ESBD_471927_1765229505923_RFP-1662_112025 - Beverage and Snack Vending Addendum #1.pdf

This is Addendum #1 to a Request for Proposal issued by Texas A&M University-Texarkana's Business Services Department for beverage and snack vending services. The addendum extends the proposal submission deadline from December 14, 2025, to January 4, 2026, at 11:30 p.m. Central Time. The amendment also notifies vendors that Texas A&M University-Texarkana offices will be closed for Winter Break from 12:00 p.m. CST on December 23, 2025, through January 2, 2026. Vendors are required to acknowledge receipt of this addendum in their bid packages by signing and submitting a copy or noting it on the Bid Form.

The underlying RFP solicits qualified contractors to provide comprehensive beverage and snack vending services with a contract term of ten years plus an optional two-year renewal. The current beverage agreement with Coca-Cola Southwest Beverages, LLC expires December 31, 2025, and the previous snack vending agreement was held by Compass Group USA, Inc. Contractors must assume full financial responsibility for all vending equipment, including supply, installation, servicing, and maintenance at no cost to the University, with 24-hour service and repair availability seven days per week. Evaluation criteria include demonstrated competence, knowledge, qualifications, reasonableness of proposed fees, and preference for vendors with Texas-based principal business or contract management offices. Financial consideration structures may include flat commission rates, sponsorship contributions, gift products for special events, and promotional items, with monthly commissions and annual sponsorship payments due no later than the fifteenth of each month.