ESBD_466260_1761918989499_ESBD Notification.pdf

REQUEST FOR

COMPETITIVE SEALED PROPOSALS

AND

CONTRACT DOCUMENTS

FOR

HWY 6 UTILITY RELOCATION PROJECT

RFP (CSP) NO. 26-021

November 18th @ 2:00 P.M. CT

City of College Station, Texas Purchasing Division – City Hall

1101 Texas Avenue College Station, Texas 77840 www.cstx.gov http://www.cstx.gov/

INSTRUCTION TO OFFERORS

1.0 ADVERTISEMENT

Sealed competitive proposals addressed to the City of College Station, Texas will be received for:

HWY 6 UTILITY RELOCATION

RFP (CSP) Number 26-021

Project No. WA2205 until 2:00 p.m. CT, Tuesday, November 18th, 2025, after which time all qualified proposals will be opened via Teams meeting and summary prices will be read aloud. Proposals received after the specified submission deadline will not be accepted.

LOCATION AND DESCRIPTION OF PROJECT

Project Description: The project involves the relocation of existing water and sewer infrastructure under and along SH6. The project includes approximately 1200-lf of waterline and 150-lf of sewer line, including bores under SH6. All proposals shall follow the format provided by the City of College Station. The City is seeking a construction company with quality experience in utility reconstruction.

Statement of Work:

• Removal of existing utilities.

• Installation of bores under SH6.

• Construction of water/waste water lines.

• Contractor shall coordinate all work, inspections, and approvals with the City of College

Station.

• Contractor shall coordinate with residents when impacting adjacent properties.

• Contractor shall not disrupt solid waste collection or postal services.

• Project shall comply with the United States Occupational Safety & Health Administration regulations.

• Methods & Means of construction shall be compliant with all applicable Federal, State, and Local regulations. This includes obtaining all necessary permits and inspections.

• Contractor to adhere to City of College Station construction administration procedures.

• Maintain and submit all project records such as record drawings, project manuals, and warranties for approval by the City of College Station.

The above list is intended to enhance the statement of work and is not intended to limit the respondent’s description of the project’s process or services provided.

Construction Progress Meetings: The contractor is expected to orchestrate on-site project meetings with the COCS PM, COCS Inspector, and Design Engineer on a bi-weekly basis throughout construction. All unusual found conditions shall result in a called meeting to review the conditions and design.

Project Specifications: All utility construction shall be in accordance with B/CS United 2020 Standard Details and Specifications.

Project Schedule: This construction must achieve substantial completion within 180 calendar days. The contractor may work Monday through Friday from 7 a.m. to 6 p.m. except for City designated holidays. Any work that the City deems to require inspection or oversight that would occur outside of City Inspectors general working schedule of 8 a.m. -5 p.m. M-F will require advance notice of 48 hrs and approval by City Project Manager.

Traffic Control: The contractor is responsible for traffic control during Construction. A TCP will be required to be submitted to the City for approval.

Project Parking, Equipment, and Material Storage: The Contractor is responsible for determining and getting approval for parking and storage area(s). Written permission from the property owner(s) allowing the use of such areas will be required to be submitted prior to the use of such areas. Any areas damaged by the parking, equipment, or material storage, etc. shall be repaired to “as good or better” condition including re-grading and revegetation as required. These repairs are the expense of the contractor.

The contractor shall call for locates and re-fresh the locates as required by the utility companies.

ALL locate tickets shall be submitted to the COCS project manager.

Erosion Control: The Contractor is responsible for providing and implementing all erosion control requirements applicable to the project (SWPPP, NOI, NOT). Additional requirements and links for these forms are provided in the B/CS specification for Erosion and Sediment Control.

Submittals: The Contractor shall submit to the City's Project Manager for review and approval all items required in the specification plus the following items prior to beginning work:

• Work Plan indicating sequence and schedule

• Material Storage Location(s)

• Traffic Control Plan, where applicable

• Subcontractors to be used if applicable

• Erosion Control Plan & NOI

• Other submittals as required by BCS United Specifications.

Contractor shall designate any long lead time items at the time of submittal.

Differing Site Conditions: Existing site conditions shall be determined through a combination of the improvement plans and visual evidence in the field. Surface facilities such as valves or linear patches shall be considered sufficient evidence that an underground facility exists in that location. The Contractor shall pothole and physically verify the location and depths of all underground utilities and structures prior to work in that area of the project. Damage to structures or facilities shown on the improvement plans, marked in the field, or surmised from visual evidence shall be the sole responsibility of the Contractor. Relocation of or damage to structures or facilities which have been found in the field to conflict with the proposed improvements and could have been surmised from the plans or visual evidence in the field shall be performed by the Contractor at no extra expense as they are considered subsidiary to the item of work being performed.

Protection of Existing Facilities and Structures: It shall be the sole responsibility of the Contractor to protect all existing facilities from damage caused by or arising out of the work. The Contractor shall utilize such methods as he deems necessary to progress with the work without causing damage to facilities or structures both above and below ground.

Methods employed by the Contractor which, in the opinion of the City's Representative, are causing or will cause damage to existing structures or facilities will be modified or terminated upon written notice of such damage to the Contractor by the City's Representative, with no delay or damage charges payable to the Contractor for compliance with this section.

The contractor shall maintain all drainage features during construction. Any drainage ditch or structure disturbed during construction shall be restored to the satisfaction of the owning authority.

All work shall follow the NPDES requirements. All cost associated with maintaining drainage should be subsidiary to the project.

A Pre-Proposal Meeting will be held at 10:00 a.m. CT Wednesday, November 5th, 2025. At City Hall, 3rd floor Fiscal Services, Conference Room 2. This meeting is not mandatory but attendance at this meeting is highly recommended.

Questions and inquiries about this RFP should be submitted in writing via the Q&A feature available through the Brazos Valley e-Marketplace (“Bidding System”). The deadline for submitting written requests for clarification is Friday, November 7th, 2025, at 5:00 p.m. CT.

Solicitation documents are available for download from the Bidding System. To download solicitation documents, upload proposals and to submit questions online, vendors must be registered with the Bidding System. To register online, please visit the Bidding System and click on Supplier Registration.

The City will accept electronic proposals or hardcopy (original) proposals. Proposals received after the specified submission deadline will not be accepted.

• Electronic: To submit electronically, a single PDF of the proposal package and a single PDF of the 5% bid bond (see Section 14.0 Security) must be uploaded to the Bidding System under the RFP’s Response Attachments tab. Confirm these files are uploaded prior to clicking Submit Response. A Help file is available to Offerors regarding online submissions by clicking on the Help link located at the upper right side of the Bidding System screen. *Please note that the City of College Station is not responsible for high internet traffic/demand at or near the time the response packages are due and that firms submitting their response package during peak traffic times risk their submittal not being received by the due date and time.

• Hardcopy (Original): Hand-delivered proposal packages shall be submitted to the Purchasing Division in a sealed envelope marked with the RFP number, project title, and the name/address of the Offeror. Proposals delivered to the Purchasing Division via US Mail or other delivery system shall be in a sealed envelope within the mailing/shipping envelope with “PROPOSAL ENCLOSED” noted on the face of the mailing/shipping envelope. Proposal packages shall include one (1) unbound original proposal, one (1) https://brazosbid.ionwave.net/ https://brazosbid.ionwave.net/ electronic copy (PDF) of the proposal on a USB drive, a 5% bid security (see Section 14.0 Security) and other documents as required. Delivery methods:

Hand-deliver, Mail or Ship to:

City of College Station – Purchasing Division 1101 Texas Avenue (3rd floor) College Station, Texas 77840

***Five (5) percent bid security is required***

END OF ADVERTISEMENT

2.0 SCHEDULE OF IMPORTANT DATES

The tentative schedule for this Request for Proposal is as follows:

Release RFP to Vendors Thursday, October 30th, 2025 Pre–Proposal Meeting Wednesday, November 5th, 2025, at 10:00 a.m. CT Deadline for Questions and Inquiries Friday, November 7th, 2025, at 5:00 p.m. CT Proposal Submission Deadline Tuesday, November 18th, 2025, at 2:00 p.m. CT Contract Evaluations/Negotiations Last Week of November 2025 Earliest Award by City December 2025

Sample Contract

Sample Contract