ESBD_471709_1763656580890_Bid Invitation - 009-26 Electrical Supplies.pdf

009-26

Electrical Supplies

Issue Date: 11/20/2025

Questions Deadline: 1/8/2026 04:00 PM (CT)

Response Deadline: 1/15/2026 02:00 PM (CT)

Contact Information

Contact: Kelly Cruz - Buyer Address: Purchasing

8555 Airport Fwy North Richland Hills, TX 76180

Phone: (817) 547-5629 Fax: (817) 547-5544 Email: kelly.cruz@birdvilleschools.net

Deadline: 1/15/2026 02:00 PM (CT) 009-26Page 1 of 20 pages

Event Information

Number: 009-26 Title: Electrical Supplies Type: Request for Competitive Sealed Proposals Issue Date: 11/20/2025 Question Deadline: 1/8/2026 04:00 PM (CT) Response Deadline: 1/15/2026 02:00 PM (CT) Notes: PURPOSE

In order to be in compliance with federal, state and local purchasing laws, the Birdville Independent School District (BISD) is soliciting competitive sealed proposals for Electrical Supplies stored at our distribution center to supply to all of BISD on an as needed basis. Based on the 2025-2026 expenditure, the total estimated contract on an annual basis $42,219.70.

This solicitation will replace RFCSP 015-25 Electrical Supplies. Vendors currently awarded under RFCSP 015-25 must submit a new proposal under this solicitation to be considered for continued participation.

SCOPE OF WORK

This contract will encompass warehouse drop shipments as specified in the line item schedule. Quantities provided are estimates based on the District’s 2024–2025 purchasing history and are intended for evaluation and comparison purposes only.

BISD does not guarantee any minimum or maximum purchase quantities under this contract. Actual order volumes may vary depending on District needs, available funding, and operational requirements.

CONTRACT TERM AND RENEWALS

This proposal shall be effective from March 1, 2026 through February 28, 2027. The District and Proposer may, upon mutual consent, extend the contract for two (2) additional one-year periods (not to exceed a total of 3 years) upon written request of the Proposer presented no later than forty-five (45) days prior to the expiration of the contract. The rates can be adjusted upward or downward based on the price change specifications on the anniversary date if agreeable to the district. If agreement cannot be reached, the contract is terminated at the end of the current contract period.

An additional ninety (90) day transitional period shall be added to the end of the contractual agreement if desired by the district. The contractual prices, terms and conditions shall remain in force during the transitional period.

PROPOSAL SUBMISSION

Late proposals will not be accepted. No verbal, telephonic, electronic mail or faxed responses will be considered. The preferred method of delivery is through the e-bid system; however, paper responses will be accepted in the Purchasing Department prior to the due date and time. To receive a paper version, please contact Purchasing via phone 817-547-5629 or by email bisd.purchasing@birdvilleschools.net.

Deadline: 1/15/2026 02:00 PM (CT) 009-26Page 2 of 20 pages

Ship To Information

Address: BISD Distribution Center 8641 Airport Fwy North Richland Hills, TX 76180

Phone: (817) 547-3950

Billing Information

Address: Accounts Payable 8555 Airport Fwy North Richland Hills, TX 76180

Phone: (817) 547-5638 Fax: (817) 547-5548 Email: accounts.payable@birdvilleschools.net

Bid Activities

Board Meeting for Approval 2/26/2026 6:00:00 PM (CT)

Bid Attachments

April 2023 - BISD Standard Terms and Conditions.pdf Download

BISD Standard Terms and Conditions fw9.pdf Download

Blank W-9

CIQ2021.pdf Download

Conflict of Interest Questionnaire

1295_With_Instructions and video help links.pdf Download

1295 Instructions with Video Links

2025-26 Instructional Calendar-approved022725.pdf Download

2025-2026 Instructional Calendar

Campus List 2025 - 2026.pdf Download

2025-2026 Campus List

To print a pdf version of the proposal document.pdf Download

Instructions for Printing a PDF Copy of the Proposal preemployment-preservice-affidavit-tec-22a055.pdf Download

Pre-Employment or Pre-Service Affidavit for Educational Entities - This form is required for all vendors and contractors who will be providing services to BISD. Completion of this affidavit is a prerequisite before initiating any work or service on behalf of the district.

Requested Attachments

Current Year W-9 (Attachment required)

This document can be found under the Attachment tab or directly on the IRS website at the following link www.irs.gov/pub/irs-pdf/fw9.pdf.

Conflict of Interest Questionnaire (Attachment required)

This information can be found under the Attachments tab. If no conflict exists, please write "N/A" on the form, sign it, and upload it.

1295 Form (Attachment required)

The form and instructions can be found under the Attachments tab. You can also access the website here:

www.ethics.state.tx.us/filinginfo/1295/. The contract number is RFCSP #009-26.

Deadline: 1/15/2026 02:00 PM (CT) 009-26Page 3 of 20 pages https://birdvilleschools.ionwave.net//extract.aspx?e=5GbfH9wIRUecemLYg6w68cRrN-ryopRWqUrravpJz~qVOIPd0kpEmY6AEJqPSZD~Bx~CXTZ6eoB6U3Txd2RkxA https://birdvilleschools.ionwave.net//extract.aspx?e=qChpBaJRCaZLYSiL3ngigvfFBuF5hf9GzHMepC3SZa~w9XFYa8Gt8jOpuvTAZJqfIZi4lHde-FEw7gUwxBtBLQ https://birdvilleschools.ionwave.net//extract.aspx?e=cbekZKUHGVxjhhcOnpqyItTMfKgZXao6OeFuga6G0rNTyUMbEqDm~GDtokQSdyo08LFDKG2qqT8mxUF6WYs0vA https://birdvilleschools.ionwave.net//extract.aspx?e=~v2kz5xboj-2Jz01Lgl00OIewtIqk7b5Sawpz-BlLPZHPRjY89LMss8wD-Bvwh4daK1n9PaTulQOc9Ew22r2QA https://birdvilleschools.ionwave.net//extract.aspx?e=4JNNbjw5YMoTANq6SB3VoGMX~MHCzZ0oY9Be1uc6dRqD44sKBKk7A8tI1JMTL6TBz6nV2uRVeDbZruR~SDc8RA https://birdvilleschools.ionwave.net//extract.aspx?e=iQ7ToANU44hBL~Qdv~FFvitsmaGzV6lZwuQNjRGUAWNoOctBJFVxikS7oJGtvNRh3ovGA7su4ze8Oy89bxG~7g https://birdvilleschools.ionwave.net//extract.aspx?e=1C8lVZ~aVAsMWOcdOFk4NsZvurBx0DeS-FLasPk871UjO6b6aK~JXMmFW8IpPecWkKZ794AEH400GQXTYxaM0Q https://birdvilleschools.ionwave.net//extract.aspx?e=tRe2y6SHfcvaFwXcwveGF1iUNZzWvtS7fyxUzkuFQzBddnhVa9b9B8E-cs4THfl8z~KFC3sw8O37lQU~D941MA https://www.irs.gov/pub/irs-pdf/fw9.pdf https://www.ethics.state.tx.us/filinginfo/1295/

Certificate of Insurance

If you are providing a service, please attach an insurance certificate. The insurance requirements are detailed under the Attachments Tab in the BISD Standard Terms and Conditions.

Catalog/Price Sheet

Bid Attributes

1 Introduction

There are 66 Attributes/Sections (including this one) associated with this solicitation. Some are notes and do not require a response, but most require a response. ***Please select each page on the right-hand side of the blue bar below (at the bottom of this list of attributes) in order to view the next page of Attributes.***

2 District Background Information

The District currently has nineteen (19) elementary schools, seven (7) middle schools, and four (4) high schools that will need to be serviced.

Birdville ISD is the fifth-largest school district in northeast Tarrant County, with more than 24,300 students. The District’s 31 campuses serve the community of Richland Hills and portions of Haltom City, Hurst, North Richland Hills, Watauga, Colleyville and Fort Worth.

Additional information concerning the District may be obtained at www.birdvilleschools.net.

3 Must Attach

Make sure to upload all required documents and forms to the "Response Attachments" tab.

To attach documents to your response, after you have completed each one and saved them to your computer, select the option "RESPONSE ATTACHMENTS". Then, click "New" (blue letters, top left). Then, "Select File", and choose the document you need to attach. Enter a "Description" and then select "Save". Finally, select "Download" to verify that you have attached the correct file.

4 Inquiries and/or Clarifications

Any questions pertaining to the solicitation procedures and/or specifications should be emailed to the Purchasing Department contact person listed on the Event Details Tab on or before the question ending date. As of the Issuance date of this solicitation and continuing until the final date for submission of responses, contact with BISD employees or BISD Board Members, except for staff members of the Purchasing Department, is strictly prohibited.

All personnel representing BISD are specifically directed not to hold meetings, conferences or technical discussions with any vendor for purposes of responding to this solicitation other than those pre-proposal meetings expressly stated in the specifications. Any vendor found to be acting in any way contrary to this directive may be disqualified from entering into any contract that may result from this solicitation.

5 Successful Solicitation Response Submittal

All responses must be SUCCESSFULLY submitted before the due date and time regardless of your organization's ability to submit online. It is the supplier's sole responsibility to ensure that solicitation documents successfully arrive before the due date and time. The District's online bidding application utilizes the Internet and the World Wide Web, which is comprised of systems that are completely out of the District's control. It is highly recommended that the suppliers allow themselves enough time to complete a successful submission.

6 Delivery Time/Specific Instructions

Deliveries will be accepted at the BISD Warehouse located at 8641 Airport Fwy, North Richland Hills, TX 76180 between 8:00 AM - 3:00 PM, Monday through Thursday with the exception of school holidays.

I agree (Required: Check if applicable)

7 Selection Criteria

Deadline: 1/15/2026 02:00 PM (CT) 009-26Page 4 of 20 pages https://www.ethics.state.tx.us/filinginfo/1295/

The District reserves the right to award this RFCSP to a single Proposer, multiple Proposers, each line item separately, or in any combination it determines to be in the best interest of the District. If the Proposer chooses to bid/propose “a l l or none” or is not agreeable to mul t ip le or sp l i t awards, i t must be noted on the Deviation/Compliance attribute.

Regardless of the award of RFCSP hereunder, the District retains the right to purchase the same or similar materials or items from other sources should it be determined that doing so would be in the District's best interest.

Based upon the proposal material submitted, the following criteria will be used in evaluation.

Extensions of unit prices shown will be subject to verification by the district. In case of variation between the unit price and the extension, the unit price will be considered to be the proposal.

Per Texas Education Code, Subchapter B, Sec. 44.031 (b) *ALL CONTENTS PROVIDED IN THIS

SOLICITATION, WILL BE CONSIDERED AS AN EVALUTION FACTOR

All catalog discount vendors and service vendors who receive an evaluation score of 70 points and above who have completed all required documents will be recommended for award. Line item awards will be evaluated based on highest rated vendor per line item.

EVALUATION FACTORS

PERCE

NTAGE

OF

POINTS

A. The Purchase Price - Fees and Associated Costs 55%

B. The reputation of the Proposer and the Proposer’s goods or services – Based on demonstrated expertise and experience; references (availability of contract items, reliability of deliveries, condition of delivered product and wholesomeness, accurate invoices)

20%

C. The quality of the Proposer’s goods or services – ability to perform all requirements and unique abilities of the Proposer

1%

D. The extent to which the services meet the district’s needs (based on ability to meet delivery schedule, lead time for orders, offer products specified)

18%

E. The Proposer’s past relationship with the District 5%

F. The impact on the ability of the district to comply with laws and rules relating to historically underutilized businesses; "Federal Requirements for Procurement and Contractracting in compliance with the six affirmative steps."

1%

G. The total long term cost to the District to acquire the Proposer’s goods or services 0%

H. For a contract for goods and services, other than goods and services related to telecommunications and information services, building construction and maintenance, or instructional materials, whether the Proposer or the Proposer's ultimate parent company or majority owner:

a. has its principal place of business in this state; or

b. employs at least 500 persons in this state

0%

I. Any other relevant factor specifically listed in the request for bids or proposals 0%

Deadline: 1/15/2026 02:00 PM (CT) 009-26Page 5 of 20 pages

I agree (Required: Check if applicable)

8 1

SECTION 1.0 - PROPOSAL REQUIREMENTS

9 Contract Administrator

All communications regarding this RFCSP must be coordinated through the BISD contract administrator. The designated contract administrator during the RFCSP process shall be:

Kelly Cruz Buyer 8555 Airport Fwy North Richland Hills, TX 76180

Questions may be submitted through the Questions tab in Ionwave. Any written information given to one proposer concerning a RFCSP will answered through Ionwave to all proposers via email. All questions and answers will be published and provided to all potential proposers as soon as possible. Proposer shall have no contact with other District staff or board members without permission from the designated contract administrator. Failure to adhere to this requirement will result in disqualification of the Proposer from further consideration.

Authorized Signature

The undersigned, in submitting this response and endorsement of same, represents that he/she is authorized to obligate his/her Firm, that he/she is an equal opportunity employer and will not discriminate with regard to race, color, religion, sex, national origin, age or disability unrelated to job performance of this Bid/Proposal; that he/she will abide by all the policies and procedures of BISD; and that he/she has read this entire solicitation package, is aware of the covenants contained herein and will abide by and adhere to the expressed requirements in ALL sections of this solicitation. ~~~This is your electronic signature.

I Agree (Required: Check if applicable)

Authorized Representative Name and Title

Name and title of authorized official signing this document.

(Required: Maximum 1000 characters allowed)

Birdville ISD Standard Terms and Conditions

BISD standard terms and conditions are listed in an attachment. Please check if you agree to BISD standard terms and conditions. ~~~This is your electronic signature.

I Agree (Required: Check if applicable)

Birdville ISD Terms, Conditions and Specifications

The special terms, conditions, and specifications are listed in an attachment. I agree to the specific terms, conditions, and specifications of this solicitation. ~~~This is your electronic signature.

I Agree

Deadline: 1/15/2026 02:00 PM (CT) 009-26Page 6 of 20 pages

Deviations

Does your firm have any deviations from the attached specific terms, conditions, and specifications?

Yes No (Required: Check only one)

Deviation Response

If your Firm intends to deviate from the Specifications listed in the attached documents, all such deviations must be listed here, with complete and detailed conditions and information included. The District will consider any deviations in its award decisions, and the District reserves the right to accept or reject any responses based upon any deviations indicated below.

(Optional: Maximum 4000 characters allowed)

Non-Collusive Certificate

NON-COLLUSIVE CERTIFICATE- By submission of this solicitation response, the vendor certifies that: a) This solicitation response has been independently arrived at without collusion with any other vendor/proposer or with any competitor. b) This solicitation response has not been knowingly disclosed and will not knowingly be disclosed, prior to the opening of this solicitation, to any other proposer, competitor or potential competitor; c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a response;

d) The person signing this solicitation response certifies that he/she has fully informed him/herself regarding the accuracy of the statements contained in this certification under the penalties being applicable to the proposer as well as to the person signing on its behalf. Firm hereby assigns to purchaser any and all claims for overcharges associated with this solicitation which arise under the antitrust laws of the United States, 15 USCA Section 1 and which arise under the antitrust laws of the State of Texas, Business and Commerce Code, Section 15.01. FAILURE TO SIGN THIS CERTIFICATE MAY BE CAUSE FOR YOUR RESPONSE SUBMISSION TO BE REJECTED. Please check if you agree to the Non-Collusive Bidding statements above. ~~~This is your electronic signature.

I Agree (Required: Check if applicable)

Felony Conviction

Texas Education Code, Section 44.034, Notification of Criminal History, Subsection (a), states, "a person or business entity that enters into a contract with a school district must give advance notice to the District if the person or owner or operator of the business entity has been convicted of a felony." The notice must include a general description of the conduct resulting in the conviction of a felony. Subsection (b) states, "a school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction." The district must compensate the person or business entity for services performed before the termination of the contract. Vendor is responsible for the performance of the persons, employees and/or sub-contractors. Vendor assigns to provide services for the Birdville ISD pursuant to this proposal on any and all Birdville ISD campus or facilities. Vendor will not assign individuals to provide services at a Birdville ISD campus or facility who have a history of violent, unacceptable, or grossly negligent behavior or who have a felony conviction, without the prior written consent of the Birdville ISD Purchasing Department.

~~~Please select the statement that applies to your company regarding the Felony Conviction Notification:

Publicly held corporation-N/A = My firm is a publicly-held corporation; therefore, this reporting requirement is not applicable.

No = My firm is not owned nor operated by anyone who has been convicted of a felony.

Yes = My firm is owned or operated by the following individual(s) who has/have been convicted of a felony.

My firm is a publicly held corporation N/A No Yes (Required: Check only one)

Deadline: 1/15/2026 02:00 PM (CT) 009-26Page 7 of 20 pages

Felony Conviction Details

If your firm is owned or operated by a convicted felon, please list the name of the felon and the details of the conviction. If not applicable, please enter N/A (not applicable).

(Required: Maximum 4000 characters allowed)

Conflict of Interest

Does the company or any of the representatives of the company have an affiliation or business relationship with an employee or contractor of the local governmental entity who makes recommendations to a local government officer of the local governmental entity with respect to expenditure of money? Please complete the Conflict of Interest form located under the Attachments tab. List your company name on line 1. If no conflict, indicate N/A (Not Applicable) on line 3.

By law this questionnaire must be filed with the records administrator of the local government not later than the 7th business day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006, Local Government Code. A person commits an offense if the person violates Section 176.006, Local Government Code. An offense under this section is a Class C misdemeanor. (Ref H.B. 23.)

I acknowledge and will comply (Required: Check if applicable)

Certificate of Interested Parties (CIP Form 1295)

Certificate of Interested Parties (CIP 1295) is required to be submitted by a vendor doing business with a local government entity in accordance with Chapter 46, Section 2252.908 of the Texas Local Government Code. In order to complete the form online (required), please visit https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm.

The identification number requested in Box 3 is the Birdville ISD solicitation number and the description is the solicitation name. Sign the form and submit with your proposal using the eBid response Attachment tab. There is a Frequently Asked Question (FAQ) link below the LOGIN button if you have questions.

I acknowledge and will comply (Required: Check if applicable)

Resident Bidder's Certification

Texas Government Code Chapter 2252 relates to bids by nonresident contractors. The pertinent portions of the Act are as follows: Section 2252.001(3) "Nonresident bidder" means a bidder who is not a resident of the State of Texas. Section 2252.001(4) "Resident bidder" means a bidder whose principal place of business is in this state, including a contractor whose ultimate parent company or majority owner has its principal place of business in this state. Section 2252.002 A governmental entity may not award a governmental contract to a nonresident bidder unless the nonresident underbids the lowest bid submitted by a responsible resident bidder by an amount that is not less than the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable contract in the state in which the nonresident's principal place of business is located. ~~~Is the vendor a Resident Bidder of Texas as defined in Texas Government Code Section 2252.001(4)?

Yes No

Deadline: 1/15/2026 02:00 PM (CT) 009-26Page 8 of 20 pages

Non-Resident Bidder's Certification

Nonresident Bidder of Texas as defined in Texas Government Code Section 2252.001(3) ~~~If your firm is not a Resident Bidder of Texas as defined in Texas Government Code Section 2252.001(4), indicate your firm's principal place of business City and State. If not applicable, please enter N/A (not applicable).

Place of Business

For the contract for goods and services, other than goods and services related to telecommunications and information services, building construction and maintenance, or instructional materials, whether the vendor or the vendors ultimate parent company or majority owner: 1.Has its principal place of business in this state of Texas;

~~~IS YOUR PARENT COMPANY OR MAJOR OWNER A TEXAS BASED BUSINESS?

Yes No Not Applicable N/A (Required: Check only one)

# of Employees

~~~IF YOU ARE NOT A TEXAS BASED BUSINESS, DO YOU HAVE MORE THAN 500 EMPLOYEES IN TEXAS?

Yes No Not Applicable N/A (Required: Check only one)

Certificate Regarding Debarment Suspension

Non-Federal entities are prohibited from contracting with or making sub-awards under covered transaction to parties that are suspended or debarred or whose principals are suspended or debarred. Debarment and Suspension (Executive Orders 12549 and 12689)-A contract award (see 2 CFR 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM) in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension". SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. By submitting this offer and signing this certificate you (the Vendor): (1) Certifies that no suspension or debarment is in place, which would preclude receiving a federally funded contract under the Federal OMB, A-102, common rule. ~~Please check if you agree to the Certificate Regarding Debarment Suspension. This is your electronic signature.

I Agree (Required: Check if applicable)

Equal Employment Opportunity

Vendors shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, or national origin. Proposer must certify that the company complies with Executive Order 11246, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 and as supplemented in Department of Labor Regulations. ~~~This is your electronic signature.

I Agree

Deadline: 1/15/2026 02:00 PM (CT) 009-26Page 9 of 20 pages

Public Records Notification

Pursuant to Texas Government Code Ann. Chapter 552, Subchapter J, vendor agrees to be bound by the following terms if the expenditure of at least $1,000,000 for the purchase of goods or services by district in a fiscal year. If district receives a written request for public information related to this Contract that is in the possession or custody of vendor and not in the possession or custody of district , district shall send, not later than the third business day after the date district receives the written request, a written request to vendor that vendor provide that information to district .

A. Vendor must:

ꞏ Preserve all contracting information related to the Agreement as provided by the records retention requirements applicable to district for the duration of the Agreement;

ꞏ Promptly, within four business days, provide to district any requested contracting information that is in the custody or possession of vendor upon request of district ; and, B. On completion of the Agreement, either:

ꞏ Provide to district at no cost all contracting information related to the Agreement that is in the custody or possession of vendor ; or

ꞏ Preserve the contracting information related to the Agreement as provided by the records retention requirements applicable to district .

C. If the requirements of Subchapter J, Chapter 552, Texas Government Code Ann. apply to this Solicitation or Contract, vendor agrees that the contract can be terminated if vendor knowingly or intentionally fails to comply with the requirements of that subchapter. Texas Government Code Ann. Chapter 552.374.

D. Further, under Texas Government Code Ann. Chapter 552.372(c), district may not accept a bid from or award a contract to an entity that district has determined has knowingly or intentionally failed in a previous bid or contract to comply with Subchapter J, unless district determines and documents that the entity has taken adequate steps to ensure future compliance.

E. If a vendor fails to provide the requested information to district , Texas Government Code Ann. Chapter 552.373 requires district to notify the vendor in writing of the failure and allow 10 business days to cure the violation.

District may terminate the Agreement if vendor fails to remedy the failure, district determines the failure was knowing and intentional, and steps have not been taken to ensure future compliance.

I acknowledge and agree. ~~~This is your electronic signature.

I Agree (Required: Check if applicable)

Confidential Information Attached

If any of a respondent's information is considered to be confidential or a trade secret belonging to the respondent and, if released would give advantage to a competitor or respondent, that information should be submitted with the proposal in a separate attachment marked ˜CONFIDENTIAL.' The release of information marked 'Confidential' is subject to the applicable statutes and the interpretations of the office of the Attorney General of the State of Texas.

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ADA Title II

Requirements establish the Web Content Accessibility Guidelines (WCAG) version 2.1 at the AA level as the specific technical standard for digital accessibility in order to ensure the accessibility of web content and mobile applications (apps) for people with disabilities.

Applies to “Public Entities” – the government and any entity receiving Federal funding (e.g. public hospitals, public schools and universities, public libraries, state and local police departments, public transit)

• Active Web and App Content o Information and experiences available on the web (e.g. text, images, sound, videos, forms, new social media posts, and documents) oThis includes content within online courses (e.g. online exams/quizzes, online textbooks, documents, images, submission systems)

• Websites - main and subsidiary sites o Including sites created and updated by a 3rd party on behalf of a Public Entity

• Web-based processes o Including those involving 3rd party software programs such as learning management systems, application, scheduling, and training systems.

• Apps used by the organization o Including those produced or maintained by 3rd parties

See additional requirements to qualify for an exception by visiting the ADAAA Title II, § 35.201 website.

Does your company agree to the above terms if you are providing a software for BISD?

Yes No (Required: Check only one)

Buy American Provision

School and institutions participating in the NSLP and SBP are required by law to use child nutrition funds, to the maximum extent practicable, to buy domestic commodities or products for meals served under these programs. A “domestic commodity or product” is defined as one that either is produced in the U.S. or is processed in the U.S.

substantially using agricultural commodities that are produced in the U.S. The term “substantially” means that over 51 percent of the final processed product consists of agricultural commodities that were grown domestically.

Therefore, when child nutrition funds are used to acquire foods, schools and institutions must ensure that the items comply with this requirement. Additional requirements for preference for agricultural products from Texas are applicable to the use of child nutrition funds, in accordance with the Buy American Provision, Section 44.042, Texas Education Code. Do you agree?

I Agree (Required: Check if applicable)

HACCP

HACCP is a management system in which food safety is addressed through the analysis and control of biological, chemical, and physical hazards from raw materials production, procurement and handling, to manufacturing, distribution and consumption of the finished product.

Our company has a current Hazard Analysis and Critical Control Points Plan (HACCP) or good manufacturing practices in place for the duration of this contract. Do you have a HACCP?

Yes No Not Applicable N/A (Required: Check only one)

Criminal History Checks and Badging Requirements

Criminal history checks and badging requirements are listed in the Standard Terms & Conditions attachment.

Please check if you agree to obtain the necessary requirements based on your level of contact with students.

I acknowledge and will comply

Deadline: 1/15/2026 02:00 PM (CT) 009-26Page 11 of 20 pages

SB 9 Certification for Criminal Background Check Requirement

If an employee of a contractor is covered under SB 9 the contractor must bear the burden of obtaining a national, fingerprint-based criminal history check. Under Section 22.0834 of the Education Code, the contractor is then required to certify to the district that the criminal history check has been performed. The contractor, not the district, is responsible for contacting DPS directly to set up an account for the purposes of obtaining criminal history record information. Under the statute SB 9, a contractor is required to conduct a criminal history review on an employee only when the following criteria has been met: The employer has contracted with the district to provide services.

The particular employee will have continuing duties relating to the contract with the district. The particular employee will have contact with students. A contractor or sub-contractor may not work on District property or any location the District deems a place where students are regularly present when: they have been convicted of a felony or misdemeanor involving moral turpitude, as defined by Texas law they have charges pending, they have been convicted, received probation or deferred adjudication of any of the following: 1. Any offense against a child 2.

Any sex offense 3. Any felony offense involving controlled substances 4. Any felony offense against property 5. Any other offense the District believes might compromise the safety of student, staff or property.

A Proposer's violation of this section shall constitute substantial failure. If the Proposer is the person or owner or operator of the business entity, that individual may not self-certify regarding the criminal history record information and its review, and must submit original evidence acceptable to the district with this Agreement showing compliance.

Possession of fire arms, alcohol and/or drugs, even in vehicles, is strictly prohibited on school property. The use of tobacco products are not allowed on school district property. ~~~This is your electronic signature.

I acknowledge and will comply (Required: Check if applicable)

Historically Underutilized Business (HUB Certification)

Companies that have been certified by the Texas Procurement and Support Services (TPASS) as Historically Underutilized Business (HUB) entities are encouraged to indicate their HUB status when responding to the invitation. Please indicate whether or not you are certified by TPASS as a HUB and attach a copy of your HUB Certification if not otherwise done so as part of your vendor submission.

Yes, I am certified as a HUB No, I am not certified as a HUB (Required: Check only one)

Interlocal Agreement Clause - Educational Purchasing Cooperative of North Texas (EPCNT) and Central Texas Purchasing Alliance (CTPA)

This contract may be utilized for purchases by other local government entities under an interlocal cooperation agreement, Texas Government Code Chapter 791. Any contract award by the Birdville Independent School District on behalf of another local government entity shall be contingent upon the issuance of a purchase order or execution of a separate contract by the other local government entity. The Contractor must deal directly with the local government entity concerning the placement of orders, issuance of the purchase order, insurance certificates, contractual disputes, invoicing and payment or any other terms and conditions that the other local government entity may require. The actual utilization of this contract award by the other local government entity is at the sole discretion of that other local government entity. The Birdville Independent School District is acting on the behalf of other local government entities for the sole purpose of complying with Texas competitive bidding requirements and shall not be held liable for any costs, damages, etc. incurred by any bidder with regard to any purchase by another local government entity. Birdville Independent School District shall be legally responsible only for payment for goods and services in the quantities detailed in the Birdville ISD purchase order or contract. Birdville ISD is a member of the Educational Purchasing Cooperative of North Texas (EPCNT) and Central Texas Purchasing Alliance (CTPA) acceptance would make this award available to its members. Do you agree to participate?

Yes No (Required: Check only one)

SECTION 2.0 - VENDOR INFORMATION

Deadline: 1/15/2026 02:00 PM (CT) 009-26Page 12 of 20 pages

W-9 Form

Proposer must attach a copy of their company's W-9 duly filled out and signed. Do you agree to attach your completed W-9 to this response submittal?

I Agree (Required: Check if applicable)

Quote & Ordering Information

Please include contact person, title and address.

Quote & Ordering Information

Please include the email address for obtaining quotes and placing orders.

(Required: Email address)

Quote & Ordering Information

Please include the phone number for quotes and any inquiries related to an order.

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

Remit To Information

Please include contact person, title, address, phone number and email address.

Website

Please list your website address. If you don't have a website, this attribute is optional.

(Optional: Enter URL)

Ordering Method

Do you accept purchase orders?

Yes No (Required: Check only one)

Ordering Method

Do you accept procurement card (VISA)?

Yes No

Deadline: 1/15/2026 02:00 PM (CT) 009-26Page 13 of 20 pages

Ordering Method

Is there an additional fee or surcharge for using the procurement card (VISA)? Please detail. If none, enter N/A.

Receipt of Purchase Order

Please indicate which of the following ways you would like to receive your Purchase Orders:

Fax - indicate your preferred fax number Email - indicate your preferred email address U.S. Mail - indicate your preferred address

If you do not accept purchase orders, enter N/A.

Cash Discount for Prompt Payment of Invoices

If your company offers a cash discount for prompt payment of invoices, please indicate the terms or percentage off.

If there is none, please enter N/A.

Electronic Payment Solution

The Birdville ISD has implemented an electronic payment solution allowing the District to pay invoices electronically.

BISD currently pays within 45 days after receipt of invoice via check through standard USPS. Should you select electronic payment, the payment time can be drastically reduced upon receipt of invoice. This electronic payment process uses the backbone of the Visa/MasterCard network and the vendor's payment gateway agreements.

"Note" BISD will not be held responsible for fees, if any, associated by the vendor's payment gateway provider for acceptance and use of this payment process.

Will your company accept use of this electronic payment process? If YES, BISD will contact you to setup electronic payment. If NO, BISD will pay you using the check process.

Yes No (Required: Check only one)

Electronic Payment Solution Contact Information

If you selected YES for receiving electronic payments, please provide the contact name, email, phone number and fax number for payment processing. Please make sure to provide ALL information requested.

If you did not select YES for receiving electronic payments, please enter N/A.

Deadline: 1/15/2026 02:00 PM (CT) 009-26Page 14 of 20 pages

Locations

If your company has multiple locations please indicate all locations which will be covered under this solicitation.

Enter N/A if this does not apply

Order Reference Number

If there is a reference number that BISD must include on the purchase order or at the time of ordering, please state that number. If there is no reference number, please enter N/A.

Minimum Order Requirements

If you have a minimum order requirements, please state the specifics. If none, please enter N/A.

Standard Delivery Time

Please provide your standard delivery time after receipt of order.

SECTION 4.0 VENDOR REFERENCE

Please indicate three business references that have contracted with your company to provide like products and/or services. Include the company name, address, phone number, contact person, and email address. Preferable references are school districts or other governmental entities. Note: Failure to supply complete reference information may be grounds for disqualification.

Reference One

Reference One (1)

Include the company name, contact person, and address.

Deadline: 1/15/2026 02:00 PM (CT) 009-26Page 15 of 20 pages

Reference One (1)

Please provide a phone number for Reference 1.

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

Reference One (1)

Provide valid email address for Reference Number 1.

Note: References are checked. Please be sure to double check spelling of email address to ensure validity.

(Required: Email address)

Reference Two

Reference Two (2)

Include the company name, contact person and address.

Reference Two (2)

Please provide a phone number for Reference Number 2.

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

Reference Two (2)

Provide valid email address for Reference Number 2.

Note: References are checked. Please be sure to double check spelling of email address to ensure validity.

(Required: Email address)

Reference Three

Reference Three (3)

Include the company name, contact person, and address.

Reference Three (3)

Please provide a phone number for Reference Number 3.

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

Deadline: 1/15/2026 02:00 PM (CT) 009-26Page 16 of 20 pages

Reference Three (3)

Provide valid email address for Reference Number 3.

Note: References are checked. Please be sure to double check spelling of email address to ensure validity.

(Required: Email address)

Bid Lines

1 The District is not accepting alternates for any listed items. These products are already in use throughout our facilities, and maintaining compatibility and uniformity is essential for safety, performance, and operational efficiency. Vendors must provide the exact brands and models specified.

(Line excluded from response total)

Item Notes: Any alternates submitted will not be accepted and will result in disqualification of the bid.

2 4’ T8 FLUORESCENT LAMP BISD #041095

(Response required)

Quantity: 360 UOM: CS Price: $ Total: $

Manufacturer: SYLVANIA

Manufacturer #: 21781

Item Notes: FO32/841/ECO - 32 WATT - 4100 KELVIN - 2950 LUMENS - CASE OF

Supplier Notes:

No bid

Additional notes (Attach separate sheet)

3 4’ T5 FLUORESCENT LAMP BISD #042523

(Response required)

Quantity: 20 UOM: CS Price: $ Total: $

Manufacturer: SYLVANIA

Manufacturer #: 20906

Item Notes: FP54/841/HO/ECO - 54 WATT - 4100 KELVIN - 46 IN - 5000 LUMENS -

800 SERIES PHOSPORS - CASE OF 40

(Attach separate sheet)

4 FLUORESCENT BALLAST BISD #030014

(Response required)

Quantity: 200 UOM: EA Price: $ Total: $

Manufacturer: ADVANCED

Manufacturer #: ICN-3P32-N

Item Notes: (3) LAMP - F32T8 - 120/277 VOLT - INSTANT START - 0.88 BALLAST

FACTOR

(Attach separate sheet)

Deadline: 1/15/2026 02:00 PM (CT) 009-26Page 17 of 20 pages

5 EMERGENCY BALLAST BISD #039066

(Response required)

Quantity: 42 UOM: EA Price: $ Total: $

Manufacturer: EMERGI-LITE

Manufacturer #: FPDL-32

Item Notes: FLUORESCENT, 1 LAMP, 500 LUMENS, 120/277 VOLT, 90 MINUTE

ILLUMINATION TIME

(Attach separate sheet)

6 POWER PACK BISD #030200

(Response required)

Quantity: 30 UOM: EA Price: $ Total: $

Manufacturer: LEGRAND

Manufacturer #: BZ-50

Item Notes: WATTSTOPPER, POWERPACK, 120-277V, 50/60HZ, 24VDC, 225MA, WIRE CONNECTOR

(Attach separate sheet)

7 CEILING OCCUPANCY SENSOR BISD #030201

(Response required)

Quantity: 30 UOM: EA Price: $ Total: $

Manufacturer: LEGRAND

Manufacturer #: CI-305-1

Item Notes: WATTSTOPPER, 500 SQ FT, 24VDC

(Attach separate sheet)

8 COMPACT FLUORESCENT BULB 4-PIN BISD #040754

(Response required)

Quantity: 50 UOM: EA Price: $ Total: $

Manufacturer: SYLVANIA

Manufacturer #: 20871

Item Notes: 4-PIN (G24Q-2), T4, 4100L, 18 WATT

Deadline: 1/15/2026 02:00 PM (CT) 009-26Page 18 of 20 pages

9 CATALOG DISCOUNT FOR ALL OTHER ITEMS NOT OTHERWISE LISTED. ATTACH CATALOG OR PRICE

SHEET IF AVAILABLE.

(Response required)

Quantity: 1 UOM: EA Total: %

Item Notes: In order for your company to be included on Birdville ISD's approved vendor list for this bid you must respond whether or not you can offer a discount. If you cannot offer a discount, designate 0%.

Deadline: 1/15/2026 02:00 PM (CT) 009-26Page 19 of 20 pages

Supplier Information

Company Name:

Contact Name:

Address:

Phone:

Fax:

Email:

Supplier Notes

By submitting your response, you certify that you are authorized to represent and bind your company.

Print Name Signature

Deadline: 1/15/2026 02:00 PM (CT) 009-26Page 20 of 20 pages