ESBD_465901_1761687629716_BID - FY 2026 Service Vehicles Purchase.pdf

Angelo State University Request for Bid

Passenger Van & Maintenance Vehicle October 28, 2025

The Angelo State University Facilities Management Department is accepting Sealed Proposals on the following Items:

Quantity requested: ASU currently has been allocated funding to purchase (2) vehicles.

We are needing a 12 passenger van and a compact truck.

We will consider any make/model but prefer:

• Ford Transit Passenger Van

• Ford Ranger XL

• Chevrolet Express Passenger

• Chevrolet Colorado

Only base models with standard options should be submitted. Comfort, Convenience and Upgrade packages would only be considered if pricing is equal or below competitors pricing. All vehicles should have air conditioning, heater, automatic transmission, air bags, power brakes, and power steering. A copy of the vehicle sales brochure with specifications should be included with the proposal.

In addition to pricing, the following criteria will be used to evaluate and choose the vehicle. All items must be addressed in writing with the sealed proposal.

Year model of vehicle being proposed: _______________

Make and Model of vehicle: ________________________

Exterior Color: White - per University Policy

Interior Color: ___________________________________

Bumper to Bumper Vehicle Warranty; _______________________________________________

Power train warranty: ____________________________________________________________

Any other or special warranties: ____________________________________________________

Warranty on batteries: ________________________________________

EPA miles per gallon: _____________________ Engine Size: ___________________________

Distance of dealership to ASU Campus in San Angelo: ____________________miles

Does the dealership provide full service maintenance on the vehicle: _______________

Does the dealership provide free pickup and delivery from the purchaser’s site when the vehicle is in for repairs/warranty work? : ______________________

Supply a list of standard options that will be on the vehicle submitted.

Provide a copy of manufactures window sticker with options and equipment on each vehicle bid.

Supply any other written documentation that is necessary to compare and evaluate this vehicle to the other makes and models being considered on this proposal.

Days to delivery after purchase order is issued by University: _______________ days

Angelo State University reserves the right to cancel this order if delivery date is not met.

Pricing of New Vehicles:

Original MSRP of new vehicle: $ ________________________________

Final Total Sale Price of vehicle: $ ____________________________

Please supply a breakdown of pricing showing options, fees, additional charges, etc….

Pricing for optional items and services to be considered by the buyer should be listed on a separate page for review.

These items should not be part of the final price quoted above and will only be added as approved by the purchaser.

Price is good for ____________________ days.

Total sales price to include all applicable fees and charges.

Angelo State University is exempt from State sales tax.

The following information will be used in evaluating and choosing a final candidate:

Pricing (50%)

Delivery date (20%)

Fuel mileage (10%)

Availability and ease of service and warranty work (10%)

Features and options on vehicle (10%)

Please note that vehicles chosen will not be based on lowest price. The university will choose the vehicle that best serves the interest of the university. Each vehicle is a separate purchase, and the university might choose different bidders for each vehicle. If pricing is based off a bundled purchase that must be written on the bid. The option of bundled and individual purchase prices can be listed on the bid for the university to consider.

Please submit a separate document for each type of vehicle being bid.

Bids/Proposals will be received and opened at 10:00 AM on Tuesday, November 18, 2025 at the office of Facilities Management. Proposals can be mailed, emailed, or delivered to the address below.

ASU Facilities Management Bruce Flage 1635 Vanderventer San Angelo, TX 76904 325-942-2358 bflage@angelo.edu

This bid was submitted by:

Dealership: _________________________________________________

Contact: _________________________________________________

Address: _________________________________________________

Phone: _________________________________________________

Date: _________________________________________________

EXECUTION OF OFFER AND AFFIRMATIONS

Signing this proposal with a false statement is a material breach of Contract and shall void the submitted proposal or any resulting Contracts, and the proposer may be removed from all proposal lists. By signature hereon affixed, the proposer hereby certifies that:

1. The proposer is not currently delinquent in the payment of any debt or taxes owed the State of Texas.

2. Proposer agrees that any payments due under this Contract will be applied towards any debt, including but not limited to delinquent taxes and child support that is owed to the State of Texas.

3. Proposer certifies as follows: “Pursuant to Section 231.006, Family Code, re: child support, the proposer certifies that the individual or business entity named in this proposal is not ineligible to receive the specified payment and acknowledges that this Contract may be terminated and payment may be withheld if this certification is inaccurate.”

4. The proposer has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted proposal.

5. The proposer has not received compensation for participation in the preparation of the specifications for this RFP.

6. Neither the proposer nor the vendor, corporation, partnership or institution represented by the proposer, or anyone acting for such vendor, corporation or institution has violated the antitrust laws of this State, codified in Section 15.01, et seq., Texas Business and Commerce Code, or the Federal Antitrust Laws, nor communicated directly or indirectly the proposal made to any competitor or any other person engaged in such line of business.

7. The proposer certifies that the vendor and/or principals are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any federal agency, and have not within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a federal, state or local government contract or subcontract; violation of federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property; and are not presently indicted for, or otherwise criminally or civilly charged by a government entity with commission of any of these offenses.

8. Under Section 2155.006(b) of the Texas Government Code, a state university may not accept a proposal or award a Contract, including a Contract for which purchasing authority is delegated to a state university, that includes a proposed financial participation by a person who, during the five-year period preceding the date of the proposal or award, has been: (i) convicted of violating a federal law in connection with a Contract awarded by the federal government for relief, recovery, or reconstruction efforts as a result of Hurricane Rita, as defined by Section 39.459, Utilities Code, Hurricane Katrina, or any other disaster occurring after September 24, 2005; or (ii) assessed a penalty in a federal civil or administrative enforcement action in connection with a Contract awarded by the federal government for relief, recovery or reconstruction efforts as a result of Hurricane Rita, as defined by Section 39.459, Utilities Code, Hurricane Katrina, or any other disaster occurring after September 24, 2005.

9. Proposer agrees to comply with Government Code 2155.4441, pertaining to service Contract use of products produced in the State of Texas when such products and materials are available at a price and delivery time comparable to products and materials produced outside of Texas.

10. Proposer certifies that they are in compliance with section 618.003 of the Government Code, relating to contracting with executive head of a State agency. If section 618.003 applies, proposer will complete the following information in order for the proposal to be evaluated:

Name of Former Executive:

Name of State Agency:

Date of Separation from State Agency:

Position with Proposer:

Date of Employment with Proposer:

11. The proposal must include the name and Social Security Number of each person maintaining an ownership interest of 25% or more of the business entity submitting the proposal. Vendors that have pre-registered this information on the Texas General Services Commission Centralized Master Bidders' List will be deemed to have satisfied this requirement.

NAME SSN

12. Conflict of Interest

a. The vendor certifies that (i) no relationship, whether by blood, marriage, business association, capital funding Contract or by any other such kinship or connection exists between the owner of any proposer that is a sole proprietorship, the officers or directors of any proposer that is a corporation, the partners of any proposer that is a partnership, the joint ventures of any proposer that is a joint venture or the members or managers of any proposer that is a limited liability company, on one hand, and an employee of any component of ASU, on the other hand, other than the relationships which have been previously disclosed to ASU in writing and (ii) proposer has not been an employee of any component institution of

ASU within the immediate twelve (12) months prior to the submittal deadline. All disclosures by proposer in connection with this affirmation will be subject to administrative review and approval before ASU enters into a Contract with proposer. Any violation of this conflict of interest policy shall result in immediate cancellation of any resulting Contract in addition to a potential debarment of the vendor from doing business with the State of Texas.

b. An employee may not be in any dual employment positions that would result in a conflict of interest in relation to his/her position at ASU. If such circumstance arises, the employee shall remove himself/herself from the process and disclose the relationship to his/her direct supervisor and to the

Director of Contracts & Procurement. An ASU department may not hire a vendor if a current ASU employee of such department is also employed by such vendor; a current employee of such department has a direct or indirect ownership interest in such vendor; and/or the hiring of such vendor would result in the furtherance of any private interest or gain for a current employee of such department. If the owner of any such vendor who provides services to ASU is an ASU employee, compliant payment to any vendor classified as a sole proprietorship or an individual shall be made through Payroll Services.

13. Proposer Information and Signature

Proposer certifies that the individual signing this document and the documents made a part of this RFP is authorized to sign such documents on behalf of proposer and to bind proposer under any Contract that may result from the submission of proposer’s proposal.

By signing the proposal, the vendor certifies that if a Texas address is shown as the address of the vendor, the vendor qualifies as a Texas Resident Bidder, as defined in 34 TAC sec. 20.38.

Payee Identification Number (PIN):

Sole Proprietor should also enter social security No.:

Proposer/Company:

Name (Typed/Printed):

Title:

Street:

City/State/Zip:

Telephone No.:

Fax No.:

E-mail:

Signature (INK):

Other Preferences as defined in 34 TAC sec. 20.38 (check any that are applicable)

(__) Supplies, materials, equipment, or services produced in TX/ offered by TX bidders

(__) Agricultural products produced or grown in TX

(__) Agricultural products and services offered by TX bidders

(__) USA produced supplies, materials, or equipment

(__) Products of persons with mental or physical disabilities

(__) Products made of recycled, remanufactured, or environmentally sensitive materials including recycled steel

(__) Energy efficient products

(__) Rubberized asphalt paving material

(__) Recycled motor oil and lubricants

(__) Products produced at facilities located on formerly contaminated property

(__) Products and services from economically depressed or blighted areas

THIS EXHIBIT MUST BE COMPLETED, SIGNED, AND RETURNED WITH VENDOR’S

PROPOSAL. FAILURE TO SIGN AND RETURN THIS SHEET WILL RESULT IN THE REJECTION

OF YOUR PROPOSAL.