ESBD_473587_1764891626989_RFP Bid NO. 26-01 Wastewater Treatment Plant Modifications.pdf

Bid # 26-01 Page 1 of 33 Firm Name:____________________________ Initials:________

REQUEST FOR PROPOSALS (RFP) NO. 26-01

“Wastewater Treatment Plant Modifications”

Table of Contents Tentative Schedule of Events Introduction General Instructions

Proposal Submittals Award Terms of Contract Contract Changes Termination of Contract Special Terms & Conditions Written Modification Qualification of Vendor Addenda & Interpretations Safety Standards & Accident Prevention Deviation From Requirements Bid Bond Performance and Payment Bond Bond Information Liquidated Damages Laws and Regulations Davis-Bacon Act Evaluation Additional Considerations

Scope of Services Background Scope of Work

Summary Submittals

City of Huntsville 448 State Hwy 75 N Huntsville, Texas 77320 Lucy Gonzalez Phone: 936-291-5495 Email: purchasing@huntsvilletx.gov

Sealed solicitations shall be received no later than:

2:00 P.M., Central Time January 5, 2026

MARK ENVELOPE: “Solicitation Packet 26-01”

ALL PAGES MUST BE INITIALED AND RETURNED,

IF NOT BID MAY BE REJECTED.

RETURN SEALED RFP:

City of Huntsville City Secretary 448 State Hwy 75 N Huntsville, Texas 77340

Bid # 26-01 Page 2 of 33 Firm Name:____________________________ Initials:________

Product Quality Assurance Warranty Design Components Electrical, Controls, Instrumentation Testing

Site Visit Required Forms (TAB 2)

Vendor’s Information Conflict of Interest Certificate of Interested Parties Form 1295 Israel Verification Form Iran, Sudan and Foreign Terrorist Organizations Verification Form Firearm Verification Form Prohibition of Contracts Discriminating Against Energy, & Energy Company Boycott Verification

Form Critical Infrastructure Verification Form Texas Public Information Act Verification Form Insurance Requirements Non-Collusion Affidavit Certification Regarding Lobbying

Cost Proposal (TAB 6) References (TAB 7) Proposal Terms & Conditions No-Response Statement

Tentative Schedule of Events

• December 4, 2025 – Release Solicitation

• December 6 and December 13, 2025 – Legal Advertisement

• December 10 or December 15, 2025, 10:30 A.M. – Mandatory Site Visit

• December 17, 2025 – Questions Due to Purchasing Department

• December 19, 2025 – Final Addendum Issued

• January 5, 2026, 2:00 P.M. – Public Solicitation Opening

• January 7-12, 2025 – Evaluation Committee Review

• January 7-12, 2025 – Interviews / Presentations (if requested)

• January 2026 – Award Preparation

Introduction The City of Huntsville is issuing a solicitation for modifications to the AJ Brown Wastewater Treatment

Facility. The intention of these modifications is to enhance the operational efficiency and reliability of the existing lift station. This effort supports the city’s continued commitment to maintaining and upgrading municipal infrastructure to ensure effective wastewater management. The contract seeks a qualified Vendor with strong experience in comparable projects who can deliver innovative, cost-effective solutions that represent the best overall value to the City.

Bid # 26-01 Page 3 of 33 Firm Name:____________________________ Initials:________

General Instructions Sealed proposal packets must be delivered to Attention of:

City Secretary, City of Huntsville, 448 State Hwy 75 N, Huntsville, TX 77320.

Proposal Packets must be received by

January 5, 2026 at 2:00 P.M. Central Time

It is the sole responsibility of each Vendor to have the proposal at the designated location prior to the deadline date and time. Each proposal must be sealed in an envelope that is clearly marked “Solicitation

Packet 26-01”. All late packets will be returned to the Vendor unopened when properly marked. Public reading is scheduled to be held at the date and time listed above at City Service Center, 448 State Hwy 75

N Huntsville, Texas. You are invited to attend.

All questions concerning this solicitation should be directed to the Purchasing Department via e-mail at purchasing@huntsvilletx.gov.

Proposal Submittals Vendors submitting a proposal do so entirely at their expense. There is no expressed or implied obligation by the City of Huntsville to reimburse any individual or firm for any costs incurred in preparing or submitting a proposal, for providing additional information when requested by the City of Huntsville, or for participating in any selection interviews.

Each proposal must be fully executed when submitted on the prescribed forms. All blank spaces for prices must be filled in, in ink or typewritten. If the unit price and the total amount named for an item are not in agreement, the unit price alone will be considered as representing the Vendor’s intention and the total will be corrected to conform thereto. The Vendor must sign their solicitation in the space provided on the

Vendor’s form. If the Proposal is submitted by a partnership or corporation, the name and address of the partnership or corporation must be shown, together with the name and address of the partners or corporate officers. Proposals submitted by a partnership must be signed by one of the partners. Proposals submitted by a corporation must be signed by one of the corporate officials having, under the corporate structure, the power to act in this capacity. Proposals submitted by a sole proprietorship must be signed by the proprietor.

• 1 Flash drive with a single PDF file tabbed in the same format as the original response.

• TAB 1: Solicitation Document-Signed and Acknowledgement of Addenda, if applicable

• TAB 2: Required Forms o Vendor Information o Conflict of Interest Questionnaire o Printed copy of Certificate of Interested Parties 1295 Form (filled out online) o Israel Verification Form o Iran, Sudan and Foreign Terrorist Organization Verification Form o Firearm Verification Form o Prohibitsation of Contract Discriminating Against Entergy Company Boycott Verification

Form o Critical Infrastructure Verification Form o Texas Public Information Act Verification Form o Insurance Requirements (attach current Certificate of Insurance) o Non-Collusion Affidavit o Certification Regarding Lobbying o Proposal Terms and Conditions Acknowledgement o No Response Statement (if applicable)

• TAB 3: Related Experience and Qualifications

• TAB 4: Project Understanding and Methodology mailto:purchasing@huntsvilletx.gov

Bid # 26-01 Page 4 of 33 Firm Name:____________________________ Initials:________

• TAB 5: Proposed Approach and Timeline

• TAB 6: Cost Proposal

• TAB 7: References

• TAB 8: Deviations: Vendor must indicate any deviations

• TAB 9: Payment & Performance Bonds

Award The City of Huntsville reserves the right to award the most responsible and responsive Vendor in the best interest of the City based on price and/or based on best value meeting the requirements for this service.

The City may award to multiple providers or to a single provider. If the awarded Vendor is unable to meet the requirements of the City, services/products may be purchased from the next best available Vendor and continue until a Vendor is found that can complete the requirements of the City of Huntsville. The City reserves the right to order from another vendor in which the City determines an emergency or urgent need becomes necessary. The City of Huntsville has the sole, last and final determination to determine award.

The City reserves the right to reject any proposals that do not meet specifications stated herein or reject all proposals should this project not be approved for any reason.

*Best Value: An assessment and/or award based on analysis of the total life cycle of the item. Combination criteria which can be used are:

price, quality of item, location of Vendor, safety record of Vendor, past relationship with Vendor, and/or any relevant criteria specifically listed.

Terms of Contract

Installation and all specified work are to be completed within ninety (90) calendar days of issuance of the

Notice to Proceed. The project is to be fully completed, including all restoration and inspection activities, within this period. It is expressly understood that the City’s selection of any proposal does not constitute an award of a contract agreement with the City. Upon selection, contract negotiations could be conducted between the City and the selected Vendor. No binding or enforceable agreement shall exist until a contract is executed by both the City and the selected consultant and approved as to form by the City

Attorney.

Contract Changes No different or additional terms, conditions, or provisions shall become a part of this contract without prior written approval from the City Manager and/or the City Council. Any proposed changes or amendments to this contract must be submitted in writing to the Purchasing Department via email at purchasing@huntsvilletx.gov. Such changes shall not be effective until reviewed and formally approved by the City. No oral statement or representation by the Vendor, City employee, or any other party shall modify, amend, or otherwise affect the terms, conditions, or specifications of the executed contract. All approved contract modifications will require submission and processing of an updated Certificate of

Interested Parties Form 1295, at the time of the requested change.

Termination of Contract The City of Huntsville reserves the right to terminate this agreement if, in the City's opinion, the successful Vendor (hereinafter also referred to as the “Vendor”) fails to perform satisfactorily, if the delivery of goods or services does not conform to the specifications set forth herein, or for any other cause deemed to be in the City's best interest. The City may also terminate this contract, in whole or in part, for convenience and without cause by providing the Vendor with thirty (30) calendar days’ written notice.

Such termination shall not be considered a breach of contract. The Vendor shall be compensated for all services performed or goods delivered and accepted by the City prior to the effective date of termination.

If, through any reason, the Vendor fails to fulfill its obligations under this contract or breaches any term or condition, the City may terminate the agreement by providing thirty (30) calendar days' written notice. In the event the Vendor violates any law or engages in illegal activity, the City reserves the right to terminate the agreement immediately.

Bid # 26-01 Page 5 of 33 Firm Name:____________________________ Initials:________

Special Terms & Conditions It is understood that the City of Huntsville, Texas reserves the right to reject any or all products, services and/or qualifications for any or all products and/or services covered in this solicitation and to waive informalities or defects or to accept such qualifications as it shall deem to be in the best interests of the

City of Huntsville. If less than three responses are received, the City of Huntsville reserves the right to resolicit as it deems to be in the best interest of the City. Each elected Vendor will receive a purchase order at the prices quoted. Vendors must be able to complete the job within the designated time of the request for service. Should the awarded Vendor not be able to respond, the City reserves the right to offer service to the next available Vendor. The City of Huntsville reserves the right to make the award of solicitation line items in whole, parts or to reject any and all proposals or proposal line items if it is determined to be in the best interest of the City. The proposals Terms and Conditions reference any and all indemnification language that is required and not stated to the fullest extent of the law. The City of

Huntsville has the sole last and final determination to fully determine award with no recourse of the law.

Written Modification Any Vendor may modify their proposal by letter, electronic or other written communication at any time prior to the scheduled closing time for receipt, provided such written communication is received by the

City prior to the closing time, and provided further, the City is satisfied that the written modification bears the signature of the Vendor. The written communication should not reveal the proposal price but should provide the addition or subtraction or other modification so that the final prices or terms will not be known by the City until the sealed proposal is opened. It is the responsibility of the Vendor to ensure the modification was received by the City.

Qualification of Vendor No pre-qualification of a Vendor is required. Before award of any contract can be approved, however, the

City shall be satisfied that the Vendor involved: (1) maintains a permanent place of business, (2) has adequate plant and equipment to do the work properly and expeditiously, (3) has a suitable financial status to meet obligations incident to the work, (4) has appropriate technical experience, and (5) can submit a satisfactory performance record.

Addenda & Interpretations All questions or request for interpretation concerning this solicitation, shall be directed to the Purchasing

Department, in writing via e-mail at purchasing@huntsvilletx.gov or sent via mail addressed to the

Purchasing Department at 448 SH 75 North, Huntsville, Texas 77320.

All questions or request for interpretation must be received by December 17, 2025 @ 5:00 P.M.

A final written addendum will be issued as a response and will be posted on or before December 19, 2025

@ 5:00 P.M. on the City of Huntsville website, Public Purchase website and Electronic State Business

Daily website. All addenda issued shall become part of the contract documents, and receipt thereof shall be acknowledged in the space provided in the solicitation document. It is the responsibility of the Vendor to verify all addenda and interpretations.

Safety Standards & Accident Prevention

• With respect to all work performed under this contract, the Vendor shall:

• Always exercise precautions for the prevention of accidents and the protection of people (including employees) and property.

• Maintain a designated place at the job site, for giving first aid to the injured and making standing arrangements for the immediate removal to a hospital or a doctor's care of people (including employees), who may be injured on the job site.

Bid # 26-01 Page 6 of 33 Firm Name:____________________________ Initials:________

• In no case shall employees be permitted to work at a job site before the employer has made a standing arrangement for removal of injured persons to a hospital or a doctor's care.

• All injuries must be reported to the City’s Project Manager immediately.

Deviation From Requirements The final agreement will be reviewed and approved by the City Attorney and submitted to the City

Council for authorization prior to execution. No contract shall be binding on the City until it has been formally approved by the City Council and executed by the appropriate City officials. If a Vendor takes exception to any term, condition, or requirement of this solicitation or of the City’s standard agreement, such exceptions must be clearly noted and explained in the proposal submission. Failure to identify deviations or exceptions in the submitted proposal shall constitute acknowledgment and acceptance of the

City’s standard terms and conditions as written.

Bid Bond A bid bond made payable to the City of Huntsville, Texas in an amount of 10% of the proposal submitted must accompany each proposal as a guarantee that if awarded the contract, the Vendor will enter a contract and execute such bonds as required within ten (10) days of award of contract by City Council.

Performance and Payment Bond Based on receiving a conditional notification of award, the Vendor shall submit a performance bond and a payment bond, each for the full amount of award, from a certified State of Texas surety company. Should these bonds not be provided within ten calendar days from the conditional notification of award, the City of Huntsville reserves the right to award the next responsible, responsive firm. Original performance and payment bonds are to be submitted to the Procurement Manager, 448 SH 75N Huntsville, TX 77320. The bonds shall remain in effect until both the final payment is made and the closeout of the project is finalized.

Bond Information The failure of the successful Vendor to execute the agreement and supply the required bonds within ten

(10) days after the request, or within such extended period as the City may grant, shall constitute a default and the City may, at its option either award the contract to the next lowest responsible Vendor, or readvertise for proposals. In either case, the City may charge against the Vendor the difference between the amount of the proposal, and the amount for which a contract is subsequently executed irrespective of whether this difference exceeds the amount of the proposal bond. If a more favorable proposal is received through readvertisement, the defaulting Vendor shall have no claim against the City for a refund.

Liquidated Damages The total project must be completed in no more than ninety (90) calendar days per written Notice to

Proceed or issuance of Purchase Order. The awarded firm will be accessed one thousand dollars

($1000.00) per calendar day for all non-completion of work beyond pre-approved number of calendar days from date of notice to proceed (non-completion of work includes removal of all equipment and materials from job site). This amount will be taken/reduced from the final invoice.

All requests for additional contract time due to delays shall be subject to review and are granted only upon the approval of the City of Huntsville Public Works Director. All requests must be submitted in writing to the Public Works Director prior to approval. A maximum of ten (10) calendar days for requests delays will be allowed by the Public Works Director, any requested weather days beyond ten calendar days may require City Manager approval.

Bid # 26-01 Page 7 of 33 Firm Name:____________________________ Initials:________

Laws and Regulations The Vendors’ attention is directed to the fact that all applicable State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction shall apply to the award throughout, and they will be deemed to be included in the proposal document the same as though herein written out in full.

Davis-Bacon Act Chapter 2258, Texas Government Code, Title 10 requires that state agencies, cities, counties, independent school districts, and all other political subdivisions that engage in public works construction projects to produce and include prevailing wage rate determinations in the project bidding and contract documents.

Chapter 2258 requires that the Vendor who is awarded a contract by a public body and a Vendor’s subcontractor shall pay not less than the rates determined by such agencies to workers employed for the execution of such work.

The Prevailing Wage Rates for Walker County, Texas as determined by Sam.gov in accordance with the

Davis-Bacon Act can be found at: https://sam.gov/wage-determination/TX20250188/4.

Evaluation It is the intent of the City of Huntsville to award this solicitation to the Vendor that provides the best overall value to the City. Proposals will be reviewed by an evaluation committee and scored based on the criteria below. The committee’s recommendations are subject to approval by the Huntsville City Council.

Following completion of evaluations and any interviews, the committee will identify the Vendor offering the best value to the City and recommend contract award in accordance with the City’s purchasing policies and procedures.

Criteria Detail Points

Experience &

Qualifications

• Demonstrated experience completing wastewater treatment plant upgrades, process improvements, lift station modifications, or similar municipal infrastructure projects. (10pts)

• Qualifications of the project team, including project manager, superintendent, and key technical personnel. (10pts)

• Past performance on projects of comparable size, complexity, and regulatory requirements.

(10pts)

Technical

Approach &

Methodology

• Quality and clarity of the proposed technical approach to completing the work. (5pts)

• Understanding of project scope, regulatory considerations, operational constraints, and integration with existing systems. (5pts)

• Proposed solutions, innovations, or construction methods that reduce risk, improve reliability, or provide long-term operational value. (5pts)

• Approach to minimizing disruptions to ongoing plant operations. (5pts)

Project Schedule and Capacity to

Perform

• Realistic and detailed project schedule demonstrating critical path, major milestones, and anticipated completion date. (5pts)

• Demonstrated ability to meet schedule requirements based on current workload and resource availability. (5pts)

• Approach to managing delays, maintaining progress, and minimizing downtime. (5pts)

Cost

Proposal

• Alignment of cost proposal with project scope, labor, materials, and anticipated conditions. (10pts)

• Evaluation of cost reasonableness and overall value to the City.

(10pts)

References &

Local

Experience

• Record of completing projects on time, within budget, and meeting performance standards. (5pts)

• Knowledge of local regulations, site conditions, utilities, and permitting authorities.

(5pts)

• Prior successful work with the City or other Texas municipalities. (5pts) https://sam.gov/wage-determination/TX20250188/4

Bid # 26-01 Page 8 of 33 Firm Name:____________________________ Initials:________

Additional Considerations The City reserves the right to request additional information, conduct interviews, or invite finalists to make presentations to clarify elements of a proposal. The City may consider historical performances, prior business relationships, or other relevant information. The City reserves the right to reject any or all proposals, waive informalities, and accept the proposal that the City determines to be most advantageous and in the best interest of Huntsville.

Scope of Services Background The City of Huntsville is issuing a solicitation for modifications to the AJ Brown Wastewater Treatment

Facility. The intention of this project is to enhance the operational efficiency and reliability of the existing lift station. This effort supports the City’s continued commitment to maintaining and upgrading municipal infrastructure to ensure effective wastewater management. The contract seeks a qualified Vendor with strong experience in comparable projects who can deliver a cost-effective solution that represent the best overall value to the City. This project has an estimated budget of $375,000.

Any manufacturer’s names, trade names, brand names, or catalog numbers used in the specifications are there for the purpose of establishing and describing style, general performance and quality levels. Such references are not intended to be restrictive, and proposals are invited on these and comparable brands or products of any manufacturer. If proposing a component other than the referenced brand, please submit full descriptive literature with your proposal and include itemization of any additional modification needed to install the proposed component.

The City will designate a project manager that will serve as the point of contact between the City and the awarded Vendor.

The City’s project manager will decide any and all questions that may arise as to the quality and accountability of the work performed, and as to the manner of performance and rate of progress of work.

Failure of the City’s project manager to (1) discover or reject unacceptable work; (2) discover work not in accordance with the contract; or (3) failure to exercise any remedies in connection therewith, shall not be deemed an acceptance thereof.

The awarded Vendor shall provide and maintain barricades, warning devices and construction signs as needed to ensure the health and safety of the public and City employees. Judgement as to adequate or sufficient barricading shall be of the opinion of the City’s project manager.

The awarded Vendor understands and agrees that work, installation or any other service performed without the prior written approval of the City is work outside of the scope of this contract and shall be performed exclusively at the risk and expense of the awarded Vendor.

The awarded contract may be extended by the City because of change orders in the work or due to unforeseeable delays not within the control of or arising from the fault of either party. Claims or extensions of time must be made in writing and supported by sufficient written evidence to justify the claim. If approved, claims for extension of time shall be granted by a written change order. All requests for additional contract time due to delays shall be subject to review and are granted only upon the approval of the City of Huntsville Public Works Director as specified in the Liquid Damages section.

Bid # 26-01 Page 9 of 33 Firm Name:____________________________ Initials:________

Scope of Work

Summary Remove existing secondary manual bar screen. Furnish and install a new 1/8” opening front-cleaning, front-return link driven mechanically cleaned bar screen assembly and any auxiliary equipment or accessories.

Furnish and install an interleaving, dual auger washer compactor assembly. A single unit shall provide washing and compacting action on wastewater screenings. The equipment shall be fabricated, assembled, erected, and placed in proper operating condition.

All equipment shall be furnished by or through a single supplier who shall coordinate with the Vendor for the design, fabrication, delivery, installation and testing of the screening components.

The Vendor shall be responsible for coordination of all details of the equipment with other related parts of the work, including verification that all structures, piping, wiring, and equipment components are compatible.

The Vendor shall be responsible for all structural and other alterations in the work required to accommodate the equipment differing in dimensions or other characteristics from that contemplated in specifications.

Submittals The following manufacture documents shall be included as part of the Vendor’s Operation and

Maintenance Manual submission for both the mechanically cleaned bar screen and the washer compactor:

• (1) set of general arrangement drawings that illustrate the layout of the equipment, equipment weight, and principal dimensions with related verifications required for installation including anchorage locations. Other related data including descriptive literature, electrical control drawings, catalog cut sheets for individual components and drive motor data.

• A list of recommended spare parts including any special tools required for routine maintenance of the equipment.

Product Quality Assurance

• Both the mechanically cleaned bar screen and the washer compactor shall be fully assembled and shop tested at the manufacturing facility prior to shipment. Shop testing shall include a minimum of 4 hours of running time.

• Upon request, the manufacturer shall provide a reference of such installation sites along with the relevant contact information.

Warranty

• (1) year standard warranty from the date of use of both mechanically cleaned bar screen and washer compactor equipment to guarantee that there shall be no defects in material or workmanship in any item supplied.

• (5) year warranty on all rotating parts of the mechanically cleaned bar screen including the gear motor, bearing, drive head, and the link system including the links, castings, pins and retaining rings. Manufacturer warrants that these components shall be replaced if damaged or defective in the normal use of the equipment.

Bid # 26-01 Page 10 of 33 Firm Name:____________________________ Initials:________

Design Mechanically Cleaned Bar Screen shall have:

• A head sprocket only, with no sprockets, bearings, idlers, or similar drive components under water to trap the chain. Equipment featuring reciprocating rake arms or lower bearings/sprockets/tracks below the water is not acceptable.

• Meet the total screen debris removal capacity of an 8 MGD peak flow.

• The ability to self-clean in a minimum of every 8 seconds at high speed.

• Designed to run continuously (24/7), without operator.

• Shall have multiple scrapers on the bar screen at one time cleaning continuously from bottom to top, the entire width of the bar screen.

• The drive output shaft rotation shall be constant and in one direction in order to reduce maintenance and increase product life.

• Cleaning mechanisms that utilize shock absorbers, springs or other dampening or hydraulic actuations are unacceptable.

• The link system must have a jam evasion capability. The link system shall be such that it bends in one direction only which allows it to become its own lower sprocket and frame and shall have a

1,000-pound lifting capacity at minimum.

• Designs employing the use of endless moving media or cables and hydraulic cylinders to remove debris from the channel and units utilizing proximity or limit switches for reverse cycles are not acceptable.

• Equipment utilizing a greater than 1 HP motor or two or more motors to complete a screen cleaning cycle is not acceptable.

• All maintenance will be accomplished at the operating floor level or above. No part of the drive system, including sprockets, shall be located below the water surface at maximum design flow.

Washer Compactor shall have:

• Dual augers shall be oriented on top of each other and rotate in opposing directions. Augers shall be intermeshed, with one left-hand and one right-hand lead.

• Augers shall be designed with a limited float on top of a strainer to allow for the accommodation of irregular debris.

• A wash water manifold integrated into the main housing.

• Designed to run continuously (24/7), without operator.

• A self-regulating, active pressure zone designed to accept non-standard wastewater debris in its original form, including but not limited to: rocks; broken concrete; and metal (such as bolts or short pipe) up to 4 inches long.

• The ability to process multiple pieces of clothing, variable volumes of debris, and unprocessed septage or grease.

Components Mechanically Cleaned Bar Screen

• Must be made of stainless steel and designed to withstand 1 foot head differential.

• A stainless-steel channel bottom plate shall be an integral part of the bar screen assembly to fully engage scrapers in the bar screen at the base of the unit and assure that the raking mechanism reaches the bottom of the screen to prevent debris accumulation.

• Screen bars must be stainless steel and a minimum of 0.25” x 0.75” x 0.13”.

• Screen bars shall be individually replaceable without welding and a minimum 24” diameter curve at the base of the screen to allow for increased flowable area.

• The Drive Head to be located at the top of the mechanically cleaned bar screen.

Bid # 26-01 Page 11 of 33 Firm Name:____________________________ Initials:________

Washer Compactor

• Must be made of stainless steel with a minimum thickness of 11 gauge.

• The augers must be made of stainless steel and at minimum 8” diameter flights, 3/8” thick, with 4” flight pitch. The auger shaft shall be 2” stainless steel schedule 40 pipe with 2” solid stainless steel stub shaft.

• The compaction housing must be made of stainless steel and shall house a spring and gate assembly to provide the resistance for compaction.

• The discharge chute must be made of stainless steel with a minimum thickness of 14 gauge.

• The water supply must connect at a single point with a ½ inch NPT female connector. Ball valves shall be provided to distribute flow to the washing and trough sprayer connections.

• A strainer shall be located beneath the lower auger to filter the washed solids. The strainer shall be self-cleaning.

• A removable steel pan shall be provided beneath the main housing to collect wash water. Wash water shall be drained through a 3” NPT male drain port.

Electrical, Controls, Instrumentation

• Must have proper electrical outlet sizing and function controls as provided by mechanically cleaned bar screen and washer compactor manufacturer.

• Main control panels require shading from the sun and shall be operated within a temperature range between 35°F and 104°F. Sunshields, visors or other structures needed to provide shade are by others.

• All panel(s) and panel mounted devices shall be labeled with engraved I.D. markers that reference back to the system schematics. Tags shall be white with black core, engraved as required.

Testing Upon installation completion, the Vendor shall provide testing with strict conformance to the manufacturer’s start up instructions.

• Testing of the mechanically cleaned bar screen to demonstrate that the equipment is fully operational by picking up and depositing materials into specific containment.

• Testing of the washer compactor to demonstrate that the equipment is fully operational and that the equipment will wash, compact, and deposit materials.

• Field certification shall include inspection of the following:

o Verify equipment is properly leveled and anchored per the installation instructions and site drawings.

o Assure controls and instrumentation work in all modes.

o Assure proper auger rotation.

o Check to assure all Start-Up requirements are completed per the Installation Guide.

Site Visit A mandatory site visit will be conducted on Wednesday, December 10, 2025, at 10:00 A.M. and/or

Monday, December 15, 2025 at 94 Parker Creek Road Huntsville, TX 77320. Vendor will be required to attend one of the two in order to qualify.

All who wish to attend may pre-register. Please contact Lucy Gonzalez, Procurement Manager via email:

purchasing@huntsvilletx.gov.

Include:

Bid: NO. 26-01 Wastewater Treatment Plant Modifications

Company Name:

Representative’s Name:

Phone Number:

Email:

Bid # 26-01 Page 12 of 33 Firm Name:____________________________ Initials:________

Required Forms (TAB 2)

Vendor’s Information

Having read and understood the instructions, terms, conditions and specifications, we submit the following:

Witness Company Name

Date Authorized Representative Signature

Printed Name

Title

Correspondence Address Remit Address

City, State, Zip Code City, State, Zip Code

Addendum #1 acknowledged______________ Telephone Number

Addendum #2 acknowledged_______________

Addendum #3 acknowledged_______________ Fax Number

Addendum #4 acknowledged_______________

Please mark N/A if no addendums issued Email

THIS DOCUMENT MUST BE COMPLETED AND SUBMITTED OR MAY BE CONSIDERED NON-RESPONSIVE

Bid # 26-01 Page 13 of 33 Firm Name:____________________________ Initials:________

Conflict of Interest

Bid # 26-01 Page 14 of 33 Firm Name:____________________________ Initials:________

Bid # 26-01 Page 15 of 33 Firm Name:____________________________ Initials:________

Certificate of Interested Parties Form 1295

Pursuant to Section 2252 of the Texas Government Code, any business entity entering into a contract with a local government that requires approval of the governing body must submit a Disclosure of Interested

Parties to the local government prior to the execution of the contract. The Texas Ethics Commission

(TEC) has adopted a form for the Disclosure of Interested Parties (Form 1295) and has created a website application for business entities to submit the required information.

The City of Huntsville may not enter into a contract that requires the approval of the City Council until the business entity that is a party to the contract files a Form 1295 with the Texas Ethics Commission and the

City of Huntsville Purchasing Department.

1. Upon being notified of a proposal/recommended award, the award recipient, the business entity, must go the following website: https:///www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm and follow the login directions on the website application to complete a Form 1295. It this is a business entity’s first time login on to the website application, the business entity must create a login Username and Password then follow the application’s instructions to complete a Form 1295.

2. The City does not have a Contract ID Number System. Please insert the City of Huntsville’s proposal or project number in this box.

3. Once confirmation is received, that the information has been submitted with the Texas Ethics

Commission, the business entity MUST print, sign and date Form 1295.

4. Form 1295 must be filed with the Texas Ethics Commission within seven (7) business days of the date of notification of recommended award. The contract will not be presented to City Council until the form has been filed with the Texas Ethics Commission and the City of Huntsville has received Form 1295.

5. In no way does a request for filing of Form 1295 with the Texas Ethics Commission commit the City to any type of award whatsoever.

6. Once the City of Huntsville Purchasing Department receives Form 1295, the Purchasing Department will submit confirmation of receipt through the Texas Ethics Commission website within thirty (30) days.

7. This process must be followed for each contract requiring City of Huntsville Council approval.

8. A Form 1295 cannot be hand written. It must be completed electronically through the Texas Ethics

Commission website application.

If you have any questions contact the City of Huntsville Procurement Manager at (936) 291-5495, 448 SH

75 North, Huntsville, Texas 77320.

Bid # 26-01 Page 16 of 33 Firm Name:____________________________ Initials:________

Bid # 26-01 Page 17 of 33 Firm Name:____________________________ Initials:________

Israel Verification Form

I, , the undersigned representative of (the

“Company”) do hereby declare, represent, and verify that the Company, under the provisions of Chapter

2271 of the Texas Government Code, as amended:

1. does not boycott Israel currently; and

2. will not boycott Israel during the term of the contract.

Pursuant to Section 2271.001 of the Texas Government Code:

1. “Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes; and

2. “Company” means a for-profit organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of those entities or business associations that exist to make a profit.

Date Signature

EXCLUSION FROM CHAPTER 2271 OF THE TEXAS GOVERNMENT CODE

I, ________________________, the undersigned representative of _____________________ (the

“Company”) do hereby declare, represent, and verify that the Company is excluded from Chapter 2271 because the contract in question:

☐will be between a governmental entity and a company with fewer than 10 full-time employees;

☐ will have a value of less than $100,000 that is to be paid wholly or partly from public funds of the governmental entity; or

☐ will be between a governmental entity and a sole proprietor.

Please check exceptions, if any, that apply to the potential contract between the City of Huntsville and the

Company.

Bid # 26-01 Page 18 of 33 Firm Name:____________________________ Initials:________

Iran, Sudan and Foreign Terrorist Organizations Verification Form

“Company”) do hereby declare, represent, and verify that the Company, under the provisions of Chapter

2252 of the Texas Government Code, as amended:

1. will not do business with Iran, Sudan, or any foreign terrorist organization; and

2. will not do business with Iran, Sudan, or any foreign terrorist organization during the term of the contract.

Bid # 26-01 Page 19 of 33 Firm Name:____________________________ Initials:________

Firearm Verification Form

“Company”) do hereby declare, represent, and verify that the Company, under the provisions of Chapter

2274 of the Texas Government Code, as amended:

1. does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and

2. will not discriminate during the term of the contract against a firearm entity or firearm trade association.

Pursuant to Chapter 2274 and Section 809.001 of the Texas Government Code:

1. “Discriminate against a firearm entity or firearm trade association” means, with respect to the entity or association, to: (i) refuse to engage in the trade of any goods or services with the entity or association based solely on its status as a firearm entity or firearm trade association; (ii) refrain from continuing an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; or (iii) terminate an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association.

2. “Company” means a for-profit organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly

EXCLUSION FROM CHAPTER 2274 OF THE TEXAS GOVERNMENT CODE

“Company”) do hereby declare, represent, and verify that the Company is excluded from Chapter 2274

☐ will be between a governmental entity and a company with fewer than 10 full-time employees, the governmental entity;

☐ will be between a governmental entity and a sole proprietor; or

☐ is an exempt contract under Section 2274.003 of the Texas Government Code.

Please check exceptions, if any, that apply to the potential contract between the City of Huntsville and the

Bid # 26-01 Page 20 of 33 Firm Name:____________________________ Initials:________

Prohibition of Contracts Discriminating Against Energy, & Energy Company Boycott Verification Form

“Company”) do hereby declare, represent, and verify that the Company, under the provisions of Chapter

2274 of the Texas Government Code, as amended:

1. does not boycott energy companies currently; and

2. will not boycott energy companies during the term of the contract.

Pursuant to Chapter 2274 and Section 809.001 of the Texas Government Code:

1. "Boycott energy company" means, without an ordinary business purpose, refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations with a company because the company: (A) engages in the exploration, production, utilization, transportation, sale, or manufacturing of fossil fuel-based energy and does not commit or pledge to meet environmental standards beyond applicable federal and state law; or (B) does business with a company described by Paragraph (A).

2. “Company” means a for-profit organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly

EXCLUSION FROM CHAPTER 2274 OF THE TEXAS GOVERNMENT CODE

“Company”) do hereby declare, represent, and verify that the Company is excluded from Chapter 2274

☐will be between a governmental entity and a company with fewer than 10 full-time employees;

the governmental entity; or

☐ will be between a governmental entity and a sole proprietor.

Please check exceptions, if any, that apply to the potential contract between the City of Huntsville and the

Bid # 26-01 Page 21 of 33 Firm Name:____________________________ Initials:________

Critical Infrastructure Verification Form

To the extent this proposal relates to critical infrastructure in the State of Texas, I, , the undersigned representative of (the “Company”) do hereby declare, represent, and verify that the Company is not owned by or has the majority of stock or other ownership interest held by or controlled by: individuals who are citizens of China, Iran, North Korea, Russia, or a country designed by the Governor of Texas as a threat to critical infrastructure under Section 2274.0103 of the Texas Government Code as amended (“designated country”); or

1. a company or other entity, including a governmental entity, that is owned or controlled by citizens of or is directly controlled by the government of China, Iran, North Korea, Russia, or a designated country; or

2. it is not headquartered in China, Iran, North Korea, Russia, or a designated country.

The foregoing representation is made solely to comply with Chapter 2274 of the Texas Government Code, as amended, and to the extent such Section does not contravene applicable federal or State law. As used in the foregoing verification, “critical infrastructure” means a communication infrastructure system, cybersecurity system, electric grid, hazardous waste treatment system, or water treatment facility.

Bid # 26-01 Page 22 of 33 Firm Name:____________________________ Initials:________

Texas Public Information Act Verification Form

“Company”) do hereby acknowledge that the requirements of Subchapter J, Chapter 552, Government

Code, may apply to this solicitation, proposal and any resultant contract, and agree that the contract can be terminated if the Vendor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter.

Bid # 26-01 Page 23 of 33 Firm Name:____________________________ Initials:________

Insurance Requirements The awarded Vendor shall furnish and maintain, at its own cost and expense, the following insurance during the term of this contract. Proof of insurability must be provided in the proposal:

1. Commercial General Liability Insurance

Minimum combined single limits of $1,000,000 per occurrence and $2,000,000 general aggregate for bodily injury and property damage. Coverage shall include products/completed operations at not less than

$1,000,000 per occurrence.

2. Professional Liability Insurance (Errors and Omissions)

Minimum limit of $1,000,000 per claim to protect against claims arising from negligent acts, errors, or omissions in the performance of professional services under this contract.

3. Workers’ Compensation Insurance

Statutory limits as required by the State of Texas and Employer’s Liability coverage of at least

$100,000 per accident for bodily injury or disease.

All insurance policies must be written on forms filed with and approved by the Texas Department of

Insurance. Certificates of Insurance shall be issued by the insurance company or its authorized agent.

The awarded Vendor shall provide the City of Huntsville with a Certificate of Liability Insurance, listing the City as an "Additional Insured" via endorsement. The Description of Operations on the certificate should include language such as: "Blanket additional insured is added in favor of the certificate holder with respect to the general liability coverage as required by written contract" and "Blanket Waiver of

Subrogation is added in favor of the certificate holder with respect to workers' compensation coverage as required by written contract." The Certificate Holder must be listed as: City of Huntsville, 1212 Ave M, Huntsville, TX 77340.

The required insurance policies must include a provision for at least thirty (30) days' notice of cancellation, non-renewal, or material change, which the insurance company must submit to the City. The

City reserves the right to request full, certified copies of all required insurance policies in writing.

Insurance must be provided prior to the issuance of any purchase order.

Current Certificate of Insurance (COI) must be included with the proposal.

Bid # 26-01 Page 24 of 33 Firm Name:____________________________ Initials:________

Non-Collusion Affidavit

1. He/she is ____________________________________of___________________________, the Vendor that has submitted the attached proposal/proposal.

2. He/she is fully informed respecting the preparation of contents of the attached solicitation and of all pertinent circumstances respecting such solicitation.

3. Such solicitation is genuine and is not collusive or a sham solicitation.

4. Neither the said Vendor not any of its officer, partners, owners, agents, representative, employees or parties in interest, including this affidavit, has in any way colluded, conspired, connived or agreed, directly or indirectly with another Vendor, firm or person to submit a collusive or sham solicitation in connection with the contract for which the attached solicitation has been submitted or to refrain from responding in connection with such contract, or has in any manner, directly or indirectly, sought by agreement of collusion or communication or conference with any other Vendor, firm or person to fix the price or prices in the attached solicitation or of any other Vendor, of to fix an overhead, profit or cost element of the solicitation price of the solicitation price of any other Vendor, or to secure through any collusion, conspiracy, connivance of unlawful agreement any advantage again the City of Huntsville or any per interest in the proposed contact.

5. In compliance with the specifications in the solicitation and quote conditions, I, the undersigned, agree to furnish the services upon which prices are offered at the price opposite to each line description to the

City of Huntsville within the time specified. By submitting this solicitation and attached signature I hereby attest that I have not received nor offered anything of value to any City employee, official, and/or board member in connection with this submitted solicitation.

6. Advanced disclosures of any information to any particular/potential Vendor which gives that particular/potential Vendor any advantage over any other interested Vendor in advance of the award whether in response to advertising or an informal request for solicitation made or permitted by a member of the governing body or an employee or representative thereof, will cause to void that particular Vendor’s solicitation.