phone: _______________________________________________________________________________
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