ESBD_449775_1756316507210_RFP 2025.08 Workforce Data, Analytics, and Reporting Services.pdf

RFP 2025.08

Workforce Data, Analytics, and

Reporting Services

RFP Contact Cara Green

Purchasing Manager purchasing@brazosport.edu

979-230-3214

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Table of Contents

Section 1 Overview

Section 2 Scope of Work

Section 3 Proposal Requirements

Section 4 Required Response Documents

Section 5 Evaluation Process

Section 6 General Terms and Conditions

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Section 1 Overview

1.1 Introduction

Founded in 1968, Brazosport College (BC), offers a range of two- and four-year degree programs, workforce certificates, and university transfer opportunities. BC has been recognized by the Aspen Institute as one of the top 10 community colleges in the nation and was named the

Safest College Campus in Texas and one of the Top 10 Most Beautiful Yet Affordable College

Campuses.

1.2 Project Overview

BC invites qualified vendors to submit proposals for workforce data, analytics, and reporting services. BC seeks enhanced access to regional credentialed and labor-market data to inform the development of credentials of value and academic programs. While labor-market data is already a recognized institutional strength, current efforts lack customized tools and county-level analysis that connect directly to state and regional occupation lists, including:

• Texas Workforce Commission (TWC) High-Skill High-Growth List

• Texas Higher Education Coordinating Board (THECB) High Demand Fields

• House Bill 8 (HB8) Credentials of Value

Synthesizing these lists at the county level will better identify program gaps, highlight student outcomes, and ensure the institution is positioned to leverage HB8 funding. Deliverables must include tools and analysis that enable faculty and staff to design, refine, and expand academic programs, as well as the framework for a customized, institution-specific dashboard aligning labor-market data with HB8 outcomes.

1.3 Submission of Proposal

To be considered a responsive offer, proposals may be submitted electronically using the current electronic bidding system, utilized by the College; Euna Solutions/Ion Wave.

Manual/ paper submissions are acceptable and may be mailed or hand delivered in a sealed envelope on the forms provided. They will be received in the office of the Purchasing Manager, 500 College Drive Room C-127, Lake Jackson, Texas 77566, until 2:00 p.m. on Wednesday, September 24, 2025, at which time said proposal will be publicly opened and read.

Manual/paper proposals must be sealed and clearly marked on the outside, “RFP 2025.08

Workforce Data, Analytics, and Reporting Services. Attention: Purchasing Manager.” Vendors submitting proposals should be careful to see that the appropriate proposal form is used. Email or fax transmittal of proposals will not be accepted.

1.4 Approval

This procurement is subject to approval by the BC Board of Regents. Subsequent to Board approval, the only person authorized to commit BC contractually is the President or designee.

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1.5 Award Term and Funding Contingency

The services described in this RFP are supported through a grant-funded planning initiative. As such, the selected vendor must be in good standing and fully eligible to receive grant funds. The vendor shall certify that they are able to accept grant dollars and comply with all applicable federal, state, and local requirements associated with the funding source.

1.6 Award Term and Funding Contingency

It is BC’s intention to utilize Workforce Data, Analytics, and Reporting Services for an initial one-year period, with the option to renew for up to four (4) additional one-year terms, or on a month-to-month basis as needed. All renewals and continuance of services are contingent upon the availability of grant funding and satisfactory vendor performance.

1.7 Availability of Work

The successful vendor shall be available to commence services beginning November 1, 2025.

The project is expected to be completed by May 1, 2026, and must be fully completed no later than June 1, 2026. The vendor is expected to ensure adequate staffing and resources to meet these deadlines.

1.8 Obligation

This Request for Proposal does not obligate BC to award a contract or pay any costs incurred by the respondent in the preparation and/or submittal of a submittal.

1.9 Calendar of Events

Listed below are the dates and times by which stated actions must be taken or completed. If

Brazosport College determines, in its sole discretion, that it is necessary to change any of the dates and times, a formal Addendum to this RFP will be issued and distributed through

Brazosport College’s electronic bidding system. All listed times are applicable local times for

Lake Jackson, Texas in accordance with Central Standard Time (CST).

Action Date/ Time

Issue RFP/ 1st Advertisement Wednesday, August 27, 2025 prior to 10 a.m.

2nd Advertisement Wednesday, September 3, 2025

RFP Questions Due Tuesday, September 16, 2025 prior to 2 p.m.

Response to Questions in Formal Addendum (If Any) Wednesday, September 17, 2025 prior to 2 p.m.

RFP Due Date Wednesday, September 24, 2025 at 2 p.m.

RFP Committee review proposals September/October 2025

Virtual Interviews/ Presentations TBD

Notice of selection and award TBD

Contract negotiations and execution TBD

Board of Regents approval TBD

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Section 2 Scope of Work The project will consist of three primary components: Program Demand Gap Analysis, Labor-

Market Tool Licenses and Training, and Dashboard Development.

2.1 Program Demand Gap Analysis

The selected vendor will conduct a comprehensive Program Demand Gap Analysis (PDGA) to evaluate alignment between the region’s labor-market needs and the institution’s program offerings. Deliverables must include:

.1 Analysis of high-demand, high-wage occupations aligned with HB8, TWC’s High-Skill

High-Growth list, and THECB’s High-Demand Fields.

.2 A clear breakdown of program supply in the region, including graduates produced by other area colleges and universities.

.3 Identification of gaps between labor demand and program supply, with recommendations for expansion, reduction, or new program development.

.4 Documentation and reporting that demonstrate the institution’s current value to stakeholders and highlight opportunities for greater impact.

2.2 Labor-Market Licenses and Training

The selected vendor will supply software licenses and training to expand faculty and staff access to labor-market intelligence. Deliverables must include:

.1 User-friendly software access for institutional stakeholders to view and analyze economic, demographic, and workforce data.

.2 Training for faculty and staff to ensure effective use of the platform in program design, evaluation, and planning.

.3 Ongoing support to expand institutional capacity in data utilization and evidence-based decision-making.

2.3 Dashboard Development

The selected vendor will design and deliver a draft regional dashboard that visualizes labor-market data and credential outcomes. Deliverables must include:

.1 Integration of labor-market data with institutional program and student outcome data.

.2 Alignment of dashboard metrics with HB8 funding definitions and state priorities.

.3 Functionality which allows filtering by county and zip code groupings.

.4 A framework that is accessible, user-friendly, and suitable for both internal planning and external stakeholder engagement.

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Section 3 Proposal Requirements

3.1 The Proposal must include the following information:

.1 Executive Summary

.2 Company Background & Relevant Experience

.3 Approach to Staffing, Training, and Quality Assurance

.4 Pricing Proposal, including a detailed breakdown for:

a. Workforce data access or subscription

b. Analytics and reporting services

c. Customization or implementation support

d. Training and knowledge transfer

e. Ongoing support or maintenance

.5 Gap Analysis (redacted version acceptable)

.6 Summaries of Software Capabilities

.7 Sample Reporting Dashboard (redacted version acceptable)

.8 Training Approach, including references or evaluation of prior training engagements

.9 References (minimum of three current or former higher education clients)

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Section 4 Required Response Documents The Required Forms are available in the “Attachments” section of the BC electronic bidding system, Ionwave/Euna Solutions.

In addition to the proposal requirements, as outlined in Section 3, each respondent must complete and return the documents listed below.

4.1 Required Response documents

.1 Proof of Insurance

.2 Company W-9

.3 Conflict of Interest Questionnaire Form

.4 If applicable: Exceptions: Any exceptions taken to the subject Request for Proposal must be submitted with the proposal response and clearly identified in a separate section called “Exceptions”

4.2 Important

.1 For electronic submittals, the “Attributes” section of the BC electronic bidding system must be completed.

.2 For manual/paper submittals, print the completed “Attributes” section and include it with the physical submission.

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Section 5 Evaluation Process An Evaluation Committee (Committee) will review all proposals to determine which vendors have qualified for consideration according to the criteria stated herein. The Committee’s evaluations will be based on all available information, including proposal statements, subsequent interviews, if necessary, reports, discussions, reference checks, and other appropriate checks.

5.1 Proposals will be evaluated using the following criteria:

.1 Price/ Fee Proposal (25 points): The competitiveness, transparency, and reasonableness of the proposed pricing for Workforce Data, Analytics, and Reporting Services will be assessed. This includes costs for data access or subscriptions, analytics and reporting services, customization, training, and ongoing support.

.2 References (5 points): The quality and relevance of references from current or former higher education clients will be considered, including evidence of successful delivery of similar services.

.3 Qualifications and Quality of Goods and Services (25 points): Vendor expertise, experience, staff qualifications, and overall quality of the proposed services will be evaluated. This criterion emphasizes the vendor’s ability to deliver reliable, high-quality solutions.

.4 Functionality of Proposed Plan / Alignment with BC Needs (25 points): This category assesses the extent to which the proposed services meet BC’s requirements, including workforce data, analytics, reporting capabilities, dashboards, and overall usefulness in supporting College decision-making.

.5 Timeline / Availability Requirements (10 points): The proposal will be evaluated on the vendor’s ability to meet the required project start date of November 1, 2025, and project completion by May 1, 2026, with final deliverables by June 1, 2026.

.6 Comprehensiveness of Services (10 points): This criterion considers the extent to which the proposal provides a complete solution, including training, support, customization, and alignment with Brazosport College’s goals and grant-funded requirements.

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Section 6 General Terms and Conditions The General Terms and Conditions are available in the “Attachments” section of the BC electronic bidding system, Ionwave/Euna Solutions.