ESBD_469104_1762980739004_IW235555.pdf

This Invitation for Bids is issued by the Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department for the procurement of parts for a natural gas heater. The solicitation (Bid Number IM235555) was issued on November 12, 2025, with a bid opening date and time of December 1, 2025, at 3:00 PM. The requested items consist of ten specific parts with designated quantities, manufacturer names, and part numbers, all of which are to be delivered to the TDCJ Smith Unit Maintenance facility in Lamesa, Texas. These items include a venter motor, ignition conversion kit, pilot assembly kit, staging valve, contractor, pilot assembly kit, timken bearing, INA bearing, fan control assembly, and a natural gas valve. No site visits or bidders' conferences are mentioned in the solicitation. The contract will be awarded to the lowest, responsive, and responsible bidder, with delivery expected as a factor in the award decision. Bids must be submitted electronically to bids@tdcj.texas.gov with the solicitation number in the subject line, or alternatively submitted in hard copy format to the TDCJ Contracts and Procurement Department at Two Financial Plaza, Suite 703, Huntsville, Texas 77340, by the deadline.

Pricing for this procurement is quoted F.O.B. destination prepaid and allowed, with bidders requested to provide unit pricing for each item and extension calculations. Bidders are encouraged to offer discounts for expedited payment of invoices. The document specifies that the TDCJ takes no responsibility for electronic responses prevented from reaching the proper destination server by anti-virus or security software. All bids must be submitted on the provided form, and failure to do so may result in disqualification. The solicitation includes standard requirements for vendor performance reporting through the Vendor Performance Tracking System (VPTS) for purchases exceeding $25,000, compliance with state statutes and procurement rules, suspension and debarment certifications, and security procedures for deliveries to correctional facilities. Delivery staff must comply with specified security protocols, including security escorts within facilities, adherence to personnel directives regarding sexual misconduct prevention, vehicle searches and inspections, vehicle locking procedures, and restrictions on contraband. No artificial intelligence may be used in contract performance without prior written consent from TDCJ.