ESBD_452878_1757628741560_Custodial_RFP_2025_Teague_ISD_Formal.pdf

Teague Independent School District

420 N. 10th Avenue

Teague, TX 75860 254-739-1300

Request for Sealed Proposals For

Custodial Services

Package Includes:

● Instructions to Proposers Pages 2 – 5

● Specifications Pages 6 – 7

● Required Acknowledgements Pages 8 – 14

● Proposer Information Page Page 15

● Proposal Summary Form Page 16

● Certification Pages Pages 17 – 23

● Appendix I- Evaluation Criteria Page 24

● Appendix II- Cleaning Specifications Pages 25 – 33

● Appendix III- Campuses to be Cleaned with Square Footages Page 34

● Appendix IV- Building Floor Plans Pages 35 – 36

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INSTRUCTIONS TO PROPOSERS

General Comments

Teague Independent School District (hereafter referred to as the district) is soliciting sealed proposals for custodial services per the specifications stated in this proposal document. It is the responsibility of the proposer to observe the location and existing conditions to determine their effect on his/her ability to fully perform the contract. Proposers shall carefully examine the specifications and other documents included in this proposal packet. Should the proposer find discrepancies in, or omissions from, the specifications or other documents, or should the proposer be in doubt as to their meaning or request clarification on any aspect, he/she should immediately notify Leslie Cockerham, Business Office Specialist lacockerham@teagueisd.org to obtain clarification prior to submitting any proposal. Site visits must be scheduled with Mr.

Craig Carpenter, Director of Maintenance and Operations craig.carpenter@teagueisd.org

All applicable federal and state laws, municipal ordinances, and the rules and regulations of all authorities/agencies having jurisdiction over the work to be performed shall apply to the contract as though specifically included and made a part thereof.

By submitting a proposal, each proposer agrees to waive any claim it has or may have against

Teague ISD, and its employees and officers, arising out of or in connection with the administration, evaluation, or recommendation of any proposal, the waiver of any requirements under the Proposal Documents, the Contract Documents, acceptance or rejection of any proposals, and award of the Contract. In determining the award of contracts, the district may consider factors in accordance with Section 44.031(b) Texas Education Code. Specific evaluation criteria are listed in Appendix I.

The district reserves the right to reject any or all proposals, waive any formalities, and award a contract in the best interest of the district, including awarding to a single proposer or to multiple proposers. Proposals must be valid for at least 90 days and the district reserves the right to accept a second proposer without re-bidding or re-advertising, if the first selected proposer fails to deliver.

The successful proposer shall furnish all labor as required for custodial services. Teague ISD will provide all custodial equipment and materials and supplies and will be responsible for all equipment repairs. Administrators, principals, teachers, and/or other district employees are not authorized to substantially amend this solicitation document nor to substantially modify the subsequent contract. Substantially includes, but is not limited to, significant changes in the scope of service. Amendments to the specified services will be made by the Director of

Maintenance and Operations or Superintendent. Modification to contracts/agreements will be made by the Superintendent, or designee, in accordance with the Teague ISD Board of

Trustees’ guidance, policies and/or procedures. Should a proposer act on the guidance of a district employee that is not authorized to make changes, or if a proposer attempts to gain a modification or amendment from a district employee that is not authorized to make changes, the proposer does so at his or her own risk, and may be in jeopardy of having the contract/agreement terminated.

mailto:lacockerham@teagueisd.org mailto:craig.carpenter@teagueisd.org

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Contact Information

The district’s contact person for this proposal is the Director of Maintenance and Operations who may be contacted as follows:

Craig Carpenter

Teague ISD

420 N. 10th Avenue

Teague, TX 75860

254-739-1300 craig.carpenter@teagueisd.org

Mr. Carpenter will be available to answer questions, arrange campus inspections, accompany prospective vendors on campus tours, and provide additional information. Questions should be submitted by email. Direct contact with the individual campuses is expressly prohibited.

Submission Requirements

Two (2) copies of the proposal will be due on or before Monday, October 20, at 10:00 a.m.

Proposals should be delivered in a sealed envelope plainly marked “Custodial Services” by the required date and time to:

Leslie Cockerham

Business Office Specialist

Teague ISD

420 N. 10th Avenue

Teague, TX 75860 lacockerham@teagueisd.org

Proposals must be submitted in sufficient time to be received at the above location on or before the published date and time shown in the proposal documents. The district will not be responsible for the time that mail is delivered from the post office. Proposals received after the published date and time cannot be considered and will be returned unopened. The time and date stamp clock in the Teague ISD’s Central Office shall be the official date and time of receipt. It shall be Proposer’s sole responsibility to ensure that their response is received at the appropriate location by the specified deadline. There shall be no exceptions to these requirements. Fax proposals will not be accepted. Any proposal may be withdrawn prior to the published deadline.

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Proposer must submit the following to be considered a responsive proposal:

1. Company Profile

The company profile should include such information as the history of the company, year founded, philosophy or mission statement, description of types and number of accounts served, number of employees.

2. Qualifications

a. Each proposer shall submit evidence of qualifications, as defined in

Specifications and Appendix II, which would influence the ability to satisfactorily perform the Custodial Services for a PK-12 district. Proposer must have been in the cleaning business for a minimum of three (3) years.

b. Proposer must submit the name, contact name, and phone number of at least two (2) accounts serviced by the proposer for at least two

(2) years that are similar in size, type, and quality of cleaning to this proposal.

Teague ISD reserves the right to contact these schools. Failure to provide requested information could result in rejection of the proposal. K-12 school experience preferred.

c. Proposer must provide a certificate of liability insurance that meets the requirements outlined in these Instructions to Contractors.

3. Staffing Plan and Policies

a. Outline number of proposed day and evening cleaning hours, by campus/building. Include summer and holiday deep cleaning schedules.

b. Explain staffing and management plan for campuses, including any plans to use current custodial staff.

c. Provide an organizational chart for Teague ISD site.

d. Provide sample resumes for key corporate and site employees, including the project manager.

e. Outline employee salary and benefits package including paid vacation, medical, and other insurance coverage, paid uniforms and retirement benefits.

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4. Operating Plan and Policies

a. Outline equipment to be supplied, by campus/building

b. Explain how the proposer will be accountable for service problems and failures.

c. Explain quality control procedures.

d. Explain emergency cleaning procedures.

e. Explain special event / non-school event cleaning procedures.

f. Include training plans and procedures that will be implemented at Teague

ISD.

g. Explain security plans and procedures.

h. Provide description of uniforms to be worn by contract personnel.

i. Provide a sample of the monthly evaluation instrument and explain how the results will be shared with Teague ISD.

5. Pricing

a. Show pricing on an annual, monthly, and per square foot basis.

b. Barring extenuating circumstances, show the maximum increase each year.

c. List hourly rates for emergency situations and work not included in the original contract price, such as special event cleaning.

6. The specification pages initialed (Page 6-7)

7. The general requirements page initialed (Page 8-14)

8. The begin date and contract terms page initialed (page 14-15)

9. The proposer information page completed (Page 15)

10. The signed proposal form provided in this packet (Page 16)

11. Signed certification pages (Pages 17-23)

12. Campuses to be Cleaned with Square Footages table initialed (Page 34)

Contract Award

The contract will be awarded at the first scheduled meeting of the Teague ISD Board of

Trustees following the deadline to submit proposals.

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SPECIFICATIONS FOR CUSTODIAL SERVICES

General Information

The Teague Independent School District is requesting a proposal for custodial services for the

Teague Elementary Campus. Teague Elementary serves approximately 465 students and encompasses 80,949 sq. ft. in physical space. There is currently 1 main building and 4 portables at this location.

Teague Elementary School

Cleaning specifications per campus are listed in detail in Appendix II.

Consumable Supplies

Teague ISD will furnish all paper towels, soap, and toilet paper for restrooms/hand washing stations (including those in kitchens) and classrooms, as well as dispensers. All installation of dispensers must be coordinated with the Teague ISD Director of Maintenance and Operations, Craig Carpenter.

Window Cleaning

Proposer will be responsible for cleaning high (above hand height—72”) exterior and interior windows on an annual basis. All other windows (up to hand height—72”) will be cleaned according to the frequencies outlined in Appendix II. Annual price provided should include all window cleaning.

Level of Cleanliness

It will be the responsibility of the proposer to provide custodial services for the individual locations in keeping with high standards for a PK-12 educational institution from the perspectives of sanitation, public relations, and protection of the physical facility. Therefore, the intent of this proposal request is to approach this matter from a level of cleanliness concept.

Detailed cleaning specifications are outlined in Appendix II.

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Facilities

To the extent possible, detailed information on square footages and building floor plans has been furnished to the Proposer in Appendix III and Appendix IV. However, through actual measurements, use of existing drawings and/or other means, it shall be the responsibility of the proposer to verify measurements as deemed applicable for the submission of a proposal.

If a new area or building is added to the facility and janitorial services are requested, a change may be made to the initial contract between Teague ISD and the Awarded Contractor through a contract addendum. Awarded Contractor will be requested to present a written proposal for the added area and will quote this additional service according to the established sq. ft. rate.

Initials

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General Requirements

Insurance

The Awarded Contractor shall always provide during the contract period the following insurance coverage. Certification of insurance evidencing such coverage and endorsements must be furnished to the Teague ISD at least ten (10) working days prior to commencement of

Services under this contract:

1. Workers' Compensation Insurance with Texas statutory limits and Employers Liability

Insurance with a minimum limit of $100,000 each accident for any employee.

2. Comprehensive/Commercial General Liability Insurance with a combined single limit of

$1,000,000 each occurrence for bodily injury and property damage. Teague ISD shall be added as "additional insured" on general liability policy with respect to the Services provided under this contract.

3. Automobile Liability Insurance covering all owned, hired and non-owned vehicles with

Personal Protection Insurance and Property Protection Insurance to comply with the provisions of the Texas No Fault Insurance Law, including residual liability insurance with a minimum combined single limit of $1,000,000 each accident for bodily injury and property damage.

4. Insurance companies, named insured, and policy forms shall be subject to the approval of the Teague ISD Superintendent. Such approval shall not be unreasonably withheld. Insurance policies shall not contain endorsements or policy conditions which reduce coverage provided to Teague ISD. The Awarded Contractor shall be responsible to Teague ISD or insurance companies insuring Teague ISD for all costs resulting from both financially unsound insurance companies selected by Awarded Contractor and their inadequate insurance coverage.

5. Teague ISD must have ten (10) days’ notice of cancellation or change in insurance coverage and give its approval.

6. No payments will be made to the Awarded Contractor that is awarded the contract until the current certificates of insurance have been received and approved by Teague ISD.

Personnel

All matters pertaining to recruitment, screening, hiring, and retention shall be the exclusive responsibility of the Awarded Contractor. However, Teague ISD desires input in the decision-making process whereby current custodial employees may be hired by the new contractor.

These matters shall be done fully in compliance with existing statutes and regulations pertaining to affirmative action, non-discrimination, wage and hour and any other stipulations germane to prudent personnel management.

All employees must undergo and pass a thorough background screening and check prior to employment with the proposer. The Awarded Contractor must perform drug

Teague ISD Proposal for Custodial Services Page 9 of 36 screening, social security verification, and criminal history screenings, as well as fingerprint background checks at their own expense. In addition, the Teague ISD Director of Maintenance and Operations will have final approval on all hires.

Only those personnel who have been properly trained shall be assigned duties under this contract. Training records must be maintained and available for review upon request.

No part of this contract may be subcontracted to any other service provider without the express written consent of Teague ISD.

All personnel shall be dressed in uniforms in a manner authorized by the Awarded Contractor and approved by Teague ISD. The personnel shall be neat and clean in appearance. Uniforms and picture identification badges which fully identify the worker as a member of the Awarded

Contractor's work force shall always be worn.

No employee who has a felony or sex offense may carry out any portion of the Services. The

Awarded Contractor shall be responsible for the submission of police clearance records for each employee within 24 hours upon request at Awarded Contractor’s expense. Failure to provide such records or misrepresentation of the conduct resulting in the offenses will be grounds to terminate the contract.

The Awarded Contractor is expected to pay current market wage rates for the area. The

Awarded Contractor will pay all taxes pertaining to his employees as required by law. All employees will be bonded in the amount of $50,000 (3rd Party Fidelity Bond).

Any employee whose work habits and/or conduct is deemed objectionable shall be removed from the work force upon request of the authorized Teague ISD representative.

Any change in campus staffing should be communicated to the campus principal prior to implementation. Staffing levels on all campuses should always be sufficient to provide the cleaning hours estimated in Appendix III.

Office Space, Storage Space and Utilities

Teague ISD will provide a small, unfurnished office space, limited storage space, and utilities for the Awarded Contractor’s on-site operations.

Safety

The Awarded Contractor shall be responsible for training as necessary in the application of chemicals and the use of equipment to facilitate safe conditions outlined by OSHA for the employees and the district’s students and staff.

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Security

The Awarded Contractor shall be responsible for training employees in security requirements of Teague ISD and shall be responsible for the enforcement of the same.

1. The Awarded Contractor shall be responsible for safeguarding against loss, theft, or damage of all Teague ISD property, materials, equipment, and accessories which might be exposed to the Awarded Contractor's personnel.

2. Guns, knives or other dangerous weapons shall not be allowed on campus.

3. Keys and ID badges must be properly handled to maintain property security and safety.

Additionally, the Awarded Contractor shall be fully responsible for the replacement of any lost keys.

4. No employee of the Awarded Contractor shall leave keys in doors or admit anyone into any building or office that is not a designated employee of the Awarded Contractor. All doors, which were locked upon entry, will be immediately relocked. No friends, family, or guests of the Awarded Contractor’s employees are permitted inside the building.

5. Access to the building will be provided to the Awarded Contractor and will be the responsibility of the Awarded Contractor to control. The Awarded Contractor shall comply with all security requirements of Teague ISD’s building where work is being performed or in a space which must be accessed in the performance of work. All security requirements must be met, and employees cleared as may be required prior to the Awarded Contractor performing work at Teague ISD. Employees that do not meet security requirements will not be allowed to work at Teague ISD.

Standards of Conduct

The Awarded Contractor will be responsible for maintaining exceptional standards of employee work performance, conduct, appearance, and integrity, and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. These disciplinary actions should be reported to Teague ISD immediately. The Awarded Contractor is also responsible for ensuring that employees do not disturb papers on desks, open desk drawers or cabinets, or use telephones, computers, or any other media type equipment except as required to complete the job and unless authorized to do so by Teague ISD. Each employee is expected to adhere to the standards of behavior that reflect favorably on the Awarded

Contractor. Teague ISD reserves the right to request immediate removal of employee(s) that the District deems to have demonstrated unsatisfactory performance, behavior, or conduct.

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Drug Free Workplace

The Awarded Contractor acknowledges and certifies that it understands that the following acts by the Awarded Contractor’s personnel, employees, and/or agents performing Services on

Teague ISD property are prohibited:

1. The unlawful manufacture, distribution, dispensing, possession, or use of alcohol, tobacco

(including e-cigarettes), or other drugs, and

2. Any impairment or incapacitation resulting from the use of alcohol, tobacco, or other drugs.

The Awarded Contractor’s employees must successfully pass a drug screening prior to working on any Teague ISD premises and may be subject to additional screening at Teague ISD’s discretion.

Supervision

All supervision as required for the execution of those contractual responsibilities assumed by the Awarded Contractor shall be done by the Awarded Contractor or his/her designated representative. Supervision is always required when work is performed in campus buildings.

Frequent and unannounced visits to the campuses by the shift supervisor are expected during day and night shifts.

Theft

The Awarded Contractor’s employees shall not remove any articles from the facility regardless of its value, and regardless of any employee’s permission.

Damage

The Awarded Contractor shall be responsible for the repair/replacement, to the satisfaction of

Teague ISD’s representative, of any damage to the facility caused by any employee of this contract. This includes damage that results from bypassing existing maintenance, plumbing, and electrical systems. Damage observed by the Awarded Contractor’s employees in the course of daily operations should be reported at the campus level through the district work order system.

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Equipment and Supplies/Materials

The procurement and maintenance of all equipment required for the successful execution of this contractual obligation shall be the Teague ISD’s responsibility.

Teague ISD will provide locked storage spaces but shall not be responsible for losses which may be incurred due to theft and/or vandalism.

All equipment shall be maintained properly and kept in clean working condition. A listing of all chemicals and equipment which will be used by the Awarded Contractor must be submitted for approval prior to initial service under the contract. Changes may be made only after duly authorized.

All chemicals and equipment must meet or exceed OSHA requirements and commonly recognized safety requirements. Material Safety Data Sheets (MSDS) will be maintained on each job site for all chemicals used in the cleaning processes.

The school district must furnish all needed safety equipment and protective devices necessary for the safety of all building occupants and property of Teague ISD.

Emergencies

All emergency conditions including but not limited to those resulting in treatment of an injury at a medical facility, response to the site by emergency medical personnel, lost work time, or damage to property other than that of the Awarded Contractor shall be reported to the Teague

ISD authorized representative in person or by telephone within 24 hours of occurrence. A copy of the accident report must be submitted to the Teague ISD authorized representative.

Contract Manager

A contract manager shall be appointed within ten (10) days after receipt of contract, and this person shall be available as deemed necessary by the representative for purposes of reporting problems, requesting schedule changes, etc. This individual shall be the main contact person for routine daily matters. The contract manager will meet monthly with Teague ISD Director of Maintenance and Operations to evaluate, review, and discuss the Awarded Contractor’s employees’ performance for Teague ISD under the contract.

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Scheduling Custodial Services

See Appendix I for a detailed cleaning specification listing.

It is the expectation of the district that the proposer will staff the campus with sufficient personnel. Cleaning coverage should be included for summer school coverage where applicable. It is to be understood that the Custodians (particularly on the day shift) are there to support the school principal and staff. As such, unscheduled needs will arise from time to time and need to be met by the Custodial Staff.

Contingent Fees

The proposer promises that it has not employed or retained any company or person, other than bona fide employees working solely for the proposer, to solicit or secure this contract, and that it has not paid or agreed to pay any company or person, other than bona fide employees working solely for the proposer, any fee, commission, percentage, brokerage fee, gifts or any other consideration contingent upon or resulting from the award or making of this contract. For breach of this promise, Teague ISD may cancel this contract without liability or, at its discretion, deduct the full amount of the fee, commission, percentage, brokerage fee, gift or contingent fee from the compensation due the proposer.

Mediation

Following the full exhaustion of claims through the complaint procedure found in District’s board policy GF (LOCAL) and upon receipt by District of Proposer’s written demand for mediation, District may, at its option, either proceed with non- binding mediation of the dispute, or provide written notice to the Proposer of the District’s decision to waive its right to compel such mediation. If the District waives its right to compel mediation, then Proposer is at liberty to pursue its civil remedies, if any. Mediation under this paragraph shall take place before a neutral third party, agreed to by the parties. If the parties cannot agree on the neutral party, each shall nominate a mediator, and the two mediators so nominated shall agree on a third party neutral. The mediation shall proceed before the neutral third party under rules mutually agreeable to the parties and the mediator. Each party will bear its own expenses of mediation. The cost of the third party neutral shall be borne equally by the parties. Failure of the mediator to resolve issues acceptable to all parties within 15 days of the mediation shall allow either party to pursue its civil remedies.

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Start Date/Contract Term

The Awarded Contractor will begin service on January 1, 2026. Contract will be for six (6) months and renewable for up to five (5) one-year extensions. Notice of intent to extend will be given at least 30 days in advance of the expiration of the initial contract period.

Extensions will be made based upon the recommendations of the authorized representatives of

Teague ISD and the Awarded Contractor. Final approval for any extensions shall be made by

Teague ISD. In case of extensions, the cost per month which was submitted in the Awarded

Contractor's proposal may be increased due to an economic price adjustment if warranted. The amount of such increase must be provided in response to the notice of extension. In no event shall the Awarded Contractor increase the price under the contract during the initial one-year term.

Termination/Cancellation

If the Awarded Contractor is non-compliant with any portion of the contract, Teague ISD will give the Awarded Contractor 30 days written notice to comply. If compliance is unsatisfactory after 30 days, then final written notice may be given to terminate the contract 30 days thereafter.

Either party may terminate the contract by giving written notice 30 days prior to the cancellation date.

Payment Terms

Teague ISD pays net 30 or at point of sale if appropriate and complies with the State of

Texas payment law, Texas Government Code, Chapter 2251. See statute for specifics or consult your legal counsel. Payment will be made within 30 days after the receipt of goods/services and a properly submitted invoice. The district considers an invoice properly submitted when the following conditions are met:

a. Invoice is received at 420 N 10th Avenue, Teague, TX 75860

b. Pricing on the invoice matches the price on the purchase order/quote

c. Included are a description of the goods or services provided, the purchase order number, invoice number and any applicable cash discount.

d. Quantities on the invoice do not exceed those specified on the PO

e. Unique invoice number used for each billing

f. Merchandise has been received or service performed.

g. Description of goods and services on the invoice shall match the description on the

Purchase Order/ Quote.

Exclude Federal and State Tax as Teague Independent School District is tax exempt. Tax exempt information will be furnished upon request.

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PROPOSER INFORMATION PAGE

Legal Name of Business:

Type of Business & types of products or services provided:

Mailing Address:

Physical Address:

Telephone Number:

Email Address:

Legal Status of Company: (check one) Sole proprietor Partnership

Corporation Other

(If other, please describe.)

Business Reference #1:

Business Reference #2:

Company Representative:

Signature:

Print/Title:

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Proposal Summary Form

Total Proposed Cost for Custodial Services

Price per Year $ Price per Month $ Price per Sq. Foot $

Maximum Increase per Year of Extension $

Please include as a part of your submission your breakdown of costs and your list of clarifications and exclusions.

Signature

Date

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CERTIFICATIONS

NON-COLLUSIVE PROPOSAL CERTIFICATE

By submission of this proposal, the Proposer certifies that:

a) This proposal has been independently arrived at without collusion with any other

Proposer or with any Competitor.

b) This proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of proposals for this project, to any other Proposer, Competitor or potential competitor.

c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a proposal.

d) The person signing this proposal certifies that he/she has fully informed himself/herself regarding the accuracy of the statements contained in this certification, and under the penalties being applicable to the Proposer as well as to the person signing on its behalf.

Signature

Printed Name

Company Name

Telephone Number

Vendors shall not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin. Proposer certifies that the company complies with Executive Order 11246, entitled

“Equal Employment Opportunity”, as amended by Executive Order 11375 and as supplemented in Department of Labor Regulations.

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Felony Conviction Notification

Texas Education Code, Chapter 44, Section 44.034, Notification of Criminal History of

Contractor, Subsection (a), states “a person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony.”

Subsection (b) states “a school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by

Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract.”

This Notice is Not Required of a Publicly-Held Corporation.

I, the undersigned agent for the firm named below, certify that the information concerning notification of felony convictions has been reviewed by me and the following information furnished is true to the best of my knowledge.

Vendor’s Name:

Authorized Company Official’s Name (Printed):

A. My firm is a publicly held corporation; therefore, this reporting requirement is not applicable.

Signature of Company Official:

B. My firm is not owned or operated by anyone who has been convicted of a felony.

Signature of Company Official:

C. My firm is owned or operated by the following individual(s) who has/have been convicted of a felony.

Name of Felon(s):

Details of Conviction(s):

Signature of Company Official:

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VENDOR DEBARMENT STATEMENT

A contract award must not be made to parties listed on the governmentwide exclusions in the

System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR

180 that implement Executive Orders 12549 and 12689, “Debarment and Suspension.”

I have read the conditions and specifications provided in the bid document attached.

I affirm, to the best of my knowledge, the company I represent has not been debarred or suspended from conducting business with school districts in the State of Texas.

NAME OF COMPANY

MAILING ADDRESS CITY, STATE ZIP

PREPARED BY (Please Print)

SIGNATURE TITLE

TELEPHONE NUMBER FAX NUMBER DATE

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Instructions for completing Form CIQ

Each number below corresponds with the number on FORM CIQ:

1. Fill in the full name of the person (you) who is trying to do business with the district. If the business is a corporation, partnership, etc., then each person who acts as an agent for the business in dealings with Teague Independent School District must complete this form. Also state company name.

2. Describe how you are affiliated or related to a Teague ISD employee or school board member who may make recommendations to the district regarding expenditures of money.

Name the district officer with whom you have a relationship; if there is no relationship in question, state “None”. Answer questions A, B, C, and D with “Yes” or “No,” as applicable.

3. Signature box: Sign and date the form. A signature is required from the person completing the form even if “No” is entered in Box 3 A, B, C, or D.

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Teague ISD House Bill 89 Verification

I, (Person name), the undersigned representative of (Company or Business Name) (hereafter referred to as company) being an adult over the age of eighteen (18) years of age, after being duly sworn by the undersigned notary, do hereby depose and verify under oath that the company named-above, under the provisions of Subtitle F, Title 10, Government Code

Chapter 2270:

1. Does not boycott Israel currently; and

2. Will not boycott Israel during the term of the contract.

Pursuant to Section 2270.001, Texas Government Code:

1. “Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in

Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes; and

2. “Company” means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit.

DATE SIGNATURE OF COMPANY REPRESENTATIVE

On this the day of , 20 , personally appeared , the above-named person, who after by me being duly sworn, did swear and confirm that the above is true and correct.

NOTARY SEAL NOTARY SIGNATURE

DATE:__________________

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CERTIFICATE OF RESIDENCY

The State of Texas has passed a law concerning non-resident contractors. This law can be found in Texas Government Code under Chapter 2252, Subchapter A. This law makes it necessary for the Teague ISD to determine the residency of its offerors. In part, this law reads as follows:

“Section: 2252.001

(3) ‘Non-resident bidder’ refers to a person who is not a resident.

(4) ‘Resident bidder’ refers to a person whose principal place of business is in this state, including a contractor whose ultimate parent company or majority owner has its principal place of business in this state.

Section: 2252.002

A governmental entity may not award a governmental contract to a nonresident bidder unless the nonresident underbids the lowest bid submitted by a responsible resident bidder by an amount that is not less than the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable contract in the state in which the nonresident’s principal place of business is located.”

I certify that

(Name of Company Bidding) is, under Section: 2252.001 (3) and (4), a

Resident Bidder Non-resident Bidder

My or Our principal place of business under Section: 2252.001 (3) and (4), is in the city of in the state of .

Signature of Authorized Company Representative

Print Name

Title Date

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APPENDIX I

Evaluation Criteria

1. Qualifications (corporate)

a. Experience with PK-12 schools 10

b. References from current relevant customers 10

c. Reputation 10

d. Financial Stability 5

2. Staffing

a. Custodial employees

i. Adequate coverage to properly clean facilities 25

ii. Employee salary and benefits package 10

b. Supervision

i. Amount of supervision committed to this project 15

ii. Qualifications and experience of supervisors 10

c. Management qualifications and experience 10

3. Operations

a. Equipment 10

b. Quality Control Program/ Procedure for checking and evaluating cleanliness 25

c. Cleaning Procedures 15

d. Training Program 5

e. Safety and Security 20

f. Energy Management 10

4. Communication

a. Method of communicating with employees 5

b. Method of communicating with campus leadership 5

c. Method of communicating with district administration 5

5. Total Value to the District

a. Total cost of initial year 25

b. Maximum increase each year of renewal 15

c. Other benefits/donations to or involvement with the district 5

Total Possible Points 250

Teague ISD Proposal for Custodial Services Page 25 of 35

Appendix II

Cleaning Specifications

Classrooms/Libraries Daily

(Five Days Per Week)

● Empty wastebaskets

● Sanitize furniture, including desks, chairs, and tables

● Dust interior window ledges

● Spot clean all windows and glass partitions to hand height (72”)

● Clean and sanitize counters and sinks

● Dust mop, with chemically treated dust mop, all composition floors

● Spot mop composition floors with all-purpose cleaner

● Vacuum all carpet

● Spot clean carpet

● Vacuum walk-off mats

● Dust/Clean equipment as appropriate

Weekly

● Low dust all horizontal surfaces to hand height (72"), including all bookshelves (books to remain in place)

● High dust above hand height (72”) all horizontal surfaces, including shelves, ceiling, moldings, pipes, ducts, heating outlets, etc.

● Damp clean baseboards

● Damp clean window ledges

● Wet mop

● Remove fingerprints from doors, frames, light switches, kick plates, handles, and railings

● Clean student’s desktops

● Check recycling receptacles and empty as needed

Monthly

● Remove dust and cobwebs from ceiling areas and lights

● Buff composition floors

● Dust blinds

● Dust and clean all HVAC intake/supply grills

● Remove dead bugs from light fixtures and clean lenses

Annually (Summer)

● Wash all windows and glass partitions (both sides)

● Refinish all composition floors

● Clean carpet

● Deep clean all other floors

Teague ISD Proposal for Custodial Services Page 26 of 35

Offices/Meeting Rooms Daily

(Five Days Per Week)

● Empty wastebaskets and replace liners

● Dust furniture, including desks, chairs, and tables

● Dust interior window ledges

● Clean telephones

● Spot clean all window glass and glass partitions to hand height (72”)

● Spot clean desk tops

● Dust mop/sweep all floors

● Vacuum carpet

● Spot clean all floors

● Vacuum walk-off mats

Weekly

● Low dust horizontal surfaces to hand height (72")

● Damp clean baseboards

● Damp clean window ledges

● Remove fingerprints from doors, frames, light switches, kick plates, handles, and railings

● Spray buff floors

Monthly

● High dust above hand height (72") horizontal surfaces, including ceilings, shelves, moldings, ledges, pipes, ducts, heating outlets, etc.

● Remove dust and cobwebs from ceiling areas

● Dust blinds

● Dust and clean all HVAC intake/supply grills

● Remove dead bugs from light fixtures and clean lenses

Annually (Summer)

● Wash all windows and glass partitions (both sides)

● Refinish all composition floors

● Clean carpeting

● Clean entire surfaces of desks and chairs

Teague ISD Proposal for Custodial Services Page 27 of 35

Lounges/Kitchens

Daily (Five Days Per Week)

● Empty wastebaskets and replace liners

● Dust furniture, including desks, chairs, and tables

● Dust interior window ledges

● Clean telephones

● Spot clean all window glass and glass partitions to hand height (72”)

● Damp clean countertops

● Damp clean vending machines

● Dust mop/sweep all floors

● Vacuum carpet

● Spot clean all floors

● Vacuum walk-off mats

● Spot clean kitchen areas as necessary

Weekly

● Low dust all horizontal surfaces to hand height (72")

● Damp clean baseboards

● Remove fingerprints from doors, frames, light switches, kick plates, handles, and railings

● Spray buff floors

Monthly

● High dust above hand height (72") all horizontal surfaces including shelves, moldings, ledges, pipes, ducts, heating outlets, etc.

● Remove dust and cobwebs from ceiling areas

● Dust and clean all HVAC intake/supply grills

● Remove dead bugs from light fixtures and clean lenses

Annually (Summer)

● Refinish all composition floors

● Clean carpeting

● Damp clean furniture as necessary

Teague ISD Proposal for Custodial Services Page 28 of 35

Common Areas

● Spot clean glass partitions and doors

● Clean and sanitize water fountains

● Dust interior window ledges

● Dust mop/sweep all floors

● Vacuum carpet

● Spot clean all floors

● Clean surface and underneath all floor mats daily, both inside the building and out

Two Times Weekly

● Spray buff all composition floors

Weekly

● Damp clean baseboards

● Damp clean window ledges

● Dust locker tops

Monthly

● High dust above hand height (72") all horizontal surfaces including shelves, moldings, ledges, pipes, ducts, heating outlets, etc.

● Remove dust and cobwebs from ceiling areas

● Dust and clean all HVAC intake/supply grills

● Remove dead bugs from light fixtures and clean lenses

● Hot water pressure wash entrances

Annually (Christmas)

● Scrub and refinish composition floors

● Clean carpet

● Deep clean all other floors

● Clean windows

Annually (Summer)

● Strip and refinish composition floors

● Clean carpet

● Clean windows

Teague ISD Proposal for Custodial Services Page 29 of 35

Foyers/ Hallways

Daily (Five Days A Week)

• Spot clean glass partitions and doors

● Clean and sanitize water fountains

● Dust interior window ledges

● Dust mop/sweep all floors

● Vacuum carpet

● Spot clean all floors

● Clean surface and underneath all floor mats daily, both inside the building and out

Two Times Weekly

• Spray buff all composition floors

Weekly

● Damp clean baseboards

● Damp clean window ledges

● Dust locker tops

Monthly

● High dust above hand height (72") all horizontal surfaces including shelves, moldings, ledges, pipes, ducts, heating outlets, etc.

● Remove dust and cobwebs from ceiling areas

● Dust and clean all HVAC intake/supply grills

● Remove dead bugs from light fixtures and clean lenses

Annually (Christmas)

● Scrub and refinish composition floors

● Clean carpet

● Deep clean all other floors

● Clean windows

Annually (Summer)

● Strip and refinish composition floors

● Clean carpet

Teague ISD Proposal for Custodial Services Page 30 of 35

Restrooms/Dressing Rooms (including restrooms in the kitchens)

● Check restrooms throughout the school day

● Restock consumable supplies, as needed

● Empty wastebaskets and replace liners

● Clean, sanitize, and polish all fixtures and fittings, including toilets, urinals, and hand basins

● Clean and polish mirrors

● Wash and sanitize exterior of containers

● Clean partitions

● Spot clean wall areas

● Sweep floors

● Damp mop floors with germicidal disinfectant

● Remove fingerprints from doors, frames, light switches, kick plates, push plates, handles, railings, etc.

Weekly

● Low dust horizontal surfaces to hand height (72")

● Damp clean baseboards

● Wash and sanitize metal partitions

Monthly

● High dust above hand height (72”) all horizontal surfaces, including shelves, ceilings, moldings, ledges, pipes, ducts, heating outlets, etc.

● Remove dust and cobwebs from ceiling areas

● Machine scrub floors with germicidal disinfectant

● Dust and clean all HVAC intake/supply grills

● Remove dead bugs from light fixtures and clean lenses

Teague ISD Proposal for Custodial Services Page 31 of 35

Gymnasiums (No artificial turf surfaces included) Daily (Five Days Per Week)

● Empty wastebaskets and replace liners as necessary

● Restock consumable supplies, as needed

● Clean, sanitize, and polish all fixtures and fittings, including toilets, urinals, and hand basins

● Clean and polish mirrors

● Remove fingerprints from doors, frames, light switches, kick plates, push plates, handles, railings, etc.

● Dust mop/sweep all floors

● Spot clean all floors

● Clean bleachers and empty all trash immediately after regularly scheduled athletic events

● Up to daily, check outdoor athletic facility restrooms and replenish supplies

Weekly

● Low dust all horizontal surfaces to hand height (72”)

● Damp clean baseboards

Monthly

● High dust above hand height (72”) all horizontal surfaces including shelves and moldings

● Dust and clean all HVAC intake/supply grills

● Remove dead bugs from light fixtures and clean lenses

Annually (Summer)

● Wash all windows and glass partitions

● Refinish all composition floors

● Clean carpet

Teague ISD Proposal for Custodial Services Page 32 of 35

Cafeterias

Weekly

● Remove fingerprints from doors, frames, light switches, kick plates, handles, and railings.

● Low dust all horizontal surfaces to hand height (72”)

● Damp clean baseboards and window ledges

● Provide coverage for Saturday School as necessary

Monthly

● High dust above hand height (72”) horizontal surfaces, including shelves, moldings, pipes, ducts, heating outlets, etc.

● Dust and clean all HVAC intake/supply grills

● Remove dead bugs from light fixtures and clean lenses

Annually (Christmas)

● Scrub and refinish composition floors

● Deep clean all other floors

● Clean windows

Annually (Summer)

● Strip and refinish composition floors

Outside

● Maintain entrance mats at all facilities daily

● Power Wash any stained or molded area on the outside of the buildings biannually

• Sweep or blowoff all sidewalks, awnings, entrances, breezeway areas weekly

Teague ISD Proposal for Custodial Services Page 33 of 35

Special Event Cleaning

● Remove all trash and empty all trash receptacles immediately following the end of the event.

● Store as directed all tables and chairs in designated areas.

● Collapse all chairs and tables and stack appropriately on district provided dollies.

Also set aside any noticeably broken or defective tables or chairs and notify maintenance.

● Vacuum all carpeting and walk off mats.

● Remove any gum on carpeting and or matting.

● Spot clean any spills and soil on carpeting.

● Sweep all hard surface flooring and wet mop if appropriate with neutral disinfecting cleaner.

● Notify Director of Maintenance and Operations of any noticeable defects in building or equipment.

Teague ISD Proposal for Custodial Services Page 34 of 35

APPENDIX III

Campuses to be Cleaned with Square Footages

CAMPUS/ BUILDING

TOTAL

** ** ** FLOOR SQUARE

PLAN* FOOTAGE OF HOURS HOURS TOTAL

BUILDINGS DAY NIGHT HOURS

1 Elementary 74805 -

2 Portable 1536

3 Portable 1536

4 Portable 1536

5 Portable 1536

TOTALS 80949

* Denotes coordinating floor plan number on the following pages

** To be completed by interested vendor

Teague ISD Proposal for Custodial Services Page 35 of 35

APPENDIX IV

Building Floor Plans

1 Teague Elementary w/portables