OGC 0525

REQUEST FOR BID

by

The University of Texas Health Science Center at San Antonio for

Selection of a Vendor to Provide

Unbranded WHOLESALE Apparel

RFB No. 745-26-B02

Submittal Deadline:

3:00 PM Central Prevailing Time, Friday – January 9, 2026

Issued: 8:00 AM – Central Prevailing Time – Monday – December 8, 2026

DEPARTMENT OF PURCHASING | HUB PROGRAMS | Mail Code 7962 | 7703 Floyd Curl Drive | San Antonio, Texas 78229-3900

210.562.6200 | www.uthscsa.edu | https://wp.uthscsa.edu/purchasing/ http://www.uthscsa.edu/ https://wp.uthscsa.edu/purchasing/

REQUEST FOR BID

TABLE OF CONTENTS

SECTION 1: INTRODUCTION

SECTION 2: NOTICE TO BIDDER

SECTION 3: SUBMISSION OF BID

SECTION 4: TERMS AND CONDITIONS

SECTION 5: SPECIFICATIONS AND ADDITIONAL QUESTIONS

ATTACHMENTS:

APPENDIX ONE: BID REQUIREMENTS

A01A – Appendix One, Bidder’s Affirmation A01B – Appendix One, Bidder’s Questionnaire A01C – Appendix One, Addenda Checklist

APPENDIX TWO: PURCHASE ORDER TERMS AND CONDITIONS

APPENDIX THREE: HUB SUBCONTRACTING PLAN

SECTION 1

INTRODUCTION

1.1 General

The University of Texas Health Science Center at San Antonio also called UT Health San Antonio (UTHSA) is accepting competitive sealed bids to acquire UNBRANDED WHOLESALE APPERAL in accordance with the terms, conditions and requirements set forth per Request for Bid, RFB 745-26-B02. This Request for Bid (RFB) provides sufficient information for interested parties to prepare and submit bids for consideration by the University.

Applicability of educational, state, and local government, and any other available discounts should be strongly considered.

THIS RFB IS A SOLICITATION FOR BID AND IS NOT A CONTRACT OR AN OFFER TO

CONTRACT.

BIDDERS ARE CAUTIONED TO READ THE INFORMATION CONTAINED IN THIS RFB

CAREFULLY AND TO SUBMIT A COMPLETE RESPONSE TO ALL REQUIREMENTS AND

QUESTIONS AS DIRECTED.

Competitive Bids are listed on UTHSA’s e-Procurement Portal (formally Bonfire), and submissions will only be accepted through the portal. You can register for a free bidder account at: Euna, which will be required when you prepare a submission.

If an award is made based on this request, the purchase order to the successful bidder shall be issued under and governed by the University’s Purchase Order Terms and Conditions

(APPENDIX TWO)

Any additional terms and conditions, or additional agreements, attached to the bidder's response to this request will NOT be considered unless specifically referenced on our request form, and are then subject to review and acceptance or rejection by the University. Additional terms and conditions or agreements may result in disqualification of response.

https://uthscsa.bonfirehub.com/portal/?tab=openOpportunities

1.2 Description of University

The University of Texas Health Science Center at San Antonio — also called UT Health San Antonio (UTHSA) — has a mission to make lives better through excellence in education, research, health care and community engagement. As the largest academic research institution in South Texas, reflected by an annual research portfolio of approximately $400 million, the university is designated as a Hispanic-Serving Institution by the U.S. Department of Education.

UT Health San Antonio’s professional schools of medicine, nursing, dentistry, health professions, graduate biomedical sciences and public health have graduated more than 42,300 alumni who are leading change, advancing their fields and renewing hope for patients and their families throughout South Texas and the world.

One of 14 UT System institutions, UT Health San Antonio has launched the newest of its six schools, the UT School of Public Health San Antonio. Now enrolling students into its Master’s of Public Health program, this school’s primary focus will be on preparing its graduate students for developing and enacting public health policy that serves, specifically, the communities of South Texas.

Another significant reflection of the phenomenal growth of the UT Health Science Center San Antonio will be its $430 million, 144-bed, best-in-class UT Health San Antonio Multispecialty and Research Hospital. Opening in 2024, it will offer specialty cancer care and surgery, while being a major reason why 1,500 new jobs will be added in the next five years to the ranks of faculty and staff at the health science center.

For three years in a row, UT Health San Antonio has made the Forbes list of Best-in-State health services employers and its schools of medicine, nursing and health professions rank in the nation’s top 50 by the U.S. News & World Report.

The university employs a diverse workforce of more than 7,900; administers an annual operating budget of $1.23 billion; and stewards clinical practices in medicine, cancer, dentistry, nursing and other health professions that provide more than 2.6 million patient visits each year. It is a chief catalyst for the $44.1 billion health care and biosciences sector of the San Antonio economy.

To learn about the many ways “We make lives better®,” visit UTHealthSA.org.

1.3 Background and Special Circumstances

The University of Texas Health Science Center at San Antonio is seeking WHOLESALE DISTRIBUTORS to provide unbranded, unprinted apparel items for our UT Print shop on an as needed basis. Apparel items ordered will NOT incorporate artwork. All customization of apparel ordered will be handled onsite through the University’s UT Print shop.

The UT Print shop supports faculty, staff, students, administrators, and the community, with reliable, high quality comprehensive printing and copying services. UT Print shop services include, but are not limited to, office copy services, digital copy services, engravings, posters, signs and displays, screen printing and embroidery.

No Guarantee of Volume. UTHSA does not solicit or guarantee any specific amount of compensation, volume, minimum, or maximum amount of Services under this RFP or any contract or agreement resulting from this RFP.

1.4 Public Information

All information, documentation, and other materials submitted in response to this solicitation are considered non-confidential and/or non-proprietary and are subject to public disclosure under the https://www.uthscsa.edu/ https://uthscsa.edu/?utm_source=uthealthsaorg&utm_medium=pageredirect&utm_campaign=uthealthsa

Texas Public Information Act (Texas Government Code, Chapter 552.001, et seq.) after the solicitation is completed.

https://statutes.capitol.texas.gov/Docs/GV/htm/GV.552.htm

SECTION 2

NOTICE TO BIDDER

2.1 Submittal Deadline

University will accept proposals submitted in response to this RFP until 3:00 PM Central Prevailing Time, January 9, 2026 via our e-Procurement Website Euna (formally Bonfire).

2.1.1 When submitting your proposal – follow the directions in Euna.

1. Each document that is required must be submitted individually, completed, and signed (if applicable). DO NOT UPLOAD ALL FILES TOGETHER

2.1.2 If during your submission, you encounter any technical issues – you must contact Euna Support directly for assistance or by calling 1-844-226-3862

1. After contacting Euna, inform the Strategic Sourcing Specialist that you have reached out to Euna due to technical issues.

2.1.3 Euna offers a Help Forum which you can access by clicking here.

2.2 RFP Contact Information and Questions

2.2.1 Interested parties MUST direct questions (ALL QUESTIONS MUST GO THROUGH Euna) about this RFP through Euna Opportunity Q&A.

Located in the Project Details (see below).

University instructs interested parties to restrict all contact and questions regarding this RFB to written communications delivered (i) in accordance with this Section on or before 5:00 PM Central Prevailing Time, Friday – December 19, 2026 (Question Deadline), or (ii) if questions relate to Historically Underutilized Businesses, in accordance with Section 2.5.

University will provide responses as soon as practicable following the Question Deadline.

University intends to respond to all timely submitted questions. However, University reserves the right to decline to respond to any question.

If submitting multiple questions, submit them in one submission (not multiple submissions.

https://uthscsa.bonfirehub.com/portal/?tab=openOpportunities https://uthscsa.bonfirehub.com/portal/?tab=openOpportunities mailto:support.bonfire@eunasolutions.com https://uthscsa.bonfirehub.com/portal/support https://uthscsa.bonfirehub.com/portal/support

2.3 Criteria for Selection

The successful Bidder, if any, will be the most Responsive and Responsible Bidder and will be selected by University through this RFB on or before the Submittal Deadline that is the most advantageous to University.

Bidder is encouraged to propose terms and conditions offering the maximum benefit to University.

The evaluation of Bids and the selection of Bidder will be based on the information provided in the Bid. University may consider additional information if University determines the information is relevant.

Bidders must price per unit shown. Unit prices shall govern in the event of extension errors. If a price quotation is submitted as part of the bid, the quotation must be referenced on the bid document and signed by the bidder to establish formal linkage to the bid.

University reserves the right to award a Bid for all, or any portion of the requirements proposed by reason of this request, award multiple Bids, or to reject any and all bids if deemed to be in the best interest of the University and to re-solicit for bids.

2.4 Key Events Schedule

Date RFB Issued 8:00 AM Central Prevailing Time, Monday – December 8, 2025

Question Deadline 3:00 PM Central Prevailing Time, Friday - (ref. Section 2.2) December 19, 2026

Submittal Deadline 3:00 PM Central Prevailing Time, Friday - (ref. Section 2.1) January 9, 2026

2.5 Historically Underutilized Businesses

2.5.1 All agencies of the State of Texas are required to make a good faith effort to assist historically underutilized businesses (HUBs) in receiving contract awards. The goal of the HUB program is to promote full and equal business opportunity for all businesses in contracting with state agencies. Pursuant to the HUB program, if under the terms of any agreement or contractual arrangement resulting from this RFB, Bidder subcontracts any Work, then Bidder must make a good faith effort to utilize HUBs certified by the Procurement and Support Services Division of the Texas Comptroller of Public Accounts.

Bids that fail to comply with the requirements contained in this Section 2.5 will constitute a material failure to comply with advertised specifications and will be rejected by University as non-responsive. Additionally, compliance with good faith effort guidelines is a condition precedent to awarding any agreement or contractual arrangement resulting from this RFB. Bidder acknowledges that, if selected by University, its obligation to make a good faith effort to utilize HUBs when subcontracting any Work will continue throughout the term of all agreements and contractual arrangements resulting from this RFB.

Furthermore, any subcontracting of Work by the Bidder is subject to review by University to ensure compliance with the HUB program. For more information on the HUB Program, please visit https://comptroller.texas.gov/purchasing/vendor/hub/

2.5.2 University has reviewed this RFB in accordance with 34 TAC §20.285, and has determined that subcontracting opportunities are probable under this RFB.

2.5.3 A HUB Subcontracting Plan (HSP) is a required part of the Bid. The HSP will be developed and administered in accordance with University’s Policy on Utilization of Historically Underutilized Businesses, attached as APPENDIX THREE.

Each Bidder must complete and return the HSP in accordance with the terms and conditions of this RFB, including APPENDIX THREE. Bidder that fail to submit the HSP will be considered non-responsive to this RFB as required by §2161.252, Government Code.

Questions regarding the HSP may be directed to:

Contact: Rebecca A. Mendez, HUB Program Manager Phone: 210-562-6300 Email: HUBAdmin@uthscsa.edu

OR

Contact: Mary Minier, HUB Specialist Phone: 210-562-6326 Email: HUBAdmin@uthscsa.edu

Bidder will not be permitted to change its HSP unless: (1) Bidder completes a new HSP in accordance with the terms of APPENDIX THREE, setting forth all modifications requested by Bidder, (2) Bidder provides the modified HSP to University, (3) University approves the modified HSP in writing, and (4) all agreements resulting from this RFB are amended in writing to conform to the modified HSP.

2.5.4 At the same time Bidder submits its Bid (no later than the Submittal Deadline (ref.

Section 2.1)), Bidder must submit the following HUB materials (HUB Materials):

(a) One (1) complete electronic copy of Bidder’s HSP through the Euna Procurement Portal.

https://comptroller.texas.gov/purchasing/vendor/hub/ http://texreg.sos.state.tx.us/public/readtac%24ext.TacPage?sl=R&app=9&p_dir&p_rloc&p_tloc&p_ploc&pg=1&p_tac&ti=34&pt=1&ch=20&rl=285 http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2161.htm#2161.252 http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2161.htm#2161.252 mailto:HUBAdmin@uthscsa.edu mailto:HUBAdmin@uthscsa.edu https://uthscsa.bonfirehub.com/portal/?tab=openOpportunities

2.5.5 University may offer Bidder an opportunity to seek informal review of its draft HSP by

University’s HUB Office before the Submittal Deadline. If University extends this offer, details will be provided at the Pre-Bid Conference (ref. Section 2.6) or by other means.

Informal review is designed to help address questions Bidder may have about how to complete its HSP properly. Concurrence or comment on Bidder’s draft HSP by University will not constitute formal approval of the HSP and will not eliminate the need for Bidder to submit its final HSP to University as instructed by Section 2.5.

2.5.6 Agencies are required to make a good faith effort to assist Historically Underutilized Businesses (HUB) to receive a portion of the total contract value that the agency expects to award in a fiscal year in accordance with the statewide goals. These goals are achieved through contracting directly with HUBs or indirectly through subcontracting.

SECTION 3

SUBMISSION OF BID

3.1 Submission

Bids must be received electronically through the University’s online Procurement Portal Euna , on or before the Submittal Deadline (ref. Section 2.1 of this RFB). Competitive Bids will be listed on the Procurement Portal, and submissions will only be accepted through the portal. University WILL NOT accept Bids submitted by paper, telephone, facsimile (“FAX”) transmission, or electronic mail (i.e., e-mail) in response to this RFB.

You can register for a free account by clicking here, which will be required when you prepare a submission. As part of the registration process, you may select Commodity Codes to associate with your account. This will open you up for notifications of opportunities matching your chosen codes.

If you encounter technical issues while preparing and/or submitting your bid – you must contact Euna directly via email by emailing support.bonfire@eunasolutions.com or by calling 1-844-226-

3862. UTHSA CAN NOT ASSIST WITH TECHNICAL ISSUSES.

3.2 Bid Validity Period

Each Bid must state that it will remain valid for University’s acceptance for a minimum of one hundred eighty (180) days after the Submittal Deadline, to allow time for evaluation, selection, and any unforeseen delays.

3.3 Purchase Order Terms and Conditions

3.3.1 Bidder must comply with the requirements and specifications contained in this RFB, including the Purchase Order Terms and Conditions (ref. APPENDIX TWO), the Notice to Bidder (ref. Section 2), Bid Requirements (ref. APPENDIX ONE) and the Specifications and Additional Questions (ref. Section 5). If there is a conflict among the provisions in this RFB, the provision requiring Bidder to supply the better quality or greater quantity of services will prevail, or if such conflict does not involve quality or quantity, then interpretation will be in the following order of precedence:

A. Specifications and Additional Questions (ref. Section 5);

B. Purchase Order Terms and Conditions (ref. APPENDIX TWO);

C. Bid Requirements (ref. APPENDIX ONE);

D. Notice to Bidder (ref. Section 2).

https://uthscsa.bonfirehub.com/portal/?tab=openOpportunities mailto:support.bonfire@eunasolutions.com https://wp.uthscsa.edu/purchasing/wp-content/uploads/sites/184/2025/08/TermsConditions_PO_August5_2025.pdf https://wp.uthscsa.edu/purchasing/wp-content/uploads/sites/184/2025/08/TermsConditions_PO_August5_2025.pdf

3.4 Submittal Checklist

Bidder is instructed to complete, sign, and return the following documents as a part of its Bid. If Bidder fails to return each of the following items with its Bid, then University may reject the Bid:

3.4.1 Signed and Completed Bidder’s Affirmation (ref. Section 1 of APPENDIX ONE)

3.4.2 Responses to Bidder’s General Questionnaire (ref. Section 2 of APPENDIX ONE)

3.4.3 Signed and Completed Addenda Checklist (ref Section 3 of APPENDIX ONE)

3.4.4 Signed and completed originals of the HUB Subcontracting Plan or other applicable documents (ref. Section 2.5 and APPENDIX THREE).

3.4.5 Signed and Completed General Terms and Conditions (ref. Section 4)

3.4.6 Completed Red-lined Purchase Order Terms and Conditions (if applicable) (ref.

APPENDIX TWO)

3.4.7 Detailed Proposer Price List.

https://wp.uthscsa.edu/purchasing/wp-content/uploads/sites/184/2025/08/TermsConditions_PO_August5_2025.pdf

SECTION FOUR

PURCHASE ORDER TERMS AND CONDITIONS

https://wp.uthscsa.edu/purchasing/wp-content/uploads/sites/184/2025/08/TermsConditions_PO_August5_2025.pdf

SECTION 5

SPECIFICATIONS AND ADDITIONAL QUESTIONS

5.1 General

Minimum requirements and specifications for Work, as well as certain requests for information to be provided by Bidder as part of its Bid, are set forth below. As indicated in Section 2.3, Bidder means the successful Bidder.

5.2 Minimum Requirements

Each Bid must include information that clearly indicates that Bidder meets each of the following minimum qualification requirements:

5.2.1 Bidder must be a WHOLESALE DISTRIBUTOR of unprinted apparel. The majority of the

Bidders’ sales must be through WHOLESALE DISTRIBUTOR to vendors that will do their own printing, and other means of customization. The University will NOT purchase these goods through a third-party redistributor that offers their own printing services.

5.2.2 Proposer shall demonstrate evidence of certifications, permits and licenses as appropriate to provide the services requested herein.

5.2.3 Proposer must accept University purchase orders.

5.3 Additional Questions Specific to this RFB

Bidder must submit the following information as part of Bidder’s Bid:

5.3.1 If Bidder takes exception to any terms or conditions set forth in (APPENDIX TWO), Bidder must submit a list of the exceptions. The University will not consider any modifications to the University’s Standard Purchase Order Terms and Conditions after submittal deadline.

Bidder may not reserve the right to further negotiate terms and conditions if selected. All exceptions to the University’s Standard Purchase Order Terms and Conditions must be included at time of submission.

5.4 SPECIFICATIONS

5.4.1 Catalogs, brand names or manufacturer's references are descriptive only, and indicate type and quality desired. Bids on brands of like nature and quality will be considered unless advertised under Texas Government Code, Title 10, Subtitle D, Section 2155.067.

If bidding on other than references, bid should show manufacturer, brand or trade name, and other description of product offered. If other than brand(s) specified is offered, illustrations and complete description of product offered are requested to be made part of the bid. Failure to take exception to specifications or reference data will require bidder to furnish specified brand names, numbers, etc.

5.4.2 Unless otherwise specified, items shall be new and unused and of current production.

https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2155.htm

5.4.3 Samples, when requested, must be furnished free of expense to the University. If not destroyed in examination, they will be returned to the bidder, on request, at bidder's expense. Each sample should be marked with bidder's name and address, and requisition number. Do not enclose in or attach bid to sample.

5.4.4 The University will not be bound by any oral statement or representation contrary to the written specifications of this RFB.

5.4.5 Manufacturer's standard warranty shall apply unless otherwise stated in the RFB.

5.5 TIE BIDS

Awards will be made in accordance with TAC Rule 113.6 (b) (3) and 113.8 (Preferences).

5.6 AWARD OF CONTRACT:

5.6.1 A response to this RFB is an offer to contract based upon the terms, conditions, and specifications contained herein. Bids do not become contracts until they are accepted through an open market purchase order.

5.6.2 The contract shall be governed, construed, and interpreted under the laws of the State of Texas.

5.6.3 Best Value: The bidder awarded an order under this RFB will be that bidder whose quotation, as presented in their response to this RFB, provides best value to University.

In addition to price, the factors set forth in Section 51.9335 Education Code, will be considered in determining an award. The University reserves the right to accept or reject all or any part of any bid, waive minor technicalities and award the bid to best serve the interests of the University. Any contract may also be extended up to three months at the sole discretion of the University.

5.6.4 The factors listed in Texas Government Code, Title 10, Subtitle D, Section 2155.074, 2155.144, 2156.007, and 2157.003 shall also be considered in making an award when specified. Any legal actions must be filed in Bexar County, Texas.

5.6.5 Cash discounts will not be considered in determining award, unless otherwise indicated per the bid documents.

5.7 DELIVERY

5.7.1 If delay is foreseen, bidder shall give written notice to the University and the ordering agency. Bidder must keep the University and ordering agency advised at all times of status of order. Default in promised delivery (without accepted reasons) or failure to meet specifications authorizes the University to purchase supplies elsewhere and charge full increase, if any, in cost and handling to defaulting bidder.

5.7.2 No substitutions permitted without written approval of University.

5.7.3 Delivery shall be made during normal working hours only unless prior approval has been obtained from ordering agency.

https://texreg.sos.state.tx.us/public/readtac%24ext.TacPage?sl=R&app=9&p_dir&p_rloc&p_tloc&p_ploc&pg=1&p_tac&ti=34&pt=5&ch=113&rl=6 https://statutes.capitol.texas.gov/Docs/ED/htm/ED.51.htm

5.8 INVOICING AND PAYMENT

5.8.1 Bidder(s) shall submit invoices by electronic means to AP-einvoice@uthscsa.edu and provide support for all allocation of premium to the components as may be required.

5.8.2 Invoices will be paid net thirty (30) days in compliance with Texas laws, as outlined in

Texas Prompt Payment Act (ref. Chapter 2251, Government Code). All invoices must reference a valid Purchase Order, or the invoice will be returned as non-compliant.

Vendor must provide UTHSA with a paper or emailed invoice for goods or services rendered.

5.8.3 No commitment for Goods or Services is valid without a Purchase Order.

5.8.4 UTHSA does not use vendor’s online portal to retrieve invoices and/or to make payments.

5.8.5 Bidder(s) may submit a Bid for a prompt payment discount.

5.8.6 UTHSA has established the following payment schedule for invoices based upon the payment option chosen by the Bidder:

5.8.7 Automated Clearing House (“ACH”) transaction

5.8.8 Single-Use Account (“SUA”) card (JP Morgan)

*If UTHSA is making payment on funds appropriated by the State of Texas, the payment term is net thirty (30) as required by law. UTHSA will submit an electronic check remittance to the email address on record for all ACH and SUA payments.

5.9 Award Term

5.9.1 The term (“Initial Term”) of this Agreement will begin on the Effective Date and will expire THREE (3) years after singing of contract. University may elect to renew the Agreement for up to ONE (1) additional TWO (2) year terms (“Renewal Term”), subject to the same Terms and Conditions. The “Initial Term” are collectively referred to as the “Term”.

5.10 Product Description

Bidder will provide the following products and specified quantities to University:

Bidder will provide the following products and specified quantities to University:

5.10.1 Types of blank Items needed:

A. Active wear including moisture-wicking clothing, cotton and fleece sweatshirts and hoodies, t-shirts, performance and knit polo shirts, jackets, outerwear, woven and dress shirts, scrub tops and bottoms, workwear, backpacks, tote and canvas bags, blankets, hats and caps.

5.10.2 Materials and Workmanship:

A. Unless otherwise specified, Bidder shall follow the best commercial practices and use only materials and workmanship of the best quality in providing the goods for all purchase orders issued by this RFB.

B. Manufacturer's standard warranty shall apply unless otherwise stated in the RFB.

mailto:AP-einvoice@uthscsa.edu https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2251.htm

C. Items shall be new and unused and of current production, unless requested otherwise.

D. All products shall be free from loose threads, faulty stitching, color defects, excessive glue, etc.

5.10.3 Product Orders:

A. Access to an online catalog for ease of shopping and placing purchase orders online.

B. Orders will be placed on an as-needed basis.

C. There will be no minimum quantities, or dollar amounts to meet per purchase order.

SECTION 4

TERMS AND CONDITIONS

APPENDIX ONE

SECTION ONE – BIDDER’S AFFIRMATION

SECTION TWO – BIDDER’S QUESTIONNAIRE

SECTION THREE – ADDENDA CHECKLIST

APPENDIX TWO

PURCHASE ORDER TERMS AND CONDITIONS

APPENDIX THREE

HUB SUBCONTRACTING PLAN

See Attached in Euna