RFP 735-2025-4417 IDIQ Network Data Drop Installation Svcs

MSU Purchasing & Contract Management, Rev. 12/06/2024 Page 1 of 34

Midwestern State University

Purchasing & Contract Management Department 2733 Midwestern Pkwy, Room 105

Wichita Falls, TX 76308

Request for Proposal

Indefinite Delivery/Indefinite Quantity Time & Materials

IDIQ Network Data Drop Installation Services

RFP 735-2025-4417

October 22, 2025

Anticipated Schedule of Events

Date Event October 22, 2025 Issuance of RFP

November 4, 2025 (12:00 pm CT) Deadline for Submission of Questions November 5, 2025 (5:00 pm CT) Release of Official Responses to Questions November13, 2025 (2:00 pm CT) Deadline for Submissions of Offers

MSU Purchasing & Contract Management, Rev. 12/06/2024 Page 2 of 34

Table of Contents Section 1: Summary

1. Summary

Section 2: General Information

2.1 Introduction

2.2 Information about Midwestern State University

2.3 Terms & Conditions

2.4 Compliance with Applicable Laws, Regulations, Ordinances, Board of Regents Policies, MSU Operating Policies & Procedures

Section 3: Notice to Respondents

3.1 Clarification of Instructions or Specifications

3.2 Group Purchasing Procurement

3.3 Availability of Funds

Section 4: Response Submission Procedures

4.1 Response Submission

4.2 Freight Terms

4.3 Altered/Amended Responses

4.4 Sales Tax

4.5 Samples

4.6 Condition of Items

4.7 Right to Reject

4.8 Delivery

4.9 Variation in Quantity

4.10 Bid Deposit

4.10 Accessibility & Section 508 Compliance

4.11 Validity Period

Section 5: Evaluation & Award

5.1 Award

5.2 Public Information

5.3 Invoicing

5.4 Payments

5.5 Discrimination

5.6 Assignment

5.7 Other Remedies

5.8 E-Verify

5.9 Bonds

5.10 HUB Subcontracting Plan

5.11 Ethics Reporting

5.12 Best & Final Offers

5.13 Contract Management

Section 6: Requirements, Specifications/Scope of Work, Response Sheet

6.1 Response Requirements

6.2 Specifications & Scope of Work

6.3 Response Sheet/Pricing Schedule

Section 7: Affirmation & Conflict of Interest Disclosure

7. Conflict of Interest Affirmation (Proposer Information & Signature)

Appendices Appendix A – References Appendix B – Affidavit Appendix C – Addenda Checklist Appendix D – Sample Contract Appendix E – HUB Search Assistance Instructions Appendix F – Wage Rates Determination

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Section 1

Summary

1.1 Type of Solicitation: Request for Proposal (RFP

1.2 Issuing Office: Midwestern State University Purchasing & Contract

Management 2733 Midwestern Parkway, Room 105 Wichita Falls, TX 76308

1.3 Responses to RFP: Sealed Competitive Proposal

1.4 Anticipated Schedule of

Events:

Issuance of RFP: October 22, 2025 Non-Mandatory Pre-Bid: Not Applicable Deadline for Submission of Questions:

November 4, 2025 (12:00 pm CT)

Deadline for Response to Questions:

November 5, 2025 (5:00 pm CT) or as soon as possible thereafter as practical

Deadline for Offers: In issuing office no later than: November 13, 2025 (2:00 pm CT)

1.5 Initial Contract Term: Award to August 31, 2026

1.6 Optional Contract Term The anticipated term of any resulting agreement will begin @ award to August 31, 2026. MSU will have the option of two (2) additional (1) year renewal periods.

• Optional Renewal Period #1: September 1, 2026 to August 31, 2027

• Optional Renewal Period #2: September 1, 2027 to August 31, 2028

1.7 Contact Person for this RFP: Joseph Mrugalski (joe.mrugalski@msutexas.edu)

1.8 Offers Submitted:

By Mail or Hand Delivery: Accepted By Email: Accepted (Highly Preferred) see Section 1.7 By Fax: Not Accepted

1.9 RFP Addenda: Notice of changes to items directly affecting the original

RFP or offer process will be posted on the MSU Purchasing Webpages. Amendments to the solicitation will be posted to the RFP as addenda. It is the responsibility of interested parties to check periodically for updates to the RFP prior to submitting a response.

Each respondent is solely responsible for verifying receipt of addenda, if applicable, and offer by the deadline specified.

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1.10 Questions & Responses: Questions regarding this RFP must be submitted in writing and must be submitted to the contact person noted is Section 1.7. Telephone inquiries will not be accepted.

The agency intends to post responses to the questions received in the form of addenda posted on the MSU Purchasing Webpage. Each respondent is solely responsible for verifying receipt of addenda, if applicable, and offer by the deadline specified.

1.11 Respondent Presentations: Presentations/interviews are an option of the evaluation team and may or may not be conducted; therefore, responses should be complete when submitting by the deadline indicated in Section 1.4. The presentation will be conducted at a location, date and time to be arranged.

The agency will determine the number of top-scoring respondents in its sole discretion.

1.12 Contact with Agency Staff: Upon issuance of the RFP, employees and representative of the agency, other than the agency contact person identified in Section 1.7, shall not discuss the contents of the RFP with any respondent or its representative. Failure of a respondent or any of its representatives to adhere to this requirement may result in disqualification of any related offer. This restriction does not preclude discussions between affected parties conducting business unrelated to the procurement.

1.13 Additional

Requirements/Qualifications:

N/A

1.14 Evaluation of Offer: Best Value Standard per Texas Government Code 2155.074.

No. Criteria Weight 1 Past performance in terms of quality work and compliance with performance schedules. Firm should highlight particular areas of expertise.

15%

2 Prior favorable service to Midwestern State University 10% 3 Proposed labor rates and markup percentages, and unit costs 70% 4 Demonstrated knowledge of local building codes & certification Mandatory 5 Completeness and general response to this Request for Proposal. 5%

It is understood that factors listed in Texas Government Code 2156.007 & 2157.003 may also be considered in making an award when specified.

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Section 2 General Information

2.1 Introduction

Midwestern State University seeks proposals from qualified vendors for the installation of data drops on an as needed basis per an Indefinite Delivery/Indefinite Quantity (IDIQ) Time & Materials Price contract.

Services are specifically described in Section 6 (Specifications/Scope of Work).

2.2 Information about Midwestern State University

Midwestern State University is a state/public institution of higher education governed by the Texas Legislature and its statutes and by Midwestern State University policies. Midwestern State University is a member of the Texas Tech University System.

Midwestern State University is located in Wichita Falls, Texas, midway between Oklahoma City and the Dallas/Fort- Worth Metroplex. The 255-acre campus is nestled among the city’s residential area, and comprises 70 buildings, numerous playing fields, and outdoor recreational facility near Sikes Lake.

Founded in 1922, Midwestern State University is one of 36 public institutions of higher education in Texas.

It is organized into 7 colleges with 16 undergraduate programs offering 43 majors and 30 minors, and 9 graduate programs offering 28 majors and 15 minors. Midwestern State University is the only university in Texas with membership in the Council of Public Liberal Arts Colleges (COPLAC).

In athletics, Midwestern State University fields 13 intercollegiate NCAA Division II athletic teams and is a member of the Lone Star Conference (LSC).

2.3 General Terms & Conditions

These General Terms and Conditions or ones that are substantially similar will be contained in any resulting contract arising out of this RFP. In addition, and to the extent they do not conflict with these terms, https://msutexas.edu/purchasing/_assets/files/purchasing-general/midwestern-state-university-standard-terms-and-conditions-for-purchase-order---rev-6-nov.-2020-final.pdf , will apply to all Procurements or Goods or Services by Midwestern State University.

2.4 Compliance with Applicable Laws, Regulations, Ordinances, Board of Regents Policies, MSU Operating Policy & Procedures By submitting a response, the respondent agrees to and shall comply with all applicable local, state, and federal laws Regulations, as well as with all applicable policies and procedures of the Texas Tech University System & Midwestern State University.

Section 3 Notice to Respondents

PLEASE NOTE CAREFULLY

Review this document in its entirety. Be sure your response is complete, and double-check your response for accuracy.

https://msutexas.edu/purchasing/_assets/files/purchasing-general/midwestern-state-university-standard-terms-and-conditions-for-purchase-order---rev-6-nov.-2020-final.pdf https://msutexas.edu/purchasing/_assets/files/purchasing-general/midwestern-state-university-standard-terms-and-conditions-for-purchase-order---rev-6-nov.-2020-final.pdf

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THIS IS THE ONLY APPROVED INSTRUCTION FOR THIS SOLICITATION. ITEMS BELOW APPLY TO AND BECOME PART OF TERMS AND CONDITIONS OF RESPONSE. ANY EXCEPTIONS THERETO MUST BE IN

WRITING.

RESPONSES SUBMITTED AFTER THE SUBMISSION DEADLINE SHALL BE RETURNED UNOPENED AND WILL BE

CONSIDERED VOID AND UNACCEPTABLE.

This is a quotation inquiry only and implies no obligation on the part of the agency. All cost quotations must include all the various features needed to satisfy the requirements. Note: No amounts will be paid for the items in this SOLICITATION in excess of the amounts quoted.

The respondent agrees to protect the agency from claims involving infringement of patents or copyrights.

3.1 Clarification of Instructions or Specifications

Questions requiring only clarification of instructions or specifications will be handled through the email process. Telephone inquiries will not be accepted. If any questions result in a change or addition to this solicitation, the change(s) and addition(s) will be addressed to all respondents involved as quickly as possible in the form of an addendum. It is the responsibility of the respondent to view the posting on the agency purchasing web page located at http://msutexas.edu/purchasing/. Written inquires pertaining to solicitations must give RFP number. Oral or other written interpretations or clarifications shall be without legal effect.

3.2 Group Purchasing Procurement

Texas law authorizes institutions of higher education (defined by §61.003, Education Code) to use the group purchasing procurement method (ref. §51.9335, Education Code). Other institutions of higher education, local, county, and other quasi-governmental entities, independent school districts, and State of Texas agencies may also elect to enter into a contract with the successful Proposer under this RFP based upon any awarded contract.

3.3 Availability of Funds

Award of this solicitation will be contingent on availability of agency funds.

3.4 Non-Bid Solicitations

Phone calls/emails from vendors using this solicitation in an attempt to make a sales call (which circumvents the solicitation process) will not receive a response.

http://msutexas.edu/purchasing/ https://statutes.capitol.texas.gov/Docs/ED/htm/ED.61.htm https://statutes.capitol.texas.gov/Docs/ED/htm/ED.51.htm

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Section 4 Response Submission Procedures

4.1 Response Submission

Each sealed response shall be properly identified with the name and number of solicitation and name of respondent submitting response. Responses must be in the agency purchasing office BEFORE the hour and date specified in accordance with Section 1.8. Submitted responses will be date/time stamped upon receipt.

Electronic submissions are highly preferred and must be sent to the contact person email address referenced in Section 1.7.

If submissions are mailed or hand delivered, one (1) original individually bound completed response and one (1) electronic version (USB Drive) is required. See Section 1.8 for acceptable submission requirements.

Mailed or hand delivered submissions must be received in the issuing office noted in Section 1.2 before the scheduled deadline for submissions noted in Section 1.4. Submissions received after the deadline will not be accepted. This includes submissions using overnight or next day mailing services that do not arrive in the issuing office by the scheduled deadline for submission.

In the event of inclement weather and the agency offices are officially closed on a response opening day, responses will be received until 2:00 p.m. of the next business day. At which time said responses will be privately opened.

RESPONDENTS SHALL SUBMIT RESPONSE PRICING ON THE FORM PROVIDED, SIGN THE RESPONDENT AFFIDAVIT NOTICE, AND RETURN ENTIRE RESPONSE PACKET. Should additional documentation or solicitation instructions be required, it will be noted in Section 6.1.

Responses MUST give full firm name and address of the respondent. Failure to manually sign response will result in disqualification. Person signing response should show TITLE or AUTHORITY TO BIND HIS FIRM IN A

CONTRACT.

References should be included. Three (3) current customers with a comparable purchase shall be listed with complete name, address, telephone number, and contact person.

Any catalog, brand name, or manufacturer’s reference used in the solicitation is descriptive-NOT restrictive-it is to indicate type and quality desired unless otherwise indicated. Responses on brand of like nature and quality may be considered, unless otherwise noted in Section 6.1. If response is based on other than referenced specifications, response must show manufacturer, brand or trade name, lot number, etc., of article offered. If other than brand(s) specified is offered, illustrations and complete description should be made part of the response. If respondent takes no exception to specifications or reference data, he/she will be required to furnish brand names, numbers, etc., as specified.

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4.2 Freight Terms

QUOTE F.O.B. DESTINATION. If otherwise, show exact cost to deliver. Quote unit price on quantity specified – extend and show total. In case of errors in extension, UNIT prices shall govern. Responses subject to unlimited price increase will not be considered.

4.3 Altered/Amended Responses

Responses CANNOT be altered or amended after opening time. Any alterations made before opening time must be initialed by respondent or his/her authorized agent. No response can be withdrawn after opening without the approval by the Vice-President of Administration & Finance based on a written acceptable reason.

4.4 State Sales Tax

The agency is exempt from State Sales Tax and Federal Excise Tax. DO NOT INCLUDE TAX IN RESPONSE.

4.5 Samples

Samples, when requested, must be furnished free of expense to the agency. If not destroyed in examination, they will be returned to the respondent on request, at his/her expense. Each sample should be marked with respondent’s name, address, and agency RFP number. DO NOT ENCLOSE OR ATTACH

SAMPLE TO RESPONSE.

4.6 Condition of Items

All items quoted shall be new, in first class condition suitable for shipment and storage (the agency prefers recycled packaging whenever possible), unless otherwise indicated in solicitation. Verbal agreements to the agency will not be recognized. All materials and services shall be subject to the agency’s approval.

Unsatisfactory materials will be returned at respondent’s expense.

4.7 Right to Reject

The agency reserves the right to accept or reject all or any part of any response, waive minor technicalities and award to the respondent that proposes the Best Value to the agency. The agency reserves the right to award by item or by total response. Prices should be itemized.

All responses meeting the intent of this RFP will be considered for award. Respondents taking exception to the specifications, or offering substitutions, shall state these exceptions by attachment as part of the response. The absence of such a list shall indicate that the respondent has not taken exception and shall hold the respondent responsible to perform in strict accordance with the specifications of the solicitation.

The agency reserves the right to accept any and all or none of the exception(s)/substitution(s) deemed to be in the best interest of the agency.

4.8 Delivery

Responses with deliverables or commodities to be delivered must show number of days required to make delivery to place material in receiving agency’s designated location under normal conditions. Failure to state delivery time obligates respondent to complete delivery in 14 calendar days. A five-day difference in delivery promise may break a tie. Unrealistically short or long delivery promises may cause response to be disregarded. Consistent failure to meet delivery promises without valid reason may cause removal from respondent list. Delivery shall be made during normal working hours only, 8:00 a.m. to 5:00 p.m., unless prior approval for late delivery has been obtained from the Director of Purchasing.

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If delay is foreseen, respondent shall give written notice to Director of Purchasing. The agency has the right to extend delivery date if reasons appear valid. Respondent must keep agency advised at all times of status of order. Default in promised delivery (without accepted reasons) or failure to meet specifications, authorizes the agency to purchase supplies elsewhere and charge full increase in cost and handling to defaulting respondent.

Consistent and continued tie bidding could cause rejection of responses by the Agency and/or investigation for Anti-Trust violations.

When quoting delivery/freight charges, respondents will include ALL costs associated with the delivery of the commodities to include, but not limited to fuel surcharges, customs, duties, convenience delivery fees, limited access charges, etc. Delivery costs not included in the response will be the responsibility of the respondent.

4.9 Variation in Quantity

The agency assumes no liability for commodities produced, processed, or shipped in excess of the amount specified herein.

4.10 Accessibility & Section 508 Compliance

Respondents are required to supply detailed information on how their proposed products, services, and solutions address the requirements of Section 508 of the Rehabilitation Act of 1973 (revised) (if applicable).

For each Information Communication Technology recourse (ICT) product or service included in solicitation responses subject to Texas Administrative Code 1 TAC 206 & 1 TAC 213 (which includes the U.S. Section 508 technical specifications), the respondent shall provide documentation of how each requirements or specification is met.

It is the respondent’s responsibility to maintain the integrity of any accessibility documentation provided to the agency. Any documentation shall be considered a self-attestation unless expressly affirmed otherwise.

If the respondent plans to provide commercial off the shelf (COTS) software as part or all of a solicitation response, the respondent shall provide a completed Voluntary Product Accessibility Template (VPAT) for each COTS product offered. For third party COTS products, the respondent must obtain and submit VPATS or links to them from the third party as part of the solicitation response. The VPAT template can be obtained at ITI’s website:

https://www.itic.org/dotAsset/db71ce67-c44a-4925-8d46-f8a76c3a1db2.doc

The VPAT consists of a long series of tables. The initial one, the Summary Table, is used to provide a sense of your product’s overall “level of compliance” with Texas Administrative Codes ITAC 206 & ITAC 213 Accessibility Requirements. Subsequently, the Section 1194.xx Tables contain the detailed subparagraphs the Section 508 requirements are comprised. It is within these tables you shall define in detail how your product did or did not comply with a specific requirement.

https://www.itic.org/dotAsset/db71ce67-c44a-4925-8d46-f8a76c3a1db2.doc

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4.11 Validity Period

Responses must be valid for a minimum of 120 days from the submittal deadline date to allow time for evaluation, selection, and any unforeseen delays. Responses, if accepted, shall remain valid for the duration of the contract.

Section 5 Award/Post Award

5.1 Award

A written contract or purchase order mailed or otherwise furnished to the successful respondent within the time of acceptance specified in this package results in a binding contract without further action by either party.

No substitutions or cancellations permitted without written approval of Director of Purchasing.

SUCCESSFUL RESPONDENT WILL BE NOTIFIED BY EMAIL OR MAIL. All responding respondents will receive written notification regarding the outcome of the award. See Section 1.5 & 1.6 for contract term and renewal options with regards to services.

In accordance with Texas Tech University System (TTUS) Board of Regents Rule 7.12, the contract will require a no-fault cancellation clause.

5.2 Public Information

Respondents are hereby notified that the agency strictly adheres to all statutes, court decisions and the opinions of the Texas Attorney General with respect to disclosure of public information.

The agency may seek to protect from disclosure all information submitted in response to this RFP until such time a final agreement is executed.

Upon execution of a final agreement, the agency will consider all information, documentation, and other materials requested to be submitted in response to this RFP, to be of a non-confidential and non-proprietary nature and, therefore, subject to public disclosure under the Texas Public Information Act (Texas Government Code, Chapter 552.001, et seq.). Respondents will be advised of a request for public information that implicates their materials and will have the opportunity to raise any objections to disclosure to the Texas Attorney General. Certain information may be protected from release under Texas Government Code § 552.101, 552.110, 552.113, and 552.131, Government Code.

Midwestern State University, as part of the Texas Tech University System (TTUS), follows MSU (OP) 01.02 and TTUS Regulation 07.01 with regards to the handling of public requests and the assessment of any charges for fulfilling requests. TTUS Regulations 07.01 is available at https://www.texastech.edu/offices/cfo/system-regulation-07.01-public-records.pdf

5.3 Invoicing

Respondent shall submit two (2) copies of an itemized invoice showing solicitation number and purchase order number to:

https://www.texastech.edu/offices/cfo/system-regulation-07.01-public-records.pdf

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Midwestern State University

ATTN: Purchasing 3410 Taft Blvd.

Wichita Falls, TX. 76308

5.4 Payments

The agency, after receipt of completed order will make payment to the respondent within 30 days from the receipt of goods or invoice whichever is later in accordance with Texas Government Code §2251.021. All partial shipment must be pre-approved by the Director of Purchasing. In the event of partial shipments, the agency is not required to make payments until the order is complete. Acceptance of and final payment for the item will be contingent upon satisfactory performance of the product received by the agency.

5.5 Discrimination

In order to comply with the provisions of fair employment practices, the respondent agrees as follows:

a.) The respondent will not discriminate against any employee or applicant for employment because of race, sex, religion, handicap, or national origin.

b.) in all solicitations or advertisements for employees, the contactor will state that all qualified applicants will receive consideration without regard to race, color, age, sex (including pregnancy, gender identity and sexual orientation), religion, disability, genetic information, veteran status, or national origin, or any other legally protected category, class, or characteristic;

c.) The respondent will furnish such relevant information and reports as request by the agency for the purpose of determining compliance with these regulations; and d.) Failure of the respondent to comply with these laws will be deemed a breach of contract and it may be cancelled, terminated, or suspended in whole or in part.

5.6 Assignment

Any contract entered into pursuant to this request is not assignable, nor the duties thereunder, by either party without the written consent of the other party in the contract.

5.7 Other Remedies

In addition to the remedies stated herein, the agency has the right to pursue other remedies permitted by law or in equity.

5.8 E-Verify

Respondents certifies that for contract for services, respondents shall utilize the U.S. Department of Homeland Security E-Verify system during the term of the contract to determine the eligibility of:

All persons employed by respondents to perform duties within Texas; and All persons, including subcontractors, assigned by respondents to perform work pursuit the contract within the United States.

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5.9 Bonds (for Construction Solicitations)

• Bid Deposit (Bid Bond) - A deposit required with submitted responses from respondents to protect the State in the event a low respondent attempts to withdraw its response or otherwise fails to enter into a contract with the State. A Bid Deposit of five percent (5%) will be required if your response is $25,000 or above.

• Payment Bond - A deposit, pledge, or contract of guaranty supplied by a contractor to protect the State against loss due to the contractor’s failure to pay subcontractors and material suppliers. If awarded the project a Payment Bond will be required if your response is $25,000 or above.

• Performance Bond - A deposit, pledge, or contract of guaranty supplied by a contractor to protect the State against loss due to the contractor’s inability to complete the contract as agreed. If awarded the project a Performance Bond is required for responses of $100,000 or above.

5.10 HUB Subcontracting Plan

A HUB Subcontracting Plan (“HSP”) is required as part of respondent’s response if a solicitation is $100,000 or above.

Midwestern State University has determined there may not be subcontracting opportunities. Since the agency has determined that there may be subcontracting opportunities, the respondent is required to include a HSP even if the respondent intends to self-perform. The required supporting documentation must be submitted with the HSP. Respondents that fail to do so will be considered non-responsive to this RFP in accordance with Texas Government Code §2161.252.

The agency is relying upon respondent’s expertise to fully identify subcontracting opportunities that best align with the agency and this RFP. Respondents who intend to subcontract are responsible for identifying all areas that will be subcontracted. Additional information regarding the State of Texas HUB Program can be found at: https://comptroller.texas.gov/purchasing/vendor/hub.

If a properly submitted HSP contains minor deficiencies (e.g., failure to sign or date the plan, etc.), the agency may contact the respondent for clarification to the plan if it contains sufficient evidence that the respondent developed and submitted the HSP in good faith.

HSP forms can be found at https://comptroller.texas.gov/purchasing/vendor/hub/forms.php

5.11 Ethics Commission Reporting

The agency is required under Texas Legislature House Bill 1295 (Texas Government Code §2252.908) to request Ethics Commission Reporting from contractors with agreements that has a value of at least $1 million (value of an agreement is based on the amount of consideration received or to be received by the contractor from the agency).

The Business Entity must file Form 1295 electronically with the Texas Ethics Commission using the online filing application: https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm https://comptroller.texas.gov/purchasing/vendor/hub/ https://comptroller.texas.gov/purchasing/vendor/hub/forms.php https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

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5.12 Best and Final Offer

When deemed appropriate, after the submission of responses but before the final selection of the successful response, the agency may permit a respondent to revise its response in order for the agency to obtain a best and final offer (BAFO). The agency will provide each respondent within the competitive range with an equal opportunity for discussion and revision of their response, and a respondent may elect not to amend their original response. The agency is not bound to accept the best-priced response if that response is not the most advantageous to the agency as determined by the evaluation team.

This contract shall remain in effect until completion and acceptance by the agency. Midwestern State University reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the agency in the event of breach or default if this contract. The agency reserves the right to terminate the contract immediately in the event the successful respondent fails to make delivery in accordance with the specifications.

5.13 Contract Management

Contract management is the process of directing contract planning, formation, execution, and assessment through closeout to maximize financial and operational performance and minimize risk.

The agency shall comply with Texas Government Code § 2261.256, Texas Tech University Regents’ Rules, Texas Tech University System Regulations & Midwestern State University Operating Policy & Procedures OP 30.02, regarding contract management.

Section 6 Specifications/Scope of Work

It is the intent of these specifications to describe the minimum requirements for the above titled project at Midwestern State University in sufficient detail to secure comparable responses.

Each respondent must confirm he/she fully understands these specifications and the agency’s needs and satisfies himself/herself that he/she is cognizant of all factors relating to requirements contained in these specifications.

The response analysis will include compliance to solicitation specifications, past performance with respondent, references, delivery time, and overall cost. Weighted averages are calculated as noted in Section 1.14. The agency reserves the right to consider deviations from these specifications.

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6.1 Response Requirements

The response must contain ALL of the following marked components in the following order:

Proposer’s response to the Scope of Work Background of the Proposer (if new to Midwestern State University) Completed/signed Proposal Sheet/Price Sheet (Section 6.3) Demonstrate Network Data Drop Certification

(3) References (per Section 4.1) (Appendix A) Competed/signed Affidavit (Appendix B) Completed and initialed Addenda Checklist (Appendix C) (if applicable) Valid Certificate of Liability Insurance Completed/signed W-9 with your Response (if new to Midwestern State University)

Construction responses must also note the following components:

• Specifications and drawings at the following link under current solicitation opportunities:

http://msutexas.edu/purchasing/

• Supply schedule and lead time for project with response

• MSU Construction Standards

• Texas Tech University System 2010 Uniform General Conditions apply to construction solicitations and can be found at the following listed link:

http://msutexas.edu/purchasing/contract-management

Wage Rates (per Texas Government Code §2258): See 2010 Uniform General Conditions Section 2.2. The Wage Rates Determination is included as Appendix F.

Additional Instructions:

• The response may not exceed (30) thirty pages

• All pages should be typed in 12-point font within margins consistent with 8.5-inch x 11-inch paper and number sequentially.

Tariff Surcharge Documentation/Verification:

Prior to the University agreeing to a price increase pursuant to this provision, respondent must provide documentation demonstrating:

• the unit price paid by respondent as of the date of award for the good or raw material used to furnish the goods to the University under this RFP

• the applicability of the tariff to the specific good or raw material, and

• respondent’s payment of the increased import duty or tariff (either directly or through an increase to the cost paid for the good or raw material).

The documentation submitted shall be sufficient in detail and content to allow for verification that the tariff is the cause of the price change. Documentation should include, but is not limited to:

http://msutexas.edu/purchasing/ http://msutexas.edu/purchasing/contract-management https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2258.htm

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• A certification signed by respondent that it has made all reasonable efforts to obtain the good or the raw materials comprising the good procured by University at a lower cost from a different source located outside of the country against which the tariff has been imposed;

• A certification signed by respondent that the documentation, statements, and any other evidence it submits in support of its request for a price increase under this Section are true and correct, and that the respondent would otherwise be unable to perform under this agreement without such price increase; and

• as requested by the University, written instructions authorizing the University to request additional documentation from respondent’s own suppliers to verify the information submitted by respondent.

***THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK***

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6.2 Specifications & Scope of Work

IDIQ Time/Materials Network Data Drop Installation Services Specifications/SOW

A. GENERAL:

Midwestern State University (MSU) solicits responses to the Request for Proposal (RFP) for qualified firms interested in providing network data drops for campus use.

It is the intent of these specifications to describe the minimum requirements for Network Data Drop Installation Services at Midwestern State University in sufficient detail to secure comparable bids.

B. PROJECT BACKGROUND:

Midwestern State University (MSU), through services provided by the Information Technology Department, maintains data drops throughout campus.

In order to provide for timely installation, the Information Technology Department is seeking a time and materials service agreement for installation of network data drops. Purchase Orders will be executed using individual “Project Assignments” with the total value of services not to exceed $150,000.00 over a period of one fiscal year. There is no guarantee that any specific minimum dollar amount of fees will be awarded.

The term of the contract will be from award through August 31, 2026 with an option for (2) two separate one-year renewal options. Renewal options will be agreed upon in writing by the vendor and MSU.

It may be to the University’s benefit to select more than one vendor to ensure timeliness of delivery in the event of emergency needs.

Respondents shall demonstrate they are Siemon Cat6 certified for data drops and Corning Fibre Optic certification for fibre installs.

Each respondent must confirm they fully understand these specifications and the University’s needs and satisfy they are cognizant of all factors relating to requirements contained in these specifications.

Vendors are to furnish tools, labor, and material to install network data drop(s) on the campus as needed when authorized by designated information technology personnel. The vendor will provide the material with their stated mark-up on the cost of material. This mark-up must be explicitly stated in the proposal.

The successful respondent will be furnished in writing University personnel that have the authority to “call out” work for the campus.

The vendor will present a time sheet for approval at the completion of each job. The University representative will sign it and retain a copy. A signed copy of this time sheet will be submitted with each invoice for payment. (Note: The invoice must reflect actual labor information: job title, hourly rate, hours worked, etc.) Additionally, if materials are purchased by the bidder for the assigned job the invoice must reflect the actual cost of the materials and the agreed upon mark-up. Original receipts must be included with the invoice submitted to the Purchasing Department.

The details regarding the type of release forms or documents to be used to charge to this Purchase Order will be worked out with the Bidder, Information Technology and Director of Purchasing.

The Contractor shall be responsible for ALL travel expenses associated with assigned jobs to include, but not limited to: flights, lodging, meals, fuel, travel incidentals and vehicle rentals.

MSU Purchasing & Contract Management, Rev. 12/06/2024 Page 17 of 34

C. SCOPE & SPECIFICATIONS:

1. The Contractor shall take precautions to protect MSU personnel and students in the area.

a) Cordon off work areas.

b) Keep trip hazards (materials, cords, tools, etc.) out of walk paths.

c) Promptly clean up slip hazards (spills).

2. The Contractor shall take precautions to protect MSU property.

a) Protect wall, floors, doors, etc. as necessary to prevent damage from contractor activities.

b) Contain dust to work area and protect walls, ceilings, furniture, drapery, window blinds, equipment, elevated horizontal surfaces, and any other items that cannot be easily and effectively cleaned.

c) Any damage by contractor shall be corrected by the contractor at the contractor’s expense.

3. The Contractor is responsible for the removal of all construction related debris. MSU dumpsters shall NOT be used.

4. The Contractor is to provide an accurate schedule with work dates for each room. MSU will remove and replace furniture per this schedule, if necessary. (The schedule is required because MSU may not be able to relocate the contents of all the rooms at the same time.)

5. Products are to be installed per the manufacturer’s specifications.

6. The Contractor shall thoroughly clean and straighten the area upon the completion of the project.

7. The Contractor shall provide standard product warranty and a one-year guarantee on his workmanship.

8. The Contractor shall have and demonstrate they are Siemon Cat6 certified for data drops and Corning Fibre Optic certification for fibre installs.

MSU Purchasing & Contract Management, Rev. 12/06/2024 Page 18 of 34

Standard infrastructure requirements for horizontal wiring / fiber plants Standard infrastructure requirements for MDF/IDF services

*NOTICE* this is a living document – you must contact MSU IT Department for the latest version. This is the responsibility of the general contractor, MEP, RCDD or data contractor.

PLEASE NOTE: FOR THE PURPOSES OF THE SOLICITATION, THE REQUIREMENTS BELOW WILL BE CONSIDERED THE LATEST VERSION. PLEASE DO NOT CONTACT THE IT DEPARTMENT TO REQUEST A

MORE UP TO DATE VERSION.

IT WILL BE THE AWARDED (CONTRACTED) VENDOR(S) RESPONSIBILITY TO CHECK FOR THE LATEST VERSION PRIOR TO PROVIDING ANY QUOTES FOR WORK MEETING THE CONTRACTED SCOPE OF WORK

THAT MAY BE SUBJECT TO THESE REQUIREMENTS.

The attached Infrastructure Standards document details required manufacturers and parts for infrastructure projects as well as installation guidelines to comply with MSU, industry, and manufacturer standards. The parts that pertain to the IDIQ fall under the “Copper horizontal plant” and “Fiber horizontal/External fiber plant” sections. The other sections pertain to new construction or remodels.

The labor, as it pertains to the IDIQ, will be basic edge connectivity (e.g. drops to offices, WAPs, AV gear etc.) and fiber connectivity (ISP, OSP).

Basic edge connectivity will consist of copper CAT6 drops from wiring closets to wall plates in offices. The contractor will furnish all materials, tools and installation testing/verification as part of the job. Materials MSU will provide for CAT6 installations will be materials specific to a special-case installation (e.g. outdoor weather-tight enclosures that work with our specific WAPs, etc.) that the contractor may not be able to source.

ISP/OSP fiber connectivity will consist of fiber runs between wiring closets (MDF/IDFs) within in building or structure or between buildings or structures. ISP fiber connectivity will include FTTD (fiber-to-the-desktop).

Copper horizontal plant

1) All horizontal copper plant wiring is to be Siemon System CAT6 plenum cable. Cables servicing data shall be blue and cables servicing analog/TDM circuits shall be white.

Horizontal wiring test results showing passing test results in compliance with Siemon CAT6 certification standards will be provided to MSU IT upon termination of copper plant.

2) All drops (data or phone) must originate in the IDF/MDF from Siemon MAX HD6-24 or MAX HD6-48 patch panels. Drops must end at Siemon MAX6 angled jacks with Siemon MAX modular faceplates (plate size to be determined by number of terminations per plate. Color of jacks and plates to be determined by architect or project manager.

Siemon angled jacks carry part # MX6-F(xx), plates carry the MX-FP-x-xx-xx part numbers. Color suffixes are 01 for black, 02 for white, 04 for grey, 20 for ivory, 80 for light ivory. Jacks only carry a color suffix on the part number. Plates carry an S for single gang, D for double gang, followed by a number representing the number of jacks to the plate, followed by the color. E.g. a white jack would be MX6-F-02, and a white single gang 4 jack plate would be MX-FP-S-04-02. Jacks feature a removable color ID flag to

MSU Purchasing & Contract Management, Rev. 12/06/2024 Page 19 of 34 denote type of service. Blue flags will be installed for data ports, red jacks will be placed for phone ports (analog or TDM)

3) All racks used will be Siemon RS3-07-S racks. This is a 42U steel 2-post rack with vertical cable managers

4) All horizontal wire managers used will be Siemon RS3-RWM-2, which is a 104mm horizontal manager. Number of required horizontal cable managers will be specified by

MSU IT.

5) All edge port drops (wall) are to be labeled according to a “room number dot drop number” schema. E.g. for 3 drops in room 106, the drops are to be labeled “106.1, 106.2, 106.3” and so on.

6) All access point drops (ceiling) are to be labeled with “AP dot floor dot drop number in AP sequence”. E.g. for AP drops on the second floor, the drops are to be labeled “AP.2.1, AP.2.2, AP.2.3” and so on.

7) All camera drops are to be labeled with “CAM dot floor dot drop number in camera sequence”. E.g. for camera drops on the second floor, the drops are to be labeled “CAM.2.1, CAM.2.2, CAM.2.3” and so on.

8) All drops that do not fall into the above three categories will have a labeling schema to be determined by MSU IT department. Please contact the department for guidance in these situations.

9) Rack blanks are to be Siemon PNL-BLNK-x blanks. Suffix designator is 1, 2, 3, or 4 depending on U-height. Number of required blanks and size of blanks will be specified by MSU IT.

10) Racks are to be grounded according to industry best practice using a grounding bar across both posts, attached to a cleaned metal surface on the rack, which would then be bonded to a ground bar in the MDF/IDF. Attaching grounding bars to the anodized/painted surface of the rack is not allowed. Surface must be sanded where bar attaches to rack to ensure proper ground. Ground bar should be tied to building electrical ground. Ladder rack and cable trays must also be bonded to ground.

11) Rack must be attached via a structured wiring ladder/tray to wall within MDF/IDF to facilitate a supported cable path to the rack. Rack position within the MDF/IDF to be determined by MSU IT department. Unsupported cabling to the rack is not allowed.

12) All horizontal cabling to be installed according to all required Siemon CAT6 certification requirements and industry standards. Cabling is to follow hallways and leave hallways only when ending at required location. Cable pathways are not to cross light fixtures, ballasts or electromechanical devices such as air handlers above ceiling. Cabling to be supported via cable tray down hallways, and J-hook where necessary when cable leaves the tray to land at the required area. Cable trays are to be of Siemon RouteIT trays and associated hardware, sized according to Siemon cable fill guidelines. Service loops will be observed at all drops and MDF/IDFs of 6’.

13) All horizontal copper connections must terminate on the same floor as the closet from which they originate from. Drops are not allowed to pass between floors unless specified by MSU IT to do so. For example, all drops on the 1st floor of a building must terminate in the appropriate MDF/IDF on the 1st floor.

14) All horizontal drops must terminate at the nearest MDF/IDF on each floor unless specified otherwise by MSU IT. For full infrastructure projects (rewires, new construction etc.) MDF/IDF locations for closets being added or moved are to be approved by MSU IT prior to closet construction or any cabling/fiber is run to the closet location.

MSU Purchasing & Contract Management, Rev. 12/06/2024 Page 20 of 34

A.) General guidelines for network edge port / drop counts

1) When specifying quantity of drops in buildings, offices are to be counted as (1) drop per computer or workstation and (1) drop per VoIP phone. These are typically on the same wall plate. Most offices will have (1) computer/workstation and (1) phone unless specified otherwise.

2) When specifying quantity of drops in buildings for wireless access points (WAPs), each WAP is to receive (2) drops. On grid/drop ceilings, these drops are to be above the ceiling at the designated location. On sheetrock or hard deck ceilings, these will terminate in a deep single-gang wall box. Wall plate is not necessary as the WAP mounts over the box. Drops are still to be terminated and labeled in accordance with above mentioned standards. External WAPs is to receive (2) drops terminated in an approved weather-tight enclosure to be specified by MSU IT. Locations of the WAPs are to be approved by MSU IT prior to cabling runs.

3) When specifying quantity of drops in buildings for digital signage displays, each display location is to receive (2) drops behind the display.

4) When specifying quantity of drops in buildings for AV equipment installations, please reference the approved AV plan for the project.

5) When specifying quantity of drops in buildings for cellular DAS, please connect IT or reference system design for DAS system to be used.

The above “General guidelines for network edge port / drop counts” are a general guideline and actual drop locations and counts must be approved by IT prior to work being started.

B.) Fiber Horizontal (ISP) / External fiber plant (OSP)

1) All fiber used shall be Corning brand MIC interlocking armored fiber or ALTOS armored sheath Gel-free fiber (riser or plenum rated as required for project space), which is to be determined per project space by MSU IT. Number of strands, mode and termination type shall be determined by project requirements specified by MSU IT. Multimode will be 62.5/125, single mode will be 9/125 OS2. Fiber shall be installed in accordance with Corning specifications and industry standards. An OTDR test sheet providing acceptable passing test results will be provided to MSU IT (either printed or in a digital format, either is acceptable)

2) Fiber shall terminate in Corning brand fiber PCH series termination boxes (if landing in a communications rack) or Corning PWH enclosures (if requested to be wall mounted).

The default is to always land in a communications rack unless specified. Fiber termination shall be LC and land in LC bulkheads unless specified otherwise. Fiber shall be terminated using UPC connections unless specified otherwise. Bulkhead colors shall be tan for multimode UPC, blue for single mode UPC, and green for single mode APC).

Any connections to be terminated APC will be specifically called out as such. Otherwise, all will be terminated UPC. Any unused bulkhead slots in box should be covered with Corning CCH series CCH-BLNK blanks.

3) When fiber enters a communications closet or rack room, a service loop of a minimum of 6’ is required before fiber lands at a termination box. Loop is to be rolled with an

MSU Purchasing & Contract Management, Rev. 12/06/2024 Page 21 of 34 acceptable bend radius per Corning specifications and secured either to a plywood communications equipment mounting wall in the room (if available) or looped inside or on top of a cable tray / ladder.

4) Fiber shall be terminated using Corning fusion-spliced pre-polished pigtails. Sufficient slack fiber of no less than 6’ is to be wound within the fiber box.

5) Fiber being installed will follow normal cable tray paths. Fiber installed on external plant will follow cable pathway / tray in mechanical tunnels, enter building, and find nearest cable tray if applicable. Fiber not in tray will be supported using J-hooks until tray pathway can be reached according to industry standards.

6) Fiber is *not* to be spliced mid-run. All fiber runs will originate and end at destination location as one continuous run. *Splicing of fiber in tunnels, ceiling spaces, mechanical rooms, etc. is prohibited*.

7) OSP fiber is to be labeled within 5’ of entering a building or conduit bank leading to a building at each end. Fiber is to be labeled every 100’ throughout the span. OSP fiber crossing through a vault or hand hole must be labeled in the pull vault or hand hole.

Labels should be plastic and printed either with permanent marker or machine generated.