ESBD_458425_1761678058055_Addendum 2.pdf
PDF 317 KB Posted
- Solicitation number
- RFQ25-052MR
- Issued by
- Johnson County, Texas
About this file
This is Addendum No. 2 to a Request for Qualifications (RFQ) issued by Jefferson County Purchasing Department in Beaumont, Texas, for the Jefferson County Correctional Facility Professional Needs Assessment. The addendum addresses three clarification questions submitted by potential respondents regarding project scope and submission requirements. Responses to the RFQ are due by 11:00 am CT on Wednesday, November 5, 2025. The underlying project involves a comprehensive needs assessment for the county's correctional facility, which will examine current operations, facility conditions, and requirements for future housing and operational planning. The assessment is expected to be completed within 6 to 12 months after contract award and will guide decisions regarding modifications to the existing 1992-constructed facility (1,056 bed capacity) and potential new facility design. Respondents must submit one original and five copies of their qualifications to the Jefferson County Purchasing Department.
The addendum clarifies three critical matters for prospective bidders. First, the county confirmed that FEMA funds are not being used to pay for the requested services, despite the inclusion of FEMA contract provisions in the RFQ package. Second, the county specified that proposals will not be deemed incomplete if System for Award Management (SAM.gov) registration status is provided by the submission deadline, allowing respondents time to complete their registration process. Third, regarding scope interpretation, the county clarified that it seeks a comprehensive review of current facility and operations to support both potential modifications to the existing facility and new facility design recommendations if deemed necessary. The addendum must be acknowledged by the respondent's authorized signature and returned as part of the sealed RFQ submission.
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Other files
| File | Type | Posted |
|---|---|---|
| ESBD_458425_1760634835591_Addendum 1.pdf | ||
| ESBD_458425_1759267739655_RFQ 25-052 MR Specifications.pdf |
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Text version
JEFFERSON COUNTY PURCHASING DEPARTMENT
Deborah L. Clark, Purchasing Agent
1149 Pearl Street OFFICE MAIN: (409) 835-8593 1st Floor, Beaumont, TX 77701 FAX: (409) 835-8456
(RFQ 25-052/MR), Jefferson County Correctional Facility Professional Needs Assessment – ADDENDUM NO. 2 PAGE 1 of 2
Addendum to RFQ
RFQ NUMBER: RFQ 25-052/MR
RFQ TITLE: Jefferson County Correctional Facility Professional Needs Assessment
RFQ DUE BY: 11:00 am CT, Wednesday, November 5, 2025
ADDENDUM NO.: 2
ISSUED (DATE): October 28, 2025
To RFQ Respondent: This Addendum is an integral part of the RFQ package under consideration by you as a Respondent in connection with the subject matter herein identified. Jefferson County deems all sealed qualifications to have been proffered in recognition and consideration of the entire RFQ Specifications Package – including all addenda. For purposes of clarification, receipt of this present Addendum by a Respondent should be evidenced by returning it (signed) as part of the Respondent’s sealed RFQ response submission. If the RFQ response submission has already been received by the Jefferson County Purchasing Department, Respondent should return this addendum in a separate sealed envelope, clearly marked with the RFQ Title, RFQ Number, and RFQ Opening Date and Time, as stated above.
Reason for Issuance of this Addendum: Questions
The information included herein is hereby incorporated into the documents of this present RFQ matter and supersedes any conflicting documents or portion thereof previously issued.
Receipt of this Addendum is hereby acknowledged by the undersigned Respondent:
ATTEST:
Authorized Signature (Respondent)
Witness
Title of Person Signing Above
Witness
Typed Name of Business or Individual
Approved by ____ Date: _________
Address
JEFFERSON COUNTY PURCHASING DEPARTMENT
Deborah L. Clark, Purchasing Agent
1149 Pearl Street OFFICE MAIN: (409) 835-8593 1st Floor, Beaumont, TX 77701 FAX: (409) 835-8456
(RFQ 25-052/MR), Jefferson County Correctional Facility Professional Needs Assessment – ADDENDUM NO. 2 PAGE 2 of 2
1. Question: We noted the inclusion of FEMA contract provisions for non-federal entities as well as several certifications related thereto. This leads us to conclude that the County will be utilizing FEMA funds to pay for the requested services. Can you please confirm this understanding?
Answer: At this time we are not using FEMA funds for this project.
2. Question: We immediately initiated our SAM.gov registration per the requirements of the
RFQ. While all is progressing well, we are concerned that we may not obtain final registration by the submission deadline of 11/5/25 at 11amCT. We are prepared to provide the status of our registration if it has not yet been issued by the submission deadline. Can you confirm that our proposal will not be deemed incomplete in the absence of registration approval by SAM.gov?
Answer: Your proposal will not be deemed incomplete as long as the status of your registration is provided.
3. Question: Under Section 1.2, Background & Scope of Services, the eight bulleted scope requirements includes “inventory of existing conditions including a review of current jail operations” and “identify areas for improvement”. Is the County expecting a detailed review of jail operations with recommendations for improvement or is the County wanting a review of operations only as they relate to the design of a new facility?
Answer: The County wants a review of our current facility and operations to help in the determination of the jail needs which would include modifications at our current facility and new facility design if it is deemed necessary.
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