ESBD_459690_1759762849439_Bid Invitation - 2025-09-29T112747.833.pdf

2509-675-395

Kitchen Repairs and Services

Issue Date: 9/30/2025

Questions Deadline: 10/21/2025 01:00 PM (CT)

Response Deadline: 10/24/2025 10:00 AM (CT)

Contact Information

Contact: Cynthia Arevalo, Purchasing Coordinator Address: 1220 Huey Drive

Belton, TX 76513 Phone: (254) 215-2175 Fax: (254) 215-2171 Email: cynthia.arevalo@bisd.net

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Event Information

Number: 2509-675-395 Title: Kitchen Repairs and Services Type: Request for Proposal Issue Date: 9/30/2025 Question Deadline: 10/21/2025 01:00 PM (CT) Response Deadline: 10/24/2025 10:00 AM (CT) Notes: Belton Independent School District invites companies to submit proposals for

Kitchen Repairs and Services. It is the intent of the District to award to multiple vendors to perform services on a task-request basis as needed throughout the District.

This Request for Proposal (RFP) will be effective from the December 1, 2025 through November 30, 2026 with one (1) year additional renewal option, unless either party provides a non-renewal notice, 30 days prior to the renewal date.

This proposal is being issued in accordance with Title 2 of the Code of Federal Regulations (2 CFR) Part 200, United States Department of Agriculture (USDA) and Texas Department of Agriculture (TDA) to procure goods and/or services using federal dollars and in accordance with Texas Education Code 44.031. This proposal may be used with local, state, federal and grant funded programs.

Belton Independent School District reserves the right to reject any and/or all proposals, to award contracts for individual products or services as may appear advantageous, and to negotiate separately in any manner necessary to serve the best interest of the District.

Ship To Information

Contact: Cynthia Arevalo, Purchasing Coordinator

Address: Purchasing Various District Locations Belton/Temple, TX 76513

Phone: (254) 215-2175 Fax: (254) 215-2171 Email: cynthia.arevalo@bisd.net

Billing Information

Contact: Accounts Payable Address: 400 N Wall

Belton, TX 76513 Phone: (254) 215-2010 Email: accountspayable@bisd.net

Bid Attachments

Grease Traps District Locations.pdf View Online

DISTRICT GREASE TRAPS LOCATIONS

CIQ Revised Jan 2021.pdf View Online

Conflict of Interest Form

HB 1295 Form Example 2020.pdf View Online

HB 1295 Form Sample

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2025 Standard Terms and Conditions.pdf View Online

2025 DISTRICT STANDARD TERMS AND CONDITIONS

ACH VENDOR ENROLLMENT FORM.PDF View Online

ACH Enrollment Form (This is optional)

Requested Attachments

CIQ

(Attachment required)

Conflict of Interest

COL

CERTIFICATE OF INSURANCE

HB 1295

(Attachment required)

HB 1295 ACKNOWLEDGEMENT

Price Lists (if applicable)

Price List if applicable for items you have priced out in additional fees.

Bid Attributes

1 Attributes

There are 57 attributes associated with this proposal. Some are notes and require No Response, but most have a required response. Please be sure to view and respond to all attributes on each page. If you do not read and/or respond to all Bid Attributes that require a response, the system will not allow you to submit your electronic bid response.

2 Caution

Bidders are advised to hit "SAVE" before leaving each screen in the e-bidding process. Failure to save your work per screen activity will result in an inaccurate filing of the bid or failing to submit the bid.

3 Attachments

Be sure to upload all required documents and forms to the "Response Attachments" Tab

4 Line Item Instructions

If you cannot bid all categories, you must select "No Bid" for that category.

Acknowledged (Required: Check if applicable)

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5 Response Submissions

The District is soliciting this RFP through its electronic bidding system, Ionwave, an acceptable method based on Education Code Sec. 44.0313 and Belton ISD policy CH Legal.

1. Questions. All questions for clarification or interpretation must be submitted through the electronic bidding system, Ionwave by the deadline provided. Responses will be provided through Ionwave to all who have accessed the solicitation online.

2. Proposal Deadlines and Delivery. Proposers are responsible for submitting their responses by the deadline and for any expenses deriving from the preparation of this solicitation.

Although we are legally required to accept hard copy responses, we strongly encourage you to submit responses electronically. When filing electronically, please do not send a hard copy, as the electronic version will prevail. NO FAXED OR EMAILED responses will be accepted.

If you choose to submit a hard copy response, you must download all required documents from Ionwave and ensure all included with your response and mailed or carried by hand to the Bid Contact Information in the RFP. Failure to submit all required documents subjects your submittal to a reduction of points and/or disqualification.

3. Addendums. Any correction or changes will be made in the form of addendum. Addendums will be issued through Ionwave for all who have accessed the solicitation online. Receipt of any addendums issued must be acknowledged with your response.

Please confirm that you have read and understand these instructions.

Acknowledged (Required: Check if applicable)

6 Scope of Services

Belton ISD is seeking proposals for Kitchen Repairs and Services. Submittals are due no later than October 24, 2025 by

10:00 a.m. (CT)

This proposal is being issued in accordance with Title 2 of the Code of Federal Regulations (2 CFR) Part 200, United States Department of Agriculture (USDA) and Texas Department of Agriculture (TDA) to procure goods using federal dollars and in accordance with Texas Education Code 44.031. This proposal may be used with local, state, federal and grant funded programs.

The District intends to award multiple vendors in this solicitation to perform repairs and services outlined within this proposal on a task-needed basis. The estimated value of purchases from this solicitation is over $50,000. This is a negotiated procurement, and as such, the District reserves the right to negotiate any terms, conditions, or pricing with proposer prior to an award.

Belton ISD is a fast-growth district in Central Texas with an estimated 13,500 students. The District is a 5A/4A district that encompasses 198.6 square miles including Belton, Morgan's Point Resort, part of Temple and unincorporated areas of Bell county.

Total number of Campuses (19)

Elementary 11 Middle School 4 High School 3

DAEP 1

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7 General Requirements

The following are General Requirements and Expectations from the Proposer when submitting a response to this solicitation.

Pricing submitted for this solicitation will be fixed.

Vendor shall provide quotes for services as awarded and priced in this solicitation to requesting staff.

Vendor shall provide warranty documents and details if applicable.

Vendor will not include federal excise, state or city sales tax. District is exempt of these and will furnish a tax exemption upon request.

Vendor shall safeguard and take necessary precautions to prevent damage to equipment being repaired.

Additional work found during service/repairs from initial quote must be authorized by the district. No additional work shall be performed without the vendor providing a written quote to the district, obtaining approval to move forward.

8 Pricing

Pricing submitted should remain fixed for the duration of the contract. The district understands that given the current economy, hourly wages may fluctuate. Price increases may be considered by the district at the end of the 1st year term date.

If the price increases by more than the price submitted by the next ranked proposer, the District may purchase from the next proposer or any other legal procurement method available to the District. Price increases must be submitted on your company letterhead explaining the reason for the increase. The District’s expectations are that the current price you are submitting is honored and fixed until November 30, 2026. After this date, reviews will be considered every six (6) months for the following review periods.

1st review = Dec 1, 2026 to May 31, 2027 2nd review = June 1, 2027 to November 30, 2027

BISD reserves the right to cancel any award due to price increases not approved by the district and may seek such services from any other legal procurement method available to the district.

BISD reserves the right to purchase from any other legal procurement method available to the District if product or service is acute and delay in obtaining it would adversely affect the District and/or if awarded contractor(s) cannot perform services on timely basis as needed by the District.

Acknowledged (Required: Check if applicable)

9 Estimated Services

The value of services are estimates of what the District anticipates to purchase during the term/period of this Request for Proposals (RFP). The estimates should not be construed to be a guarantee of quantities, either minimum or maximum, to be purchased. Services requested are dependent upon needs by campus and allocated funding. Pricing provided in Proposer's response shall be honored by the Proposer for any fluctuation of services.

Acknowledged (Required: Check if applicable)

Term of Bid/Proposal

Pricing must prevail for a period of one year from the date of 12/1/2025 through 11/30/2026 with one (1) additional renewal option, unless either party provides a non-renewal notice, 30 days prior to the renewal date.

Extension of Award: At its discretion, the district may extend awarded bids for an additional sixty (60) days from the date of expiration, under the same pricing terms and conditions, if determined by the district that additional time is required to avoid a contract lapse.

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No Contact Policy

Belton ISD has implemented a procedure prohibiting lobbying, contact or soliciting School District staff members or members of the Board of Trustees during the selection process. Please acknowledge compliance with the district procedure and certify that all employees, agents, consultants, or representatives of the representing firm have not or will not contact, solicit, or lobby School District staff members, members of the Board of Trustees regarding the above mention solicitation from date of first advertisement through final action of this solicitation by the Board of Trustees.

Acknowledged (Required: Check if applicable)

Evaluation Criteria

To determine the award of this RFP, Belton ISD may consider the following, as provided in the Texas Education

Code 44.031(b).

1) Price/Cost; 50

2) Reputation of the vendor; 15

3) The extent to which the services meet the District's needs;

a. Services provided meet district needs 10

b. Vendor's availability to perform services outside of normal business hours 10

4) Consideration of location of vendor's principal place of business (within 100 miles) 10

5) The impact on the ability of the District to comply with laws and rules relating to historically underutilized businesses; 5

The District reserves the right to make multiple awards to ensure adequate coverage, service availability, and supply continuity through the contract term. An administrative recommendation will be made to the BISD Board of

Trustees at a future Board meeting for award.

Submission of proposal indicates acceptance of the evaluation process. Proposer agrees that the District reserves the right at any time to reject any or all responses for this RFP.

Disclosure of Interested Parties - Form 1295 Process

NOTE this is a requirement that became effective for all contracts/agreements that the district enters into after December 31, 2015. This disclosure will be required of the vendor that is selected for the award of this bid/proposal. The Purchasing Department will contact the recommended bidder(s) to initiate the disclosure process.

The awarded contract will not be valid until the process is complete. The rules from the Texas Ethics Commission for this process can be found at the following web site: https://www.ethics.state.tx.us/filinginfo/1295/ The following link will guide you to the web page for tutorials for obtaining a log-in and password and a tutorial on how to create and submit a certificate. https://www.ethics.state.tx.us/TECFilerWeb/pages/login/statewideLogin.jsf

Note the following- You must use the Texas Ethics Commission’s process. Electronic form submittal only-paper forms will not be accepted. **THE FORM NO LONGER NEEDS TO BE NOTARIZED. FORM 1295 IS NOT REQUIRED FOR PUBLICLY TRADED BUSINESS ENTITY, INCLUDING A WHOLLY OWNED SUBSIDIARY OF THE

BUSINESS ENTITY.**

This form must be on file with the District before goods and/or services can be procured.

Yes, I will submit this form. No, I will NOT submit this form.

(Required: Check only one)

Conflict of Interest

Conflict of Interest Questionnaire (Form CIQ) is required to be submitted by vendor or other person doing business with a local government entity in accordance with Chapter 176, Local Government Code.

Please acknowledge any known conflicts of interest with local government officer.

No conflicts of interest exist Yes, Form CIQ will be filed (Required: Check only one)

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Non-Collusion Statement

Do you affirm that you are duly authorized to execute this contract, that this company, corporation or firm has not prepared this bid in collusion with any other bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communication by the undersigned nor by the employee or agent to any other person engaged in this type of business prior to the official opening of this bid?

Yes No (Required: Check only one)

Felony Conviction Notification

Texas Education Code, Section 44.034, Texas Education Code, Notification of Criminal History, Subsection (a), states “A person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony.” Subsection (b) states “A school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract.” Is your firm owned or operated by anyone who has been convicted of a felony?

No Yes Publicly Held (Required: Check only one)

Felony Conviction Details

If your firm is owned or operated by anyone who has been convicted of a felony, please list their name and the details of the conviction. If not applicable, please enter N/A (not applicable).

(Required: Maximum 1000 characters allowed)

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Criminal Background Check

If an employee of a contractor is covered under Senate Bill 9 (SB 9), the contractor must bear the burden of obtaining a national, fingerprint criminal history check. Pursuant to Section 22.085 and 22.0834 of the Texas

Education Code, the contractor is then required to certify to the district that the criminal history check has been performed. The contractor, not the district, is responsible for contacting DPS directly to set up an account for the purposes of obtaining criminal history record information.

Under the statute SB 9, a contractor is required to conduct a criminal history review on an employee ONLY when the following criteria have been met:

1. The employer has contracted with district to provide services.

2. The particular employee will have continuing duties relating to the contract with the district.

3. The particular employee will have contact with students.

An employee of a contractor or sub-contractor may not work on District property or any location the District deems a place where students are regularly present when they have been convicted of a felony or misdemeanor involving moral turpitude, as defined by Texas law, have charges pending, have been convicted, received probation or deferred adjudication of any of the following:

1. Any offense against a child,

2. Any sex offense,

3. Any felony offense involving controlled substances,

4. Any felony offense against property,

5. Any other offense the District believes might compromise the safety of student, staff or property.

A Proposer's violation of this section shall constitute substantial failure. If the Proposer is the person or owner or operator of the business entity, that individual may not self-certify regarding the criminal history record information and its review, and must submit original evidence acceptable to the district with this Agreement showing compliance. The contractor further agrees that he shall assume all expenses associated with the criminal background check and shall immediately remove any employee or agent who was convicted of a felony, or misdemeanor involving moral turpitude, as defined by the Texas law, from District property or the location where students are present. The District will be the final arbiter of what constitutes direct contact with students. Do you agree to comply? ~~~This is your electronic signature.

Do Not Agree Agree (Required: Check only one)

House Bill 89- No Boycott Israel

Pursuant to Title 10, Subtitle F, Chapter 2271 of Government Code, I certify that our company does not and will not boycott Israel during the term of this contract. I affirm and acknowledge the following;

1. “Boycott Israel”. Section 2271.0001 (1), meaning as defined by section 808.001. Means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in

Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes; and

2. “Company”. Section 2271.0001 (2), meaning as defined by section 808.001. Means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit.

I affirm that my company DOES NOT and WILL NOT boycott Israel.

Yes, I agree with the above No, I do NOT agree with the above.

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Prohibition on Contracts with Certain Companies

PROHIBITION ON CONTRACTS WITH CERTAIN CONTRACTS SECTION 1. Chapter 2252, Government Code, is amended by adding Subchapter F to read as follows: SUBCHAPTER F. PROHIBITION ON CONTRACTS WITH CERTAIN

COMPANIES Sec. 2252.151. DEFINITIONS. In this subchapter: (1) "Company" has the meaning assigned by Section

806.001. (2) "Foreign terrorist organization" means an organization designated as a foreign terrorist organization by the United States secretary of state as authorized by 8 U.S.C. Section 1189. (3) "Governmental contract" means a contract awarded by a governmental entity for general construction, an improvement, a service, or a public works project or for a purchase of supplies, materials, or equipment. The term includes a contract to obtain a professional or consulting service subject to Chapter 2254. (4) "Governmental entity" has the meaning assigned by Section

2252.001. Sec. 2252.152. CONTRACTS WITH COMPANIES ENGAGED IN BUSINESS WITH IRAN, SUDAN, OR FOREIGN

TERRORIST ORGANIZATION PROHIBITED. A governmental entity may not enter into a governmental contract with a company that is identified on a list prepared and maintained under Section 806.051, 807.051, or 2252.153. Sec.

2252.153. LISTED COMPANIES. The comptroller shall prepare and maintain, and make available to each governmental entity, a list of companies known to have contracts with or provide supplies or services to a foreign terrorist organization. SECTION 2. Subchapter F, Chapter 2252, Government Code, as added by this Act, applies only to a contract or purchase for which a governmental entity first advertises or otherwise solicits bids, proposals, offers, or qualifications on or after the effective date of this Act. SECTION 3. This Act takes effect September 1, 2017. The Company shall indemnify and hold harmless Belton ISD, its officials and employees from any and all claims, damages, and costs of any nature based upon Belton ISD's reliance on this verification.

Please confirm that you or your company DOES NOT engage in business with Iran, Sudan, or foreign terrorist organizations?

No, we don't engage with such organizations Yes, we engage with such organizations (Required: Check only one)

Resident Bidder's Certification

Texas Government Code Chapter 2252 relates to bids by nonresident contractors. The pertinent portions of the Act are as follows: Section 2252.001(3) "Nonresident bidder" means a bidder who is not a resident of the State of

Texas . Section 2252.001(4) "Resident bidder" means a bidder whose principal place of business is in this state, including a contractor whose ultimate parent company or majority owner has its principal place of business in this state. Section 2252.002 A governmental entity may not award a governmental contract to a nonresident bidder unless the nonresident underbids the lowest bid submitted by a responsible resident bidder by an amount that is not less than the a mount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable contract in the state in which the nonresident's principal place of business is located.

Is the vendor a Resident Bidder of Texas as defined in Texas Government Code Section 2252.001(4)?

Yes No (Required: Check only one)

Non-Resident Bidder's Certification

Nonresident Bidder of Texas as defined in Texas Government Code Section 2252.001(3)~~~If your company is not a Resident Bidder of Texas as defined in Texas Government Section 2252.001(4), indicate your firm's principal place of business City and State. if not applicable, please enter N/A (not applicable).

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Compliance with Anti-Trust Laws

Pursuant to Texas Government Code § 2155.005, I affirm under penalty of perjury of the laws of the State of Texas that:

1. I am duly authorized to execute this contract on my own behalf or on behalf of the company, corporation, firm, partnership or individual (Company) listed below;

2. In connection with this bid, neither I nor any representatives of the Company have violated any provision of the Texas Antitrust laws codified in Tex. Bus. & Comm. Code Chapter 15;

3. In connection with this bid, neither I nor any representative of the Company have violated any federal antitrust law; and

4. Neither I nor any representatives of the Company have directly or indirectly communicated any of the contents of this bid to a competitor of the Company or any other company, corporation, firm, partnership or individual engaged in the same line of business as the Company.

Added by Acts 1995, 74th Leg., ch. 41, Sec. 1, eff. Sept. 1, 1995.

Yes, I agree with the above No, I do NOT agree with the above (Required: Check only one)

Federal Compliance - Purchases using Federal Grant Funds for School Nutrition (2 C.F.R 200)

Purchases using Federal Grant Funds for contracts with Belton ISD for purchases under USDA in conjunction with the National School Lunch Program, require that specific federal laws, regulations, and requirements may apply in addition to those under state law. This includes, but is not limited to, the procurement standards of Uniform

Administrative Requirements, 2 C.F.R. 200. All vendors awarded a contract under this proposal must agree to the

Belton ISD Federal Compliance questions before a purchase order can be entered as proof of their willingness and ability to comply with certain requirements which may be applicable when using federal grant funds.

Federal Compliance - Violation or Breach of Contract Terms

Contracts for more than the simplified acquisition threshold currently set at $250,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations

Council (Councils) as authorized by 41 USC 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate.

Provisions regarding Proposer default are included in the Contract Terms and Conditions. Any Contract award will be subject to such Contract Terms and Conditions, as well as the Contract entered into between the cooperative member and Proposer which must be consistent with and protect the Cooperative member at least to the same extent as the Contract Terms and Conditions. The remedies under the Contract are in addition to any other remedies that may be available under law or in equity. By submitting a Proposal, you agree to the administrative, contractual, legal remedies for violation or breach of the Agreement, and providing sanctions and penalties, which are included in the Contract Terms and Conditions.

Yes, I agree to the above. No, I do NOT agree to the above.

(Required: Check only one)

Federal Compliance - Intangible Property 2 C.F.R. 200.315

All contracts paid from State or Federal grants must retain copyright for the State and Federal government (if a federally funded contract) unless otherwise negotiated in writing with the State and Federal government.

Pursuant to the provisions in 2 CFR § 200.315, title to intangible property vets in the school district and/or purchasing cooperative, as long as such property is used for authorized purposes. However, the State and Federal awarding agency reserve a royalty-free, nonexclusive and irrevocable right to reproduce, publish, or otherwise use the work for Federal purposes when authorized to do so.

Yes, I agree to the above. No, I do NOT agree to the above.

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Federal Compliance- Procurement of Recovered Materials 2 C.F.R. 200.323

Proposer certifies that it will comply with Section 6002 of the Solid Waste Disposal Act, as amended by the

Resource Conservation and Recovery Act where applicable and that it will provide such information and certifications as a Cooperative Member may require confirming estimates and otherwise complying.

Section 6002, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired by the preceding fiscal year exceeded $10,000, requires procuring only items designated in guidelines of the

Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines, requires contractors to maximize energy and resource recovery by using recycled materials and/or recycling waste products when reasonable, cost appropriate, and available.

Does the vendor agree?

Yes, I agree to the above. No, I do NOT agree to the above.

(Required: Check only one)

Federal Compliance - Record Retention Requirements 2 C.F.R. 200.333

When federal funds are expended by Belton ISD for any contract resulting from this procurement process, the vendor certifies that it will comply with the record retention requirements detailed in 2 CFR § 200.333. The vendor further certifies that vendor will retain all records as required by 2 CFR § 200.333 for a period of three years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed. Does the vendor agree?

Yes, I agree to the above. No, I do NOT agree to the above.

(Required: Check only one)

Federal Compliance- Rights to Inventions 37 C.F.R. 401.2 (a)

If the Federal award meets the definition of “funding agreement” under 37 CFR §401.2 (a) and the recipient or sub-recipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or sub-recipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business

Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency.

Pursuant to Federal Rule (F) above, when federal funds are expended by school district and/or purchasing cooperative, the vendor certifies that during the term of an award for all contracts by school district and/or purchasing cooperative, resulting from this procurement process, the vendor agrees to comply with all applicable requirements as referenced in Federal Rule

(F) above to observe all applicable patent rights, copyright, and rights laws.

Yes, I agree to the above. No, I do NOT agree to the above.

(Required: Check only one)

Federal Compliance- Energy Policy and Conservation Act

Vendor certifies it will comply with the mandatory standards and policies relating to energy which are contained in the state energy conservation plan issued in compliance with the Energy Policy and conservation Act (42 U.S.C.

6321 et seq.; 49 C.F.R. Part 18). Does the vendor agree?

Yes, I agree to the above. No, I do NOT agree to the above.

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Federal Compliance - Health and Safety Certificates, Licensing and Regulation

Vendor certifies compliance with all applicable local, state and federal health & safety certifications, licensing, or regulations, which include, but are not limited, to facility use, food establishment, and authorized providers. If applicable, this information must be provided with the proposal response or upon request.

Yes, I agree to the above. No, I do NOT agree to the above.

(Required: Check only one)

Federal Compliance - Prohibited Employment Assistance

Vendor certifies and agrees that it shall not assist an employee, contractor, or agent of the purchasing cooperative and/or of any other school district in obtaining a new job if the Vendor knows, or has probable cause to believe, that the individual engaged in sexual misconduct regarding a minor or student in violation of the law. Routine transmission of an administrative or personnel file does not violate this prohibition.

Yes, I agree to the above. No, I do NOT agree to the above.

(Required: Check only one)

Federal Compliance - Termination for Cause or Convenience

All contracts in excess of $10,000 must address termination for cause and for convenience by the non-Federal entity including the manner by which it will be effected and the basis for settlement. Pursuant to APPENDIX II TO

PART 200-CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS UNDER FEDERAL AWARDS (B) above, when federal funds are expended by Belton ISD, Belton ISD reserves the right to terminate any agreement in excess of $10,000 resulting from this procurement process for cause after giving the vendor an appropriate opportunity and up to thirty (30) days, to remedy the casual breach of terms and conditions. The vendor would be compensated for work performed and goods procured as of the termination date if for convenience of Belton ISD. Does vendor agree?

Yes, I agree to the above . No, I do NOT agree to the above.

(Required: Check only one)

Federal Compliance - Debarment or Suspension Certification

Debarment and Suspension. A contract award (see 2 CFR 180.220) must not be made to parties listed on the

Excluded Parties List System in the System for Award Management (SAM), in accordance with OBM guidelines at 2

CFR 180 that implement Executive Orders 12549. Contractors receiving individual awards and all sub-recipients must certify that the organizations and its principals are not suspended or debarred. By submitting this offer and signing this certificate, you (the Vendor), certifies that no suspension or debarment is in place. Does the vendor certify?

Yes, I agree to the above. No, I do NOT agree to the above.

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Federal Compliance - Byrd Anti-Lobbying Amendment 2 C.F.R 200.450; 200.32

Submission of this certification is a prerequisite for making or entering into this transaction and is imposed by section 1352, Title 31, U.S. Code. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The undersigned certifies, to the best of his or her knowledge and belief, that:

(1) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of a

Federal contract, the making of a Federal grant, the making of a Federal loan, the entering into a cooperative agreement, and the extension, continuation, renewal, amendment, or modification of a Federal contract, grant, loan, or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report

Lobbying," in accordance with its instructions: https://www.gsa.gov/Forms/TrackForm/33144.

(3) The undersigned shall require that the language of this certification be included in the award documents for all covered sub awards exceeding $100,000 in Federal funds at all appropriate tiers and that all sub recipients shall certify and disclose accordingly.

Yes, I agree to the above. No, I do NOT agree to the above.

(Required: Check only one)

Federal Compliance - Clean Air and Water Act

Clean Air Act (42 U.S.C. 7401–7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251–1387), as amended—Contracts and sub-grants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the

Clean Air Act (42 U.S.C. 7401–7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251– 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental

Protection Agency (EPA). Pursuant to APPENDIX II TO PART 200-CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY

CONTRACTS UNDER FEDERAL AWARDS (G) above, when federal funds are expended by Belton ISD, Belton ISD requires that the proposer certify that during the term of an award by the District resulting from this procurement process the vendor agrees to the terms listed and referenced therein. Does vendor so certify?

Yes, I agree to the above. No, I do NOT agree to the above.

(Required: Check only one)

Federal Compliance - Equal Employment Opportunity

Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of ''federally assisted construction contract’’ in 41 CFR Part 60–1.3 must include the equal opportunity clause provided under 41 CFR 60–1.4(b), in accordance with Executive Order 11246, ''Equal Employment Opportunity’’ (30 FR 12319, 12935, 3 CFR Part, 1964– 1965 Comp., p. 339), as amended by Executive Order 11375, ''Amending Executive Order 11246 Relating to Equal Employment Opportunity,’’ and implementing regulations at 41 CFR part 60, ''Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of

Labor.’’ Pursuant to APPENDIX II TO PART 200-CONTRACT PROVISIONS FOR NONFEDERAL ENTITY CONTRACTS UNDER FEDERAL AWARDS (C) above, when federal funds are expended by Belton ISD, Belton ISD requires that the proposer certifies that during the term of an award by Belton ISD resulting for this procurement process the vendor will be in compliance with mandatory standards and policies relating to 41 CFR, Chapter 60. Executive Order 11246 of September 24, 1965, entitled Equal Employment Opportunity, as amended by Executive Order 11375 of October

13, 1967, and as supplemented in Department of Labor regulations (41 CFR Chapter 60). Does vendor so certify?

Yes, I agree to the above. No, I do NOT agree to the above.

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Federal Compliance - Historically Underutilized Businesses (HUB) 2 C.F.R. 200.321

In accordance with 2 CFR 200.321, Small and Minority Firms, Women's Business Enterprise and Labor Surplus Area, referred to as Historically Underutilized Businesses (also know as "HUB") are encouraged to indicate its HUB Certification status when responding to this proposal invitation. If your firm identifies as a HUB, attach your certification document in the "Response Attachment" tab of this solicitation.

I certify my company is NOT a HUB. My company is a HUB, will comply to above.

(Required: Check only one)

Federal Compliance - Compliance with Buy America Provisions

Vendor certifies that vendor is in compliance with all applicable provisions of the Buy America Act. Purchases made in accordance with the Buy America Act must still follow the applicable procurement rules calling for free and open competition. Does vendor agree? ~~~ This is your electronic signature.

Yes, I agree to the above. No, I do NOT agree with the above.

(Required: Check only one)

Federal Compliance - E-Verify Program 4 C.F.R. 52.222-54

Employment Eligibility Verification: (as amended at 74 FR 2731) requires, as applicable, a condition for the award of any Federal contract at $250,000 or greater, for Vendor to certify they are enrolled in, and i s currently participating in, E-

Verify or any other equivalent electronic verification of work authorization program operated by the U.S. Department of

Homeland Security and does not knowingly employ any person who is an unauthorized alien in conjunction with the contracted services. A breach in compliance with immigration laws and regulations shall be deemed a material breach of the contract and may be subject to penalties up to and including termination of the contract.

Declaration

1. I have reviewed 48 CFR 52.222-54 and have sufficient knowledge of the personnel practices of the Business

Entity to execute this Declaration on behalf of the Business Entity.

2. The Business Entity has legal counsel and has had the opportunity to consult that counsel, and accordingly it has not relied on the Governmental Entity's advice or counsel in complying with the legal requirements addressed in this Declaration.

3. The Business Entity is enrolled in and uses the federal E-Verify program to verify the eligibility to work of all newly hired employees of the Business Entity. Information on registration for and use of the E-Verify program can be obtained via the

Internet at the Department of Homeland Security Web site: http:// www.dhs.gov/E-Verify.

4. The Business Entity does not knowingly employ applicants or retain in its employ a person whose immigration status makes them ineligible to work for the Business Entity.

5. The Business Entity has verified that any subcontractors utilized to deliver services to the Governmental Entity through the

Business Entity's contract with the Governmental Entity use the E-Verify system and do not knowingly employ persons whose immigration status makes them ineligible to work for the subcontractor.

6. As an authorized agent of the Business Entity, I acknowledge notice that 48 CFR 52.222-54 requires that the

Business Entity's compliance with the terms of this Declaration be incorporated into the Business Entity's contract for services with the Governmental Entity, and if the Business Entity fails to remedy a violation of this provision of its contract for services with the Governmental Entity within the thirty (30) day period prescribed in 48 CFR 52.222-54, violation of this term of that contract for services requires termination of that contract and that the Business Entity is liable to the Governmental Entity for actual damages.

By acknowledging this attribute, I declare under penalty of perjury, a Class D Felony, that the foregoing representations are true.

Acknowledged (Required: Check if applicable)

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Federal Compliance - Civil Rights/ Discrimination

It is the policy of the school district and/or CN purchasing cooperative not to discriminate on the basis of race, color, national origin, gender, limited English proficiency or handicapping conditions in its programs. Vendor agrees not to discriminate against any employee or applicant for employment to be employed in the performance of this

Agreement, with respect to hire, tenure, terms, conditions, and privileges of employment, or a matter directly or indirectly related to employment, because of age (except where based on a bona fide occupational qualification), color, disability national origin, race, or gender. Vendor further agrees that every subcontractor entered into for the performance of this Agreement shall contain a provision requiring non-discrimination in employment herein specified, binding upon each subcontractor. Breach of this covenant may be regarded as a material breach of the

Agreement.

Title VI of the Education Amendments of 1972; Section 504 of the Rehabilitation Act of 1973; the Age Discrimination

Act of 1975; Title 7 CFR Parts 15, 15a, and 15b; the Americans with Disabilities Act; and FNS Instruction 113-1, Civil

Rights Compliance and Enforcement – Nutrition Program Activities: Applicable to contracts using Federal funds - Prohibits the discrimination to all eligible program participants on a basis of age, color, disability, national origin, race, and gender.

Yes, I agree to the above. No, I do NOT agree to the above.

(Required: Check only one)

Federal Compliance - Contract Work Hours and Safety Standards

Contract Work Hours and Safety Standards Act (40 and Safety Standards USC 3701-3708). Where applicable, all contract awarded by the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborer's must include a a provision for compliance with 40 USC 3702 and 3704, as supplemented by Department of Labor (29 CFR Part 5). Under 40 USC 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and half times the basic rate of pay for all hours worked in excess of 40 hour in the work week. The requirements of 40 USC 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchase of supplies or materials or articles ordinarily available on the open market, or contract for transportation or transmission of intelligence. Pursuant to APPENDIX II TO PART 200-CONTRACT PROVISIONS FOR

NON-FEDERAL ENTITY CONTRACTS UNDER FEDERAL AWARDS above, when federal funds are expended by Belton

ISD for construction or repair, Belton ISD requires that the proposer certifies that during the term of an award by the District resulting for this procurement process the vendor will be in compliance with mandatory standards and policies relation to 40 USC 3701-3708 as supplemental by Department of Labor regulations 29 CFR Part 5 for construction contracts in excess of $100,000 which involve the employment of mechanics or laborers as it applies to the contract.

Does the vendor certify?

Yes, I agree with the above No, I do NOT agree with the above

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Insurance Requirements

Awarded vendors shall provide and maintain insurance, including, but not limited to general liability, automobile liability and worker's compensation insurance. Certificates shall be sent to the Belton ISD Purchasing Department no more than 10 days after awarded and at each change or renewal, during the term of this contract. Such insurance shall be written for not less than the limits set below;

Workers Compensation- Statutory Limits Employers Liability:

$500,000 accident $500,000 policy limit $500,000 employee

General Liability:

Bodily Injury & Property Damage - $500,000 combined single limits $1,000,000.00 aggregate

Automobile Liability:

Bodily Injury $250,000 Property Damage $250,000

Sign-In and Identifications Badges

For the safety of students, all vendors, when working at a Belton ISD campus, will be required to sign in at the office of each campus. An identification badge will be worn, if required by the campus administrator.

Acknowledged (Required: Check if applicable)

Prohibited on District Property

Possession and/or use of firearms, alcohol, drugs, or tobacco products are strictly prohibited on District property. Do you agree to comply?

Yes, I will abide with the above (Required: Check only one)

Deviations of Terms and Conditions

List any deviations of terms and conditions. The absence of a written deviation at the time of submittal of the proposal will hold the proposer strictly accountable to the District to the specifications as written. The District will consider deviations in its award decision and reserves the right to accept or reject any proposal based upon any deviations indicated.

(Optional: Maximum 4000 characters allowed)

Vendor Protest Procedures

Any protest of an award or recommendation of an award must be filed in writing to the Director of Purchasing within five (5) business days from the date of the award notification. The Director of Purchasing will respond to the protest within ten (10) business days of receipt and/or may arrange a meeting with the vendor to attempt a resolution.

Please visit the District’s website for contact information under Staff Directory.

https://www.bisd.net/Page/272

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Service Hours

Repairs and services may be required at various times and days as encountered. Please select which of the following you are able to provide services for. Pricing for each will be requested when you respond to line items.

Note: Holidays include but not limited to acknowledged holidays by the US Office of Personnel Management found at https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview

Normal Business Hours= Monday-Friday 8am-5pm

After Business Hours= Monday - Friday 5pm-8am

Weekend Hours= Saturday - Sunday

Holidays (Required: Check all that apply)

Authorization/Permits

The awarded vendor/contractor must and maintain for the duration of this contract current licenses, permits, fees and similar authorizations required by the City of Belton, Bell County, and the State of Texas to provide awarded services to the district and upon request of the district, must provide proof or evidence of such documentation and compliance.

Acknowledged (Required: Check if applicable)

Principal Place of Business

Please list the address of your principal place of business and distance from your business location to Belton, TX.

References

Please indicate three business references that have contracted with your company to provide like products and/or services. Include the company name, address, phone number, contact person, and email address. Preferable references are school districts in the Central Texas Area. Additional references may be required. Failure to supply complete reference information may be grounds for proposal disqualification.

Reference 1

Please provide the school district or company name, address, phone number, contact name and email address.

Reference 2

Please provide the school district or company name, address, phone number, contact name and email address.

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Reference 3

Please provide the school district or company name, address, phone number, contact name and email address.

Purchase Order Requirement and Order Email Address

Purchases made from this Request for Proposal will be made by the…