ESBD_473244_1764781722523_Solicitation RFP 809-26-0002 REJ Balcony Handrail Refurbishment.pdf

State Preservation Board

REQUEST FOR PROPOSALS

RFP 809-26-0002

FOR

ROBERT E. JOHNSON (REJ) BALCONY HANDRAIL REFURBISHMENT

NIGP Class-Item Code(s):

NIGP Class-Item Title

909-22 Building Construction, Non-Residential, Office Bldg., etc.

910-65 Remodeling and Alteration Services 910-06 Carpentry Maintenance and Repair Services

Solicitation Release Date: Wednesday, December 3, 2025 Optional Site Visit Request Deadline Wednesday, December 10, 2025 by 2:00 PM

Optional Pre-Solicitation Webinar Registration Deadline Wednesday, December 10, 2025 by 2:00 PM

Deadline for submission of proposals: Tuesday, January 27, 2026 by 2:00 PM

Solicitation Point of Contact Tracy Limon, Contract Specialist, CTCD

P.O. Box 13286 Austin, Texas 78711 spb.bids@tspb.texas.gov mailto:Spb.bids@tspb.texas.gov

ATTENTION: It is the responsibility of interested parties to periodically check the Electronic State Business Daily (ESBD) website, https://www.txsmartbuy.gov/esbd, for updates to this solicitation prior to submitting a response. Please search under Agency Code 809 (State Preservation Board). The Respondent’s failure to periodically check the ESBD will in no way release the selected contractor from addenda or additional information resulting in additional cost to meet the requirements of the Solicitation.

https://www.txsmartbuy.gov/esbd

SPB RFP 809-26-0002

Contents

SECTION I – GENERAL INFORMATION

1.1 DESCRIPTION OF SERVICES REQUESTED

1.2 PROJECT DETAILS

1.3 BUDGET

1.4 CONTRACTOR REQUIREMENTS

1.5 MINIMUM QUALIFICATIONS AND EXPERIENCE

1.6 OPTIONAL SITE VISIT - UPON REQUEST

1.7 OPTIONAL PRE-SOLICITATION WEBINAR & HSP TRAINING

1.8 HISTORICALLY UNDERUTILIZED BUSINESSES

1.9 HUB CONTINUING PERFORMANCE

1.10 SUBCONTRACTORS

1.11 HUB SUBCONTRACTING PLAN

1.12 CONTRACT TERM

SECTION II – SOLICITATION REQUIREMENTS

2.1 SPECIFIC RFP REQUIREMENTS

2.2 SCHEDULE OF EVENTS

2.3 REVISIONS TO SCHEDULE

2.4 RESPONSE PREPARATION COSTS

2.5 INQUIRIES

2.6 RESPONSE EVALUATION AND AWARD

2.7 CRIMINAL BACKGROUND CHECKS

2.8 PERFORMANCE MEASURES AND SPB RESPONSIBILITIES

2.9 ADDING NEW PRODUCTS/SERVICES TO CONTRACT AFTER AWARD

2.10 MODIFICATIONS OF CONTRACT TERMS AND/OR AMENDMENTS

2.11 INSURANCE AND BOND

2.12 MEETINGS

2.13 CONTRACT ADMINISTRATION

SECTION III – RESPONSE ITEMS

ITEM 1: RESPONDENT PROPOSAL FORM

Attachments Attachment A - Project Manual Attachment B - Drawings Attachment C – Respondent’s Cost Proposal Attachment D - HUB Subcontracting Plan Attachment E - Sample Contract

SECTION I – GENERAL INFORMATION

1.1 DESCRIPTION OF SERVICES REQUESTED

The State Preservation Board (SPB) is charged with a unique and multifaceted mission: to preserve, maintain, and restore the historic properties, office buildings, and parking facilities entrusted to its stewardship. This responsibility includes ensuring the integrity, safety, and longevity of these assets in accordance with applicable standards and best practices.

The Robert E. Johnson (REJ) State Office building, located at 1501 Congress Avenue in Austin, Texas, is a 5-story, 303,389 Square foot office building built in 2000. The building has a balcony on the top floor along the west elevation.

Pursuant to Texas Government Code Section 443.007, General Powers and Duties of Board and Section 2156.121, Use of Competitive Sealed Proposals, SPB is requesting proposals from qualified contractors to refurbish the balcony and railing of the REJ State Office Building.

The purpose of this project is to reconstruct the existing balcony railing system to enhance safety and compliance. The work includes raising the top rail elevation from 42 to 46 inches and eliminating perimeter gaps in the railing assembly.

The scope of services shall include, but is not limited to, the following:

• Disassembly of the existing railing system

• Salvage and reuse of stainless-steel components, including brackets, handrail, and top rail.

• Removal and disposal of existing steel tube posts.

• Fabrication and installation of new stainless-steel brackets and steel tube posts

• Replacement of all fasteners, including screws, bolts, washers, and nuts

• Removal and replacement of sealant in the cast-stone (concrete) coping

• Repair of cracks and spalls within the coping

The selected contractor(s) shall complete the refurbishment of the balcony and railing in full compliance with current OSHA and ADA standards, applicable construction and building codes, and all specifications outlined in Attachment A – Project Manual and Attachment B – Drawings. All materials and workmanship must meet or exceed prevailing industry standards.

1.2 PROJECT DETAILS

Please see Attachment A: Project Manual and Attachment B – Drawings for project details.

1.3 BUDGET

The estimated budget for this project is $100,000.

1.4 CONTRACTOR REQUIREMENTS

Contractor agrees to conduct all its services under the awarded contract by and through appropriate communications with SPB. No work, installation or other services shall be undertaken by Contractor except with the prior written authorization by SPB. Contractor understands and agrees that work, installation or other services performed without prior written authorization of the SPB is considered work outside the scope of the contract and shall be performed exclusively at Contractor’s risk.

• Contractor shall provide service in accordance with requirements specified herein and the resulting contract and adhere to the SPB Terms and Conditions.

• Contractor shall provide all labor, materials and equipment necessary to meet requirements of the specified services throughout the term of the contract.

• Contractor is responsible for all costs incurred in the performance of the contract.

• Contractor shall follow relevant industry standard safety rules and conduct the work following all relevant safety protocols as well as jobsite protections.

1.5 MINIMUM QUALIFICATIONS AND EXPERIENCE

Respondent to this RFP shall meet the following minimum qualifications:

a. Shall be engaged in the business of general construction and/or remodeling for a minimum of five (5) years within the past five (5) years, services similar in type and quantity to those listed herein.

b. Shall have available the necessary qualified personnel, skills, qualifications, organization, facilities, equipment and supplies required to fulfill all requirements under this RFP and any resulting contract.

c. Shall be in good financial standing. SPB reserves the right to request a copy of the respondent’s audited or un-audited financial statement.

1.6 OPTIONAL SITE VISIT - UPON REQUEST

Potential Respondents may schedule a non-mandatory site visit with the State Preservation Board to observe existing conditions. Site visits are optional and will be conducted by appointment only from Monday, December 15 through Wednesday, December 17, 2025.

No technical questions regarding the services requested in this RFP will be answered.

Technical questions must be submitted in writing.

To request an appointment, email your interest and contact information (Company Name, names of attendees, email, and phone number) to spb.bids@tspb.texas.gov no later than Wednesday, December 10 at 2:00 PM CT. All attendees must sign the site visit log upon arrival.

Parking: Available at the Capitol Visitors Parking Garage, located at 1201 San Jacinto Blvd.

Maps are available at tspb.texas.gov.

mailto:spb.bids@tspb.texas.gov https://tspb.texas.gov/

1.7 OPTIONAL PRE-SOLICITATION WEBINAR & HSP TRAINING

All Respondents are strongly encouraged to attend the optional pre-solicitation webinar at the time and date shown in Schedule of Events. This pre-solicitation webinar will be an opportunity to review the solicitation, the HUB HSP and for all potential bidders to ask questions of SPB procurement staff. Please ensure your staff who will be writing your bid response are aware of this opportunity. No technical questions regarding the services requested in this RFP will be answered. Technical questions must be submitted in writing.

*NOTE: Although SPB may provide provisional verbal responses to questions during the pre-solicitation meeting, only the written responses officially provided by SPB and posted to the ESBD shall be considered official.

• Potential Respondents must register for the webinar by emailing their interest, company name, your name, email and phone number to spb.bids@tspb.texas.gov on or before Wednesday, December 10, 2025 at 2:00 PM.

• The optional pre-solicitation webinar may take up to 1 hour.

• A confirmation e-mail will be sent after registering that contains information about joining the webinar.

SPB complies with State and Federal disability laws and makes reasonable accommodations for respondents with disabilities. If reasonable accommodation is needed to attend the meeting and site visit, please email SPB.Bids@tspb.texas.gov.

1.8 HISTORICALLY UNDERUTILIZED BUSINESSES

The purpose of the Historically Underutilized Business (HUB) Program is to promote full and equal business opportunities for all businesses in State contracting. HUBs are strongly urged to respond to this RFP. Vendors who meet the qualifications are strongly encouraged to apply for certification as HUBs.

1.9 HUB CONTINUING PERFORMANCE

Any contract awarded as a result of this RFP must include reporting responsibilities related to Historically Underutilized Business (HUB) subcontracting. Awarded contractors may not change any subcontractor without submitting a revised HUB Subcontracting Plan (HSP) to SPB. Any change to a subcontractor and revised HSP must be approved in writing by SPB prior to implementation.

1.10 SUBCONTRACTORS

Subcontractors providing services must meet the same requirements and level of experience as required of the Contractor. No subcontract relieves the primary Contractor of responsibility for the service. If Contractor uses a subcontractor for any or all work required, the following conditions must apply under the listed circumstances:

a. Respondents planning to subcontract any portion of the work must identify the proposed subcontractors on the Historically Underutilized Businesses (HUB)

Subcontracting Plan (HSP).

b. Subcontracting must be at Contractor’s expense.

c. SPB retains the right to check a subcontractor’s background and decide to approve or reject the use of a submitted subcontractor.

1.11 HUB SUBCONTRACTING PLAN

a. SPB has determined that subcontracting is probable under any contract awarded as a result of this RFP. ALL RESPONDENTS RESPONDING TO THIS RFP, INCLUDING THOSE

THAT ARE HUB CERTIFIED OR THOSE WHO DO NOT PLAN TO SUBCONTRACT, MUST

COMPLETE A HUB SUBCONTRACTING PLAN (HSP). THE HSP MUST BE INCLUDED AS

PART OF THE RESPONSE TO THIS RFP. FAILURE TO COMPLETE THE HSP AS INSTRUCTED

MAY RESULT IN DISQUALIFICATION OF THE RESPONSE FROM CONSIDERATION.

b. HSP forms are available at:

https://comptroller.texas.gov/purchasing/vendor/hub/forms.php.

c. Please review the HSP forms carefully and allow sufficient time to identify and contact HUBs and allow them to respond. If the Successful Respondent does not plan to subcontract, Successful Respondent must state that fact in their plan.

d. A courtesy review of Respondent’s completed HSP is optional and is available upon request to assist Respondent in providing a compliant and responsive HSP. This courtesy review may only identify possible deficiencies, but a final compliant determination cannot be provided until the Solicitation Response is submitted. To request a courtesy review, Respondent must submit the completed HSP(s) including all supporting documentation in a searchable PDF file by email to the State Preservation Board at spb.bids@tspb.texas.gov, on or before the deadline for courtesy HSP review specified in Section 2.2 (Schedule of Events).

1. Email Subject Line: HSP Courtesy Review, No. 809-26-0002 – REJ Balcony Handrail Refurbishment

2. Deadline for HSP Review Request: January 8, 2026

An HSP received after the deadline for courtesy HSP review specified in Section 2.2 (Schedule of Events), will not be processed. To allow sufficient time to rectify any potential deficiencies for the final HSP submission, the SPB will provide a response to the Respondent regarding the HSP at least eight (8) business days prior to the Solicitation Response due date specified in the Schedule of Events (Section 2.2).

Respondent must submit its final HSP(s) with the Solicitation Response by the date and time for Solicitation Response deadline specified in Section 2.2 (Schedule of Events). A Solicitation Response that does not include completed HUB Subcontracting Plan(s) will https://comptroller.texas.gov/purchasing/vendor/hub/forms.php be rejected due to material failure to comply with Section 2161.252(b) of the Texas Government Code.

1.12 CONTRACT TERM

The services provided by the Contractor shall begin on a date determined by SPB, no earlier than the date the contract is executed by both parties. Anticipate a 6 month schedule for work for this project. Contractor will be required to coordinate with the SPB project manager for phasing the install, work area protection, material delivery, and be flexible working around the site depending on building operation schedule.

SECTION II – SOLICITATION REQUIREMENTS

2.1 SPECIFIC RFP REQUIREMENTS

Where applicable, the response to each Item, including attachments, must not exceed the specified length. Clearly identify the Item at the beginning of each response and provide a separate section for that response, or indicate why no response is given.

Proposals must received by the deadline.

A. Delivery of Proposals:

Proposals must be clearly marked RESPONSE TO RFP 809-26-0002 and must be received by the deadline.

Proposals may be delivered either:

• Electronically to Spb.bids@tspb.texas.gov, or

• Via Express or Overnight Delivery

State Preservation Board

Attn: Purchasing RFP 809-26-0002

201 E. 14th Street, Suite 950

Austin, TX 78701

SPB Office Hours are Monday to Friday 8:00 a.m. to 5:00 p.m. The Reception Desk is closed for lunch 12 p.m. to 1 p.m. The office is closed on state and national holidays.

When emailing the proposal package, the email subject line must contain the RFP number and title as indicated in this RFP. It is recommended that Respondents begin the email process at least 24 hours in advance of the due date/time since most large attachments are quarantined and delayed for security scanning. The State is not responsible for failure of https://txlege-my.sharepoint.com/personal/o880915_legis_texas_gov/Documents/Procurement%20Team/DRAFT%20RFP%20809-24-0009%20-%20Governor's%20Mansion%20Security%20Fence/Spb.bids@tspb.texas.gov electronic equipment or operator error. SPB takes no responsibility for electronic submittals that are captured, blocked, filtered, quarantined or otherwise prevented from reaching the proper destination (email address) by the due date/time by any SPB anti-virus or other security software.

Proposals received via email will be acknowledged. If no email confirmation is received, contact the SPB Purchasing Department at 512-936-4691 to confirm receipt of proposal.

The Agency will select the vendor(s) that offers the best value as determined by the information provided in the vendor's Response.

B. Required Contents of Proposal: Respondent must submit all information listed below, in the order given, as the response to this RFP. The response will only be considered if all items are submitted as required. Incomplete/late responses to this RFP will not be considered. Unless specified elsewhere, all submitted documents shall be in Adobe Acrobat (.PDF) format.

1. Item 1: Completed Respondent Proposal Form – Completed, initialed, signed, and dated

2. Item 2: Company Profile and History (maximum - four pages) - Should include:

a. Company name, address, phone number, website, and legal status (corporation, partnership, joint venture, sole proprietorship).

b. Name and title of person submitting the proposal with the authority to bind the company.

c. Name, phone number, and email address of contact person for any questions on the proposal.

d. Describe the general nature of previous work

e. Provide the number of years in business

f. Provide the size and scope of your operation.

g. Include any accreditation obtained with any industry professional organizations or licensure.

3. Item 3: Project Schedule - Provide a schedule with estimated number of days for each phase of work. Include estimated number of days for demolition and disposal, estimated lead time for fabrication, and estimated phase of build-out, including subcontracted work.

4. Item 4: Experience of the Firm and Assigned Project Team - The respondent must demonstrate relevant experience of both the firm and the specific team members assigned to this project. This includes past performance on similar projects, roles and responsibilities of key personnel, and the team's collective expertise in delivering successful outcomes. Emphasis should be placed on projects of comparable scope and complexity.

5. Item 5: Respondent’s Cost Proposal Form- Proposed amounts must be firm, fixed pricing. Bids must be good for 120 days from proposal opening date. Cost proposal should be based on cost, with pricing for materials and labor. (Attachment C)

6. Item 6: Relevant Project Experience and References – (maximum ten pages): These reference projects will be used to evaluate the respondent’s qualifications and relevant experience. The respondent must demonstrate experience with projects of similar scope, size, and complexity. The respondent must provide 3 examples from the last 5 years, that demonstrate the firm's capabilities and the outcomes achieved.

The references shall include: The description of the project, company name, address, owner's representative who served as the day‐to‐day liaison during the project, the owner representative's telephone number and email address, and the service period.

7. Item 7: Organizational Chart of Proposed Project Team and Resumes – Provide an Organizational chart which shows roles and responsibilities of key individuals assigned to provide services under the contract: provide staff resumes of industry professionals with licensure, and project manager that will be assigned to the contract.

Respondents shall also submit resumes for the proposed foreman and technicians.

Don’t include information of anyone who will not actively involved in the Project.

8. Item 8: List of Assessed Penalties or Liquidated Damages – Provide a list of assessed penalties or liquidated damages, and the project(s) on which they occurred, in the last 10 years. If none, please state that.

9. Item 9: List of Citations issues by Regulatory Agencies – Provide a list of citations issued by regulatory agencies. If none, please state that.

10. Item 10: Contractor’s Safety Record – The Respondent shall provide:

a. Workers’ compensation experience modification rate (EMR) for the last five (5) years

b. Name and job title of the person in the organization who manages the safety program and a description of such program

c. SPB reserves the right to require a copy of the safety manual, which must be maintained by the Contractor during the term of the Contract

11. Item 11: Quality Control/ Quality Assurance Plan – The Respondent shall provide:

a. Name and job title of the person in the organization that oversees the quality program

b. The Respondent shall describe the company’s policy regarding establishing quality control processes for adherence to budget, quality, safety and schedule

c. SPB reserves the right to require a copy of the quality control manual and quality assurance processes, which must be maintained by the Contractor during the term of the Contract

12. Item 12: Historically Underutilized Businesses Subcontracting Plan

C. Proposal Submission:

1. All responses must be received at SPB by the deadline in the Schedule of Events.

SPB will not accept late submittals.

2. It is the respondents responsibility to appropriately mark and deliver the proposal to SPB by the specified date and time.

NOTE: Failure to return the required items with the response may result in disqualification of your Response. SPB will not be responsible for locating or securing information that is not included in your Response. SPB reserves the right, in its sole judgment and discretion, to waive minor technicalities and errors in the best interest of the State.

D. Notice of Public Information Disclosure:

SPB will not consider any Proposal that bears a copyright. Proposals will be subject to the Texas Public Information Act (PIA), Tex. Government Code, Chapter 552, and may be disclosed to the public upon request. The Proposal and other submitted information shall be presumed to be subject to disclosure unless a specific exception to disclosure under the PIA applies. If it is necessary for the Respondent to include proprietary or otherwise confidential information in its Proposal or other submitted information, the Respondent must clearly label that proprietary or confidential information and identify the specific exception to disclosure in the PIA. Merely making a blanket claim the entire Proposal is protected from disclosure because it contains some proprietary information is not acceptable, and shall make the entire Proposal subject to release under the PIA.

In order to initiate the process of seeking an Attorney General opinion on the release of proprietary or confidential information, the specific provisions of the Proposal that are considered by the Respondent to be proprietary or confidential must be clearly labeled as described below. Any information which is not clearly identified as proprietary or confidential shall be deemed to be subject to disclosure pursuant to the PIA. Subject to the Act, Respondents may protect trade and confidential information from public release.

Trade secrets or other confidential information, submitted as part of a Proposal, shall be clearly marked at each page it appears. Such marking shall be in boldface type and at least 14 point font.

2.2 SCHEDULE OF EVENTS

The solicitation process for this RFP will proceed according to the following schedule:

EVENT DATE/TIME

(CENTRAL DAYLIGHT TIME)

Solicitation Release Date Wednesday, December 3, 2025

Optional Site Visit Request Deadline Wednesday, December 10, 2025 by 2:00 PM

Optional Pre-Solicitation Webinar Registration Deadline Wednesday, December 10, 2025 by 2:00 PM

Optional Pre-Solicitation Webinar Tuesday, December 16, 2025

Deadline for Submitting Questions Monday, December 22, 2025 by 2:00 PM

Estimated Release of Written Answers Wednesday, January 7

Deadline for HUB HSP Review Thursday, January 8

Deadline for submission of Solicitation Responses

Tuesday, January 27 by 2:00 PM

These dates represent a tentative schedule of events. SPB reserves the right to change the dates in the schedule of events above upon written notification to prospective Respondents through a posting on the Electronic State Business Daily as an Addendum.

2.3 REVISIONS TO SCHEDULE

SPB reserves the right to change the dates in the Schedule of Events above upon written notification to prospective Respondents as an addendum posted on the Electronic State Business Daily.

2.4 RESPONSE PREPARATION COSTS

Respondents are responsible for all costs in the preparation and delivery of the Solicitation Response to SPB.

2.5 INQUIRIES

A. CONTACT: All requests, questions, or other communications about this Solicitation shall be made by email in writing to SPB’s Procurement Department:

Email: SPB.Bids@tspb.texas.gov

RFP 809-26-0002

B. QUESTIONS:

1. All questions shall be submitted in writing by email to: SPB.Bids@tspb.texas.gov by the date and time specified in the Schedule of Events.

2. All questions submitted by email shall be in an editable format, i.e. Microsoft

Word, or standard email as opposed to an un-editable format such as Adobe Acrobat .pdf files.

3. All questions will result in written responses with copies posted to the ESBD, available at http://www.txsmartbuy.com/esbd.

4. It is the responsibility of the interested parties to periodically check the ESBD for updates to the solicitation prior to submitting a proposal. Respondent’s failure to periodically check the ESBD or acknowledge addenda will in no way release the respondent from any obligations detailed in the addenda. Any additional costs incurred to meet the requirements of the RFP are the sole responsibility of each respondent.

5. Respondent's names will be removed from questions when the written answers are released.

C. RESPONSES: Official answers will be posted as an addendum to this solicitation, on the Electronic State Business Daily (ESBD) at http://www.txsmartbuy.com/esbd.

Respondent names will be removed from questions in the responses released. SPB reserves the right to amend answers prior to the proposal submission deadline. If respondents do not have Internet access, copies may be obtained through the point of contact listed above.

D. PROHIBITED COMMUNICATIONS: Upon issuance of this RFP, besides written inquiries as described above and administrative questions related to HUB, the procurement process, and proposal submissions, employees and representatives of SPB will not answer questions or otherwise discuss the contents of the RFP with any potential Respondent or their representatives, except for the written inquiries to spb.bids@tspb.texas.gov. Attempts to contact program staff by phone or in person will not be allowed or recognized as valid. Failure to observe this restriction may disqualify respondent. This restriction does not preclude discussions between affected parties for the purposes of conducting business unrelated to this solicitation.

2.6 RESPONSE EVALUATION AND AWARD

A. SPB is not obligated to accept the lowest priced response but will make an award to a Respondent that provides the “best value” to the State of Texas, as defined by Texas Government Code § 2155.074.

mailto:SPB.Bids@tspb.texas.gov mailto:SPB.Bids@tspb.texas.gov http://www.txsmartbuy.com/esbd http://www.txsmartbuy.com/esbd mailto:spb.bids@tspb.texas.gov https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2155.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2155.htm

B. SPB will not enter into a contract with any individual who is required by Texas Government Code Chapter 305 to register as a lobbyist as stated in Texas Government Code § 556.005, Employment of Lobbyist. A committee will be established by SPB (including SPB employees) to evaluate the proposals.

C. Texas Comptroller’s Vendor Performance Tracking System is a pass/fail criteria - a score of less than “C” in the Vendor Performance System or currently under a Corrective Action Plan through the CPA, having repeated negative Vendor Performance Reports will result in a fail.

D. The evaluation committee will determine if a Best and Final Offer (BAFO) is necessary.

Award of a Contract may be made without a BAFO. The SPB may, at its discretion, request clarification or elect to have Respondents provide oral presentations and respond to inquiries from the evaluation committee related to their Proposal. A request for a BAFO is at the sole discretion of SPB and will be extended in writing.

E. SPB reserves the right to award a contract to a single contractor, or award to more than one contractor, whichever provides the best value to SPB in performance of this service.

SPB will be the sole judge of best value. An award notice will be sent to the selected Respondent.

F. Any award is contingent upon the successful negotiation of final contract terms and upon approval of the SPB Executive Director. Negotiations will be confidential and not subject to disclosure to competing Respondents unless and until an agreement is reached. If contract negotiations cannot be concluded successfully, SPB may negotiate a contract with the next highest scoring Respondent or may withdraw this Solicitation.

G. The evaluation committee will determine best value by applying the following criteria:

Evaluation Criteria Points Available Project Schedule 15 Experience of the Firm and Assigned Project Team 25 Respondent’s Cost Proposal 30 Relevant Project Experience and References 30 Total Points Possible 100

2.7 CRIMINAL BACKGROUND CHECKS

Contractor represents and warrants that Contractor and Contractor’s employees performing services outlined in this solicitation and subsequent contract, have not been convicted of a felony criminal offense, or that, if such a conviction has occurred, Contractor has fully advised SPB as to the facts and circumstances surrounding the conviction.

https://statutes.capitol.texas.gov/Docs/GV/htm/GV.305.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.305.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.556.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.556.htm

Contractor’s employees and subcontractors that will complete any services described herein will be subject to a criminal background check before beginning work on the project.

SPB reserves the right to waive any findings that do not impact the successful completion of the project and/or safety of SPB staff or that of the public. It is SPB’s sole discretion to determine potential impact or risk.

2.8 PERFORMANCE MEASURES AND SPB RESPONSIBILITIES

SPB will designate a Project/Contract Manager upon contract award. SPB will furnish no material, labor, equipment, or facilities unless otherwise specified in the contract.

Contractor will be responsible for the performance of any contractual obligations that may result from an award based on this RFP and shall not be relieved due to non-performance of any or all subcontractors. By submitting a proposal, the Respondent commits to providing the goods and services required in the RFP. The successful Respondent will be required to abide by SPB policies, procedures, standards and guidelines relevant to the execution of this contract.

SPB will measure and evaluate the Contractor’s and/or subcontractor’s performance under the contract. If the Contractor or subcontractor does not meet any standards for deliverables and/or performance incentives (if applicable), SPB may impose remedies if the Contractor or subcontractor fails to meet their responsibilities as outlined in the RFP and the terms and conditions of the contract. All services and deliverables under the contract shall be provided at an acceptable quality level and in a manner consistent with acceptable industry standards, customs, and practices. In the event SPB deems that the Contractor’s performance does not meet an acceptable quality level of service and deliverables, SPB may seek or negotiate remedies with the Contractor.

2.9 ADDING NEW PRODUCTS/SERVICES TO CONTRACT AFTER AWARD

Following the contract award, additional products/services of the same general category that could have been encompassed in the award of the contract, and that are not already on the contract, may be added. A formal written request will be sent to the awarded respondent to quote on the proposed additional products/services. Respondent shall submit proposals to SPB as instructed. All prices are subject to negotiation with the Best and Final Offer (“BAFO”).

SPB may accept or reject any or all proposals and may issue a separate solicitation for the products/services after rejecting some or all of the responses. The products/services covered under this provision shall conform to the specifications as outlined in the request.

2.10 MODIFICATIONS OF CONTRACT TERMS AND/OR AMENDMENTS

A. The terms and conditions of the Contract shall govern all transactions under the Contract.

B. The Contract may only be modified or amended upon mutual written agreement of SPB and the Contractor.

2.11 INSURANCE AND BOND

A. Contractor may be required to submit current certificates of insurance, bond documentation and or other proof acceptable to the SPB at the time of notification of a potential award and such proof must be received by the SPB prior to execution of any contract. The SPB, in its sole discretion, may request additional evidence of insurance or bonds coverage as deemed necessary.

B. Prior to the commencement of the work, the Contractor shall furnish to SPB, for approval, a certificate of insurance as proof that the required insurance is in full force and effect. The certificate of insurance shall be emailed to SPB.Bids@tspb.texas.gov.

C. The required coverage is to be with companies licensed in the state of Texas, with an “A” rating from A.M. Best, and authorized to provide the corresponding coverage.

D. Contractor shall be responsible for ensuring its subcontractors are in compliance with all applicable insurance and bond requirements.

E. Contractor shall procure and maintain during the entire period of their performance under the contract the following minimum insurance:

Type of Insurance Each Occurrence/Aggregate Workers Compensation Minimum coverage for employer liability as determined by the Texas Department of Insurance.

Employer’s Liability Bodily Injury by Accident Bodily Injury by Disease Bodily Injury by Disease

$500,000 Ea. Accident $500,000 Ea. Employee $500,000 Policy Limit

Commercial General Liability General Aggregate Applies Per Project

$1,000,000 Aggregate $5,000 Medical Expense each person $50,000 Damage to Premises Rented to You $1,000,000 Products Completed Operations $500,000 Personal & Advertising Liability $500,000 Each Occurrence

Automobile Liability All Owned, Hired and Non-Owned Vehicles

$500,000 Combined Single Limit

2.12 MEETINGS

The Contractor will be asked to attend regular meetings to coordinate full implementation of this project and is expected to attend additional ad hoc meetings as needed to keep the project on schedule. Any meetings or conference calls must be held on regular business days mailto:SPB.Bids@tspb.texas.gov during regular business hours (8 a.m. to 5 p.m. Central Time) or at other mutually agreed dates and times.

2.13 CONTRACT ADMINISTRATION

SPB will maintain ongoing review and status of Contractor’s progress toward completion of services and will certify whether contractor’s billings are reasonably comparable with the work completed. Payments will not be made until all work has been reviewed and accepted by SPB.

SECTION III – RESPONSE ITEMS

TO BE PROVIDED BY RESPONDENT

Checklist: Required Proposal Content

This checklist is provided to assist bidders in ensuring all necessary documents and information are included in the proposal.

Each item listed below must be included with the proposal submission. Proposals that are missing an item or items may be disqualified. Items must be labeled and submitted in the order listed.

1. Item 1: Respondent's Proposal Form - Completed, Initialed and Signed ☐

2. Item 2: Company Profile and History ☐

3. Item 3: Project Schedule ☐

4. Item 4: Experience of the Firm and Assigned Project Team ☐

5. Item 5: Respondent’s Cost Proposal Attachment C ☐

6. Item 6: Relevant Project Experience and References ☐

7. Item 7: Organizational Chart of Proposed Project Team and Resumes ☐

8. Item 8: List of Assessed Penalties or Liquidated Damages ☐

9. Item 9: List of Citations issued by Regulatory Agencies ☐

10. Item 10: Contractor’s Safety Record ☐

11. Item 11: Quality Control/Quality Assurance Plan ☐

12. Item 12: HUB Subcontracting Plan - Completed and Signed ☐

ITEM 1: RESPONDENT PROPOSAL FORM

RFP 809-26-0002

ROBERT E. JOHNSON BALCONY REFURBISHMENT

This required form must be filled out in its entirety, signed by an officer or agent empowered to contractually bind the Respondent, and submitted with the Respondent's proposal. Failure to submit this signed form may result in disqualification of the proposal.

1) Respondent (Legal Entity Name):

DBA Name, if applicable:

Federal Employer Identification Number (FEIN):

2) Principle Place of Business:

Address/City/State/Zip:

Phone Number:

Email Address:

3) Contact Person regarding Respondent’s Response:

Name:

Phone Number:

Email Address:

4) Officer or Agent empowered to contractually bind the Respondent (if different from above):

Name:

Title:

Phone Number:

Email Address:

5) Contact for Billing Questions:

Name:

Phone Number:

Email Address:

6) Indicate whether your company is a certified Historically Underutilized Business (HUB) Service Disabled Veteran with the State of Texas by the CPA.

☐Yes ☐No

By initialing below, I acknowledge and accept all addenda to this RFP posted with the solicitation on Electronic State Business Daily (ESBD) with the proposal.

Initials _______________

I, the undersigned, am the above-referenced company’s representative, and I am authorized to submit this response and sign future contract documents. By signing below, the representative certifies that if a Texas address is shown as the address, the respondent qualifies as a Texas Bidder as defined in section 2155.444(c)(2) of the Texas Government code.

Authorized Signature Date

Title