ESBD_466891_1762265968464_T&C.pdf

This is a Terms and Conditions document for the Texas Department of Criminal Justice (TDCJ) establishing standard contractual requirements and procedures for state and local procurement opportunities. The document outlines comprehensive bidding requirements, specifications, and delivery terms applicable to goods and services purchases. Bidders must comply with all state regulations and TDCJ requirements, submit bids on the specified form with accurate time stamps at the designated office, and provide a Texas Identification Number and Federal Employer Identification Number. Bids must be new and unused at the time of submission unless otherwise specified, meet all applicable OSHA standards and regulations, and include samples when requested. The State reserves the right to make awards based on low line item bids or low total bids and may extend contract terms up to three months at its sole discretion. Delivery shall occur during normal working hours unless prior approval is obtained, and payment is made thirty calendar days after invoice receipt, goods receipt, and completion of services.

Key terms include no substitutions without written approval, inspection and testing of all goods by authorized TDCJ personnel, and rejection of nonconforming items without notice. Vendors must follow specific shipping and invoicing instructions, with failure to comply potentially resulting in merchandise rejection and return. The State provides exemption from sales tax and federal excise tax for State Use purchases. Additional requirements include compliance with electronic accessibility standards per TAC Chapter 213, material safety data sheet provisions, e-Verify system verification for all employees, and extensive bidder affirmations regarding suspension, debarment, terrorism, economic opportunities, child support compliance, and conflicts of interest. Vendors must provide indemnification to the State and agree that any disputes shall be resolved through administrative procedures, with the State retaining audit rights and the right to terminate contracts for unavailability of funds with notice.