ESBD_465269_1766411808313_Addendum #4 304T-26-265A1 Upholstery Materials.pdf

Statewide Procurement Division

IFB NO. 304T-26-265A1 ADDENDUM NO. 4

CONTRACT SPECIALIST: Hudson Whaley, CTCD, CTCM

Purpose of addendum is to make changes to the Part A, and provide Q&A.

PART A CHANGES:

1. Part A, Section A.7.3 Specifications

From:

1. Fabric Polyester, Panel

a. Fiber Content: 100% Polyester

To:

1. Fabric Polyester, Panel

a. Fiber Content: 100% Post Consumer Recycled

2. Part A, Section A.7.3 Specifications

(4) Colorfastness to Light:

b. AATCC 16

To:

(4) Colorfastness to Light:

b. AATCC 16.3, Option 3 Grade 4 min.

3. Part A, Section A.7.3 Specifications

(6) Cleaning Code: Water-Based Stains

To:

(6) Cleaning Code: Clean with Water-based cleaning agents, foam, or pure water free solvents.

Vacuuming or light brushing is recommended to prevent dust and soil build up. Also, Water/Solvent Cleaner – Spot clean with Mild Solvent, an upholstery shampoo, or the foam from a mild detergent.

Avoid any product that contains carbon tetrachloride or other toxic materials/chemicals. Pretest a small area before proceeding. Always rinse promptly with clean water.

4. Part A, Section A.7.3 Specifications

(7) Flammability:

(c) State of California Technical Bulletin 117

To:

(7) Flammability:

(c) State of California Technical Bulletin 117, Section E

(d) Passes AB2998 and is compliant (prohibits FR or Fire Retardant chemicals)

5. Part A, Section A.7.3 Specifications: Note: Line 17, Oatmeal, is now an optional bid item, and is no longer mandatory.

Group Award: Line items 1 through 17: Panel Fabric, Vertical Surface Textile Colors:

Referenced Manufacturer/Model: C.F. Stinson – “Genesis”, Mayer Fabrics – “Equal”, or CPA approved Equal

Note: To be considered for award, Respondent is required to bid and provide all the following colors. Failure to meet specifications for line items 1 through 17 will be cause for disqualification.

To:

Group Award: Line items 1 through 16: Panel Fabric, Vertical Surface Textile Colors:

Referenced Manufacturer/Model: C.F. Stinson – “Genesis”, Mayer Fabrics – “Equal”, or CPA approved Equal

Note: To be considered for award, Respondent is required to bid and provide all the following colors. Failure to meet specifications for line items 1 through 16 will be cause for disqualification.

6. Part A, Section A.9 Return, Cancellation, and Restocking Fee

Customer may request that Contractor accept return of delivered goods, or that Contractor cancel an order prior to delivery. If Contractor does not agree to Customer’s request, Customer and Contractor must attempt to resolve the matter. If Customer and Contractor do not reach a resolution, Customer or Contractor may contact the CPA Contract Manager. CPA may order Contractor to accept a return or cancel an order. Contractor may request a reasonable fee for restocking compliant goods it has shipped. Customer shall pay a restocking charge of no more than 10% of the cost of the goods if CPA and Customer both determine that the charge is justifiable. Contractor shall not charge any fee for an order cancelled prior to shipment.

To:

Customer may request that Contractor accept return of delivered goods, or that Contractor cancel an order prior to delivery. If Contractor does not agree to Customer’s request, Customer and Contractor must attempt to resolve the matter. If Customer and Contractor do not reach a resolution, Customer or Contractor may contact the CPA Contract Manager. CPA may order Contractor to accept a return or cancel an order. Contractor may request a reasonable fee for restocking compliant goods it has shipped. Customer shall pay a restocking charge if CPA and Customer both determine that the charge is justifiable. Contractor shall not charge any fee for an order cancelled prior to shipment.

QUESTIONS AND ANSWERS: Reference Pages 4 - 5 of this Addendum

THIS ADDENDUM SHALL BE ATTACHED TO AND FORM A PART OF THE REFERENCED IFB AND

THE CONTRACT.

RESPONDENT MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM, BY SIGNING AND

RETURNING WITH RESPONSE. FAILURE TO SUBMIT THE SIGNED ADDENDUM MAY DISQUALIFY

THE RESPONSE.

RESPONDENT COMPANY NAME AUTHORIZED REPRESENTATIVE SIGNATURE

AUTHORIZED REPRESENTATIVE PRINTED NAME

Questions and Answers IFB No. 304T-26-265A1 Title:

Question No. Question Answer

This should be: 100% POST CONSUMER RECYCLED, otherwise it is not the EQUAL Pattern from Mayer, nor is it GENSIS from CF STINSON; anything made from simply 100% Polyester will not comply with the original specifications for this product and will not meet the specifications.

This change is approved, see Addendum number 4, Part A Changes, number 1.

(4) Colorfastness to Light:

b. AATCC 16

This should be: AATCC 16.3, Option 3 Grade 4 min.

This change is approved, see Addendum number 4, Part A Changes, number 2.

(6) Cleaning Code: Water-Based Stains

This should read as follows: Clean with Water-based cleaning agents, foam, or pure water free solvents. Vacuuming or light brushing is recommended to prevent dust and soil build up. Also, Water/Solvent Cleaner – Spot clean with Mild Solvent, an upholstery shampoo, or the foam from a mild detergent.

Avoid any product that contains carbon tetrachloride or other toxic materials/chemicals. Pretest a small area before proceeding. Always rinse promptly with clean water.

This change is approved, see Addendum number 4, Part A Changes, number 3.

(7) Flammability:

(c) State of California Technical Bulletin 117

This has been updated to CAL 117, Section E to be current.

Bid should add this requirement: Passes AB2998 and is COMPLIANT (Prohibits FR or Fire Retardant chemicals)

This change is approved, see Addendum number 4, Part A Changes, number 4.

A.5.4 Tariffs Page A8 As you know these can change almost monthly. I am assuming CPA is willing to work with vendors on these rapid changes. I am NOT saying we will change them monthly, just trying to be transparent on the topic.

Tariff surcharges can be discussed with the Statewide Procurement Division Contract Management after award.

A.7.8 Warranty/Guarantee Page A15 All fabrics should be fully inspected prior to cutting. If fabric is cut, then identified to have a flaw, damaged, etc, it is hard to facilitate a claim. Should this be address in the solicitation?

Per Part A, Section A.8.8 Compliant Products, the Customer will inspect goods upon delivery. If delivered goods are found to be noncompliant, the Customer reserves the right to reject delivery.

A.9 Return, Cancellation and Restocking Fee Page 18 The Industry Average is between 25-35%, not 10% as written in the solicitation. At only 10% this exposes a vendor to a potential to be placed in jeopardy on an extremely large order, say thousands of yards the vendor would not have ordered otherwise. Mayer Fabrics would like to see this % at minimum of 25%, or perhaps even 30%.

Reference Addendum No. 4, Part A Changes, number 6.

Upholstery Material

Addendum No. 4

I do not see any information, or perhaps I have missed it as to ESBD. I did read that any amendments would be posted at ESBD but again do not see a web address for such. Can you help with this ??

The ESBD posting containing all relevant solicitation documents can be found at the following web address:

https://www.txsmartbuy.gov/esbd/304T-26-265A1

9 Are vendors allowed to attend the Bid Opening? The Statewide Procurement Division does not conduct a formal bid openings.

10 Are bids read aloud at the opening? See answer to Question No. 9.

11 Are Bid Tabulations available?

The bid tabulation are available after contract award. To receive a copy of the Bid Tabulation, requests must be filed with the Comptroller of Public Account's Open Records portal at the following web address:

https://comptroller.texas.gov/about/policies/open-records/

12 If the Bid is open to attendance, can attendees view the samples sent in for the required submissions? See answer to Question No. 9.