ESBD_462647_1760649249547_PR-0007244 - Notice of Intent to Make a Proprietary Sole Source Purchase (10.16.2025).pdf

TEXAS GENERAL LAND OFFICE

NOTICE OF INTENT TO MAKE A PROPRIETARY SOLE SOURCE PURCHASE

McCoy-Rockford, Inc dba Rockford Business Interiors

PR-0007244

October 16, 2025

The Texas General Land Office (GLO), an agency of the State of Texas, issues this notice of its intent to purchase goods and services described herein that, upon the agency’s information and belief, are only available for purchase through a single vendor. Any potential bidder who does not agree that these goods and services are available only from the Intended Source identified herein and wants to express interest in providing the required goods and services must contact the Procurement Officer named below by the Response Deadline. Your response must be in writing and describe the goods and services you are offering as an equivalent to those available through the Intended Source. If you have any questions, please contact the Procurement Officer before the Response Deadline.

Intended Source:

Price Paid for Similar Goods and Services:

Justification:

Response Deadline:

Anticipated Term:

Procurement Officer:

McCoy-Rockford, Inc. d/b/a Rockford Business Interiors 211 East Riverside Drive, Austin, TX 78704

N/A

McCoy-Rockford, Inc. d/b/a Rockford Business Interiors is known to be the only authorized Steelcase furniture and components reseller in the greater Austin/central Texas area. As such, the specifications and conditions of this purchase describe a sole source procurement of proprietary products and services that does not permit equivalent products or services to be supplied by another source.

November 6, 2025, by 5:00 PM CT to Procurement Officer

Purchase order valid from 11/10/2025 through 8/31/2026.

Bob Sonnier, CTCM, CTCD 1700 N. Congress Ave., Austin, TX 78701

(512) 475-4109 Bob.Sonnier@glo.texas.gov mailto:Bob.Sonnier@glo.texas.gov

All requests, questions, or other communications about this Solicitation must be made in writing to the GLO’s Purchasing Department, addressed to the person listed below.

Name: Bob Sonnier, CTCD, CTCM Address: 1700 N. Congress Ave., Austin, Texas 78701 Email: Bob.Sonnier@glo.texas.gov

If you receive an “out of office” reply from the point-of-contact listed above, please forward your e-mail to the secondary point-of-contact listed below.

Name: Stefanie Jackson, CTCM, CTCD Address: 1700 N. Congress Ave., Austin, Texas 78701 Email: Stefanie.Jackson@glo.texas.gov

Purchase Description: These specifications are being advertised in accordance with Sections

2155.067 and 2155.083 of the Texas Government Code. Only bids on goods and services conforming exactly to these specifications, which include proposing only the brand name(s), make and model number(s) specified, will be considered in determining an award.

This purchase is for services and products necessary to disassemble existing Steelcase furniture and components located in office spaces in the Chase Tower and the first/ground floor of the Stephen F. Austin state building (SFA) in Austin, Texas, and relocate and reassemble the furniture and components in office space on the second floor of SFA. Supplementation of new Steelcase products to existing furniture and components may be required by the vendor to conform to the new office space configuration and to replace broken or missing parts following the move. Any vendor expressing interest in submitting a successful bid must have specialized knowledge of Steelcase furniture installation procedures and the ability to supply new Steelcase furniture and components. Additional details regarding the scope of work are provided below.

The GLO’s existing Steelcase furniture is only compatible with other Steelcase furniture and components and, therefore, competing products are unavailable. Further, the warranty on existing Steelcase furniture may be voided by any damage caused through the “substitution of any unauthorized non-Steelcase components for use in the place of Steelcase components” or a vendor’s “failure to apply, install, reconfigure, or maintain products according to published Steelcase or manufacturer instructions and guidelines.”

Locations:

Chase Tower (7th & 8th Floors) 221 W. 6th Street Austin, Texas 78701

Stephen F. Austin Building (Ground Floor and 2nd Floor) 1700 N. Congress Austin, Texas 78701

Scope of Work: Following are a general scope, schedule, and floorplans relevant to the disassembly, relocation, and reassembly of Steelcase furniture and components for the Community Development and Revitalization department of the GLO.

The selected vendor must disassemble existing Steelcase furniture and components in the office spaces described herein, prepare said products for transport, transport to the new office space in mailto:Bob.Sonnier@glo.texas.gov mailto:Stefanie.Jackson@glo.texas.gov

SFA, and reassemble for use in accordance with the schedule, below. Furniture and components are comprised of office suites, modular furniture, conference room furniture, breakroom furniture, lateral files, and lounge furniture.

Schedule and Product Description:

A. November 17–25, 2025, between 8:00 a.m. and 5:00 p.m.: Disassemble furniture and components in Chase Tower 7th & 8th Floors and ready for transport.

• Chase 7th Floor – 10 cubicles, 12 office suites, 2 conference room set-ups (including approximately 25 chairs), 50 office/task chairs, and 1 breakroom set-up (1 table, 4 chairs).

• Chase 8th Floor – 27 cubicles, 9 office suites, 2 conference room set-ups (including 12 bar stool chairs), 1 breakroom set-up (1 table, 4 chairs), 55 office/task chairs, and 10 three-drawer and 6 two-drawer lateral file cabinets.

B. December 1–5, 2025, between 8:00 a.m. and 5:00 p.m.: Disassemble furniture in SFA

Ground Floor, Suite 110-111 and ready for relocation in building.

• 27 cubicles, 4 office suites, 2 conference room set-ups, 2 breakroom set-ups (2 tables and 8 chairs), 10 lateral file cabinets.

C. December 6–7 (and 13-14, if needed), 2025, from Friday 5:00 p.m. – Sunday 5:00 p.m.

• Transport all disassembled furniture and components to SFA 2nd floor office space.

D. December 8–22, 2025, between 8:00 a.m. and 5:00 p.m.: Reassemble furniture and components in SFA 2nd Floor office space.

• 60 cubicles, 15 office suites, 3 conference room set-ups, 1 breakroom set-up (4 tables and 16 chairs), multiple office/task chairs, multiple lateral file cabinets

• Following the completion of reassembly and reinstallation activities by the vendor, any furniture and components not installed in the SFA 2nd floor office space will be the responsibility of the GLO to store and/or relocate.

See attached floorplans for the affected buildings:

Austin - Chase - 07

Austin - Chase - 08

Austin - Stephen F Austin - 01

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WORK ORDER 925474 SFA 2ND FLOOR SUITE RENOVATION

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