ESBD_464734_1761241584127_DMO Terms.pdf

The document is a set of Standard Data Requirements from the Texas Department of Criminal Justice (TDCJ) Data Management Office, outlining comprehensive guidelines for contractors handling agency data and information systems. The document details strict protocols for data ownership, usage, disclosure, classification, protection, encryption, quality, availability, architecture, storage, disaster recovery, data sharing, transition, and artificial intelligence use.

Key requirements include that all data produced as part of the system is the property of TDCJ, cannot be used for any purpose outside the system without express written consent, and must be encrypted in transit and at rest. The contractor must ensure data quality, maintain high security standards compliant with NIST, HIPAA, FERPA, and other federal regulations, and protect sensitive information including Personal Identifying Information (PII) and Sensitive Personal Information (SPI). For cloud computing services, contractors must disclose cloud service provider details, store data only within the continental United States, and obtain explicit permission for any data storage outside these parameters.