ESBD_448717_1755888336417_01 RFP 745-26-P02.pdf

DEPARTMENT OF PURCHASING | HUB PROGRAMS | Mail Code 7962 | 7703 Floyd Curl Drive | San Antonio, Texas 78229-3900

210.562.6200 | https://uthscsa.edu | https://wp.uthscsa.edu/purchasing/

REQUEST FOR PROPOSAL

OGC Template 0525

REQUEST FOR PROPOSAL

by

The University of Texas Health Science Center at San Antonio for

Selection of a Vendor to Provide

Valet Parking Services for Mays Cancer Center

RFP No. 745-26-P02

Submittal Deadline:

3:00 PM – Central Prevailing Time – Monday, September 15, 2025

Issued: 8:00 AM– Central Prevailing Time – Monday, August 25, 2025 https://uthscsa.edu/ https://wp.uthscsa.edu/purchasing/

DEPARTMENT OF PURCHASING | HUB PROGRAMS | Mail Code 7962 | 7703 Floyd Curl Drive | San Antonio, Texas 78229-3900

TABLE OF CONTENTS

SECTION 1: INTRODUCTION

SECTION 2: NOTICE TO PROPOSER

SECTION 3: SUBMISSION OF PROPOSAL

SECTION 4: TERMS AND CONDITIONS

SECTION 5: SPECIFICATIONS AND ADDITIONAL QUESTIONS

SECTION 6: PRICING AND DELIVERY SCHEDULE

ATTACHMENTS:

APPENDIX ONE: PROPOSAL REQUIREMENTS

A01A – Appendix One, Section One – General Information A01B - Appendix One, Section Two – Execution of Offer A01C – Appendix Three, Section Three – General Questionnaire A01D – Appendix Four, Section Four – Addend Checklist

APPENDIX TWO: SAMPLE AGREEMENT

APPENDIX THREE: HUB SUBCONTRACTING PLAN

APPENDIX FOUR: QUALITY METRIC

DEPARTMENT OF PURCHASING | HUB PROGRAMS | Mail Code 7962 | 7703 Floyd Curl Drive | San Antonio, Texas 78229-3900

REQUEST FOR PROPOSAL

SECTION 1

INTRODUCTION

1.1 Description of University

The University of Texas Health Science Center at San Antonio — also called UT Health San Antonio (UTHSA) — has a mission to make lives better through excellence in education, research, health care and community engagement. As the largest academic research institution in South Texas, reflected by an annual research portfolio of approximately $413 million, the university is designated as a Hispanic-Serving Institution by the U.S. Department of Education.

UT Health San Antonio’s professional schools of medicine, nursing, dentistry, health professions, graduate biomedical sciences and public health have graduated more than 43,886 alumni who are leading change, advancing their fields and renewing hope for patients and their families throughout South Texas and the world.

One of 14 UT System institutions, UT Health San Antonio has launched the newest of its six schools, the UT School of Public Health San Antonio. Now enrolling students into its Master of Public Health program, this school’s primary focus will be preparing its graduate students for developing and enacting public health policy that serves, specifically, the communities of South Texas.

Another significant reflection of UT Health San Antonio's phenomenal growth is its $472 million UT Health San Antonio Multispecialty and Research Hospital, which opened in December 2024.

The hospital will deliver specialty surgeries and advanced cancer care while focusing on enhancing access to advanced medical care, specialized oncology services and clinical trials for patients throughout South Texas.

For three years in a row, UT Health San Antonio has made Forbes' list of Best-in-State health services employers, and its schools of medicine, nursing and health professions rank in the nation’s top 50 by U.S. News & World Report.

The university employs a diverse workforce of more than 8,500; administers an annual operating budget of $1.46 billion; and stewards’ clinical practices in medicine, cancer, dentistry, nursing and other health professions that provide more than 2.6 million patient visits each year. It is a primary driver of San Antonio’s $44.1 billion health care and biosciences sector. UT Health San Antonio plans to add more than 1,500 higher-wage jobs over the next five years to serve San Antonio, Bexar County and South Texas.

To learn about the many ways “We make lives better®,” visit UTHealthSA.org.

https://www.uthscsa.edu/ https://uthscsa.edu/?utm_source=uthealthsaorg&utm_medium=pageredirect&utm_campaign=uthealthsa

DEPARTMENT OF PURCHASING | HUB PROGRAMS | Mail Code 7962 | 7703 Floyd Curl Drive | San Antonio, Texas 78229-3900

REQUEST FOR PROPOSAL

1.2 Background and Special Circumstances

The UT Health MD Anderson Mays Cancer Center (MCC) provides outpatient cancer-related medical treatment to patients with a cancer diagnosis. Patients often face barriers that make it difficult for them to easily access medical appointments in the Mays Cancer Center. Valet parking services may help prevent injuries by providing curbside parking aid therefore shortening lengthy walking distances to critical life-saving outpatient and inpatient medical services. The valet services will be available for all patients that choose to utilize the service. The valet will assist the patient with medical devices such as a wheelchair or walker from the vehicle to the curb and from the curb to the lobby.

No Guarantee of Volume. UTHSA does not solicit or guarantee any specific amount of compensation, volume, minimum, or maximum amount of Services under this RFP or any contract or agreement resulting from this RFP.

1.3 Objective of Request for Proposal

The University is soliciting proposals in response to this Request for Proposal RFP 745-26-P02, from qualified proposers to provide operational guidance services (the “Services”) for Valet Parking Services for Mays Cancer Center. Services are more defined in Section 5 (Scope of Work) of this RFP.

1.4 Group Purchase Authority

Texas law authorizes institutions of higher education (defined by §61.003, Education Code) to use the group purchasing procurement method (ref. §§51.9335, 73.115, and 74.008, Education Code). Additional Texas institutions of higher education may therefore elect to enter into a contract with the successful Proposer under this RFP. In particular, Proposer should note that University is part of The University of Texas System (UT System), which is comprised of fourteen institutions described at http://www.utsystem.edu/institutions. UT System institutions routinely evaluate whether a contract resulting from a procurement conducted by one of the institutions might be suitable for use by another, and if so, this RFP could give rise to additional purchase volumes. As a result, in submitting its proposal, Proposer should consider proposing a pricing model and other commercial terms that take into account the higher volumes and other expanded opportunities that could result from the eventual inclusion of other institutions in the purchase contemplated by this RFP. Any purchases made by other institutions based on this RFP will be the sole responsibility of those institutions.

1.5 Transition Plan

As a government entity, UTHSA is obligated by statute to re-solicit, or to leverage eligible Group Purchasing Organization contracts, to continue this service upon expiration or termination of this agreement. Awarded Proposer agrees that if the Signed Agreement expires or is terminated for any reason, then, at University’s option, Awarded Proposer will continue to perform the Valet Parking Services for Mays Cancer Center in accordance with the terms and conditions of the Signed Agreement until University contracts with a new qualified and experienced contractor(s) to perform the Valet Parking Services for Mays Cancer Center or is able to perform the Valet Parking Services for Mays Cancer Center in-house; provided, that, Awarded Proposer will not be required to continue performing the Valet Parking Services for Mays Cancer Center for more than four (4) months after expiration or termination of the Signed Agreement.

Awarded Proposer agrees to cooperate with, and assist, University’s efforts to transition to another contractor(s) or to perform the Valet Parking Services for Mays Cancer Center in-house.

http://www.statutes.legis.state.tx.us/Docs/ED/htm/ED.61.htm#61.003 http://www.statutes.legis.state.tx.us/Docs/ED/htm/ED.51.htm#51.9335 http://www.statutes.legis.state.tx.us/Docs/ED/htm/ED.73.htm#73.115 http://www.statutes.legis.state.tx.us/Docs/ED/htm/ED.74.htm#74.008 http://www.utsystem.edu/institutions

DEPARTMENT OF PURCHASING | HUB PROGRAMS | Mail Code 7962 | 7703 Floyd Curl Drive | San Antonio, Texas 78229-3900

REQUEST FOR PROPOSAL

1.6 Public Information

All information, documentation, and other materials submitted in response to this solicitation are considered non-confidential and/or non-proprietary and are subject to public disclosure under the Texas Public Information Act (Texas Government Code, Chapter 552.001, et seq.) after the solicitation is completed.

https://uthscsa.edu/ https://statutes.capitol.texas.gov/Docs/GV/htm/GV.552.htm

DEPARTMENT OF PURCHASING | HUB PROGRAMS | Mail Code 7962 | 7703 Floyd Curl Drive | San Antonio, Texas 78229-3900

REQUEST FOR PROPOSAL

SECTION 2

NOTICE TO PROPOSER

2.1 Submittal Deadline

University will accept proposals submitted in response to this RFP until 3:00 PM Central Prevailing Time, Monday, September 15, 2025 via our e-Procurement Website Euna (formally Bonfire).

2.1.1 When submitting your proposal – follow the directions in Euna.

1. Each document that is required must be submitted individually, completed, and signed (if applicable). DO NOT UPLOAD ALL FILES TOGETHER

2.1.2 If during your submission, you encounter any technical issues – you must contact Euna Support directly for assistance or by calling 1-844-226-3862

1. After contacting Euna, inform the Strategic Sourcing Specialist that you have reached out to Euna due to technical issues.

2.1.3 Euna offers a Help Forum which you can access by clicking here.

2.2 RFP Contact Information and Questions

2.2.1 Interested parties MUST direct questions (ALL QUESTIONS MUST GO THROUGH Euna) about this RFP through Euna Opportunity Q&A.

Located in the Project Details (see below).

https://uthscsa.bonfirehub.com/portal/?tab=openOpportunities https://uthscsa.bonfirehub.com/portal/?tab=openOpportunities mailto:support.bonfire@eunasolutions.com mailto:support.bonfire@eunasolutions.com https://uthscsa.bonfirehub.com/portal/support https://uthscsa.bonfirehub.com/portal/support

DEPARTMENT OF PURCHASING | HUB PROGRAMS | Mail Code 7962 | 7703 Floyd Curl Drive | San Antonio, Texas 78229-3900

REQUEST FOR PROPOSAL

University instructs interested parties to restrict all contact and questions regarding this RFP to written communications delivered (i) in accordance with this Section on or before 3:00 PM Central Prevailing Time, Wednesday, September 10, 2025 (Question Deadline), or (ii) if questions relate to Historically Underutilized Businesses, in accordance with Section 2.5.

University will provide responses as soon as practicable following the Question Deadline.

University intends to respond to all timely submitted questions. However, University reserves the right to decline to respond to any question.

If submitting multiple questions, submit them in one submission (not multiple submissions).

2.3 Criteria for Selection

The successful Proposer, if any, selected by University through this RFP will be the Proposer that submits a proposal on or before the Submittal Deadline that is the most advantageous to University. Contractor means the successful Proposer under this RFP.

Proposer is encouraged to propose terms and conditions offering the maximum benefit to University in terms of (1) service, (2) total overall cost, and (3) project management expertise.

The evaluation of proposals and the selection of Contractor will be based on the information provided in the proposal. University may consider additional information if University determines the information is relevant.

University reserves the right to award a Contract for all or any portion of the requirements proposed by reason of this request, award multiple Contracts, or to reject any and all proposals if deemed to be in the best interest of the University and to re-solicit for proposals.

Criteria to be considered by University in evaluating proposals and selecting Contractor, will be these factors:

2.3.1 Threshold Criteria Not Scored

A. Ability of University to comply with laws regarding Historically Underutilized Businesses; and

B. Ability of University to comply with laws regarding purchases from persons with disabilities.

DEPARTMENT OF PURCHASING | HUB PROGRAMS | Mail Code 7962 | 7703 Floyd Curl Drive | San Antonio, Texas 78229-3900

REQUEST FOR PROPOSAL

2.3.2 Scored Criteria

A. Cost of goods and services (9 Points).

B. Reputation of the Proposer and of the Proposer's goods or services (25 Points).

C. Quality of the Proposer's goods or services (30 Points).

D. Extent to which the goods or services meet the University's needs (30 Points).

E. Proposer's past relationship with the University (1 Point).

F. Proposer’s exceptions to the terms and conditions set forth in Section 4 (5 Points).

2.4 Key Events Schedule

Date RFP Issued 8:00 AM Central Prevailing Time, Monday, August 25, Question Deadline 3:00 PM Central Prevailing Time, Wednesday, (ref. Section 2.2) September 10, 2025

Submittal Deadline 3:00 PM Central Prevailing Time, Monday, September 15, (ref. Section 2.1) 2025

2.5 Historically Underutilized Businesses

2.5.1 All agencies of the State of Texas are required to make a good faith effort to assist historically underutilized businesses (HUBs) in receiving contract awards. The goal of the HUB program is to promote full and equal business opportunity for all businesses in contracting with state agencies. Pursuant to the HUB program, if under the terms of any agreement or contractual arrangement resulting from this RFP, Contractor subcontracts any Work, then Contractor must make a good faith effort to utilize HUBs certified by the Procurement and Support Services Division of the Texas Comptroller of Public Accounts.

Proposals that fail to comply with the requirements contained in this Section 2.5 will constitute a material failure to comply with advertised specifications and will be rejected by University as non-responsive. Additionally, compliance with good faith effort guidelines is a condition precedent to awarding any agreement or contractual arrangement resulting from this RFP. Proposer acknowledges that, if selected by University, its obligation to make a good faith effort to utilize HUBs when subcontracting any Work will continue throughout the term of all agreements and contractual arrangements resulting from this RFP. Furthermore, any subcontracting of Work by the Proposer is subject to review by University to ensure compliance with the HUB program.

2.5.2 University has reviewed this RFP in accordance with 34 TAC §20.285, and has determined that subcontracting opportunities are probable under this RFP.

https://texas-sos.appianportalsgov.com/rules-and-meetings?$locale=en_US&interface=VIEW_TAC_SUMMARY&queryAsDate=04%2F22%2F2025&recordId=214411

DEPARTMENT OF PURCHASING | HUB PROGRAMS | Mail Code 7962 | 7703 Floyd Curl Drive | San Antonio, Texas 78229-3900

REQUEST FOR PROPOSAL

2.5.3 A HUB Subcontracting Plan (HSP) is a required part of the proposal. The HSP will be developed and administered in accordance with University’s Policy on Utilization of Historically Underutilized Businesses, attached as APPENDIX THREE.

Each Proposer must complete and return the HSP in accordance with the terms and conditions of this RFP, Including APPENDIX THREE. Proposers that fail to submit the HSP will be considered non-responsive to this RFP as required by §2161.252, Government Code.

Questions regarding the HSP may be directed to:

Contact: Rebecca A. Mendez, HUB Program Manager Phone: 210-562-6300 Email: HUBAdmin@uthscsa.edu

OR

Contact: Mary Minier, HUB Specialist Phone: 210-562-6326 Email: HUBAdmin@uthscsa.edu

Contractor will not be permitted to change its HSP unless: (1) Contractor completes a new HSP in accordance with the terms of APPENDIX THREE, setting forth all modifications requested by Contractor, (2) Contractor provides the modified HSP to University, (3) University approves the modified HSP in writing, and (4) all agreements resulting from this RFP are amended in writing to conform to the modified HSP.

2.5.4 At the same time Proposer submits its proposal (no later than the Submittal Deadline (ref.

Section 2.1)), Proposer must submit the following HUB materials (HUB Materials):

(a) One (1) complete electronic copy of Proposer’s HSP through the Euna Procurement Portal.

2.5.5 University may offer Proposer an opportunity to seek informal review of its draft HSP by

University’s HUB Office before the Submittal Deadline. If University extends this offer, details will be provided at the Pre-Proposal Conference (ref. Section 2.6) or by other means. Informal review is designed to help address questions Proposer may have about how to complete its HSP properly. Concurrence or comment on Proposer’s draft HSP by University will not constitute formal approval of the HSP and will not eliminate the need for Proposer to submit its final HSP to University as instructed by Section 2.5.

2.6 Vendor Presentation

University reserves the right to hold Vendor Presentation in person at the University of Texas Health Science Center at San Antonio (or virtual). The dates and times to be determined after the first round of evaluations. Not all vendors may be invited to participate in these presentations, all dependent on first round of evaluation scores.

http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2161.htm#2161.252 http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2161.htm#2161.252 mailto:HUBAdmin@uthscsa.edu mailto:HUBAdmin@uthscsa.edu https://uthscsa.bonfirehub.com/portal/?tab=openOpportunities

DEPARTMENT OF PURCHASING | HUB PROGRAMS | Mail Code 7962 | 7703 Floyd Curl Drive | San Antonio, Texas 78229-3900

SECTION 3

SUBMISSION OF PROPOSAL

3.1 Submission

Proposals must be received electronically through the University’s online Procurement Portal via Euna, on or before the Submittal Deadline (ref. Section 2.1 of this RFP). Competitive Bids will be listed on the Procurement Portal, and submissions will only be accepted through the portal.

University WILL NOT accept proposals submitted by paper, telephone, facsimile (“FAX”) transmission, or electronic mail (i.e., e-mail) in response to this RFP.

You can register for a free account by clicking here, which will be required when you prepare a submission. As part of the registration process, you may select Commodity Codes to associate with your account. This will open you up for notifications of opportunities matching your chosen codes.

If you encounter technical issues while preparing and/or submitting your proposal – you must contact Euna directly.

3.2 Proposal Validity Period

Each proposal must state that it will remain valid for University’s acceptance for a minimum of one hundred eighty (180) days after the Submittal Deadline, to allow time for evaluation, selection, and any unforeseen delays

3.3 Terms and Conditions

3.3.1 Proposer must comply with the requirements and specifications contained in this RFP, including the Agreement (ref. APPENDIX TWO), the Notice to Proposer (ref. Section 2), Proposal Requirements (ref. APPENDIX ONE) and the Specifications and Additional Questions (ref. Section 5). If there is a conflict among the provisions in this RFP, the provision requiring Proposer to supply the better quality or greater quantity of services will prevail, or if such conflict does not involve quality or quantity, then interpretation will be in the following order of precedence:

A. Specifications and Additional Questions (ref. Section 5).

B. Agreement (ref. APPENDIX TWO).

C. Proposal Requirements (ref. APPENDIX ONE).

D. Notice to Proposers (ref. Section 2).

https://uthscsa.bonfirehub.com/portal/?tab=openOpportunities mailto:support.bonfire@eunasolutions.com

DEPARTMENT OF PURCHASING | HUB PROGRAMS | Mail Code 7962 | 7703 Floyd Curl Drive | San Antonio, Texas 78229-3900

REQUEST FOR PROPOSAL

3.4 Submittal Checklist

Proposer is instructed to complete, sign, and return the following documents as a part of its proposal. If Proposer fails to return each of the following items with its proposal, then University may reject the proposal:

3.4.1 Signed and Completed Execution of Offer (ref. Section 2 of APPENDIX ONE).

3.4.2 Signed and Completed Pricing and Delivery Schedule (ref. Section 6).

3.4.3 Responses to Proposer's General Questionnaire (ref. Section 3 of APPENDIX ONE).

3.4.4 Signed and Completed Addenda Checklist (ref. Section 4 of APPENDIX ONE).

3.4.5 Signed and completed General Terms and Conditions (ref. Section 4 of APPENDIX

ONE)

3.4.6 Responses to questions and requests for information in the Specifications and Additional

Questions Section (ref. Section 5).

3.4.7 Signed and completed originals of the HUB Subcontracting Plan or other applicable documents (ref. Section 2.5 and APPENDIX THREE).

3.4.8 Completed and Signed Quality Metric (ref APPENDIX FOUR).

3.4.9 Detailed Proposer Quote.

DEPARTMENT OF PURCHASING | HUB PROGRAMS | Mail Code 7962 | 7703 Floyd Curl Drive | San Antonio, Texas 78229-3900

SECTION 4

GENERAL TERMS AND CONDITIONS

See Attached in Euna

DEPARTMENT OF PURCHASING | HUB PROGRAMS | Mail Code 7962 | 7703 Floyd Curl Drive | San Antonio, Texas 78229-3900

210.562.6200 | www.uthscsa.edu | https://wp.uthscsa.edu/purchasing/

REQUEST FOR PROPOSAL

5.1 General

Minimum requirements and specifications for Work, as well as certain requests for information to be provided by Proposer as part of its proposal, are set forth below. As indicated in Section 2.3, Contractor means the successful Proposer.

5.2 Minimum Requirements

Each Proposal must include information that clearly indicates that Proposer meets each of the following minimum qualification requirements:

5.2.1 Minimum of three (3) years’ experience implementing, managing and providing valet parking services similar in scope to the requirements set forth in this RFP.

5.2.2 Proposer to obtain and maintain in good standing all licenses, permits, inspections, insurance and related fees necessary to successfully perform the valet services requested herein.

5.2.3 Valets providing services for the MCC must comply with the Valet Vaccination

Requirements stipulated in Section 5.4.8 of the Scope of Work.

5.2.4 Valets providing services shall be held to all State of Texas Driving and Safety Laws as well as Texas Penal Code Sec. 49.04.

5.3 Additional Questions Specific to this RFP

Proposer must submit the following information as part of Proposer’s proposal:

5.3.1 If Proposer takes exception to any terms or conditions set forth in APPENDIX TWO), Proposer must submit a list of the exceptions. The University WILL NOT consider any modifications to the University’s Standard Terms and Conditions AFTER submittal deadline.

file://cfs/links/FS/Purchasing/Z_SHARED%20Management/BIDS/FY2022/1%20RFP%20745-22-PXX%20Master%20File%20February%202022/1_Working%20Documents/1_Draft%20Documents/www.uthscsa.edu https://www.txdot.gov/safety/driving-laws.html https://www.blasslaw.com/texas-penal-codes/texas-penal-code-49-04/

DEPARTMENT OF PURCHASING | HUB PROGRAMS | Mail Code 7962 | 7703 Floyd Curl Drive | San Antonio, Texas 78229-3900

REQUEST FOR PROPOSAL

5.4 Scope of Work

Contractor will provide the following services to University:

Proposer will be responsible for providing all aspects of daily valet operations. In addition, Proposer will provide management and supervision for all provided valet services.

UT Health is seeking valet parking services for patients at the Mays Cancer Center (MCC). The qualified vendor must provide optional curbside parking for patients and assist them with their medical devices such as a wheelchair or walker from the vehicle to the curb and curb to lobby.

5.4.1 Valet Service

A. Valet parking services include, but are not limited to:

1. Valet Parking

2. Porter Services including Greeter and Front Door Service

3. Companion Service to ensure visual and audible observation of guests while parked vehicles are being retrieved.

B. Greet every guest warmly.

C. Maintain cleanliness and safety of valet operations.

D. Provide directions, information and assistance to help guests to their destination.

E. Assist guests with oxygen tanks, wheelchairs, baggage and other personal or medical equipment as they exit their vehicles at the valet station.

F. Assist handicapped guests with wheelchair and automated transportation equipment needs including loading, unloading and minor wheelchair assembly.

G. Provide fast and timely car retrieval.

5.4.2 Valet Service at MCC:

A. The MCC valet greeting area is located at the front of the Mays Cancer Center Zeller Building (7979 Wurzbach Road San Antonio, TX 78229).

B. Vehicles parked by the valet for the MCC will be parked on the upper floor of the adjacent parking garage (50 parking spaces reserved for valet parking).

C. The daily anticipated volume at MCC is between 200-250 patients on Monday, Tuesday, Thursday and Friday. Wednesday volume is higher at 300-350 patients.

1. Note: Not all patients will utilize the optional valet services, and it is solely the discretion of the guest.

file://cfs/links/FS/Purchasing/Z_SHARED%20Management/BIDS/FY2022/1%20RFP%20745-22-PXX%20Master%20File%20February%202022/1_Working%20Documents/1_Draft%20Documents/www.uthscsa.edu

DEPARTMENT OF PURCHASING | HUB PROGRAMS | Mail Code 7962 | 7703 Floyd Curl Drive | San Antonio, Texas 78229-3900

REQUEST FOR PROPOSAL

D. MCC Business Hours and Valet Service Hours of Operation are as follows:

1. MCC provides treatment Monday through Friday from 8:00 A.M. to 5:00 P.M., Central Prevailing Time.

2. Valet operational hours shall be 7:00 A.M. to 5:30 P.M. Central

Prevailing Time.

3. Valet services shall operate Monday through Friday. Hours may be increased based on actual flow and needs (ref. Section 5.5 below).

E. MCC valet services will NOT be required during the UTHSA Observed Holiday

Schedule (ref. Section 5.4.4 below).

5.4.3 UTHSA Observed Holiday Schedule

5.4.4 Proposer’s Personnel

A. Must ensure drivers do not have any findings by a law enforcement authority of driving while intoxicated (DWI/DUI) or under the influence of any substance that may impair the driver’s ability to safely operate a motor vehicle within seven (7) years prior to the initial hire date or any time after the hire date. Any driver who is convicted of DWI/DUI after the hire date is immediately ineligible to provide services under the contract for a period of seven (7) years after the date of conviction.

B. Must possess a valid State of Texas driver’s license at all times when providing valet services at the MCC.

C. At no cost to UTHSA, the proposer shall maintain and provide to UTHSA upon request, the verification of the driving record information of the motor vehicle operator that is maintained by the Department of Public Safety (DPS) pursuant to the State of Texas Transportation Code, Chapter 521, Subchapter C. A motor vehicle operator who does not meet driving history requirements may not provide transportation services.

Holiday Date/Day New Year’s Day January 1 Martin Luther King Jr. Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Emancipation Day June 19 Independence Day July 4 Labor Day First Monday in September Thanksgiving Day Fourth Thursday in November Day After Thanksgiving Fourth Friday in November Christmas Eve December 24 Christmas Day December 25 Day After Christmas Fourth Friday in December file://cfs/links/FS/Purchasing/Z_SHARED%20Management/BIDS/FY2022/1%20RFP%20745-22-PXX%20Master%20File%20February%202022/1_Working%20Documents/1_Draft%20Documents/www.uthscsa.edu https://statutes.capitol.texas.gov/Docs/TN/htm/TN.521.htm

DEPARTMENT OF PURCHASING | HUB PROGRAMS | Mail Code 7962 | 7703 Floyd Curl Drive | San Antonio, Texas 78229-3900

REQUEST FOR PROPOSAL

D. Must maintain a uniform valet parking attendant appearance so guests may readily identify valet service employees. All valets must wear closed toe shoes.

University reserves the right to reject any personnel who arrives at work wearing clothing that may be deemed inappropriate. If University rejects staff, Proposer must provide replacement staff within one (1) hour and at no additional cost to University.

E. Cover visible tattoos and No facial jewelry (pierced noses, tongues, lips, eyebrows, cheeks) allowed.

F. No eating, drinking or smoking in guests’ vehicle and/or at the valet stand.

G. Proposer’s personnel must adhere to UTHSA tabaco-free policy prohibiting the use of any tobacco. Campus buildings and grounds of the University are tobacco and smoke-free; to include but not limited to all forms of tobacco, including cigarettes, cigars, pipes, water pipes (hookah), bidis, kreteks, smokeless tobacco, snuff, chewing tobacco and any non-FDA approved nicotine delivery device is not permitted outside buildings or anywhere inside buildings including private offices.

H. At no cost to UTHSA, the proposer shall maintain and provide UTHSA upon request, the verification of staff training to include:

1. Customer Service Communication Skills.

2. Working knowledge of the operational use of wheelchair lifts.

I. Must purchase valid parking permits from the University’s Police Department.

The proposer’s personnel will be responsible for payment of parking or traffic fines. Parking permit information located at:

https://www.uthscsa.edu/police/parking-permits.

J. May not conduct any other business or commercial operation from University premises.

K. Guests shall not be required nor encouraged to tip for services received.

Proposer’s personnel are prohibited from soliciting tips. However, if offered, tips may be accepted.

L. Valets must be able to safely operate electric and gas vehicles with automatic and standard transmissions.

5.4.5 Valet Vaccination Requirements

A. At no cost to UTHSA, the proposer shall maintain and verify to UTHSA upon request, that the valet vaccination requirements of their staff are in line with the Centers for Disease Control and Prevention (CDC) Infection Control Basics (UTHSA will not provide vaccination services as a condition to being the awarded vendor for this RFP).

file://cfs/links/FS/Purchasing/Z_SHARED%20Management/BIDS/FY2022/1%20RFP%20745-22-PXX%20Master%20File%20February%202022/1_Working%20Documents/1_Draft%20Documents/www.uthscsa.edu https://public.powerdms.com/UTHSA/documents/1590357 https://www.uthscsa.edu/police/parking-permits https://www.cdc.gov/infection-control/about/index.html

DEPARTMENT OF PURCHASING | HUB PROGRAMS | Mail Code 7962 | 7703 Floyd Curl Drive | San Antonio, Texas 78229-3900

REQUEST FOR PROPOSAL

B. The required vaccines for valet personnel are as follows:

1. Tuberculosis (TB Screening)

2. Hepatitis B Immunization

3. Tetanus, Diphtheria, and Pertussis (TDAP)

4. Measles, Mumps, and Rubella (MMR)

5. Varicella

6. Influenza (annually)

5.4.6 Patient Safety and Emergency Preparedness Requirements

A. Shall have a contingency plan to implement additional patient safety and emergency preparedness requirements identified by UTHSA in response to public health issues.

5.4.7 Proposer’s Responsibilities

A. There must be one (1) valet and one (1) valet station attendant working at the MCC, all capable of performing the job responsibilities of valet and valet station attendant.

1. Shall maintain a back-up staff qualified to meet the requirements of this

RFP in the event of scheduled and unscheduled valet absence.

2. The number of valet and valet station attendants required may change based upon utilization of valet services (ref. Section 5.5 below).

B. Shall, at its own cost and expense, recruit, train, supervise and provide sufficient, qualified trained personnel to perform the services requested herein to include:

1. Attend UTHSA Team Member Orientation (TMO) and Ready, Set, Succeed (R,S,S) and sign attestation letter upon completion of orientation.

C. Shall provide and maintain at its own cost the following items at the valet station:

1. Valet greeting stand with stool.

2. Lockable security box for vehicle keys.

3. Communication devices need to conduct valet service.

file://cfs/links/FS/Purchasing/Z_SHARED%20Management/BIDS/FY2022/1%20RFP%20745-22-PXX%20Master%20File%20February%202022/1_Working%20Documents/1_Draft%20Documents/www.uthscsa.edu

DEPARTMENT OF PURCHASING | HUB PROGRAMS | Mail Code 7962 | 7703 Floyd Curl Drive | San Antonio, Texas 78229-3900

REQUEST FOR PROPOSAL

D. Shall be responsible for repairs or replacement of damaged University property caused by Proposer’s staff or representatives. Such property includes, but is not limited to, structures, parkways, sidewalks, curbs, driveways, fences, water features, footings, sod, shrubs, trees, vehicles, buildings, signage and lighting.

E. Shall notify University Police Department of any safety issues which may affect parking lots or parking garage.

F. Will be responsible for lost keys or damage to a vehicle while providing valet services.

G. Shall immediately notify the University Police Department and Guest if vehicle is damaged while performing valet services.

5.4.8 Reporting Requirements

A. Proposer to manage ticket reconciliation, accounting, and volume tracking with monthly reports provided to designated MCC representative.

B. Proposer to provide UTHSA representatives with weekly, monthly and quarterly briefings in all aspects of the operation.

C. Proposer to notify MCC representatives immediately of any circumstance that results in the completion for an Incident Report.

5.4.9 Background Check

A. The Proposer shall be responsible for all expenses incurred for UTHSA to conduct criminal background checks of each the Proposer’s personnel providing valet services at the MCC location in accordance with HOP 8.7.11 policy.

1. Temporary employees providing valet services for more than three (3) consecutive days will be required to comply with the Background Check requirement.

5.4.10 Identification Badges

A. The Proposer shall be responsible for all expenses associated with the issuance of each picture ID/Badge issued to each of the Proposer’s personnel that successfully passes the background check as outlined in HOP 8.7.9 policy. The Proposer’s personnel providing valet services at the MCC location are required to conspicuously wear the ID badge while on the University campus.

1. Temporary employees providing valet services for more than three (3) consecutive days will be required to comply with the Identification Badge requirement.

file://cfs/links/FS/Purchasing/Z_SHARED%20Management/BIDS/FY2022/1%20RFP%20745-22-PXX%20Master%20File%20February%202022/1_Working%20Documents/1_Draft%20Documents/www.uthscsa.edu https://public.powerdms.com/UTHSA/documents/1590658 https://public.powerdms.com/UTHSA/documents/1590684

DEPARTMENT OF PURCHASING | HUB PROGRAMS | Mail Code 7962 | 7703 Floyd Curl Drive | San Antonio, Texas 78229-3900

REQUEST FOR PROPOSAL

5.5 Add or Delete Services

UTHSA is continuing to grow clinical, research, and educational services, which may require that additional service locations or facilities be added during the term of this agreement. The agreement that results from this RFP may need to be modified during its term to reflect these new locations. Proposer agrees that the University has the right to add services which are available from the Proposer during the effective period of the contract. The University and the Proposer, prior to execution of services, shall mutually agree upon the scope and price, in writing, for any such additional services. In addition, the University has the right to modify, replace, upgrade, or delete services during the effective period of the contract. The University and the Proposer, prior to modification of services shall mutually agree in writing before modifying services. As well as special notice in Section 1.2 Background and Special Circumstances.

file://cfs/links/FS/Purchasing/Z_SHARED%20Management/BIDS/FY2022/1%20RFP%20745-22-PXX%20Master%20File%20February%202022/1_Working%20Documents/1_Draft%20Documents/www.uthscsa.edu

DEPARTMENT OF PURCHASING | HUB PROGRAMS | Mail Code 7962 | 7703 Floyd Curl Drive | San Antonio, Texas 78229-3900

REQUEST FOR PROPOSAL

SECTION FOUR

TERMS AND CONDITIONS

SECTION SIX

PRICING AND DELIVERY SCHEDULE

APPENDIX ONE

SECTION 1 – GENERAL INFORMATION

SECTION 2 – EXECUTION OF OFFER

SECTION 3 – GENERAL QUESTIONNAIRE

SECTION 4 – ADDENDA CHECKLIST

APPENDIX TWO

SAMPLE AGREEMENT

APPENDIX THREE

HUB SUBCONTRACTING PLAN

APPENDIXFOUR

QUALITY METRIC

See Attached in Euna file://cfs/links/FS/Purchasing/Z_SHARED%20Management/BIDS/FY2022/1%20RFP%20745-22-PXX%20Master%20File%20February%202022/1_Working%20Documents/1_Draft%20Documents/www.uthscsa.edu