ESBD_454859_1758142310179_SOL_PST_IFB_405-25R0024745.pdf

DEPARTMENT OF PUBLIC SAFETY OF THE STATE OF TEXAS

SOLICITATION NO.

405-25R0024745

TYPE OF SOLICITATION

INVITATION FOR BIDS

DATE ISSUED

09/17/2025

Helicopter Completion Bidder must submit electronic responses no later than 5:00 P.M. Central Time on 10/02/2025 to the following email address or via the DPS Online Bid Room.

DPS_Solicit_Response@dps.texas.gov Attention: 405-25R0024745

DPS is not currently accepting any in-person solicitation responses. DPS will only accept electronic responses received by the date and time indicated in this solicitation document.

FOR INFORMATION CONTACT:

Israel Guerra, CTCD, CTCM

Contract Administrator

PHONE: (512) 424-7249

EMAIL: Israel.guerra@dps.texas.gov

RESPONSE (Bidder must fully complete)

DISCOUNT FOR PROMPT PAYMENT: 10 DAYS

20 DAYS

30 DAYS

___ DAYS

NAME AND ADDRESS

OF BIDDER:

RESPONSE DATE

EMAIL AND TELEPHONE NO. (Include area code)

SIGNATURE OF AUTHORIZED REPRESENTATIVE*

NAME AND TITLE OF AUTHORIZED REPRESENTATIVE

CERTIFICATION, DISQUALIFICATION, AND REMEDIES

By signing this document, Bidder represents and warrants that all statements, certifications, and information submitted in response to this solicitation are true, current, complete, and accurate.

Bidder must sign its response in the space indicated above. DPS may pursue and enforce any available remedies against the Bidder for making any false statement, including disqualifying the Bidder’s response, immediately cancelling any Contract awarded to Vendor, or recommending State of Texas debarment.

*FAILURE TO SIGN WILL DEEM THE RESPONSE NON-RESPONSIVE.

TERM, PRICING, AND FUNDING

The contract term commences on the effective date stated in the signing document, (or purchase order contract) and expires one year from that effective date.

If necessary, at the end of the contract term, DPS reserves the right to extend continued performance of the Contract at rates specified within, by written notification to Contractor for no more than a six-month period, for the purpose of re-advertising, awarding a new Contract, or transitioning into a new Contract.

DPS will not allow changes after Date of Award to terms or pricing during either the Contract term or any optional renewal period. The continuation of the Contract for any period is subject to the availability of DPS’s funding source for the Contract.

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TABLE OF CONTENTS

SECTION A—DEFINITIONS

SECTION B—SERVICES AND PRICES

B.1 PRICING REQUIREMENTS

B.2 INVOICE REQUIREMENTS

B.3 PAYMENTS

B.4 MANDATORY PRICING SCHEDULE

SECTION C - SPECIFICATIONS

C.1 INTRODUCTION

C.2 REQUIRED SPECIFICATIONS

C.3 TRANSITION

C.4 DPS PERSONNEL

C.6 INSURANCE REQUIRED UNDER THIS CONTRACT

SECTION D—INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS

D.1 RESPONSE PREPARATION INSTRUCTIONS

D.2 SOLICITATION ADDENDA

D.3 LATE SUBMISSIONS, CHANGES, AND WITHDRAWALS OF RESPONSES

D.4 RESPONSE ACCEPTANCE PERIOD

D.5 CONTRACT AWARD

D.6 DPS’s RIGHTS

D.7 RESPONSE SUBMISSION INSTRUCTIONS

D.8 DISCUSSION AND CORRESPONDENCE

D.9 BIDDER SUBMISSIONS SUBJECT TO THE TEXAS PUBLIC INFORMATION ACT

D.10 AGENCY POSTING OF CONTRACTS

D.11 ANTICIPATED SCHEDULE OF EVENTS

SECTION E—EVALUATION CRITERIA

SECTION F—LIST OF EXHIBITS

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SECTION A—DEFINITIONS

The following terms and acronyms used in this Contract have the meanings given in this section unless the context indicates otherwise.

“Bid” means the Bidder’s response to this solicitation. A Bid is an offer to contract based upon the terms, conditions, and specifications contained within the solicitation. Bids do not become contracts until they are accepted through an open market purchase order.

“Bidder” means the individual, business entity, or organization that submits a response in reply to this solicitation with intent to contract with DPS.

“Business Day” means Monday through Friday except for federal, state, and legal holidays observed by the State of Texas.

“Business Hours” means 8:00 a.m. to 5:00 p.m. Central Time.

“Contract” means the formal, written, and legally enforceable agreement between DPS and Contractor.

“Contractor” means the individual, business or other entity awarded this Contract. In the context of submitting a response, “Contractor” also means “Bidder” and “Vendor.”

“Date of Award” means the date the Contract is fully executed.

“Days” means calendar days unless otherwise specified.

“DPS” means the Department of Public Safety of the State of Texas, a state agency in the executive branch created under Tex. Gov’t Code Ch. 411.

“Fiscal Year” means any of the one year periods beginning September 1 and ending August 31 used for annual budgetary purposes by the State of Texas.

“Respondent” means the individual, business entity, or organization that submits a response in response to this solicitation with intent to contract with DPS.

“Parties” means Contractor and DPS.

“Vendor” means the individual, business entity, or organization at any stage in the procurement or contracting process (prior to response, during response, and after contract award).

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SECTION B—SERVICES AND PRICES

B.1 PRICING REQUIREMENTS

B.1.1 Pricing Instructions

A. Bidder must submit proposed pricing on the Mandatory Pricing Schedule that includes all costs, fees, licenses, and all expenses for Contractor’s delivery and performance of the commodities or services requested. The final contracted pricing and payment structure will represent Contractor’s sole compensation under the Contract. DPS guarantees no minimum compensation under the Contract.

In the event that there is only one qualified Bid in response to this solicitation, DPS may, at its discretion, negotiate with Bidder.

B. Contractor must deliver and provide the commodities and services described in compliance with all requirements of the Contract on a no minimum, as needed, as requested basis. Notwithstanding anything else to the contrary in the Contract, DPS will not make any payments of any amount to Contractor or any other entity or person, and Contractor will not submit any invoices, until Contractor has received approval from DPS’s Contract Monitor specifically stating that DPS accepts the commodities or services and Contractor is authorized to submit an invoice. If DPS does not accept the commodities or services, the Contract will involve no payments of any type for any amount.

C. Catalogs, brand names, or manufacturer’s references are descriptive only, and indicate type and quality desired. Bids on brands of like nature and quality will be considered unless advertised under Tex. Gov’t Code § 2155.067. If a Bidder believes it can satisfy these specifications, it must bid its goods or services and explain how the specifications will be adequately met.

D. If bidding on specifications other than those stated within this solicitation, bid must show manufacturer, brand, or trade name, and other description of product offered. If other than brand specified is offered, then Bidder must include specifications, illustrations, and complete descriptions of product offered must be included with bid.

E. Unless otherwise specified, all items bid must be new and unused and of current production.

B.1.2 Financial Rating Report, Financial Resources, and Ability to Perform

A. Upon request, Bidder must provide evidence of its financial resources and its ability to provide the commodities or perform the services for which Bidder is

Page 5 of 34 Version 1.2, Template Approved 05/01/2025 submitting a response. This includes information Bidder believes is pertinent to demonstrate its financial capability, financial solvency, and capacity to fulfill the requirements of this solicitation.

B. Evidence of financial stability include providing audited financial statements for each of the last two years of Bidder’s operations or, in the alternative, financial statements compiled, reviewed and attested by an independent certified public accountant or certified public accounting firm. Bidder may submit a copy of its Dun & Bradstreet (D&B) Business Information Report. If a D&B is submitted the report must include Bidder’s Viability Score and the Portfolio Comparison Score or similar ratings.

C. In lieu of providing financial statements in its Proposal, a Bidder may provide a statement regarding its financial stability and viability to perform under any resulting contract. If Bidder elects this approach rather than audited financial statements, the Bidder must submit a statement, with appropriate supporting documentation, sufficiently detailed to demonstrate financial solvency, and to verify the capacity to fulfill the requirements of this solicitation.

D. Bidder must provide information and any other financial information reasonably requested by DPS consistent with the services provided by Bidder or otherwise required by the then applicable DPS policies for similar contracts.

E. Selected Contractor must also submit to the Contract Administrator its financial rating information within 120 days after the end of Contractor’s fiscal year.

F. DPS reserves the right to investigate and determine the financial integrity and responsibility of a Bidder and to reject a response on the grounds of Bidder’s lack of financial soundness, or if DPS reasonably concludes, after reviewing the information submitted by Bidder as well as all other relevant information obtained by DPS, that significant issues exist that could jeopardize Bidder’s full and timely performance. DPS also reserves this same right throughout the life of the Contract, including before executing any optional renewal with Contractor.

B.2 INVOICE REQUIREMENTS

A. Invoices are Contractor’s billing for commodities or services rendered. DPS will pay Contractor based on itemized invoices submitted to and approved by DPS. The invoices must be itemized and clearly identify the actual commodities and services provided.

B. Contractor’s invoice must include the following: the Contract/Purchase Order number, the remittance address, and any prompt payment discount offered. Contractor must email the invoice to the Contract Monitor listed in the Contract and to apinvoices@dps.texas.gov.

mailto:apinvoices@dps.texas.gov

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The State of Texas will not incur any penalty for late payment if the invoice fails to conform to the requirements of this section or if Contractor did not email the invoice to the appropriate email addresses identified in this section.

B.3 PAYMENTS

A. DPS recommends that Contractor receive payments by electronic funds transfer (EFT), also known as direct deposit. If Contractor elects to be set up for direct deposit payment, Contractor must submit a completed Direct Deposit Authorization Form (74- 176).

B. Regardless as to whether Direct Deposit is chosen, Contractor must submit a completed Application for Texas Identification Number (AP-152) and Request for Taxpayer Identification Number and Certifications (W-9) Form with its bid submittal.

C. If Contractor has previously submitted a completed Direct Deposit Authorization Form and Request for Taxpayer Identification Number and Certifications Form to DPS for another separate contract, Contractor is not required to submit another form.

B.4 MANDATORY PRICING SCHEDULE

Respondent must submit pricing within the Mandatory Pricing Schedule Exhibit replicating, as necessary, in this exact format.

Item No. Description QTY UOM Unit Price Extended Price

1 Completion of AIRBUS H-125 5 EA $ $

2 Completion of Bell 407 1 EA $

TOTAL $

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SECTION C - SPECIFICATIONS

C.1 INTRODUCTION

The Department of Public Safety (DPS) requests bid responses for Helicopter completions as describe in the Helicopter Completion Specifications in section C.2 for the Aviation Operations Division (AOD)

C.2 REQUIRED SPECIFICATIONS

C.2.1 Agency Requirements and Deliverables

I. CONTRACTOR QUALIFICATIONS

A. Contractor must be located within three hundred (300) statute miles of the Austin-Bergstrom International Airport.

B. Contractor must have a minimum of five years of verifiable experience with law enforcement helicopter completions similar in scope, size, and complexity to the work described in this solicitation and provide evidence of experience in response.

C. Contractor must have successfully performed a minimum of six (6) helicopter completions, including law enforcement completions, within the past twelve

(12) months. Contractor must provide contact information for these customers, including company name; company address; contact name, phone, and email.

D. Contractor must have successfully performed a combined minimum of twenty

(20) law enforcement, EMS, and/or electronic news gathering helicopter completions. Contractor must include evidence with response.

E. Contractor must have verifiable experience meeting 100-day completion schedules and provide proof of such with response.

F. Contractor must be a FAA certified repair station and OEM service center and provide proof of such with response.

G. Contractor must be an authorized Garmin dealer and provide proof of such with response.

II. TXDPS RESPONSIBILITIES

A. TXDPS will inspect the helicopter at Contractor’s facility prior to final acceptance.

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B. TXDPS will conduct flight tests and verify that all equipment has been successfully installed and is fully functioning during the inspection process.

C. TXDPS representatives will determine the total number and duration of the flight tests.

D. TXDPS will have the sole authority to determine whether the helicopter completion fully conforms to TXDPS specifications.

E. If a defect is found during the inspection process, and the remedy for the defect will take an extended period of time as determined by TXDPS, subsequent inspections will be conducted until the specifications are met as determined by

TXDPS.

III. CONTRACTOR REQUIREMENTS AND STANDARDS

A. The Contractor shall be designated a Federal Aviation Administration (FAA) repair station under Title 14 of the code of Federal Regulations (14 CFR).

Contractor will submit a certificate number with response.

B. Contractor shall be responsible for obtaining a Special Airworthiness

Certification (SAC) as required by the FAA. Furthermore, all installed equipment and accessories must be approved by the FAA and have no negative impact on the SAC.

C. Contractor shall ensure that all work, installations, and necessary documentation comply with FAA standards, thereby maintaining the SAC.

D. Contractor shall ensure that the aircraft is FAA certified for day and night visual flight rules for operations during non-icing conditions prior to acceptance of the completed aircraft by TXDPS.

E. All equipment furnished and/or installed by the Contractor shall be new. TXDPS will not accept equipment that is used, refurbished, and/or overhauled to any degree. TXDPS may provide customer furnished equipment, new or used, if deemed necessary by TXDPS.

F. Contractor shall perform all completion work, including painting, at

Contractor’s facility.

G. Contractor shall bear all financial responsibility for the aircraft while it is in Contractor’s possession. Contractor shall not bear financial responsibility for any damages caused by a mishap or accident while a TXDPS employee is acting as a pilot in command during flight tests to the extent that the mishap or accident is not related in any manner to the work performed by the Contractor.

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H. Contractor shall ensure that all installed wiring is permanently marked along its entire length, at a minimum of every twelve (12) inches, to identify its function.

I. Contractor will submit a preliminary inter-connect flow diagram for all law enforcement mission components listed in section according to a schedule agreed upon between contractor and DPS.

J. Contractor shall inspect each wire for excessive ohms (electrical resistance) and integrity upon installation.

K. Contractor shall provide service loops for all equipment connections in the cockpit. Parties will mutually determine the appropriate length of the service loops. TXDPS will inspect and confirm service loop lengths prior to acceptance of the completed helicopter by TXDPS.

L. Contractor shall ensure the successful installation of antennas to allow for full operation of all corresponding equipment. Additionally, Contractor shall label each antenna and cable ends to identify its function.

M. Contractor shall ensure that all communication systems, including but not limited to, avionics, police radios, thermal imagers, and recording devices are free from electrical interference and electrical noise regardless of the cause (e.g., searchlight, generator, etc.).

N. Contractor shall wire the intercom system for direct battery switch activation.

Contractor shall wire single-plug headset plugs to the overhead of the pilot seat, copilot seat, and each individual rear seat.

O. Contractor may not subcontract any of the work and/or obligations due under the contract without prior written approval from TXDPS. Subcontracts, if any, entered into by the Contractor shall be in writing and be subject to the requirements of the contract. If a subcontractor is utilized, TXDPS will have the final decision on any changes to the completion process and may communicate directly with subcontractor.

P. Contractor shall submit proposals for a complete turnkey solution encompassing the entire scope of work. Partial, segmented, or conditional bids will not be considered.

IV. REQUIREMENTS AND SPECIFICATIONS

It is the intent of the following specifications to describe the minimum requirements for the product and the individual line items outlined in this document.

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All equipment omitted from these specifications that is required for the helicopter to be fully operational must be furnished by Contractor. All equipment must conform in strength, quality, and workmanship to accepted industry standards.

Airframe Equipment

A. Instrument Panel – Contractor shall furnish and install one (1) extended instrument panel that can adequately accommodate the equipment that will be mounted to it. Parties will mutually determine panel placement.

B. Skid Shoes – Contractor shall furnish and install full-length carbide skid shoes

C. Wire Strike Kit – Contractor shall install the wire strike protection kit (Removable parts only – Fixed provisions installed by factory)

D. Engine Oil Filter – Contractor shall furnish and install one (1) engine oil filter (Part No. 1741320) by Purolator Facet (or equal).

E. Inlet Barrier Filtration System – Contractor shall furnish and install one (1) Inlet

Barrier Filtration System by Donaldson (or equal) with dual hydraulics.

Contractor shall integrate the filter clogging indication warning light into the warning annunciator panel. Additionally, Contractor shall integrate the pilot-operated electrical switching for the filter into the panel.

F. External Hoist – Contractor shall furnish and install all necessary hardware and fixed provisions for one (1) external rescue hoist (Part No. 44301-1-9) by OnBoard Systems (or equal), one (1) external rescue hoist kit (Part No. 44301- 41-1) by OnBoard Systems (or equal), and one (1) integral boom fast rope attachment lug. Contractor shall confirm when hoist power is applied, aircraft air conditioning system power is automatically disabled. Hoist breakers shall be located at a convenient location where pilot can easily manipulate.

G. Paint – Contractor shall paint helicopter exterior in accordance with TXDPS-approved paint scheme. TXDPS will supply Contractor with images and/or diagrams of paint scheme. Contractor shall use DuPont Imron polyurethane enamel paint or equal.

H. Paint Protection – Contractor shall apply a protective coating on painted areas of aircraft. This application shall be a clear, ceramic coating with an approximate one-year effectiveness.

I. Enhanced Thermal Protection – Contractor shall furnish and install enhanced thermal protection on rear transmission.

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J. Airframe Hour Meter – Contractor shall furnish and install one (1) airframe hour meter (Part No. 120A73-0002-02) by Airbus (or equal). Parties will mutually determine equipment placement that’s easily visible to the pilot.

K. Battery Relocation – RG390E Lead Acid – To tail boom - (Large Door) - AHCA STC

[SR00422NY]

L. Helicopter Flooring – Contractor shall furnish and install interior flooring by Lonseal Lonpolaris (or equal) in Noir (#9150).

M. Air Conditioner – Contractor shall furnish and install one (1) RSG (or equal) air conditioning system (Dual 5” vents near aft baggage).

Lighting Equipment

All cockpit and cabin lighting must be NVG compatible. All external lighting on aircraft shall utilize LED technology.

A. Contractor shall furnish and install one (1) Red LED light (Part No. 7108001) by Whelen (or equal) on the underside (i.e., belly) of the helicopter.

B. Contractor shall mount the OEM-supplied LED light on the vertical stabilizer. A dedicated switch in the P-132 pedestal will control both the belly light and the vertical stabilizer light.

1. 3-Way Switch Configuration for A & B: UP-Both lights on / Middle – Off /

Down-Tail beacon only on

C. Contractor shall install the Aero Engineering LED position / Strobe lights in their respective locations. A single, separate switch in the P-132 pedestal will control these lights.

1. 3-Way Switch Configuration for C: UP-Both position and strobe lights on / Middle – Off / Down-Position Lights only on

D. Contractor shall install compatible LED Landing and Taxi lights in their respective locations. A single, separate switch in the P-132 pedestal will control each of these lights.

E. Contractor shall install a compatible LED downward facing flood light on the belly to adequately illuminate ground area directly below aircraft for hoist operations.

A single, separate, spring-loaded switch in the P-132 will control this light. A secondary switch will be installed in rear cabin at a location agreed upon by contractor and TXDPS.

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F. Contractor shall furnish and mount LED tail rotor illumination lights on the horizontal stabilizer. A separate switch in the P-132 pedestal will control these lights.

G. Contractor shall utilize Aero Dynamix to ensure the aircraft meets or exceeds all daytime readability and NVG compatibility requirements by the FAA. Any NVG modification procedures utilized for cockpit or cabin lighting shall be FAA approved. The entire NVG compatible lighting system shall be usable during all phases of operation, day, night and NVG. The contractor shall minimize the use of external filtering. Soderberg overhead lights shall not be installed.

H. Contractor shall install a “blackout” Vivisun Advanced lighted pushbutton on panel, that simultaneously deactivates all exterior lighting.

Law Enforcement Equipment

The below law enforcement mission equipment shall be integrated and networked, as needed, to provide fleetwide standardization and compatibility.

A. Thermal Imaging System – Contractor shall furnish and install one (1) MX-10

(Gen 4 or newer) thermal imaging system by WESCAM with the following required features: thermal imager; IMU with geo-point; electro optical wide and narrow; an HD daylight/low-light camera; laser rangefinder; moving map and searchlight interfaces; Advanced Vehicle Tracker (AVT); Metadata Embedded (KLV); hand controller; standard cable kit; HD video cable kit; and an NVG-compatible laser illuminator (Wide convergence). Contractor shall mount a hand controller bracket in an easily accessible location within the cockpit, as mutually agreed upon by both Parties.

B. Searchlight – Contractor shall furnish and install one (1) Trakka Beam TL-360 with Infrared capability Searchlight by Trakka Systems (or equal) with complete, wiring, cyclic control relay box on the aft belly area of the helicopter. Pilot shall have the option to control and activate the searchlight through designated buttons/switches located on the pilot collective and by a separate hand controller. Contractor shall install a Vivisun indicator on panel that indicates power to the searchlight. Contractor shall integrate the searchlight with the mapping system and MX-10 camera.

C. Searchlight “On” Lights – Contractor shall furnish and install two (2) lights: one on the pilot’s side of the cockpit and one on the copilot’s side of the cockpit. The lights must be visible from the pilot and copilot’s respective positions within the cockpit as an indication that the searchlight fan is “on”. Lights must be NVG compatible, and light intensity must not interfere with unaided night flight.

Parties will mutually determine light placement.

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D. Searchlight Mount – Contractor shall furnish and install one (1) searchlight mount compatible with the Trakka Systems searchlight.

E. Moving Map – Contractor shall furnish and install one (1) ARS 750 (or equal/newer) digital mapping system by Shotover. Mapping system requirements and inclusions:

1. NVIS keyboard (installed as slide-out under 17” monitor)

2. NVIS keyboard (loose) Stored in cabin area

3. Mission management system

4. Reality mapping system

5. Forward mounted remote display

6. Internal DVR

7. System shall include lifetime map updates, lifetime software updates and software customizations to meet the requirements of the TXDPS

8. System shall include all third-party peripheral system integration as determined by the TXDPS.

9. Warranty: Minimum three (3) year hardware warranty

10. Hard drive – one (1) each. External computer hard drive storage device, with a minimum storage capacity of four (4) terra bytes and of solid state. Shall be remotely mounted and connected via USB connector to the mission map to allow for independent storage of video and images.

11. Integrate with Wescam MX-10 camera

12. Integrate with the Garmin G500H TXi

13. Integrate with the Trakka searchlight

F. Digital Video Recorders – Contractor shall install two (2) Avalex digital video recorders (Part number AVR 8414) (or equal). One shall be in a location that is easily accessible by the pilot and copilot, and one installed in rear baggage area.

Parties will mutually determine equipment placement. Contractor shall wire the digital video recorder to enable playback and viewing of recorded images while inflight on either/both monitors.

G. Mission Payload Mounts – Contractor shall furnish and install one (1) forward post mount (Part No. AFDP-1-1) by Meeker Aviation (or equal) on the right forward bottom of the helicopter. The Post mount must be compatible with the WESCAM MX-10. Contractor shall install the WESCAM MX-10 on the right-hand side.

H. Digital Video Router – a 16 x 16 digital video router will be installed. All video feeds shall be routed to the router and then distributed to the appropriate monitor unless there are dedicated feeds directly from source to monitor. The

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I. Tactical Displays – Contractor shall furnish and install two (2) tactical displays:

i. One (1) 7-inch tactical display by Viewpoint on the pilot’s side of the cockpit;

ii. One (1) 17-inch HD tactical display by Viewpoint on the left-hand side of the copilot’s instrument panel.

All HD video from the following must have dedicated feeds to both displays:

Shotover Mapping; WESCAM MX-10 VIC; rear-facing Marshall Lipstick camera;

and hoist and tail boom cameras. HD playback from the digital mapping system and the Avalex digital video recorders must be supported. A designated button or switch, as mutually determined by both parties, located on the pilot’s cyclic, collective, or dedicated switch panel will allow the pilot to toggle between item images. No VGA or composite video shall be used.

J. Public Address Speakers – Contractor shall furnish and install AEM speakers (Part

Number LS300), controller (Part Number LSC22) and amplifier (Part Number LSA

400) by AEM Corp (or equal). The controller will not be wired to the avionics master switch. The PA on/off switch will control the PA power. The controller will have a dedicated transmit button or switch assigned to both a pilot and copilot cyclic. Parties will mutually determine assignment of the pilot and copilot cyclic.

K. HD Lipstick Cameras – Contractor shall furnish and install three (3) CV225-MB full HD lipstick cameras by Marshall (or equal). The lipstick cameras shall be installed as follows: one along the bottom of the tail boom, aft of the searchlight, facing toward the rear; one at the top of the rear bulkhead on the pilot’s side, covering both the crew and crew chief during hoist operations; and one mounted on top of vertical stabilizer, forward-facting, to provide aerial view of aircraft The lipstick cameras must be fully compatible with the tactical displays and the G500H TXi flight display. Video from all cameras must be capable of being recorded to Both (2) Avalex digital video recorders, as mutually determined by both parties, and delivered to the downlink system.

L. Hoist Camera – Contractor shall furnish and install one (1) HD hoist camera.

Images produced by the hoist camera must be compatible (i.e., display capable) with all mission displays. Additionally, video produced by the hoist camera must be compatible (i.e., can be recorded to) with a both (2) Avalex digital video recorders, as mutually determined by both parties, and delivered to the downlink system. Camera should be mounted in agreed upon location to gather optimal field of view in hoist environment.

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M. Cellular Video Downlink – Contractor shall furnish and install all equipment required for HD video/audio cellular downlinking to include modem, router, video encoder and external antennas.

N. Satellite Video Downlink – Contractor shall install a Starlink satellite receiver antenna and appropriate modems to support the live streaming of mission video to TXDPS’ video management system’s IP address. This install shall also support cabin and cockpit Wi-Fi capability.

O. USB Ports – Contractor shall furnish and install four (4) USB-A / USB-C ports

(Garmin GSB 15 Type A & C, or equal) on panel and/or center console for charging of mobile devices such as phones or tablets. The location and recommended part number should be agreed upon between completion vendor and Texas TXDPS during initial vendor meeting.

Avionics Equipment

All avionics equipment must be NVG compatible.

A. Integrated Flight Display – Contractor shall integrate one (1) OEM G500H TXi touchscreen flight display by Garmin into the new panel with full functionality as provided by the H125 approval. The display must be equipped with the following enabled options: 3-D HSVT; HTAWS; FlightStream / Search & Rescue (SAR) Enablement / Connext and ChartView. The system will also fully integrate with the installed Garmin GTX 345R, GI 205, GTN 650 and GRA 55. The system shall also be integrated with external high-definition video sources described elsewhere within this document through the Video Display Option. All available subscription services will be activated and available to the customer at the time of final acceptance to include a GDL 69A satellite receiver as well as GSR 56 datalink. The GTN 650 shall have a dedicated transmit button switch assigned to both the pilot and copilot cyclic, and a second dedicated button assigned to both the pilot and copilot cyclic to toggle between the communication frequencies displayed by the item.

B. Flight Control System – Contractor shall furnish and install one (1) GFC 600H flight control system by Garmin (or equal). The flight control system shall be fully integrated with all other Garmin-brand avionics equipment in accordance with manufacturer specifications and designs. Contractor shall confirm all software is updated to latest versions.

C. Radar Altimeter – Contractor shall furnish and install one (1) GRA 5500 radar altimeter (Part No. 010-00946-00) by Garmin (or equal). The radar altimeter shall be fully integrated with the Garmin G500H TXi and GI 205. Contractor shall also furnish and install one (1) radar altimeter antenna (Part No. S67-2002) by Sensor Systems (or equal).

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D. Radar Altimeter Indicator – Contractor shall furnish and install one (1) GI-205 stand-alone radar altimeter indicator (Part No. 013-02121-00) by Garmin (or equal). The radar altimeter display shall be fully integrated with the Garmin G500H TXi and Garmin GRA 5500. Parties will mutually determine equipment placement.

E. TCAS/Antennas – Contractor shall furnish and install one (1) GTS 855 TCAS/ACAS

I (Part No. 010-GTS855-00) by Garmin (or equal); one (1) twin directional antenna on top of the helicopter; and one (1) omni-directional antenna on the bottom of the helicopter.

F. Satellite Receiver – Contractor shall furnish and install one (1) GDL69A SXM satellite receiver (Part No. 010-01294-01) by Garmin (or equal).

G. Datalink Receiver – Contractor shall furnish and install one (1) GSR 56 datalink receiver (Part No. 010-00815-00) by Garmin (or equal).

H. COM Radio – Contractor shall furnish and install one (1) GTR 205 com radio (Part

No. 010-02480-02) by Garmin with the following functionality: a dedicated transmit button or switch assigned to both a pilot and copilot cyclic. Parties will mutually determine assignment.

I. Transponder – Contractor shall furnish and install one (1) GTX345R ADS-B In/Out transponder (Part No. 010-01216-06) by Garmin (or equal) with the following functionality: a dedicated “ident” button assigned to both a pilot and copilot cyclic. Parties will mutually determine assignment. Transponder shall be fully integrated with the Garmin 650. Contractor shall also furnish and install one (1) CI-105-6 transponder antenna by Cobham Comant (or equal).

a. Contractor shall install a lighted ADS-B disable button, Vivisun switch, to where aircrew can enable or disable with a confirmation light.

J. Pedestal – Contractor shall furnish and install one (1) P132 pedestal by Geneva

Aviation (or equal) with electrical upgrade and dual top-row switches.

Contractor shall install lockout switches for the external power/battery switch, the emergency master switch, Hoist Power switch, TDFM reset switch, and the hydraulic test switch. Parties will mutually determine switch layout.

K. Rear Center Console – Contractor shall design and install a custom rear center console between the cockpit seats to accommodate mission equipment and/or maps. Internal vent fans shall be installed for proper cooling of electronics.

Standard console may require modification. Parties will mutually determine exact console configuration.

Page 17 of 34 Version 1.2, Template Approved 05/01/2025

Communications Equipment

A. FM Transceiver – Contractor shall furnish and install one (1) TDFM-9000 NV

Multi-Band FM transceiver by Technisonic (or equal). Radio modules 1-3 (Part No. H91TGD9PW7N) shall be 2-band with VHF (136-174 MHz) and 7/800 (764- 870 MHz), and radio module 4 (Part No. H91TGD9PW7N) shall be 8000 tri-band with VHF (136-174 MHz), UHF (380-520 MHz), and 7/800 (764-870 MHz). The first radio in this transceiver shall have a dedicated transmit button for both the pilot and copilot.

B. Tri-Band Antennas – Contractor shall furnish and install four (4) CI 295-300 tri-band antennas by Cobham Comant (or equal) to support transceiver function.

C. Audio Panels – Contractor shall furnish and install four (4) G13116 audio control panels by Eagle Audio: one for the pilot, one for the copilot, and two for the rear-seat positions. The two (2) rear-seat-position panels shall be divided between an upward-facing unit at the furthest rear portion of the custom center console, between the pilot and copilot seats, and the aft rear bulkhead above the back seats to be used by the crew chief during rescue operations. The rear-seat panels shall be wired in parallel, and the unit mounted on the aft bulkhead will require a custom transparent cover for protection. Parties will mutually determine appropriate assignment of devices to the various channels. The panels shall have a dedicated transmit button or switch assigned to both a pilot and copilot cyclic, collective, or dedicated switch panel to enable transmission from the respective pilot or copilot position. Parties will mutually determine assignment of the pilot and copilot cyclic, collective, or dedicated switch panel button or switch.

Contractor shall mount the rear-seat audio panel at the rear of the custom-built console between the pilot and copilot seats to control the functions of the four

(4) rear seats in common.

D. Audio Control Panel and Intercom Interface – Contractor shall furnish and install audio panels that enable the pilot station, copilot station, and rear seats (in common) to function as three (3) separate stations. This will allow for the independent transmission and reception of aural communication and/or information by the pilot, copilot, and rear seats via all devices capable of generating or receiving aural information through electronic means.

Additionally, the pilot, copilot, and rear seats must be able to isolate their station completely from all combinations of aural communications and information, whether the communication is generated from outside the helicopter or within.

E. Audio Router – Contractor shall furnish and install one (1) G13000 digital audio router by Eagle Audio (or equal).

Page 18 of 34 Version 1.2, Template Approved 05/01/2025

F. Downlink / Record Audio Switch – A switch or push button annunciator shall be installed for user to select if Downlink audio is on/off. Both parties will decide on design and location of this button.

G. Tactical Communications – Contractor shall furnish and install one (1) Axnes ICS communications system with all required hardware to be permanently installed in the aircraft. Parties will mutually determine equipment placement location.

The system shall include the following:

a. Four (4) MP50 Transceivers (yellow) Part No. AXS-HH-D0100

b. Four (4) Chargers w/ AC power. Part No. AXS-CHG-0100

H. Foot Switches – Contractor shall furnish and install three (3) foot switches that meet military specification: one on the pilot’s floor and two on the copilots’ floor. Parties will mutually determine exact location of the foot switches. The pilot and one of the copilot foot switches shall enable voice transmit via the device(s) as selected on the audio control panels. The second copilot foot switch (on left side) shall enable voice transmit directly to the PA system or to the number one transmitter of the transceiver as determined by a switch on the pedestal.

I. Radio Master Switch – Contractor shall furnish and install one (1) radio master switch in the pedestal to control all radios and avionics, including Garmin-specific avionics, with the exception of the moving map and PA controller. The moving map and PA controller shall be wired to the battery switch and their own respective power switches will control their on/off functions.

J. Motorola APX Charger – Contractor shall furnish and install one (1) 12V DC

Motorola APX 8000 radio charger (Part no. NNTN7624 or similar) into the rear of the center console. Contractor shall install wiring nearby to include an adapter for portable radios. This wiring shall be tied to the TAC5 audio panel button, via the TDFM on all four G13116 audio control panels.

Miscellaneous Installed Equipment

A. Helicopter Tracking – Contractor shall install a SpiderTracks unit on top of the copilot glare shield approximately 3”-5” back from the front edge. Exact placement shall be mutually decided between contractor and TXDPS.

B. Converters – Contractor shall furnish and install two (2) LT-71 28-14 VDC converters by KGS Electronics (or equal).

C. Flashlight – Contractor shall furnish and install one (1) rechargeable flashlight (Streamlight Strion LED Rechargeable with Flip cover – green and base charger or equal). Parties will mutually determine equipment placement.

Page 19 of 34 Version 1.2, Template Approved 05/01/2025

D. Map/Chart Pockets – Contractor shall furnish and install at least two (2), or as mutually determined by both Parties, of metal map pockets (i.e., not soft material) into the cockpit and cabin areas to store aviation charts, street maps, and pilot operator’s handbook. Parties will mutually determine placement.

TXDPS would like factory POH holder on floor by pilot seat to remain in cockpit

E. Cup Holders – Contractor shall install two (2) cup holders on the cockpit floor near the pilot and copilot seats. Cupholders shall be quickly removeable by one center screw and 4” in diameter and 3” in height. Parties will mutually determine exact location. (Stainless steel heavy duty or carbon fiber material)

F. Front Cockpit Seat – Contractor shall furnish and install two (pilot and co-pilot energy attenuating seat) cushions manufactured by Heli Tow Cart – Model: HC-

198. Colors/Style to be decided by TXDPS.

G. Rear Cabin Seats – Contractor shall furnish and install a complete set of four (4) standard / thick cushion seats (Part No. 100-7115-01) by LifePort (or equal) and one (1) rail and installation kit. Seat color to be decided by TXDPS at time of completion. Contractor shall install a handrail on copilot side of the cabin that attaches to LifePort rails.

H. Hoist Cable Cutter – The cable cutter, hoist pendant and mounting plate shall be installed on a custom bracket that mounts to the Life Port Rails on the rear bulkhead. The plastic lining on the rear bulkhead may need to be removed.

Zephyr (Part # ZL-1000-1 AxelCut)

I. AUF Strap Mounting Anchors – Contractor shall furnish and install two (2) ANCRA

Anchor Plates with rings. 1 mounted to upper pilot door pillar and 1 to rear pilot side bulkhead. Parties will mutually determine exact location and configuration.

J. AFT Bulkhead Hard Points – Contractor shall furnish and install AFT bulkhead hard points to rear center bulkhead per Airbus Document 350A73-2009.

Loose Equipment

A. Portable GPS – Contractor shall provide/install one (1) Aera 760 portable GPS (Part No. 190-02674-00 or newer) by Garmin. This shall be installed on top of glare shield and centered for easy viewing by pilot and copilot.

B. Main Rotor Blade Tie-Downs – Contractor shall provide main rotor blade tie-downs by Eurocopter Canada Limited (or equal) and tail rotor gust block.

C. Rifle Rack – Contractor shall furnish and install a Blac-Rac (or similar) locking rifle rack in the cabin that can accommodate two (2) rifles, holding them securely in place: one AR-15 style with 16-inch barrel and collapsible stock; and one OBR

Page 20 of 34 Version 1.2, Template Approved 05/01/2025 with 16-inch barrel and collapsible stock. The rifle rack will be mounted on the Life Port seat rails in the center of rear cabin. MAS/SIN: 75/75 200

D. NVG Systems – Contractor shall provide six (6) ASU E3V1 White Phosphor Aviator

NVG systems by ASU (or equal) with the following features/accessories: Class B lenses; pinnacle tubes; no less than 2300 FOM; carrying case; low-profile battery pack with weight kit; helmet mount assembly; airworthiness log; lens cap covers;

and clip-on power supply.

E. Flight Helmets – Contractor shall provide six (6) Pro Flight Gear Alpha Eagle dual visor flight helmets to include - lightweight dual visor Lo-Pro clear and tinted visors, 3-foot coiled downlead with U-174 plug, 300 Ohms impedance, NVG Carbon Fiber Rigid Visor Cover, PFG Zero-G Liner with ¼” Brow clip, and 1/2 Wire 1/2 Flex Microphone Boom Assembly (Helmet Part number PFG-AE-DVRVCNVG).

Sizes to be determined with vendor. Custom DPS Helmet Paint Upgrade DPS Decals and striping (Part number PFD-HPU). Alpha Eagle Chinstrap Assembly, FidLock (Part number MP01093SPFL). Low Profile Battery Pack Mounting Bracket Kit, Aluminum (Part number 268471-1A). PFG 1/2" Zero G Ear Seal, Pair with Alpha Eagle Flange (Part Number PFG-3-3012-AF). PFG Zero-G Ear Cup Noise Reduction Kit (Part number PFG-3-3025) CEP Interface with SMB Recessed Bulkhead Jack for Mounting Through Shell (Part number CEP900-I04). PFG Standard Nylon Helmet Bag, Black (Part number PFG-HB02).

F. Headsets – Contractor shall provide six (6) A-20 ANR headsets by Bose (or equal/newer) with accessories, including Heli U-174 plugs.

G. Headset Cords – Contractor shall provide four (4) SW30 drop switch cords by Wysong (or equal/newer) with large clips and push-to-talk capability.

H. Helicopter Transporter – Contractor shall provide one (1) 16’x16’, mobile helicopter dolly by Heliwagon. Heliwagon must meet the below criteria:

a. 9000 lb. weight capacity

b. Wireless remote w/ spare remote

c. LED lighting underneath and corner deck

d. Side step

e. TXDPS logo

I. Helicopter Transporter – Contractor shall provide one (1) Chopper Spotter

Model MS. Contractor shall drop ship transporter to TXDPS-specified address.

J. Helicopter Tooling – Contractor shall provide Airbus H125 maintenance tooling that is mutually decided upon by completion vendor and TXDPS during vendor completion meeting.

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K. Auxiliary Power Unit – Contractor shall provide two (2) StartPac Portable 26V DV 110 VAC Aircraft power unit (Super Pac 50 2326QC-50) to include appropriate power cables (DC aviation plug – 3-pin), QC Trolley w/ hook (602Q8C), and all-weather cover (602QC).

L. Portable Power Pack – Start Stick Fleet. 28v Li-On battery (P/N 100155)

M. Fire Extinguisher – Contractor shall provide one (1) Legacy Aero H3R 674

Halotron 1, wheeled fire extinguisher, 150 lb.

N. Hoist Search and Rescue Package – One (1) Rescue equipment package tailored for Texas TXDPS Aircraft hoisting operations by SR3 Rescue Concepts.

O. Hoist Rescue Training – The aircraft completion shall include two (2) weeks of hoist rescue training provided by SR3 Rescue Concepts. The training staff shall include an instructor pilot, a crew chief instructor, and a rescue swimmer instructor.

V. WARRANTY REQUIREMENTS

A. Contractor shall warrant against defects in workmanship and material for a period of no less than one thousand (1,000) flying hours or twenty-four (24) months, whichever occurs first, from the date of TXDPS’s acceptance from completion, unless otherwise stated herein.

B. Contractor shall perform all warranty repairs at the helicopter’s assigned operating station within the State of Texas or at TXDPS facilities located at the Austin-Bergstrom International Airport unless otherwise indicated by TXDPS.

C. Contractor shall assign to TXDPS all assignable manufacturer warranties for parts, accessories, furnishings, or other equipment installed in or provided for the helicopter. Contractor shall ensure that warranty periods are effective as of the date that TXDPS accepts the helicopter and that TXDPS receives the full benefit of such warranty periods as though TXDPS purchased the equipment directly from the manufacturer. Contractor shall fulfill all warranty obligations for any manufacturer warranties that Contractor fails to properly assign to

D. In the event the helicopter is grounded due to a warranty repair item, and mission demands require immediate repair and return to service, TXDPS will make necessary repairs by the most expeditious means possible and shall be reimbursed by the Contractor.

VI. PAYMENT SCHEDULE

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A. The invoiced price shall not be more than the bid price of all completion components to include engineering, parts, and labor.

B. Contractor shall accept the following payment schedule:

i. 40% of total contract value upon award

ii. 60% of total contract value upon final delivery, acceptance, and commissioning of completed aircraft.

VII. DELIVERY REQUIREMENTS

A. Delivery Schedule: Contractor will deliver the helicopter in agreement with

B. Delivery Delays: If delay is foreseen, Contractor must give written notice to TXDPS and TXDPS must review the delay request. TXDPS may approve or deny the request. Contractor must keep TXDPS advised at all times of status of order.

Default in promised delivery (without accepted reasons) or failure to meet specifications authorizes the TXDPS to purchase the goods and services under the Contract elsewhere and charge any increased costs for the goods and services, including the cost of re-soliciting, to the Contractor. Failure to pay a damage assessment is cause for Contract cancellation, debarment, or removal of the Contractor from the State’s Centralized Master Respondents List (CMBL), or both.

Compliant Products: Providing products or materials that do not meet all specification requirements does not constitute delivery. Delivery does not occur until Contractor delivers products or materials in full compliance with the specifications to TXDPS F.O.B. Destination, unless delivery is specifically accepted, in whole or in part, by TXDPS. TXDPS reserves the right to require new delivery or a refund if materials or products not meeting specifications are discovered after payment has been made.

C.2.2 Address of Delivery or Performance

Department of Public Safety Aircraft Operations Division 10335 Golf Course Road Austin, TX 78752

C.3 TRANSITION

In the event that DPS awards a subsequent competitive solicitation to a new contractor or if DPS decides to perform the work itself, Contractor must work with DPS and any new contractor to smoothly and seamlessly transition the contract. Contractor will develop a transition plan upon request by DPS. DPS must approve the transition plan before

Page 23 of 34 Version 1.2, Template Approved 05/01/2025 implementation. DPS will not release the final invoice until Contractor returns all Work to

DPS.

C.4 DPS PERSONNEL

C.4.1 DPS’s Contract Administrator

A. The Contract Administrator for administration of this Contract is Israel Guerra.

B. The telephone number for the Contract Administrator is…