ESBD_466023_1761756077969_Attachment A - IFB 2026-B03 Bid Form.pdf

IFB 2026-B03 Cemetery Maintenance Attachment A: Bid Form

All pricing and fees shall include normal maintenance. All labor, equipment, tools, materials, chemicals, supplies, supervision, incidentals, and other items or services necessary to perform the normal maintenance of the cemeteries shall be included in the price per site amount provided.

Additional Maintenance/Services: The County may require additional items/duties of a similar nature, but not specifically listed in the contract. The Contractor agrees to provide such items/duties and shall provide the County prices on such additional items or duties based on a per Man-Hour Rate.

Taxes: Do not include Federal Taxes or State of Texas Limited Sales Excise Tax. Hays County is exempt from payment of such taxes and will issue exemption certificates upon request.

Price Increases: Bid pricing shall be firm for the entire term of the awarded contract. Prices established in continuing agreements and annual term contracts may be raised due to inflation and increased operating costs (i.e., dramatic increase in petroleum-based products, minimum wage, etc.). Any price increase proposed must be submitted forty-five (45) calendar days prior to the anniversary date of the annual term contract and shall be supported with proper documentation, as provided by the U.S.

Department of Labor Consumer Price Index (CPI for the most current data representing a 12-month period at the time of consideration. Hays County will have fifteen (15) days, from the receipt of proposed price increases, to review any proposed price increases and reserves the right to approve or disapprove any request for increased prices. If Hays County disapproves the proposed price increases, the County will issue an intent to terminate, and the contract will not be renewed.

Basis of Award: The County reserves the right to award a contract to a bidder on the basis of price per site low bid and/or the best value for the County. The County reserves the right to accept in part or in whole any bids submitted and waive any technicalities for the best interest of the County. The County also reserves the right to acquire items that are part of this solicitation via other sources in compliance with state and federal procurement laws.

The undersigned authority affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other bidder, and that the contents of this bid has not been communicated to any other bidder prior to the official opening of this bid.

Company Name: _______________________________________________________________________

Printed Name: ________________________________________________________________________

Signature: ____________________________________________________________________________

Email Address: ________________________________________________________________________

Phone: _______________________________________________________________________________

IFB 2026-B03 Cemetery Maintenance Attachment A: Bid Form

Normal Maintenance: Total cost of Normal Maintenance per site, per service Services would be provided upon request by Hays County, but no more than what is stated on the frequency chart. Awarded Contractor will work with the County Representative at the beginning of each month to determine which cemeteries need normal maintenance for the month. Awarded Contractor will only bill for actual work completed.

Frequency Chart (the maximum allowed, could be less due to needs of service):

Cemetery Name Location Approx.

Acreage

Price per Site (per service)

Allen Family Cemetery Buda, Chisholm Trail 1.5 acres

Antioch Cemetery Buda, Old Black Colony Road 2.6 acres

Cemeterio Del Rio San Marcos, located off FM 110, east of San Marcos River bridge. 2 acres

Cocke Cemetery Buda, Hy Road 1 acre

Coronado Cemetery Buda, Mathis Lane .90 acre

Guadalupe Cemetery San Marcos, Post Road 4.16 acres

Hays County Indigent Cemetery Adjacent to San Pedro Cemetery, near the Posey Road/CR 266 intersection. 2.20 acres

Hector Family Cemetery San Marcos, Rattler Road in Cottonwood Creek Subdivision .09 acre

Kyle Family Pioneer Cemetery Kyle, Post Road ½ acre

Pitts Cemetery San Marcos, Hunter Road, South of McCarty .89 acre

San Marcos/Blanco Cemetery San Marcos, Post Road 10 acres

San Pedro Cemetery San Marcos, Posey Rd & CR 266 intersection 3.61 acres

San Vicente Cemetery Kyle, Old Stagecoach Road 1.6 acres

Total (all location per service)

Total for the year (Total all locations per service*40 weeks)

Additional Maintenance/Services: Per Man-Hourly Rate $ ___________

Jan Feb March April May June July Aug. Sept. Oct. Nov. Dec. Total 2 2 4 4 4 4 4 4 4 4 2 2 40