Notice of intent to make a proprietary sole source purchase

The Texas General Land Office (GLO) has issued a Notice of Intent to Make a Proprietary Sole Source Purchase for a specialized furniture relocation project across multiple locations in Austin, Texas. The procurement specifically targets McCoy-Rockford, Inc. dba Rockford Business Interiors as the sole authorized provider for disassembly, transportation, and reassembly of Steelcase furniture components. The project encompasses relocating furniture for the Community Development and Revitalization department, including 37 cubicles, 21 office suites, 4 conference room setups, 2 breakroom setups, approximately 105 office/task chairs, and 16 lateral file cabinets. The procurement covers furniture movement between the Chase Tower (7th and 8th floors) and the Stephen F. Austin Building (ground and 2nd floors). Detailed project phases include furniture disassembly in the Chase Tower from November 17-25, 2025, SFA Ground Floor disassembly from December 1-5, 2025, furniture transportation on December 6-7, 2025, and reassembly in the SFA 2nd floor from December 8-22, 2025. The response deadline is November 6, 2025, with the purchase order valid from November 10, 2025, through August 31, 2026.

The sole source procurement is specifically justified by McCoy-Rockford being the only authorized Steelcase furniture reseller in the Austin/central Texas area. GLO emphasizes that existing Steelcase furniture is only compatible with Steelcase components, and using alternative products could void existing warranties. While no specific pricing information is provided, the document indicates that any furniture not installed will remain the GLO's responsibility for storage or relocation. The procurement appears to be restricted to Steelcase's authorized reseller, effectively limiting competition to McCoy-Rockford, Inc. The jurisdictions involved include Travis County and multiple Austin City districts (identified by different FIPS codes). No explicit set-aside designations for disadvantaged enterprises are mentioned in the document. The project focuses exclusively on furniture relocation and reassembly within specific government buildings, with a clear emphasis on maintaining the integrity of the existing Steelcase furniture system.