ESBD_463382_1760991663150_4. Submission Instructions - 721-26003.pdf

PDF 152 KB Posted Oct 20, 2025

Attached to: Display & Data Services for Track & Field Events
Solicitation number: 721-26003
Issued by: Travis County, Austin City, Texas

About this file

Written by GovTribe AI · Oct 28, 2025

This document contains submission instructions for a University of Texas at Austin procurement opportunity for Display & Data Services for Track & Field Events through the Euna Procurement portal. The solicitation requires suppliers to submit multiple questionnaires and documents electronically by November 18, 2025, at 2:30 PM CST, with a question period running from October 20, 2025, to October 30, 2025. Respondents must complete several required submissions, including Respondent Company Information Questionnaires, Technical Proposal Information, a Price Schedule, a BidTable for Track & Field Events, and various appendices related to offer execution, subcontracting plans, and information resource specifications.

The procurement involves two primary commodity codes: NIGP 80166 for Electronic Display Signs and NIGP 80581 for Track and Field Equipment. Submissions must be made through the Bonfire portal, with a maximum file upload size of 1000 MB and text field responses limited to 2000 characters. Vendors are required to download response templates from the project listing, complete questionnaires that may take significant time to prepare, and ensure compatibility with Microsoft Edge, Google Chrome, or Mozilla Firefox browsers. Respondents will receive an email confirmation with a unique number upon finalizing their submission, and technical support is available through Euna Procurement's support email and help forum.

View the file

Other files

File	Type	Posted
ESBD_463382_1763496665431_RFP-721-26003 - ADDENDUM 1 (11.18.25).pdf	PDF	Dec 9, 2025

On GovTribe

Work with this file

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

Submission Instructions for Suppliers

Please follow these instructions to submit via our Public Portal.

1. Prepare your submission materials:

Requested Information

Name Type # Files Requirement Instructions

Respondent Company Information Questionnaire (Q-

23NO)

Questionnaire:

Excel (.xlsx) 1 Required

You will need to fill out the provided Response Template for this Questionnaire.

The Response Template can be downloaded from the project listing on the Bonfire portal.

Section 4 Technical Proposal Information – Respondent Questionnaire (Q-

16PU)

Questionnaire:

Excel (.xlsx) 1 Required

You will need to fill out the provided Response Template for this Questionnaire.

The Response Template can be downloaded from the project listing on the Bonfire portal.

Supplementary Proposal Materials (Optional)

File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)

Multiple Optional

Section 2 Price Schedule and Supporting Documentation

Multiple Required

Display & Data Services for Track & Field Events BidTable (BT-

57DG)

BidTable:

Datatable N/A Required

You will need to complete the BidTable online in the browser.

The BidTable can be filled any time during your submission.

Please note that BidTables may take a significant amount of time to prepare.

Appendix One Execution of Offer

File Type: PDF (.pdf) Multiple Required

If Respondent is requesting an exception to any terms or conditions set forth in Appendix Two, they must upload a list of exceptions for review. Please specify the sections and the specific exceptions taken.

Multiple Optional

Respondent Acknowledgemen t – Appendix Three Electronic

HUB

Subcontracting Plan Submission via B2Gnow

Data Type:

Yes/No N/A Required

Respondent Acknowledgemen t – Compliance with Appendix Four Access by Individuals with Disabilities

Data Type:

Yes/No N/A Required

Appendix Five Electronic and

Questionnaire:

Excel (.xlsx) 1 Required You will need to fill out the

Information Resources Environment Specifications Questionnaire (Q-

23IR)

provided Response Template for this Questionnaire.

The Response Template can be downloaded from the project listing on the Bonfire portal.

Appendix Six Security Characteristics and Functionality of Contractor’s Information Resources Questionnaire (Q-

16PR)

Questionnaire:

Excel (.xlsx) 1 Required

You will need to fill out the provided Response Template for this Questionnaire.

The Response Template can be downloaded from the project listing on the Bonfire portal.

The Respondent hereby acknowledges receipt of all addenda issued pertaining to the referenced Request for Proposal (RFP).

Data Type:

Yes/No N/A Required

Commodity Codes

Commodity Set Commodity Code Title Description

NIGP 80166

Signs, Electronic Display, Marquee, etc.

NIGP 80581 Track and Field Equipment

Requested Documents:

Please note the type and number of files allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

Requested Data:

Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Euna Procurement Help Center.

Requested Questionnaires:

The Questionnaire Response Templates can be obtained at https://utexas.bonfirehub.com/opportunities/203967.

Please note that Questionnaires may take a significant amount of time to prepare.

Requested BidTables:

https://customer.eunasolutions.com/s/article/whats-a-data-field-or-slot https://utexas.bonfirehub.com/opportunities/203967

You will need to complete the BidTable online in the browser. The BidTable can be filled any time during your submission. Please note that BidTables may take a significant amount of time to prepare.

2. Upload your submission at:

You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Nov 18, 2025 1:30 PM CST.

The Question period for this opportunity starts Oct 20, 2025 3:30 PM CDT. The Question period for this opportunity ends Oct 30, 2025 2:30 PM CDT. You will not be able to send messages after this time.

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Nov 18, 2025 2:30 PM CST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

Important Notes:

Each item of Requested Information will only be visible after the Closing Time.

Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.

You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.

Javascript must be enabled. Browser cookies must be enabled.

Need Help?

University of Texas at Austin uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support mailto:support.bonfire@eunasolutions.com https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support

File details come from the government source that posted it. Updated Oct 28, 2025.