ESBD_451168_1756994424336_E-HSP Exhibit H CSP.pdf

HUB/SB Program Office https://hubsb.utexas.edu

Exhibit H – Policy on Utilization Historically Underutilized Businesses

Electronic HUB Subcontracting Plan for:

• Construction Manager at Risk (CMR) or

• Competitive Sealed Proposal (CSP)

The University of Texas at Austin – Campus Operations Use Only

Revision dated July 18, 2025 https://hubsb.utexas.edu/

UT Austin HUB Policy

Instructions to Complete the Construction Manager at Risk (CMR) or Competitive Sealed Proposal (CSP)*

Table of Contents

Page ii

Pages iii-v

*Note 1:

If awarded, All subcontractor payments must be reported in B2Gnow via monthly payment audits. It is the responsibility of the vendor to report and maintain all aspects of the contract in B2Gnow, including all payments made to subcontractors, any changes in subcontractors, scope of work or other fundamental changes to the initial subcontracting intentions.

For questions or clarifications regarding the Electronic HUB Subcontracting Plan:

UT Austin HUB/SB Program Office uthub-hsp@austin.utexas.edu

(When communicating with UT Austin HUB, please reference the contract number)

Revision dated July 18, 2025 mailto:uthub-hsp@austin.utexas.edu

POLICY ON UTILIZATION OF

HISTORICALLY UNDERUTILIZED BUSINESSES (HUBs)

Introduction

The Historically Underutilized Business (HUB) program is a state of Texas initiative to increase the opportunities available to businesses owned by minorities, service-disabled veterans (SDV), and/or women in the area of state procurement and contracting. Accordingly, The University of Texas at Austin is fully committed to the Good Faith Effort to:

• enhance the opportunity of HUBs to compete for contracts and purchases

• increase the number of contracts awarded to HUB firms

• create a fair and open competitive market

• improve community awareness regarding HUBs

A Historically Underutilized Business (HUB) is defined as a sole proprietorship, partnership, or corporation in which at least 51 percent of the stock or other equitable securities are owned by one or more persons who are members of the following groups: Asian Pacific Americans, Black Americans, Hispanic Americans, Native Americans, SDV, or women.

These individuals must have a proportionate interest in the control, operation, and management of the business, and their principal place of business must be located in Texas.

The university has designated a staff member to serve as the Historically Underutilized Business (HUB) coordinator for the agency. The HUB coordinator assists the university with the development of the agency's procurement specifications, HUB subcontracting plans, and evaluation of contracts for compliance. The HUB coordinator also assists state agencies and the state comptroller with HUB compliance, facilitating compliance with the agency's good-faith effort criteria, HUB reporting, contract administration and marketing and outreach efforts for HUB participation.

Statewide HUB utilization goals are developed by the Texas State Comptroller’s Office – HUB Reporting. Current HUB goals are:

Category Goals Heavy Construction 11.2%

Building Construction 21.1%

Special Trade 32.9%

Professional Services 23.7%

Other Services 26.0%

Commodities 21.1%

B. State of Texas Regulations Governing the Historically Underutilized Business Program (HUB)

In accordance with the Texas Government Code, Title 10, Subtitle D, Chapter 2161. Historically Underutilized Businesses, Subchapter A, state agencies, including institutions of higher education, must make a good-faith effort to use HUBs in state contracts, including contracts for construction, services, and commodities.

In accordance with the Texas Administrative Code, Title 34, Part 1, Chapter 20, Subchapter B, Rule §20.284, Statewide Annual HUB Utilization Goals, each state agency must make a good-faith effort to use HUBs in purchase contracts for construction, services (including professional and consulting services), and commodities.

ii https://financials.utexas.edu/assistant-vice-president-felix-alvarez http://www.window.state.tx.us/procurement/prog/hub/hub-reporting/ https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2161.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2161.htm https://texreg.sos.state.tx.us/public/readtac%24ext.TacPage?sl=R&app=9&p_dir&p_rloc&p_tloc&p_ploc&pg=1&p_tac&ti=34&pt=1&ch=20&rl=284 https://texreg.sos.state.tx.us/public/readtac%24ext.TacPage?sl=R&app=9&p_dir&p_rloc&p_tloc&p_ploc&pg=1&p_tac&ti=34&pt=1&ch=20&rl=284

UT Austin Administration Electronic Historically Underutilized Subcontracting Plans

(E-HSP) for Construction Manager at Risk (CMR) or Competitive Sealed Proposal (CSP)*-

32.9% (special trade) of total contract value All Texas State agencies and institutions of higher education are required to make a good faith effort to include minorities, service-disabled veterans (SDV), and women owned businesses in their procurement opportunities. The State of Texas uses the term Historically Underutilized Businesses (HUB) to distinguish State certified minority, SDV, and women owned businesses.

Statement of Probability - Subcontracting Opportunities are probable in connection with this solicitation

Responses that do not include an E-HSP shall be rejected as a material failure to comply with advertised specifications in accordance with the request for qualifications.

Determination of good-faith effort in developing an E-HSP for a competitive sealed proposal construction contract includes but is not limited to the following:

1. Divide the contract work into reasonable lots or portions to the extent consistent with prudent industry practices.

2. Provide notice to a minimum of two (2) minority/women trade organizations or development centers of subcontracting opportunities to be disseminated to their membership. The notice shall be sent via B2Gnow and include:

• Scope of work

• Information regarding locations to review plans and specifications

• Bonding and insurance requirements (include any personal liability requirements)

• Identify a contact person (including phone number and email address)

Notify minority/women organizations of contracting opportunities with reasonable time to disseminate information to members (no less than seven (7) working days from receipt of notice). Weekends and holidays do not count towards the seven day notice.

3. Notify three (3) or more State of Texas certified HUBs for each subcontracting opportunity in writing. The notice shall be sent via B2Gnow and include:

• Scope of work

• Information regarding locations to review plans and specifications

• Bonding and insurance requirements (include personal liability requirements)

• Identify a contact person (including phone number and email address)

Notify HUBs of subcontracting opportunities with reasonable time to respond (no less than seven (7) working days from receipt of notice). Weekends and holidays do not count towards the seven day notice. The prime contractor must keep and provide official written documentation (i.e. fax transmittals, email, correspondence, electronic plan room information, etc. to demonstrate compliance). In addition, the prime contractor must utilize B2Gnow for all solicitation processes in order to ensure that all electronic communication is properly recorded and can be used to demonstrate compliance.

4. The respondent shall use B2Gnow in order to access the State’s Centralized Master Bidders List (CMBL). They can also use the HUB Directory, Internet resources, and/or other directories as identified by the agency when searching for HUB subcontractors. Respondents may also rely on the services of minority/women and community trade organizations, contractor groups, local, state, and federal business assistance offices in identifying qualified HUB subcontractors. Search the CMBL at:

https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do.

5. Provide justification of the selection process using B2Gnow if a non-HUB subcontractor is selected.

6. Encourage selected non-certified minority, SDV, or woman owned business subcontractors to apply for HUB certification. If the minority, SDV, or woman owned vendor is not a State certified HUB you may refer the firm to the HUB office for additional information on becoming HUB certified or the State HUB website:

https://comptroller.texas.gov/purchasing/vendor/hub/certification-process.php.

iii http://www2.cpa.state.tx.us/cmbl/cmblhub.html http://www.window.state.tx.us/procurement/prog/hub/hub-certification/ http://www.window.state.tx.us/procurement/prog/hub/hub-certification/

Additional Guidance

The Electronic HSP, Good Faith Effort, and subcontractor search shall be conducted and completed in B2Gnow. B2Gnow is accessed via the following link:

https://b2gnow.gob2g.com/?TN=UTexas

Please review the following videos to learn how to access B2Gnow and enter an E-HSP for a solicitation:

1. To verify whether your organization has an account and to add a user account under your organization refer to the following video:

https://www.youtube.com/watch?v=LV3uxF_dWI8

2. To submit an E-HSP / Utilization Plan in B2Gnow refer to the following video:

https://www.youtube.com/watch?v=rdxBDrdTHzI

Please review the following notes regarding changes to the E-HSP and subcontractor payment reporting:

Changes to the Plan When Change Orders or new phases/GMPs of the contract are added to a contract by UT Austin staff, you will be required to update the existing HSP in B2Gnow by locating your most recent Utilization Plan for the contract, the selecting the “view” link, then selecting the “Submit Revision” button. You will be required to select the reason for the revision, plus any additional comments. If the revisions are due to a change order or new GMP, enter the relevant change number in the comments section. The HUB Office will review the change and provide feedback or approve the change, with revision details mentioned in the “Agency Special Instructions/Additional Requirements” comments box on page 2 of the HSP report.

Reporting – After Award All subcontracting will be reported to The University of Texas at Austin HUB/SB Program Office via monthly subcontractor payment audits in B2Gnow. In addition, A copy of the State of Texas Prime Contractor Progress Assessment Report (PAR) or a B2G printout showing a month’s payment audit must be submitted with each pay application. All B2Gnow subcontractor payment audits must be completed every month with each request for payment. In addition, you must identify all HUB 2nd, and 3rd tier subcontractor payments in B2Gnow. It is a condition of payment to report HUB subcontracting expenditures.

iv https://www.youtube.com/watch?v=LV3uxF_dWI8 https://www.youtube.com/watch?v=rdxBDrdTHzI

Exhibit H – Electronic HUB Subcontracting Plan (CMR or CSP Solicitation)

The goal of the HUB program is to promote equal access and equal opportunity in University of Texas at Austin contracting and purchasing. A properly submitted HUB Subcontracting Plan (E-HSP) is a required element for this Response. Failure to submit a required E-HSP in compliance with the HUB Policy will result in rejection of the Response.

IMPORTANT: Please note that in B2Gnow, a “Utilization Plan” is equivalent to an “Electronic HUB Subcontracting Plan”, or “E-HSP”

To submit an E-HSP / Utilization Plan, log in to UT Austin HUB Compliance Reporting System at:

https://b2gnow.gob2g.com/?TN=UTexas

Once logged in, on the left side panel, find and click on “View”. Select “My Utilization Plans” from the dropdown menu, then in the upper right corner, click on “Create Utilization Plan”.

Then enter access code: 5708482578

(Please review videos below for a virtual demonstration on how to do this)

For detailed instructions on how to set up a new B2G user account, please review the video here:

To Access B2Gnow

For detailed instructions on how to submit an E-HSP / Utilization Plan, please review the video here:

To submit an E-HSP / Utilization Plan

For questions about logging into and creating an account in UT Austin HUB Compliance Reporting System, or clarifications regarding the E-HSP / Utilization Plan, please contact the HUB/SB Program Office at:

uthub-hsp@austin.utexas.edu

If your company is not registered in B2Gnow, please contact us at uthub-hsp@austin.utexas.edu so that we can add your company to the list of registered vendors in B2Gnow. We will need the following information to set up your company: Company Legal Name and DBA (DBA if applicable), tax ID#, company address, phone number, company main email, primary user name, and primary user email address.

IMPORTANT: As proof that you have submitted an E-HSP / Utilization Plan in B2G, it is acceptable to take a .pdf screenshot of the submission screen to provide with your submitted resp v https://www.youtube.com/watch?v=LV3uxF_dWI8 https://www.youtube.com/watch?v=rdxBDrdTHzI mailto:uthub-hsp@austin.utexas.edu mailto:uthub-hsp@austin.utexas.edu