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REQUEST FOR PROPOSALS

CAMPUS ELECTRIAL SERVICES

RFP # 717-26-717

DEADLINE FOR SUBMITTAL:

3:00 p.m., Central Time, Thursday, January 22, 2026

(Proposals received after the date and time specified will not be accepted)

Texas Southern University

PROCUREMENT SERVICES

Attn: Sceffers Ward 3100 Cleburne Street

Mack O. Hannah Hall, Suite 333 Houston, Texas 77004 - 4598

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GENERAL INFORMATION

1.1 SCOPE. The State of Texas, by and through Texas Southern University (TSU), seeks sealed proposals to establish a contract with a qualified company(s) that can provide Electrical Services for work needed by the University, in accordance with the specifications contained in this Request for Proposal (RFP).

1.2 CONTRACT TERM. The base contract term shall be for two (2) years, beginning on the effective date of the

Agreement. The contract may be renewed for up to two (3) additional one (1) year renewal terms. Notice of renewal will be issued in writing approximately thirty (30) days prior to the end of the current performance period. The maximum duration of the contract, including the exercise of optional renewals, shall not exceed five (5) consecutive years unless mutually determined otherwise.

1.3 DEFINITIONS. The following is a list of generic definitions to be used only if the terms appear in the RFP:

(a) Acceptable Quality Level - The level of performance of requested services below which the contract will not be paid or damages may be assessed

(b) Addendum - A modification of the specifications issued by TSU and distributed to prospective Respondents prior to the opening of responses

(c) Best and Final Proposal (BAFO) - A formal request made to selected Respondents for revisions to the originally submitted Proposal

(d) Contract – The contract awarded as a result of this RFP and all exhibits thereto. This RFP, any Addendum issued in conjunction with this RFP, the successful Respondent’s Proposal, any BAFO, and subsequent submission by

Respondent, shall all be fully incorporated therein as exhibits

(e) Contractor – Respondent whose proposal results in a contract with TSU

(f) Electronic State Business Daily (ESBD) – The Electronic State Business Daily, which is available on-line at http:esbd.state.tx.us/

(g) Gov’t Code – Texas Government Code.

(h) Proposal – The response submitted by a vendor to TSU as a result of this solicitation.

(i) Respondent – Any person, firm or vendor who submits a Proposal in response to this solicitation.

(j) RFP – Request for Proposals, which is the type of solicitation embodied in this document.

(k) TAC – Texas Administrative Code, which is the publication for administrative rules.

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1.4 CONFLICTS OF INTEREST:

A. Actual and Perceived Conflicts

By submitting a Proposal, the Respondent represents and warrants that neither it nor its employees and subcontractors have an actual or potential conflict of interest in entering a Contract with the TSU. The Respondent also represents and warrants that entering a Contract with the TSU will not create the appearance of impropriety. In its Proposal, the

Respondent shall disclose any existing or potential conflict of interest that it might have in contracting with the TSU.

The requirement to disclose any actual or potential conflict of interest shall begin at initial request for bids and continue during the term of the contract and shall survive until the end of the recordkeeping requirement in Section

1.5. TSU will decide, in its sole discretion, whether an actual or perceived conflict should result in Proposal disqualification or Contract termination.

B. Current and Former TSU Employees

In addition to the disclosures required above, the Respondent shall also disclose any of its personnel who are current or former officers or employees of the TSU or who are related, within the third degree by consanguinity (as defined by

§573.023, Gov’t Code) or within the second degree by affinity (as defined by §573.025, Gov’t Code), to any current or former officers or employees of the TSU.

Respondents must comply with all applicable Texas and federal laws and regulations relating to the hiring of former state employees (e.g., Texas Government Code Chapters 572 and 573). Such “revolving door” provisions generally restrict former agency heads from communicating with or appearing before the agency on certain matters for two years after leaving the agency. The revolving door provisions also restrict some former employees from representing clients on matters that the employee participated in during state service or matters that were in the employees’ official responsibility. Respondent, by signing this solicitation, certifies that it has complied with all applicable laws and regulations regarding former state employees.

1.5 RECORDS RETENTION

The Respondent shall retain all financial records, supporting documents, statistical records, and any other records or books relating to the performance called for in the Contract. The Respondent shall retain all such records for a period of seven (7) years after the expiration of the Contract, or until TSU and/or State Auditor's Office is satisfied that all audit and litigation matters are resolved, whichever period is longer. The Respondent shall grant access to all books, records and documents pertinent to the Contract to TSU, the State Auditor of Texas, and any federal governmental entity that has authority to review records due to federal funds being spent under the Contract.

1.6 INSURANCE AND OTHER SECURITY

Contractor represents and warrants that it will, within five (5) business days of executing this agreement, provide

Texas Southern University with current certificates of insurance or other proof acceptable to Texas Southern

University of the following insurance coverage:

Standard Workers Compensation Insurance covering all personnel who will provide services under this

Contract;

Commercial General Liability Insurance, personal injury and advertising injury with, at a minimum, the following limits: $500,000 minimum each occurrence; $1,000,000 per general aggregate.

Contractor represents and warrants that all of the above coverage is with companies licensed in the state of Texas, with

“A” rating from Best, and authorized to provide the corresponding coverage. Contractor also represents and warrants

Page | 4 that all policies contain endorsements prohibiting cancellation except upon at least thirty (30) days prior written notice to Texas Southern University. Contractor represents and warrants that it shall maintain the above insurance coverage during the term of this Contract and shall provide Texas Southern University with an executed copy of the policies immediately upon request.

1.7 COMMODITY CODE

The NIGP / State of Texas commodity codes for this solicitation are 914-38, 910-82, 060-36, 280-00, 928-38, 936-77, 967-37.

1.8 BACKGROUND

Texas Southern University (“TSU”) is an elite, Carnegie R2 Institution and proud to be the premiere producer of diversity for building a talent strong Texas. The Owner one of the largest Historically Black College/University

(“HBCU”) in the nation and destined to become the first HBCU with the coveted Carnegie R1 status.

Since its founding in 1927, TSU has evolved from its origins as a small junior college into an elite, nationally competitive, Texas Southern is proud to be one of 11 HBCU’s designated as a Doctoral University of High Research

Activity (R2) by The Carnegie Classification of Institutions of Higher Education. Recognized for not only its research, TSU has demonstrated a commitment in every facet of university life from academics to athletics. Texas Southern

University currently offers more than 120 undergraduate and graduate programs and concentrations at the baccalaureate, graduate-master, graduate-doctoral, and professional level. These programs are organized into 11 colleges and the campus is situated on more than 150-acres of land in the heart of Houston’s historic Third Ward community.

As the institution celebrates 97 years of providing learners with social and upward mobility through education, the administration has paid tribute to its rich past, while celebrating its present state, and envisioning its future.

Currently, Texas Southern University enrollment is approximately 8,000 students. The institution is currently finalizing a new strategic plan for the campus community. Preliminary strategies and goals contemplate the institution moving to 10,000 students by 2028 and 15,000 students in fall 2030.

Texas Southern University is committed to transforming lives and achieving unprecedented success at an accelerated pace. The Board of Regents, President, Administration, Faculty, and Staff live the mission of TSU everyday through their respective commitment to the students. Texas Southern University is PROUD to be the first public institution in

Houston.

End of Section I

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SECTION II

SCOPE OF WORK

2.1 SCOPE

The purpose of this RFP is to solicit a Qualified Electrical Company or Companies to work closely with the TSU

Facilities Department to provide Electrical services throughout the University Campus, as well as needed off-site properties; utilizing the appropriate methods that will enhance the campus electrical system operations.

2.2 Project Overview

Texas Southern University (TSU) seeks proposals from a qualified company or companies that are certified electricians trained and equipped to safely perform electrical services in accordance with the scope of work noted below.

Respondents are invited to submit a written response outlining their qualifications and experience in accordance with the terms, conditions, and requirements set forth in the Request for Proposal (RFP). The scope of services should reflect all applicable laws, regulations, and professional standards.

2.3 General Project Requirements

The Contractor shall:

1) Must furnish all permits, labor, materials, equipment, apparatus, tools, fees, fixtures, waste removal, transportation, and electrical maintenance services necessary for the entire campus as requested.

Provide electrical services in a project phase approach

Perform repairs on the Main 15kV switchgear located in the Central Plant Vault Vacuum Breaker-Feeder #3, Culter Hammer

150 VCP-W750

15 KV;1200A

125 VDC Charge, Close & Trip

Wired as per 691C386H44

Tasks include but not limited to:

a. Testing breakers, relays, and potential transformers (PTs)

b. Investigating the PF3 breaker charging circuit.

c. Replace faulted PTs

d. Clean and Test the buss.

e. Providing labor to isolate the switchgear for safe maintenance.

2) Replace the existing battery bank

3) Test and verify proper battery operation after installation.

4) Review owner-supplied SKM files for potential coordination issues.

5) Provide a detailed report outlining findings, deficiencies, and recommendations.

6) Provide a coordination study to ensure proper protection between the incoming fuses and downstream feeder breakers (Breakers 1-6).

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7) Heavy equipment such as bucket trucks must be pre-approved by the Facilites Department before any equipment is brought onto TSU premises

8) Protect the surrounding area which will be included in all services

9) Provide all supervision, labor, materials, and equipment necessary to accomplish the services requested by

TSU

10) All service workers on TSU property will be given identification badges approved by TSU.

The scope includes the development and review of the coordination study.

Execution of this scope of work will require a campus-wide power shutdown. Depending on potential projects work can be performed on a Saturday and includes overtime labor costs.

Pricing shall include a 3-man line crew for one (1) twelve-hour Saturday to support isolation and maintenance activities.

2.4 Quality Assurance

a.) Submit copies of reports related to the electrical equipment or maintenance and or similar documents to the designated TSU representative (where applicable) b.) Handle and store materials, in strict accordance with the manufacturer’s instruction c.) Submit all pertinent information to the designated TSU representative regarding any Subcontractor for approval prior to using and Subcontractor for the first time at TSU d.) All normal precautions associated with Electrical maintenance or repairs must be taken to protect the safety of all buildings, their occupants, and the Contractor’s staff.

2.5 Detailed Project Requirements

Services requested by TSU may include, but are not necessarily limited to, the following:

a.) All necessary electrical work desired on campus.

b.) Emergencies

a. Electrical issues that may fall or create a hazardous situation

b. Response time must be within two (2) hours of the initial contact from a TSU employee regardless of city or area-wide damage

c. Work involved in an emergency will be completed to the point of providing safe conditions as agreed upon by TSU and Contractor. The number of hours involved will need to be determined by the vendor and approved by Texas Southern University Facilities, Director, or

Assistant Director of Facilities or designee. The balance of the work can be completed during normal working hours defined as Monday through Friday, between 7:00 a.m. and

6:00 p.m. – Weekends may be considered, but must be approved.

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2.6 Housekeeping and Cleaning

a.) At all times during the process and upon completion of work, the Contractor shall keep all areas clean by removing and disposing of trash and debris from the work site.

b.) The Contractor will be responsible for the cleanup of all debris by contractor personnel.

2.7 Temporary Facilities, Utilities, and Operations

a.) Provide temporary protection for adjacent areas not being worked, to prevent contamination by and debris b.) All electrical (above or underground, electronic, and/or specially coated equipment and/or surfaces), under-ground power lines, shall be protected from potential damage that may result from services provided.

c.) The Contractor is directly responsible for providing and placing barricades and approved traffic control devices, including advance signage if necessary, to ensure pedestrian safety and prevent damage to buildings or vehicles d.) Any physical disturbance to landscape area(s) (including flower beds, signage beds, trees, and turf) must be repaired/restored to original condition. Any disturbance of landscape mulch or damaged turf must be corrected.

2.8 Contractor Supplies and Equipment

a.) The total bid price for the services specified herein shall include all costs to the Contractor for furnishing all equipment (Contractor-owned and/or rental tools, safety equipment, ladders, scaffolds, hanging platforms, man-lifts) and supplies (except where noted below) necessary to carry out the electrical services. All equipment and supplies used must be capable of performing all operations in accordance with specifications b.) All materials and equipment will be removed from the work area when not in use unless given permission to leave in place by TSU. The contractor’s materials and equipment will be the responsibility of the Contractor and should be stored in a safe place, such as, a storage trailer, or if available, neatly stored in a secure location identified by the designated TSU representative

2.9 Safety Data Sheets

Prior to starting, the Contractor must provide Safety Data Sheet (SDS) for all potentially hazardous products provided by the Contractor and used on site a.) All work will be conducted in accordance with OSHA and all other applicable federal, state, and local regulations. The Contractor will also comply with TSU Safety Guidelines and Rules, and TSU Operation

Standards b.) When working above any area where people might cross below, Contractor must neatly and professionally cordon off area(s) using commercially produced barricades equipment or fencing (e.g. no buckets, ropes, wood stakes) and post professionally-fabricated signs (e.g. no handwritten/stenciled or spray-painted signs) for indicating the area(s) is/are closed to pedestrian traffic. Signs must be the efficient size with specific wording to clearly indicate that work is occurring above

Page | 8 c.) Should barricading alone prove ineffectual in keeping pedestrians from entering these closed areas, the

Contractor must post an employee to direct pedestrians around the work area d.) Work shall be done in such a manner to create a safe working and walking environment, always, for occupants of the work area. Work shall be done in a manner as to be of little disruption to campus occupants. Work shall be done in a manner that does not compromise the security of the work area or the occupants

2.10 Personnel

a.) Contractor shall have in their employ, or under their control, qualified and competent personnel to perform work promptly and in accordance with contract schedules. Crew Members (Master Electrician, Apprenticeship, Journeyman) shall

i. Have 8,000 + hours / minimum of four years’ experience under a Texas Master

Electrician

ii. Have the knowledge to develop and implement the service requirements in this solicitation.

iii. Have a crew member qualified to operate a truck-mounted aerial device bucket and possess a valid class “B” CDL License with airbrake endorsement b.) The Contractor shall utilize, on this contract, only workers that are skilled in the tasks to which they are assigned. The Contractor warrants to TSU that the workmen used on the job are regularly employed by the contracting company or the Subcontractor’s company or companies. Further, the Contractor warrants that craftsmen skilled in the trades necessary to complete the work will perform all work done on the job.

Laborers and unskilled workmen will not be used under any circumstances to perform tasks requiring a skill c.) TSU reserves the right to question the use of an employee whom TSU feels is unskilled or untrained on a task that requires a skill. If the Contractors intends to use laborers or unskilled workmen on any aspect of the contract, the Contractor must furnish a list of the tasks to be performed by said laborers and unskilled workmen in their bid d.) TSU retains the right to require the reassignment of an employee or employees as TSU may deem necessary. Reasons for this request may be but are not limited to poor work performance, incompetence, carelessness, or otherwise objectionable behavior. The request for reassignment is in no way a call for dismissal. It is just a request for the individual to be reassigned away from TSU facilities.

e.) If the Contractor is requested to replace any employee, the loss on the job shall be the responsibility of the Contractor and shall not be an acceptable reason for requesting extensions of the completion deadline or task assigned under this contract f.) Contractor crews will be working on a drug-free campus (no illegal substances or products) Contractor will be required to remove any worker who violates the drug-free campus rule or any employee who reports to the job manifesting evidence of alcoholic beverages or illegal drug use

2.11 Supervision

a.) The Contractor shall provide all supervision on-site to coordinate and inspect the work. There will be a supervisor or point-of-contact (working foreman is acceptable) readily available to the designated TSU representative when work is being performed

a. Certified Master Electrician: A Master Electrician with a minimum of three years of experience within the last five years operating equipment used in electrical service operations

b. Certified Electrician: The electrician (Apprenticeship, Journeyman,) shall

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i. Have 8,000 + hours/minimum of four years’ experience under a Texas Master Electrician b.) The Contractor shall provide all supervision on-site supervisor/foreman shall check-in with designated

TSU representative daily (in person or by telephone) prior to starting work. The on-site supervisor/foreman will also contact the designated TSU representative for inspection after completing the work or leaving for the day

2.12 Scheduling and Coordination of Work

TSU will schedule and coordinate all activities and work being performed on TSU campus. Contractor's superintendent/manager will personally contact authorized TSU’s staff member before the start of any work on campuses and/or the delay of any equipment or materials to coordinate the TSU's schedules and other work being performed on campus.

The Contractor shall contact the Director of Facilities or designee, to set up the best time for work to be done so that the least obstruction to TSU routine operations will occur. TSU will provide Contractor with relevant telephone numbers and contacts.

It is expected that your firm has the current capabilities and capacity to complete the project by the date listed in the project schedule.

a.) The Contractor will be responsible for coordinating the work of all trades provided under this contract b.) TSU is a twenty-four (24) hours a day, three hundred and sixty-five (365) days a year operation. The designated TSU representative must approve any work scheduling that will interfere with the normal operation of the facility, students, or its personnel c.) All tasks are to be performed in a workman like manner, in accordance with industry standards and acceptable trade practices for all trades involved

2.13 Performance

a.) TSU requires quality work performed in a competent manner. All Contractor workers shall be required to meet contract specifications with no prompting or direction from TSU staff b.) TSU will be the sole judge concerning the merits or products, materials, and/or service(s) provided in accordance with specification set forth in this document, or if it is determined the Contractor is operating in violation of federal, state and local applicable laws and ordinances. No latitude will be given for failure to perform properly.

c.) The Contractor will correct or cause to have corrected any substandard work as requested by TSU prior to the conclusion of the corresponding work order

a. An unsatisfactory performance determination includes, but is not limited to:

i. One-service “call back” to correct the same problem within 30 calendar days.

ii. One instance within one year of vendor personnel assigned to an authorized service call not having the state license and certification required to diagnose the problem and perform the repair

iii. One instance within one year of response time, as defined in this specification, to an authorized service call exceeding the two-hour limit

NOTE: Unsatisfactory performance may result in a negative vendor performance report, cancellation of the purchase order, or both d.) An exceptional performance determination includes, but is not limited to

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a. Deliverables made early upon TSU member request

b. Vendor commended for exceptional customer service; exceptional service provided e.) No notice of completion, delivery memo, invoice or other documents will be signed, or approvals of any type give for any part of the job or delivery of any equipment or materials, except by the designated

TSU representative.

f.) Work may be performed during normal working hours if it does not interfere with pedestrian traffic or other functions in the work area. However, bidders should price accordingly for the bulk of tasks to be performed after business hours and on weekends

2.14 Identification

a.) Contractor personnel will always be in a uniform displaying the company logo and will always display their TSU identification badge (if issued by TSU) while on TSU property.

b.) Contractor will immediately retrieve and return TSU identification badges (if issued) for personnel that have been terminated from employment or all badges at the end of the contract

2.15 Waste

a.) The Contractor is responsible for all waste generated by the work. TSU will provide access to one specific solid waste dumpster (Not other temporary dumpsters belonging to other Contractors).

b.) Containers holding hazardous waste or holding potentially hazardous materials residue (even rinsed out) will not be allowed in this or any other on-campus waste receptacle. Any violation of these conditions will result in the Contractor being required to remove “ALL” future waste products of any kind from

“ALL” TSU trash/dumpster receptacles and disposed of off-campus in accordance will all applicable federal, state, and local laws and regulations

2.16 Use of Property

a.) There will be no office, storage, or disposal space provided to the Contractor b.) The TSU Representative will provide the Contractor or Subcontractor with designated parking.

Contractor vehicles are required to park in the designated parking areas that are available on the

Campus

End of Section II

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SECTION III

CRITERIA

3.1 CRITERIA

Electrical Services to an outside source includes, but is not limited to, the requirements contained in this

RFP. Specifications and requirements set forth that contain the words ‘must’ or ‘shall’ are mandatory and must be provided as specified with no alteration, modification, or exception. Specifications and requirements set forth that contain the words ‘may’ or ‘can’ allow Respondents to offer alternatives to the manner in which the commodities/services are provided. The criteria in which your response will be evaluated are as follows:

Criterion 1: Background / Overview of the Company

Criterion 2: Experience and Qualifications

Criterion 3: Schedule

Criterion 4: References

Criterion 5: Cost

3.2 CRITERION 1: Background / Overview of the Company

1. Provide a brief yet thorough description of your company, including the total number of supporting personnel related to providing the services of the type and kind required in this RFP.

2. Describe the firm, date founded, size of company, location of home office and number of years in business under current name.

3. Provide a detailed list of clients (beginning with colleges and universities) where your firm has provided services of the type, size and kind required in this RFP during the past five years, preferably in this climate zone. Please provide contact information for each entity, especially the email address of the correct person who can answer our reference check.

4. Provide resumes and bios of the Respondent’s Team that will be directly involved in the

Project, including their experience with similar project(s). Include as applicable: Project

Managers, Superintendents, Quality Control Inspectors, Safety Coordinator and Labor

Forman, etc.

5. Please show all national and/or professional certifications, memberships, awards, etc.

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Provide the proposed Project assignments and lines of authority and communication for any Team member to be directly involved with the Project. Indicate the estimated percentage of time these team members will be involved in the Structural Services. Should be in both graphic and written form

3.3 CRITERION 2 – Scope of Services

1. Project Understanding

In this section, the Proposer should describe the project for which your firm would like to be evaluated on and your firm’s understanding of the project. It is also important for the proposer to identify and describe any foreseeable potential problems and methods to mitigate those problems with specifically proposed solutions.

2. Project Management

• Describe service approach you plan to use and how quality of service will be measured for this project.

• Describe your plan to maintain effective communication with TSU.

• Describe your controls and methods for managing change orders

• Describe your management philosophy, controls, techniques, etc.

• Explain your understanding, knowledge, and experience in local landscape and arborist markets.

• Describe your history of successful and timely project completions and your proposed schedule and management plan for this Project

• Describe your quality control plan, safety plan and dispute resolution management approach.

• Describe the types of reports or other written documents will be provided and the frequency of reporting. Proposer will include samples of reports and documents if appropriate.

3.4 CRITERION 3 – Safety Record

• Describe your organization’s safety program and provide your worker’s compensation experience modification factor. List any safety awards your organization has received within the past five (5) years.

3.5 CRITERION 4 - Performance on Past Projects

1. Identify and describe past experience of providing services that are MOST

RELATED TO THIS SCOPE OF WORK within the last five (5) years. List the projects in order of priority, with the most relevant project listed first.

Provide the following information for each project listed (Maximum of 5

Projects):

• Client name, location, and description

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• References (for each project listed above, identify the following):

The Owner’s name and representative who served as the day-to-day liaison during the project, including telephone number and/or email address

3.6 CRITERION 5 - Fee Structure

The respondent may submit two different fee proposals. First fee proposal will be to Perform repairs on the Main 15kV switchgear noted in Section 2.3. The second fee proposal will be for ongoing electrical service needs on campus.

1. First Detailed fee proposal for project noted in Section 2.3 (Perform repairs on the Main 15kV switchgear) shall include the following:

✓ Hourly Rates for all personnel involved in the project.

✓ Detailed statement of work.

✓ Confirmation that all scope items from the original RFP will be addressed.

✓ Any exclusions with explanations.

✓ Breakout of fee by phase.

✓ # of hours anticipated.

✓ # of people anticipated.

✓ Other resources.

✓ Breakout of anticipated reimbursables included in the fee proposal.

✓ Breakout of fees for any non-required scope proposed.

The negotiated fee is anticipated to include all costs including reimbursables for the projects mentioned and scope of work resulting in a “lump sum” format contract.

2. Second fee proposal for electrical services for ongoing campus needs shall include the following:

✓ Hourly Rates for all personnel.

✓ Detailed statement of work.

✓ Any exclusions with explanations.

✓ # of people anticipated to be sent out on specific jobs.

✓ Other resources.

✓ Breakout of anticipated reimbursables included in the fee proposal.

✓ Breakout of fees for any non-required scope proposed.

If the apparent winner’s fee exceeds the Owners’ budget and if subsequent negotiations with the apparent winner are unsuccessful, the Owner reserves the right to negotiate with the next highest-scoring candidate.

End of Section III

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SECTION IV

PROPOSAL INFORMATION

5.1 SCHEDULE OF EVENTS

The solicitation process for this RFP will proceed according to the following schedule:

EVENT DATE

Issue RFP January 6, 2026

Walkthrough and pre-bid meeting N/A

Deadline for Submission of Questions January 13, 2026

Deadline for Submission of Proposals January 22, 2026

5.2 REVISIONS TO SCHEDULE

TSU reserves the right to change the dates in the schedule of events above upon written notification through a posting on the Electronic State Business Daily (ESBD) and the TSU Purchasing website. It is the responsibility of interested parties to periodically check either website for updates to the RFP prior to submitting a Proposal. The Respondent’s failure to check the website will in no way release the selected

Contractor from the requirements of addenda or additional information; nor will any resulting additional costs to meet the requirements be allowed after award(s).

5.3 PRE-PROPOSAL MEETING

There will not be a walk through and a pre-bid meeting.

5.4 PROPOSAL REQUIREMENTS

5.4.1 Submissions of your Proposal: Respondents shall submit three (3) paper copies of the Proposal.

Proposal pages should be numbered and contain an organized, paginated table of contents corresponding to the section and pages of the Proposal.

5.4.2 Please submit a flash drive version as well. Please ensure that your entire bid response is on the flash drive as this will be the official version of your bid response, and it will be the only copy we keep on file.

5.4.3 Format of Proposals - Respondents will be expected to provide the following information in the order and detail prescribed below. Each section should be tabbed accordingly:

Introduction Letter (2-page maximum)

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Table of Contents

Tab 1: Criterion 1

Tab 2: Criterion 2

Tab 3: Criterion 3

Tab 4: Criterion 4

Tab 4: Criterion 5

Tab 6: TSU Terms and Conditions

Tab 7: Exhibit A: Execution of Proposal

Tab 9: Addenda

5.4.4 Cost of Preparation: TSU will not reimburse the Respondent for any cost related to its Proposal. The

Respondent is responsible for any expense related to the preparation and submission of its Proposal.

5.4.5 TSU will not consider any Proposal that bears a copyright. Proposals will be subject to the Texas

Public Information Act (PIA), Tex. Government Code, Chapter 552, and may be disclosed to the public upon request. The Proposal and other submitted information shall be presumed to be subject to disclosure unless a specific exception to disclosure under the PIA applies. If it is necessary for the

Respondent to include proprietary or otherwise confidential information in its Proposal or other submitted information, the Respondent must clearly label that proprietary or confidential information and identify the specific exception to disclosure in the PIA. Merely making a blanket claim the entire

Proposal is protected from disclosure because it contains some proprietary information is not acceptable and shall make the entire Proposal subject to release under the PIA. In order to initiate the process of seeking an Attorney General opinion on the release of proprietary or confidential information, the specific provisions of the Proposal that are considered by the Respondent to be proprietary or confidential must be clearly labeled as described below. Any information which is not clearly identified as proprietary or confidential shall be deemed to be subject to disclosure pursuant to the PIA. Subject to the Act, Respondents may protect trade and confidential information from public release. Trade secrets or other confidential information, submitted as part of a Proposal, shall be clearly marked at each page it appears. Such marking shall be in boldface type at least 14-point font.

5.5 INQUIRIES / QUESTIONS

5.5.1 All inquiries and questions shall be submitted in writing (in Word format) via email to Mr. Sceffers

Ward at procurement@tsu.edu by 12:00 noon Central on Tuesday, January 13, 2026; the date listed as the deadline for submission of questions as specified in Section 5.1 above.

5.5.2 All inquiries will result in written responses with copies posted to the State of Texas Electronic State

Business Daily and the TSU Purchasing website. If a Respondent does not have Internet access, a copy of all written responses may be obtained through the point of contact listed above.

5.5.3 Except as otherwise provided in this Section, upon issuance of this RFP, other employees and representatives of TSU will not answer questions or otherwise discuss the contents of the RFP with any potential Respondent or its representatives. Failure to observe this restriction may result in mailto:procurement@tsu.edu

Page | 16 disqualification of any subsequent response. This restriction does not preclude discussions unrelated to this RFP.

5.5.4 If Respondent takes any exceptions to any provisions of this RFP, these exceptions must be specifically and clearly identified by Section in Respondent’s Proposal in response to this RFP and

Respondent’s proposed alternative must also be provided in the Proposal. Respondents cannot take a

‘blanket exception’ to this entire RFP. If any Respondent takes a blanket exception to this entire RFP or does not provide proposed alternative language, the Respondent’s Proposal may be disqualified from further consideration. Any exception may result in the Contract not being awarded to the

Respondent.

5.6 PROPOSAL SUBMISSION

5.6.1 All Proposals shall be received and documented in the Purchasing Office at TSU prior to the stated deadline date specified in the Schedule of Events above. TSU reserves the right to reject late submittals.

5.6.2 Proposals should be placed in a separate envelope or package and correctly identified with the RFP number and submittal deadline/RFP opening date and time. It is Respondent’s responsibility to appropriately mark and deliver their Proposal response to Greg Williams in the Purchasing Office located in Hannah Hall, suite 333, by the specified date and time. A U.S. Postal Service (USPS) postmark or round validation stamp; a mail receipt with the date of mailing, stamped by the USPS; a dated shipping label, invoice, or receipt from a commercial carrier; or any other documentation in lieu of the on-site time stamp WILL NOT be accepted.

5.6.3 Telephone, email and facsimile Proposal responses will not be accepted.

5.6.4 Receipt of all addenda to this RFP should be acknowledged by returning a signed copy of each addendum with the submitted Proposal.

5.6.5 The TSU Standard Terms and Conditions is included in this solicitation for your convenience with the thought that you can present it to your legal department, and they can begin reviewing them, in order to speed up possible negotiations.

5.7 DELIVERY OF PROPOSALS

Proposals are commonly shipped to TSU by one of the following methods: U.S. Postal Service, Fed Ex

Overnight / Express Mail, or Hand Delivery (recommended).

** Please instruct your delivery service to avoid delivering your submittal to the University’s Post Office nor our Warehouse / Central Receiving as this will delay delivery and could ultimately result in your response being late; and consequently rejected. All solicitation responses must be delivered to the TSU Purchasing

Office located in room 333 in Hannah Hall, our main administration building.

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5.8 PROPOSAL OPENING

4.8.1 Proposals will be opened by the assigned buyer in their office or their department conference room, whichever is most appropriate and available.

4.8.2 All submitted Proposals become the property of TSU after the RFP submittal deadline. The submitted Proposals and accompanying documentation will not be returned.

4.8.3 Proposals submitted shall constitute a Proposal for a period of ninety (90) days or until selection is made by TSU, whichever occurs earlier.

5.9 PROPOSAL EVALUATION AND AWARD

5.9.1 TSU shall award a contract to a Respondent whose Proposal is considered to provide the best value to the State of Texas and Texas Southern University, as defined by Tex. Government Code, Section

2155.074.

5.9.2 A committee will be established to evaluate the Proposals. The committee will include employees of

TSU and other persons invited by TSU to participate.

5.9.3 TSU reserves the right to award contract(s) without any negotiations, without a BAFO, and/or TSU reserves the right to not make an award at all.

5.9.4 The Respondent is strongly encouraged to provide its best price in its Proposal because TSU makes absolutely no guarantee that there will be any opportunity to negotiate or provide alternative pricing at any point during the RFP process.

5.9.5 The evaluation committee will determine best value by applying the following criteria and assigned weighted values:

Criteria Weight

Criterion 1: Background / Overview of the Firm 20%

Criterion 2: Scope of Services 15%

Criterion 3: Safety Record 15%

Criterion 4: Performance on Past Projects 10%

Criterion 5: Fee Structure 40%

5.9.6 The evaluation committee will determine if Best and Final Proposal (BAFO) are necessary. Award of a contract may be made without a BAFO, so you are encouraged to submit your best Proposal initially. A request for a BAFO is at the sole discretion of TSU and if requested, will be extended in writing.

5.9.7 TSU reserves the right to award to multiple vendors and/or make a split award if deemed in the best interest of the University.

End of Section V

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EXHIBIT A

EXECUTION OF OFFER

NOTE: THIS EXHIBIT MUST BE SIGNED AND RETURNED WITH THE PROPOSAL.

PROPOSALS THAT DO NOT INCLUDE THIS EXHIBIT WILL BE DISQUALIFIED. THE

PROPOSAL SHALL BE VOID IF FALSE STATEMENTS ARE CONTAINED IN THIS EXHIBIT.

By signature hereon, Respondent certifies that:

All statements and information prepared and submitted in the response to this RFP are current, complete, and accurate.

Respondent has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted response.

Neither Respondent nor the corporation, partnership, or institution represented by Respondent or anyone acting for such respondent, corporation, or institution has (1) violated the antitrust laws of the State of

Texas under Texas Business & Commerce Code, Chapter 15, or the federal antitrust laws; or (2) communicated the contents of this Proposal either directly or indirectly to any competitor or any other person engaged in the same line of business during the procurement process for this RFP.

When a Texas business address shown hereon that address is, in fact, the legal business address of

Respondent and Respondent qualifies as a Texas Resident Bidder under 1 TAC § 111.2.

Under Government Code § 2155.004, no person who prepared the specifications or this RFP has any financial interest in Respondent’s Proposal. If Respondent is not eligible, then any contract resulting from this RFP shall be immediately terminated. Furthermore, “under Section 2155.004, Government Code, the vendor [Respondent] certifies that the individual or business entity named in this Proposal or contract is not ineligible to receive the specified contract and acknowledges that this contract May be terminated and payment withheld if this certification is inaccurate.”

Under Family Code § 231.006, relating to child support obligations, Respondent and any other individual or business entity named in this solicitation are eligible to receive the specified payment and acknowledge that this contract May be terminated and payment withheld if this certification is inaccurate.

Under Government Code § 669.003, relating to contracting with an executive of a state agency, Respondent represents that no person who, in the past four years, served as an executive of the Texas

Comptroller of Public Accounts, Texas Southern University or any other state agency, was involved with or has any interest in this Proposal or any contract resulting from this RFP. If Respondent employs or has used the services of a former executive head of Texas Southern University or other state agency, then

Respondent shall provide the following information: Name of former executive, name of state agency, date of separation from state agency, position with Respondent, and date of employment with

Respondent. Respondent agrees that any payments due under this contract will be applied towards any debt, including but not limited to delinquent taxes and child support that is owed to the State of TexaS

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Texas Southern University is federally mandated to adhere to the directions provided in the

President’s Executive Order (EO) 13224, Executive Order on Terrorist Financing – Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross- referencing respondents/vendors with the Federal General Services Administration’s System for Award Management (SAM), https://www.sam.gov/SAM/ , which is inclusive of the United States Treasury’s Office of Foreign

Assets Control (OFAC) Specially Designated National (SDN) list.

Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of

Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at https://www.sam.gov/SAM/

Under Section 2155.006(b) of the Texas Government Code, a state agency May not accept a Proposal or award a contract, including a contract for which purchasing authority is delegated to a state agency, that includes proposed financial participation by a person who, during the five- year period preceding the date of the Proposal or award, has been: (1) convicted of violating a federal law in connection with a contract awarded by the federal government for relief, recovery, or reconstruction efforts as a result of Hurricane

Rita, as defined by Section 39.459, Utilities Code, Hurricane Katrina, or any other disaster occurring after

September 24, 2005; or (2) assessed a penalty in a federal civil or administrative enforcement action in connection with a contract awarded by the federal government for relief, recovery, or reconstruction efforts as a result of Hurricane Rita, as defined by Section 39.459, Utilities Code, Hurricane Katrina, or any other disaster occurring after September 24, 2005. Under Section 2155.006 of the Texas Government

Code, the respondent certifies that the individual or business entity named in this Proposal is not ineligible to receive the specified contract and acknowledges that any contract resulting from this RFP May be terminated and payment withheld if this certification is inaccurate.

Pursuant to Section 2262.003 of the Texas Government Code, the state auditor May conduct an audit or investigation of the vendor or any other entity or person receiving funds from the state directly under this contract or indirectly through a subcontract under this contract. The acceptance of funds by the Respondent or any other entity or person directly under this contract or indirectly through a subcontract under this contract acts as acceptance of the authority of the state auditor, under the direction of the legislative audit committee, to conduct an audit or investigation in connection with those funds. Under the direction of the legislative audit committee, the Respondent or other entity that is the subject of an audit or investigation by the state auditor must provide the state auditor with access to any information the state auditor considers relevant to the investigation or audit. Respondent will ensure that this clause concerning the authority to audit funds received indirectly by subcontractors through the vendor and the requirement to cooperate is included in any subcontract it awards.

The Respondent represents that, to the extent this Solicitation constitutes a contract for goods or services within the meaning of Section 2270.002 of the Texas Government Code, as amended, solely for purposes of compliance with Chapter 2270 of the Texas Government Code, and subject to applicable Federal law, Respondent (1) does not boycott Israel; and (2) will not boycott Israel during the term of this Agreement.

The term “boycott Israel” as used in this paragraph has the meaning assigned to it in Section 808.001 of the Texas Government Code, as amended.

https://www.sam.gov/SAM/ https://www.sam.gov/SAM/

PREFERENCES

See Section 2.38 of the State of Texas Procurement Manual regarding preferences. Check below to claim a preference under 34 TAC Rule 20.38

( ) Supplies, materials, or equipment produced in TX or offered by TX bidder or

TX bidder that is owned by a service-disabled veteran * ( ) Agricultural products produced or grown in TX

( ) Agricultural products and services offered by TX bidders* ( ) USA produced supplies, materials, or equipment ( ) Products of persons with mental or physical disabilities

( ) Products made of recycled, remanufactured, or environmentally sensitive materials including recycled steel ( ) Energy Efficient Products

( ) Rubberized

Asphalt paving material ( ) Recycled motor oil and lubricants

( ) Products produced at facilities located on formerly contaminated property ( ) Products and services from economically depressed or blighted areas ( ) Vendors that meet or exceed air quality standards

( ) Recycled or Reused Computer Equipment of Other

Manufacturers ( ) Foods of Higher Nutritional Value

Respondent represents and warrants that the individual signing this Execution of

Offer is authorized to sign this document on behalf of Respondent and to bind

Respondent under any contract resulting from this Proposal.

End of Exhibit A

End of the solicitation

RESPONDENT (COMPANY):

SIGNATURE

NAME (TYPED/PRINTED)

TITLE:

EMAIL ADDRESS:

PHYSICAL ADDRESS:

CITY/STATE/ZIP:

TELEPHONE:

FAX:

TAX IDENTIFICATION NUMBER:

DATE: