ESBD_449249_1756217777764_RFQ #0006727 AE Services JE Rudder Bldg FINAL.pdf

REV. 10/10/2024

TEXAS FACILITIES COMMISSION

P. O. Box 13047 Austin, Texas 78711-3047

REQUEST FOR QUALIFICATIONS

AE Services for J. E. Rudder Building Utilization and Modernization

RFQ #0006727

PROJECT #25-026-3113

Posting Date: August 26, 2025

Submittal / Opening Date: September 9, 2025 at 3:00 p.m.

AE Services for JE Rudder Bldg. Utilization and Modernization

Contents

SECTION I - GENERAL

1. SCOPE:

2. CONTRACT TERM:

3. STATE FUNDING:

4. AGENCY POINT OF CONTACT:

5. DEFINITIONS:

SECTION II - PROJECT DESCRIPTION

SECTION III - STATEMENT OF WORK

SECTION IV – SCHEDULE OF EVENTS

1. SCHEDULE OF EVENTS:

2. PRE-SUBMITTAL TELECONFERENCE:

3. SITE VISIT

SECTION V – SUBMITTAL REQUIREMENTS

1. Electronic Submission:

2. HUB Subcontracting Plan (HSP) Submission:

3. REQUIRED DOCUMENTS:

4. CONTENTS:

5. INQUIRIES

6. SUBMISSION DEADLINES

7. RECEIPT OF SUBMITTALS

SECTION VI - EVALUATION AND AWARD

SECTION VII – POST SUBMITTAL REQUIREMENTS

1. ADDITIONAL DOCUMENTATION FROM SELECTED FIRM:

2. RIGHT TO AUDIT:

3. PUBLIC DISCLOSURE:

4. PROTESTS:

5. ORDER PRECEDENCE:

ATTACHMENT A - EXECUTION OF SUBMITTAL

ATTACHMENT B - A/E QUESTIONNAIRE FORM

ATTACHMENT C – HUB COMPLIANCE REPORTING SYSTEM – Online HSP Process Guide

ATTACHMENT D – PROFESSIONAL SERVICES AGREEMENT

ATTACHMENT E – TFC CRIMINAL BACKGROUND CHECK AND APPLICATION GUIDELINES

ATTACHMENT F – PRELIMINARY SPACE MANAGEMENT LAYOUT FOR JE RUDDER BLDG.

UTILIZATION PLAN

ATTACHMENT G – CONFIDENTIALITY AND NON-DISCLOSURE AGREEMENT

ATTACHMENT H – OWNER’S PROJECT REQUIREMENTS

ATTACHMENT I – UTILIZATION AND MODERNIZATION CONSTRUCTION NARRATIVE

ATTACHMENT J – HIGH LEVEL SEQUENCING SCHEDULE

ATTACHMENT K – BONFIRE SUBMISSION INSTRUCTIONS

SECTION I - GENERAL

1. SCOPE: In accordance with the provisions of Texas Government Code, Chapter 2254, Subchapter A, Professional Services, and Rules and Procedures adopted by the Texas Facilities Commission (TFC), to provide professional AE services for design, construction, contract administration, closeout and warranty phases from NTP through March 31, 2027, supporting Project #25-026-3113, James E. Rudder State Office Building MRP project located at 1019 Brazos Street, Austin, Texas.

2. CONTRACT TERM: It is the intention of TFC to award a Contract for full prime professional architectural/engineering (AE) services for the term of the project.

Services undertaken pursuant to this RFQ will be required to commence within five (5) calendar days of delivery of a Notice to Proceed. The Project associated with the services requested in this solicitation is anticipated to be Four hundred thirty-five (435) calendar days.

3. STATE FUNDING: This Contract is contingent upon the continued availability of funding. If funds become unavailable through lack of appropriations, legislative budget cuts, amendment of the Appropriations Act, state agency consolidations, or any other disruption of current appropriations, provisions of the Termination Article in the Professional Services Agreement shall apply.

4. AGENCY POINT OF CONTACT: The contact listed below shall be the sole point of contact during this solicitation. Any discussions regarding this solicitation with other agency personnel or TFC contractors, or sub-contractors may be grounds for disqualification.

A. Primary Contact:

1) Purchaser Name: James Gonzalez, CTCD, CTCM

2) Purchaser Phone: 512-936-0647

3) Purchaser Email: james.gonzalez@tfc.state.tx.us

B. Secondary Contact:

1) Purchaser Name: Omar Casas, CTCD, CTCM

2) Purchaser Phone: 512-463-1961

3) Purchaser Email: omar.casas@tfc.state.tx.us

5. DEFINITIONS:

A. Addendum: A modification of the specifications issued by TFC.

B. Electronic State Business Daily (ESBD): the designated website where state agencies, universities, and municipalities post formal solicitations (over $25K), addenda to posted solicitations, and awards. The link to the ESBD is http://www.txsmartbuy.gov/esbd mailto:james.gonzalez@tfc.state.tx.us mailto:omar.casas@tfc.state.tx.us http://www.txsmartbuy.gov/esbd

C. Good Faith Effort: Effort required by vendors when completing the Attachment C, HUB Subcontracting Plan, which demonstrates the Respondent has completed one of the following for the planned subcontracting needs: A) Using strictly HUBs for all subcontracting needs, B) Meeting stated agency goal for HUB subcontracted needs using both HUB and Non-HUB vendors, C) Performing “Traditional Good Faith Effort” of notifying two minority/women trade organizations and soliciting bids from three HUBs for each subcontracting opportunity, and allowing seven business days for response, D) Self-Performing Contract (performing all work with own materials and labor), or E) Utilizing a Mentor Protégé relationship (a formal agreement that is recognized by the State of Texas Comptroller of Public Accounts.

For a listing of Mentor Protégé agreements click on link:

https://mycpa.cpa.state.tx.us/mentorprotege/ctg/menproPairs/

D. HUB Subcontracting Plan (HSP): The Historically Underutilized Business (HUB) Subcontracting Plan (HSP) required by Chapter 2161 of the Texas Government Code (TGC) and by Title 34, Part 1, Chapter 20, Subchapter D, §20.281- §20.298 of the Texas Administrative Code (TAC).

E. Historically Underutilized Business (HUB): A business who certified with the Comptroller of Public Accounts by meeting the following requirements: 51% owned by an Asian Pacific American, Black American, Hispanic American, Native American, American woman, and/or United States Veteran with a minimum 20% Disability rating; is an entity with its principal place of business in Texas; and has an owner residing in Texas with a proportionate interest that actively participates in the control, operations and management of the entity’s affairs.

F. Owner: The Texas Facilities Commission.

G. Owner’s Representative (Project Management Firm, PMF): The firm designated by the Owner authorized to represent the Owner during the performance of the contract. Owner’s Representative is Square One Consultants.

H. Project Manager: The individual designated by the Owner authorized to represent the Owner during the performance of the Contract.

I. Respondent: An individual, partnership, or corporation that responds to this RFQ.

J. RFQ: Request for Qualification

SECTION II - PROJECT DESCRIPTION

1. Project will renovate the James E. Rudder State Office Building for the Secretary of State

Agency providing improved space utilization, service to public, security, code compliance, and accommodations for additional employee headcount.

2. The approximate cost of work for the aforementioned project is estimated to be thirty million, nine hundred thousand ($30,900,000.00).

https://mycpa.cpa.state.tx.us/mentorprotege/ctg/menproPairs/

3. At the time of this RFQ issuance, the Owner has engaged– Square One Consultants, Inc.

as the Owner’s Representative (Project Management Firm) to manage this project.

Carter Design Associates was engaged in the development of Attachment F and is ineligible for award or sub consulting to awarded Respondent. TFC plans to retain Carter Design Associates for third-party review services.

4. THIRD PARTY CONSULTANTS: TFC shall provide or contract with third-party firms for Testing, Adjusting and Balancing (TAB) Services, RAS Review, Commissioning (CxA), and Construction Materials Testing (CMT), and others if needed to support the project.

5. **See Attachment F – Preliminary Space Management Layout for JE Rudder Bldg.

Utilization and Modernization, Attachment H – Owner’s Project Requirements; and Attachment I - Utilization and Modernization Construction Narrative for additional information**

NOTE: All vendors interested in getting access to Attachment F – Preliminary Space Management Layout for JE Rudder Bldg. Utilization and Modernization for this solicitation must fill out Attachment G - Confidentiality and Non-Disclosure Agreement and submit to the Purchaser at james.gonzalez@tfc.texas.gov.

SECTION III - STATEMENT OF WORK

1. Phase 1: Architectural and Engineering scope of services shall include, but not be limited to, the following:

A. Detailed on-site investigations, review of existing documents, verify and validate items in existing deficiencies list requested for correction. Deficiency list will be provided to the final selected firm.

B. A list of necessary testing and inspections to be provided to Owner including, but not limited to, ADA, Commissioning, Testing and Balancing, Environmental, and Construction Materials testing.

C. Assistance in evaluation and interview of Construction Manager-at-Risk.

D. Assistance to Project Management Firm and Construction Manager-at-Risk to prepare order-of-magnitude cost estimates for correction of deficiencies by repair or replacement, as recommended by the AE.

E. Assist Project Management Firm (PMF) and Construction Manager-at-Risk in developing priorities for adjusting scope of work to match available funding.

F. Research, evaluate, and present to the Owner any energy conservation strategies and alternatives for consideration, including the availability of rebates from the local utility. If rebates are available, coordinate with the local utility to complete all necessary documentation to accomplish rebates.

mailto:james.gonzalez@tfc.texas.gov

G. Presentation of findings to Owner and Project Management Firm for review and approval. Upon acceptance of Phase 1 findings, and authorization by Owner, proceed with Phase 2.

2. Phase 2: Architecture and Engineering scope of services shall include, but not be limited to, the following:

A. The design and documentation of construction plans should include a detailed breakdown of deliverables to reduce the risk of additional service costs due to the requirement of an Early Work Package for the basement and the Service Room location on level 3.

1) The AE's scope of services shall be delivered in the following phases:

a. Deliverable 1: 50% Construction Documents (CDs)

(1) The 50% CD set shall be developed to a Level of Development (LOD) 300 for all primary architectural, structural, and main MEP/IT distribution pathways.

Interior partitions and branch-level distribution shall be developed to LOD 200.

The submission must be sufficiently detailed to confirm overall design intent, validate space planning, and allow for preliminary cost estimating. At a minimum, this submission shall include:

(a) Updated floor plans for all levels with finalized room layouts.

(b) Updated exterior elevations and key building sections.

(c) Updated life safety and accessibility compliance plans.

(d) Structural foundation and framing plans indicating sizes of principal members.

(e) MEP single-line diagrams and plans showing primary equipment locations and main distribution routes.

(f) IT plans showing telecommunications room layouts and primary cabling pathways.

b. Deliverable 2: Early Work Package Construction Documents

(1) This package shall be a complete, fully coordinated, and biddable set of construction documents developed to a Level of Development (LOD) 400 for all architectural, structural, MEP, and IT/Security work within the Basement and Level 3 project areas. The documents shall contain sufficient detail for fabrication and installation by a construction contractor. This includes all specifications, details, and schedules necessary for permitting and construction of this specific scope of work.

c. Deliverable 3: 90% Construction Documents

(1) The 90% CD set shall advance the design for all remaining floors (Levels 1, 2, 4, and 5) to a Level of Development (LOD) 350. This includes detailing how various building systems interface and connect with one another. The set shall be fully coordinated across all disciplines and shall incorporate all Owner-approved comments from the 50% CD review.

d. Deliverable 4: 100% Construction Documents

(1) The 100% CD set shall be the final, signed, and sealed set of documents for the remainder of the project (Levels 1, 2, 4, and 5), incorporating all Owner-approved comments from the 90% CD review. The set shall be complete for the purposes of regulatory approval, permitting, and construction.

B. Provide the Owner and PMF with a list of long-lead equipment items with sizes, specifications, etc. so that early procurement can be performed.

C. Provide the Owner with a list of items to be tested and/or inspected including, but not limited to, ADA, Commissioning, Testing and Balancing, Environmental, and Construction Materials testing.

D. Coordinate with third party commissioning agent throughout design and construction administration.

E. Assist the Project Management Firm (Square One Consultants) and Construction Manager-at-Risk during subcontractor solicitation for development of Guaranteed Maximum Price.

F. Construction Administration using ProjectMates.

G. Warranty management.

H. Project closeout.

5. AE services shall be offered with the understanding of full compliance with non-discrimination requirements of the State of Texas by the A/E.

SECTION IV – SCHEDULE OF EVENTS

1. SCHEDULE OF EVENTS: TFC reserves the right to change the dates shown below.

EVENT DATE

Issue RFQ 8/26/2025 Site Visit 9/02/2025 Deadline for Submission of Questions 9/03/2025 Deadline for Submission of Qualifications & HSP 9/09/2025 Tuesday @ 3:00 PM Notification to Interview 9/19/2025

If Interviews are NOT required by TFC Award by Commission 10/16/2025 Execute Contract 11/01/2025

If Interviews are required by TFC Interviews of short listed firms 9/29/2025 Award by Commission 10/16/2025 Execute Contract 11/01/2025

Per Texas Government Code Chapter 2166.203, The Texas Facilities Commission is using the RFQ ‘Issue Date’ as noted in the Schedule of Events above as the official 30-day notification requirement for an interview with a design professional firm

2. PRE-SUBMITTAL TELECONFERENCE: The pre-submittal conference has been recorded and is available for download on the ESBD and in Bonfire.

3. SITE VISIT: An Optional Site Visit will be conducted for this solicitation on Tuesday, September 2, 2025, at 10:00 AM. Vendors interested in participating in the site visit shall meet in the Main Lobby, northwest corner of the building, 11th and Brazos St., Austin, TX 78701. Vendors shall be responsible for finding their own parking.

SECTION V – SUBMITTAL REQUIREMENTS

1. Electronic Submission: TFC is using the electronic procurement system Bonfire.

Respondents interested in submitting a response must register for a Bonfire account (No Charge). Proposals shall be uploaded per the instructions in Attachment K – Bonfire Submission Instructions prior to 3:00 PM on the date specified in the Schedule of Events. In order to ensure that all documents are submitted before the deadline, allow enough time to upload the documents into the portal. We recommend beginning the upload process one (1) day prior to deadline date. Facsimile and email proposals are not acceptable responses to this RFP.

2. HUB Subcontracting Plan (HSP) Submission: TFC is using the HUB Compliance Reporting System (B2G) as a resource tool to accept the HSP online. Respondents must register for a B2G account (No Charge). The HSP must be submitted through TFC’s HUB Compliance Reporting System (B2G) at: http://tfc.gob2g.com, B2G Access Code:

1008559454. See Attachment C – HUB Compliance Reporting System – Online Process Guide for instructions on how to submit the HSP.

3. REQUIRED DOCUMENTS: Respondents shall upload their qualifications through the TFC Bonfire portal link as specified in item 2 of Attachment K – Bonfire Submission Instructions. Requested documentation includes:

A. Package 1 – Required Documentation:

1) Attachment A – Execution of Submittal

2) Acknowledgement of Addenda

3) Litigation History

4) Proof of Submission of HSP through the B2G System (Screen Print, Email Confirmation, etc. as evidence of online submission of HSP in B2G.)

B. Package 2 – Scored Documentation

1) Company Information

2) Attachment B – A/E Questionnaire Form http://tfc.gob2g.com/

3) Relevant Experience and Qualifications

4) Proposed Methodology

5) Quality Assurance/Quality Control

C. Organization: Document pages should be numbered and contain an organized, paginated table of contents corresponding to the section and pages of the submittal.

D. File Format: File format shall be as indicated in Attachment K – Bonfire Submission Instructions

E. Submittal Costs: Respondents to this RFQ are responsible for all costs of submittal and interview preparation and delivery costs.

4. CONTENTS: Below is a summary of required information. TFC reserves the right, in its sole judgment and discretion, to waive minor technicalities and errors in the best interest of the State. Attachment A - Execution of Submittal and Attachment B - A/E Questionnaire Form shall be returned with submittal response and online submission of the HUB Subcontracting Plan in the B2G system shall be completed; failure to do so shall result in disqualification.

A. Company Information: <Pass/Fail> Including, but not limited to the following:

1) Company description;

2) Ownership information;

3) Physical and Mailing addresses;

4) Other company locations/offices;

5) Primary contact;

6) Office and mobile telephone numbers, and email of primary contact; and

7) 11-Digit State of Texas Taxpayer Vendor Identification Number.

8) Indicate if your company or any of its subsidiaries filed or met criteria for bankruptcy within the past five years. If Yes, provide explanation.

9) Identify if your firm is currently in default on any loan agreement or financing agreement with any bank, financial institution, or other entity? If so, specify date(s), details, circumstances, and prospects for resolution.

10) Identify if your company is currently for sale or involved in any transaction to expand or become acquired by another business entity? If so, explain the impact both in organization and company direction.

11) Indicate if your company has ever failed to complete a project or if a project was ever stopped in the middle of a project within the past five years and if so, what were the dates and circumstances.

12) Indicate if your company has had a contract terminated for default or convenience within the past five years. If yes, specify, dates, details, and circumstances.

B. Relevant Experience & Qualifications: <60 pts.>

1) Proposed Project Team:

a. Provide an Organizational Chart for your proposed project team.

b. Provide résumés for each project team member and describe each member’s responsibilities for the Project.

c. Detail previous experience of team members working together on projects, and the firm’s previous experience working with major subconsultants proposed for this project. A matrix format is recommended.

2) Location:

a. Identify the location of your company’s office that will directly support the Project.

b. Explain how responsive service will be provided.

3) Relevant Experience: Complete and submit Attachment B, A/E Questionnaire Form. The form can be obtained electronically at the TFC website:

http://www.tfc.state.tx.us/divisions/facilities/prog/construct/formsindex/ Document #19, Index of Forms.

a. Identify five (5) most relevant past completed projects similar in size and scope to the project requested in this RFQ. Identify the team members from the proposed project team and their role on the presented projects.

Particularly highlight your firm’s experience on these projects with the following:

(1) Mid-rise construction experience

(2) Fast Track construction experience

(3) Historical Building Preservation experience

(4) Class A Commercial Office experience

(5) Hi-Rise HVAC Retrofit experience

(6) Low Deck-to-Deck Height experience

b. For these five (5) most relevant projects completed within the last five years, Respondent shall demonstrate experience in meeting completion date schedules by providing the original duration and final duration on these five projects. Provide the location for each project. Provide appropriate explanation on the causation when a variance of 5% or more is experienced.

http://www.tfc.state.tx.us/divisions/facilities/prog/construct/formsindex/

Explain how you have met fast-track construction document delivery to meet a tight schedule on prior projects.

c. For these same five (5) most relevant projects completed within the last five years as above, Respondent shall demonstrate experience in maintaining budgets by providing the awarded budget and the final completion budget.

Provide appropriate explanation on the causation when a variance of 5% or more is experienced.

d. In addition to the five most relevant projects detailed above, provide other pertinent project information, including older or current ongoing projects of comparable scope to the project solicited in this RFQ.

e. Subconsultants: TFC will also consider the relevant experience and qualifications of major subconsultants/subcontractors, those proposed to perform approximately 15% or more of the project, listed on the HUB Subcontracting Plan. An Attachment B - A/E Questionnaire Form may be included in the submittal for each major subconsultants/subcontractors, and any additional company information provided as appropriate.

4) Minimum Qualifications:

a. Out of State vendors doing business in Texas shall have a Certificate of Authority to do business in Texas. A copy of the certificate shall be submitted with the submittal.

b. Negative responses and experiences from state client agencies, regulatory agencies, and TFC, which are familiar with firm’s performance, depending on problems encountered, may be grounds for disqualification.

c. In accordance with Texas Occupations Code Title 6, Subchapter I § 1001.405.

Practice by Business Entity; Registration, all Engineering firms submitting a response to this request for Qualifications must maintain current “business entity registration” with the Texas Board of Professional Engineers and Land Surveyors (PELS) concurrent with their submission of said response and, if selected, through the term of the Contract. Provide a copy of your company PELS Certificate of Registration with your response.

d. In accordance with Texas Administrative Code Title 22, Part 1, Chapter 1, Subchapter G, Rule §1.124, Business Registration, all Architectural firms submitting a response to this Request for Qualifications must maintain current “business entity registration” with the Texas Board of Architectural Examiners (TBAE) concurrent with their submission of said response and, if selected, through the term of the Contract. Provide a copy of your company TBAE Certificate of Registration with your response.

C. Proposed Methodology: <20 pts.> Provide an outline of your firm’s process to implement the requirements of the RFQ Scope of Work into a finished project.

Specifically, how will your firm approach and develop the various design challenges into one achievable, compliant and coherent project. This shall include, but not be limited to, the following:

1) Explain how you will meet fast-track construction document delivery to meet a tight schedule on prior projects. (Manpower schedule for production, Construction Administration, etc.)

2) Explain how you will perform Construction Administration on a fast-track project. Specifically, how often will you be onsite and able to quickly address RFI’s, submittals, field issues so as to not hold-up construction schedule.

3) How you address punchlist items if not able to be addressed until after building occupation.

4) Provide examples of teamwork between Client, Owner, AE firm & team, CMR, etc.

5) CM software knowledge and experience that is able to quickly document and transmit data amongst team members. Do you have experience with TFC’s Projectmates software?

D. Quality Assurance / Quality Control: <20 pts.>

1) Provide a description of your firm’s quality assurance program. Provide the name and job title of the person in your organization who oversees your quality assurance program. TFC reserves the right to require a copy of your Quality Control Manual and Quality Assurance Processes, which, if contracted, will become a Contract document.

2) Respondent shall describe its quality requirements and means of measurement.

Provide a process flow chart on how quality is maintained and achieved.

3) Respondent shall describe the firm’s policy regarding establishing quality control processes similar to ISO 9000 and other in-place controls for adherence to budget, quality, safety and schedule.

E. Litigation History: <Pass/Fail>

1) Provide details of all past or pending litigation or administrative claims involving Respondent within the past five (5) years.

2) Respondents involved in litigation with owners or Architect/Engineer firms may be disqualified at the full and sole discretion of TFC.

F. Attachment A - Execution of Submittal: Failure to sign and return the Attachment A - Execution of Submittal shall result in rejection of the response.

G. Addenda Acknowledgment: Receipt of all addenda to this RFQ should be acknowledged by returning a signed copy of each addendum signature page with the response. Any amendment to this procurement solicitation will be posted as an addendum on the ESBD. It is the responsibility of interested parties to periodically check the ESBD for updates to the solicitation prior to solicitation submittal.

Respondent’s failure to periodically check the ESBD will in no way release the selected vendor from “addenda or additional information” resulting in additional costs to meet the requirements of the RFQ.

H. HUB Subcontracting Plan: Submittal Requirements: In accordance with the Texas Government Code (TGC), Sections 2161.181-182 and Title 34, Part 1, Chapter 20, Subchapter D, §20.281- §20.298 of the Texas Administrative Code (TAC), the TFC shall make a Good Faith Effort to utilize HUBs in contracts for general services, construction services, professional and consulting services, and commodities contracts. Failure to complete and return the HUB Subcontracting Plan shall result in rejection of the response. The purpose of the HUB Program is to promote full and equal business opportunities for all businesses in State contracting in accordance with the following HUB utilization goals as specified in 34 TAC § 20.284:

(a) 23.7% for professional services contracts

1) Statement of Probability: TFC has determined that subcontracting opportunities are probable in connection with this procurement solicitation. Therefore, a HUB Subcontracting Plan (HSP) is required as a part of the Respondent's Submittal.

The awarded Respondent shall develop and administer an HSP as a part of the Respondent's Contract.

2) As mandated by 34 TAC § 20.285 Respondents must submit a HUB Subcontracting Plan that identifies all subcontracting items and complies with good faith effort requirements of the HSP, and in accordance with the Comptroller of Public Accounts HUB rules 34 TAC §20.285 (d).

3) Pursuant to TGC § 2161.252(B), the Texas Facilities Commission shall reject any response that does not include a fully completed HSP. An incomplete HSP is considered a material failure to comply with the solicitation requirements.

4) The HSP shall become a provision of the Contract between the awarded Respondent and TFC. The awarded Respondent can only change the HSP if (a) the Respondent complies with 34 TAC Section 20.285; (b) the Respondent provides its proposed changes to TFC for review; (c) TFC approves the Respondent’s proposed changes to its HSP; and (d) TFC and the Respondent amends their Contract by submitting a revised HUB Subcontracting Plan containing the changes approved by TFC.

5) If TFC determines that the Respondent failed to implement the HSP in good faith, TFC, in addition to any other remedies, may report nonperformance to the Texas Comptroller in accordance with 34 TAC, Section 20.285, (g) (5).

6) HUB subcontracting opportunities may be available in the following commodity class/item codes and descriptions: The list below contains the ‘Class’ (three-digit) and ‘Item’ (two-digit) codes of potential subcontracting trades for this solicitation. These codes are defined by the National Institute of Governmental Purchasing (NIGP). A complete listing of all NIGP Class & Item Codes can be found at: https://comptroller.texas.gov/purchasing/nigp/

CLASS-ITEM DESCRIPTION

906-44 Heating; Ventilating, Air Conditioning – Architectural Services 906-52 Interior Design and Space Planning 906-58 Lighting (Interior, Exterior) – Architectural Services 906-66 Planning, Site (Installation and Project) 906-78 Security Systems – Architectural 907-38 Drafting Services 918-25 Compliance Consulting, American Disabilities Act (ADA) 925-33 Engineering Services, Professional 925-36 Engineering Services 925-42 Foundation Engineering 925-56 Inspecting, Structural Engineering 925-67 Mechanical Engineering 925-88 Structural Engineering 966-18 Copying Services (Reproduction)

7) See Attachment C – HUB Compliance Reporting System – Online HSP Process

Guide for step-by-step guidance on submitting your HSP through the online system.

8) If assistance is needed in preparing the HUB Subcontracting Plan, potential Respondents may contact the HUB Staff by email at HUB@tfc.state.tx.us

9) Requirement to Utilize HUB Compliance Reporting System. Pursuant to Texas Administrative Code, Title 34 §§ 20.85(f)(l)(2) and 20.287(b), TFC administers monthly HSP-PAR compliance monitoring through a HUB Compliance Reporting System commonly known as B2G. The successful Respondent and any subcontractors must submit required PAR information into the B2G system. Any delay in the timely submission of PAR information into the B2G system will be treated as an invoicing error subject to dispute under TX Government Code Section 2251.042.

5. INQUIRIES

A. All inquiries shall be submitted in writing to agency point of contact identified above.

B. All inquiries submitted by email shall be in an editable format, i.e. typed in an email or submitted in Microsoft Word, , as opposed to an un-editable format such as Adobe Acrobat .pdf files.

https://comptroller.texas.gov/purchasing/nigp/ mailto:HUB@tfc.state.tx.us

C. All inquiries will result in written responses with copies posted to the ESBD at:

http://www.txsmartbuy.gov/esbd. If Respondents do not have Internet access, copies may be obtained through the point of contact listed above.

D. Any Respondents finding discrepancies between the provided documents, or in doubt as to their exact meaning, shall notify TFC at once. TFC may then, as an option, issue addenda clarifying the same. TFC is not responsible for oral instructions or for misinterpretation of the drawings and specifications.

E. Upon issuance of this RFQ, beside written inquiries as described above, other employees and representatives of TFC and the using agency will not answer questions or otherwise discuss the contents of the RFQ with any potential Respondent. This restriction does not preclude discussions with TFC for the purpose of conducting business unrelated to this submittal. Failure to observe this restriction may be grounds for disqualification.

6. SUBMISSION DEADLINES

A. Submittals shall be uploaded via the Bonfire link in Attachment K – Bonfire Submission Instructions by 3:00 PM on the date specified in the Schedule of Events above. In order to ensure that all documents are submitted before the deadline, TFC recommends beginning the upload process well in advance of the deadline to allow enough time to upload the documents into the Portal.

B. Follow the submittal instructions specified in the Attachment K – Bonfire Submission Instructions.

C. Facsimile and email submittals are not acceptable responses to the RFQ.

D. Respondents having difficulty using the Bonfire portal should contact support using the contact information within Attachment K – Bonfire Submission Instructions. If unable to upload the documents to the Bonfire Portal, contact the Purchaser prior to the deadline to make alternate arrangements. Failure to contact the Purchaser prior to the deadline will result in deeming submittal non-responsive or late.

E. TFC will not consider any submittal that bears a copyright. As a state agency, TFC will strictly adhere to the requirements of Chapter 552 of the Texas Government Code (the "Texas Public Information Act") regarding the disclosure of public information. As a result, by participating in this solicitation process Respondent acknowledges that all information, documentation, and other materials submitted in response to this solicitation may be subject to public disclosure under the Texas Public Information Act. TFC does not have authority to agree that any information submitted will not be subject to disclosure. Disclosure is governed by the Texas Public Information Act. Respondents are advised to consult with their legal counsel concerning disclosure issues resulting from this process and to take precautions to safeguard trade secrets and proprietary or otherwise confidential information. TFC assumes no obligation or responsibility relating to the disclosure or nondisclosure http://www.txsmartbuy.gov/esbd of information submitted by Respondents. If it is necessary for Respondent to include trade secrets or proprietary or otherwise confidential information in its submittal, Respondent must clearly mark in bold red letters the term “CONFIDENTIAL” using at least 14 point font, on that specific part or page of the submittal which Respondent believes to be confidential. All submittals and parts of submittals that are not marked confidential will be automatically considered to be public information. Should trade secrets or proprietary or otherwise confidential information be included in the submitted electronic copy as referenced above, Respondent should mark the medium with the word “CONFIDENTIAL.” If TFC receives a public information request seeking information marked by Respondent as confidential, Respondent will receive notice of the request as required by the Texas Public Information Act. If TFC receives a public information request for submittals and parts of submittals that are not marked confidential, the information will be disclosed to the public as required by the Texas Public Information Act.

7. RECEIPT OF SUBMITTALS

A. Submittals will be received until the date and time established for receipt, then the portal will close. Only the names of the Respondents will be made public.

Tabulations will not be divulged until after contract award.

B. All submittals shall become the property of the State of Texas after the deadline/opening date.

C. Submittal shall constitute an offer for a period of ninety (90) days or until selection is made by TFC.

SECTION VI - EVALUATION AND AWARD

1. It is the intent of TFC to award a contract to the Respondent whose qualifications are considered to be ‘most qualified’ for the services solicited in this RFQ. TFC reserves the right to make an initial award to the “most qualified” firm for SDs and DDs and then make a second award (to the same firm) for CDs.

2. TFC reserves the right to make a determination to cancel the solicitation and not make a recommendation for an award.

3. An evaluation committee will be established to evaluate the submittals. The committee will include employees of TFC and may include other impartial individuals who are not TFC employees. By submitting qualifications in response to this RFQ, the Respondent accepts the solicitation and evaluation process and acknowledges and accepts that scoring of the submittals may involve some subjective judgments by the evaluation committee.

4. The evaluation committee will evaluate and score each submittal based on the following criteria:

Criteria Weight Company Information 0 points Relevant Experience and Qualifications 60 points Proposed Methodology 20 points Quality Assurance/Quality Control 20 points Litigation History Pass/Fail HUB Subcontracting Plan Pass/Fail Total 100 points

5. When considering vendor qualifications, TFC reserves the right to set a minimum requirement regarding the weighted criteria listed in paragraph 4 above.

6. The evaluation committee will determine if interviews/discussions are necessary.

Award of a contract may be made without interviews/discussions if in the best interest of the state. The evaluation committee may determine that discussions are necessary to clarify or verify a written submittal. TFC may, at its discretion, elect to have Respondents provide oral presentations/interviews of their submittal. Scoring of the interview shall replace the initial scoring of the submittal. The following will be expected during an interview:

A. A short presentation detailing company history and projects relevant to the current project, and confirmation of information presented in the submittal.

B. Attendance by team members assigned to the project to represent themselves as to their relative experience and proposed involvement in the project. Representation by the Project Manager is essential in this interview.

C. An agenda for the interview will be provided by TFC requiring an elaboration of company relevant experience, proposed methodology, and quality program for the Project.

7. Giving priority in order of the ranking determined by the scores, TFC will undertake to negotiate a professional architectural/engineering agreement with the firm which is evaluated as the highest scoring firm, deemed the most qualified for the project. If the agreement cannot be executed, the negotiations will be formally terminated and TFC will attempt to negotiate an agreement with the next firm in order of scoring until an agreement is reached or the list is exhausted, upon which the solicitation will be cancelled and may be re-issued.

8. In evaluating submittals, TFC may consider information related to past contract performance of a Respondent including, but not limited to, the Vendor Performance Tracking System, available at http://www.txsmartbuy.gov/vpts. Prior work performance with TFC, and other State agencies or governmental entities which are familiar with a Respondent’s performance, depending on problems encountered, may be grounds for disqualification.

http://www.txsmartbuy.gov/vpts

SECTION VII – POST SUBMITTAL REQUIREMENTS

1. ADDITIONAL DOCUMENTATION FROM SELECTED FIRM:

A. Professional liability insurance in a minimum amount of $1,000,000 and other standard business insurance coverage, as may be required by the Contract.

B. Respondent may be required to file a Disclosure of Interested Parties, Form 1295 with the Texas Ethics Commission.

C. Execution of an appropriate professional services contract.

2. RIGHT TO AUDIT: Vendor understands that acceptance of funds under this Contract acts as acceptance of the authority of the State Auditor’s Office, TFC or any successor agency, to conduct an audit or investigation in connection with those funds. Vendor further agrees to cooperate fully with the above parties in the conduct of the audit or investigation, including providing all records requested. Vendor shall ensure that this clause concerning the authority to audit funds received indirectly by subcontractors through the vendor and the requirement to cooperate is included in any subcontract it awards.

3. PUBLIC DISCLOSURE: News or social media releases pertaining to this RFQ or the services, study, data, or project to which it relates shall not be made without TFC’s prior written authorization. In the exercise of TFC’s sole and absolute discretion, any breach by the Respondent may result in the disqualification of response or cancellation of this RFQ and the disqualification of the Respondent to respond to any re-solicitation.

4. PROTESTS: Protests filed in accordance with this solicitation shall be governed by TAC Title 1, Administration, Part 5 Texas Facilities Commission, Chapter 111 Administration, Subchapter C Complaints and Dispute Resolution, §111.32 Protests/Dispute Resolution/Hearings.

5. ORDER PRECEDENCE: In the event of conflicts or inconsistencies between this Contract and its exhibits or attachments, such conflicts or inconsistencies shall be resolved by reference to the documents in the following order of priority: Signed Contract (or Notice of Award), Amendments to the Contract (or Notice of Award), Request for Qualifications, and Respondent’s Response to Request for Qualifications.

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ATTACHMENT A - EXECUTION OF SUBMITTAL

NOTE: RESPONDENTS SHALL COMPLETE, SIGN, AND RETURN THIS ATTACHMENT WITH

THEIR SUBMITTAL. FAILURE TO DO SO SHALL RESULT IN DISQUALIFICATION OF THE

SUBMITTAL.

By signature hereon, the respondent affirms that:

RESPONDENT AFFIRMATIONS:

1. Having carefully reviewed the RFQ, the Contract, and all other Attachments, as well as the premises and conditions affecting the work, if selected, Respondent hereby agrees to enter into negotiations with TFC and to refine the scope, and if agreement is reached, furnish proposal, furnish required proof of insurance, and execute the Attachment D – Professional Services Agreement.

2. Standard of Care for Architectural and Engineering Contractors: Pursuant to Section 2254.0031 of the Texas Government Code, which incorporates by reference Section 271.904(d) of the Texas Local Government Code, Respondent shall perform services (1) with professional skill and care ordinarily provided by competent engineers or architects practicing under the same or similar circumstances and professional license, and (2) as expeditiously as is prudent considering the ordinary professional skill and care of a competent engineer or architect.

3. False Statements: Respondent represents and warrants that all statements and information prepared and submitted in this document are current, complete, true, and accurate. Submitting a Response with a false statement or material misrepresentations made during the performance of a contract is a material breach of contract and may void the submitted Response and any resulting contract.

4. Buy Texas Affirmation: In accordance with Section 2155.4441 of the Texas Government Code, Respondent agrees that during the performance of a contract for services it shall purchase products and materials produced in Texas when they are available at a price and time comparable to products and materials produced outside this state.

5. Dealings with Public Servants Affirmation: Respondent has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted response.

6. Antitrust Affirmation: The undersigned affirms under penalty of perjury of the laws of the State of Texas that (1) in connection with this Response, neither I nor any representative of the Respondent have violated any provision of the Texas Free Enterprise and Antitrust Act, Tex. Bus.

& Comm. Code Chapter 15; (2) in connection with this Response, neither I nor any representative of the Respondent have violated any federal antitrust law; and (3) neither I nor any representative of the Respondent have directly or indirectly communicated any of the contents of this Response to a competitor of the Respondent or any other company, corporation, firm, partnership or individual engaged in the same line of business as the Respondent.

7. Texas Bidder Affirmation: Respondent certifies that if a Texas address is shown as the address of the Respondent on this Response, Respondent qualifies as a Texas Bidder as defined in Section 2155.444(c) of the Texas Government Code.

8. Financial Participation Prohibited: Pursuant to Section 2155.004(a) of the Texas Government Code, Respondent certifies that neither Respondent nor any person or entity represented by Respondent has received compensation from Agency to participate in the preparation of the specifications or solicitation on which this Response or contract is based. Under Section 2155.004(b) of the Texas Government Code, Respondent certifies that the individual or business entity named in this Response or contract is not ineligible to receive the specified contract and acknowledges that the contract may be terminated and payment withheld if this certification is inaccurate.

9. Executive Head of a State Agency Affirmation: In accordance with Section 669.003 of the Texas Government Code, relating to contracting with the executive head of a state agency, Respondent certifies that it is not (1) the executive head of the TFC (2) a person who at any time during the four years before the date of the contract was the executive head of the TFC, or (3) a person who employs a current or former executive head of the TFC.

10. Former Agency Employees: In accordance with Section 2252.901 of the Texas Government Code, Respondent represents and warrants that for professional services contracts as described by Chapter 2254 of the Texas Government Code, if a former employee of TFC was employed by Respondent within one year of the employee's leaving the agency, then such employee will not perform services on projects with Respondent that the employee worked on while employed by

TFC.

11. Employment Restrictions for Former Employees: Respondent acknowledges that, pursuant to Section 572.069 of the Texas Government Code, a former state officer or employee of TFC who during the period of state service or employment participated on behalf of TFC in a procurement or contract negotiation involving Respondent may not accept employment from respondent before the second anniversary of the date the officer's or employee's service or employment with TFC ceased.

12. Foreign Terrorist Organizations: Respondent represents and warrants that it is not engaged in business with Iran, Sudan, or a foreign terrorist organization, as prohibited by Section 2252.152 of the Texas Government Code.

13. Human Trafficking Prohibition: Under Section 2155.0061 of the Texas Government Code, the Respondent certifies that the individual or business entity named in this Response or contract is not ineligible to receive the specified contract and acknowledges that this contract may be terminated and payment withheld if this certification is inaccurate.

14. Prior Disaster Relief Contract Violation: Sections 2155.006 and 2261.053 of the Texas Government Code, prohibit state agencies from accepting a Response or awarding a contract that includes proposed financial participation by a person who, in the past five years, has been convicted of violating a federal law or assessed a penalty in connection with a contract involving relief for Hurricane Rita, Hurricane Katrina, or any other disaster, as defined by Section 418.004 of the Texas Government Code, occurring after September 24, 2005. Under Sections 2155.006 and 2261.053 of the Texas Government Code, Respondent certifies that the individual or business entity named in this Response or contract is not ineligible to receive the specified contract and acknowledges that this contract may be terminated and payment withheld if this certification is inaccurate.

15. Fraud, Waste, or Abuse: Respondent understands that TFC does not tolerate any type of fraud.

The agencies' policy is to promote consistent, legal, and ethical organizational behavior by assigning responsibilities and providing guidelines to enforce controls. Violations of law, agency policies, or standards of ethical conduct will be investigated, and appropriate actions will be taken. All employees or contractors who suspect fraud, waste or abuse (including employee misconduct that would constitute fraud, waste, or abuse) are required to immediately report the questionable activity to both the TFC Office of Internal Audit at 1-512-

463-1069 and the State Auditor's Office at 1-800-TX-AUDIT(892-8438).

16. Deceptive Trade Practices: Unfair Business Practices: Respondent represents and warrants that it has not been the subject of allegations of Deceptive Trade Practices violations under Tex. Bus.

& Com. Code, Chapter 17, or allegations of any unfair business practice in any administrative hearing or court suit and that Respondent has not been found to be liable for such practices in such proceedings. Respondent certifies that it has no officers who have served as officers of other entities who have been the subject of allegations of Deceptive Trade Practices violations or allegations of any unfair business practices in an administrative hearing or court suit and that such officers have not been found to be liable for such practices in such proceedings.

17. Public Information Act: Respondent understands that Agency will comply with the Texas Public Information Act (Chapter 552 of the Texas Government Code) as interpreted by judicial rulings and opinions of the Attorney General of the State of Texas. Information, documentation, and other material in connection with this Solicitation or any resulting contract may be subject to public disclosure pursuant to the Texas Public Information Act. In accordance with Section 2252.907 of the Texas Government Code, Respondent is required to make any information created or exchanged with the State pursuant to the contract, and not otherwise excepted from disclosure under the Texas Public Information Act, available in a format that is accessible by the public at no additional charge to the State.

18. Employment of Lobbyist: Respondent represents and warrants that payments to Respondent and Respondent's receipt of appropriated or other funds under any contract resulting from this Solicitation are not prohibited by Sections 556.005, 556.0055, or 556.008 of the Texas Government Code (relating to use of appropriated money or state funds to employ or pay lobbyists, lobbying expenses, or influence legislation).

19. Disclosure of Interested Parties: Respondent represents and warrants that all certifications, representations, warranties, and other provisions in this Execution of Submittal apply to Respondent and all of Respondent's principals, officers, directors, shareholders, partners, owners, agents, employees, subcontractors, independent contractors, and any other representatives who may provide services under, who have a financial interest in, or otherwise are interested in this Solicitation or any contract resulting from this Solicitation.