ESBD_447355_1755625416146_RFQ # 754-LandSurveyServices-2025_FINAL.pdf

REQUEST FOR QUALIFICATIONS

FOR

Land Surveying Services

RFQ # 754-LandSurveyServices-2025

For selection of qualified firms to provide Indefinite Delivery Indefinite Quantity (IDIQ) to Texas State University (“Texas State” or “University”)

QUALIFICATIONS MUST BE RECEIVED AT THE DESIGNATED LOCATION SPECIFIED IN

THIS SOLICITATION ON OR BEFORE:

SUBMITTAL DEADLINE: September 9, 2025 at 2:00 p.m. (CT)

MAIL, COURIER, or HAND DELIVER QUALIFICATIONS TO:

Texas State University

ATTN: Melissa Wile, CTCD Facilities, Planning, Design and Construction

151-2 E. Sessom Drive, Suite 104 San Marcos, TX 78666-4613

NOTES TO POTENTIAL RESPONDENTS:

Responses to this solicitation (Qualifications) must be received at the location designated above and time stamped on or before the time and date specified in this solicitation in order to be considered.

Due to the nature of the solicitation and evaluation process being utilized, after receipt of Qualifications only the names of Respondents will be made public. All Qualifications submitted shall become the property of the State of Texas upon receipt.

All individuals including contractors, subcontractors, service providers and vendors operating a vehicle on property owned and operated by Texas State University shall comply with the Traffic and Parking Regulations for the University. All vehicles parked on University property must obtain and display a valid parking permit paid for and purchased at their own expense. Contractors shall make every effort to carpool when possible.

Issued on: August 19, 2025

Show RFQ Number, Opening Date and Time on Return Envelope

TABLE OF CONTENTS

Section 1 – General Information & Objective

1.1 Objective

1.2 History of the University

1.3 Mission Statement

1.4 Public Information

1.5 Type of Contract

1.6 Term

1.7 Group Purchasing Authority

1.8 Clarifications and Interpretations

Section 2 – Notice to Respondents

2.1 Submission of Qualifications

2.2 Point-of-Contact

2.3 Pre-Submittal Conference

2.4 Historically Underutilized Businesses (HUB) Submittal Requirements

2.5 University’s Reservation of Rights

2.6 Acceptance of Evaluation Methodology

2.7 No Reimbursement for Costs

2.8 Eligible Respondents

2.9 Certain Qualifications and Contracts Prohibited

2.10 Qualifications Validity Period

2.11 Submittal Modifications/Withdrawals

2.12 Required Notices of Insurance Coverage

2.13 Payment Terms

2.14 Parking Permit Requirements

2.15 Nondiscrimination

2.16 Criminal Background Checks

2.17 Contract Administration

Section 3 – Requirements for Statement of Qualifications

3.1 Criterion One – Statement of Interest (2%)

3.2 Criterion Two – Prime Firm (25%)

3.3 Criterion Three – Project Team (30%)

3.4 Criterion Four –Project Experience (10%)

3.5 Criterion Five – Representative Projects (20%)

3.6 Criterion Six – References (8%)

3.7 Criterion Seven – Problem Resolution (5%)

3.8 Criterion Eight – Additional Information

3.9 Criterion Nine – Execution of Offer

Section 4 – Format for Statement of Qualifications

4.1 Page Size, Font, Binding, and Tabs

4.2 Table of Contents

4.3 Pagination

Section 5 – Executive Summary

5.1 Project Description

5.2 Scope of Work

5.3 Project Budget

5.4 Timeline of RFQ Events

5.5 Execution of Offer

Section 6 – Attachments to the Request for Qualifications

Attachment A Sample Agreement Attachment B HUB Subcontracting Plan Attachment C Vendor Evaluation Form

Section 1 – General Information & Objective

1.1 Objective: Texas State University (“Texas State” or “University”) is soliciting statements of qualifications

(“Qualifications”) from qualified firms (“Respondents”) to provide Land Surveying Services for the University under an Indefinite Delivery Indefinite Quantity (IDIQ) contract. This Request for Qualifications (“RFQ”) sets forth the terms, conditions, and requirements for Respondents to be considered for this project.

The University expects to enter into one or more contract(s) with the selected individual(s) or firm(s) to provide the services as further defined in Section 5 of this RFQ.

1.2 History of University: Texas State University is a public research University located in San Marcos, Texas with a second campus in Round Rock, Texas. It serves over 38,000 students, offering over 200 bachelor’s, master’s, and doctoral degree programs. Texas State University is also classified as a Carnegie “R2:

Doctoral Universities – High research activity” and an “emerging research University” by the State of Texas with over $100 Million a year in research expenditures. It is comprised of over 8 million gross square feet in facilities and its campuses are located on over 600 acres with an additional 4,000 acres of agriculture, research, and recreational areas.

Founded in 1899 to prepare the best teachers in the state, Texas State University has a legacy of preparing students to make an impact in the world, including Lyndon B. Johnson, the only U.S. president to graduate from a college in Texas.

Texas State University is deeply committed to the success of all students while pursuing Carnegie’s “R1:

Doctoral Universities – very high research activity” classification. The University is developing a strategic plan to enhance its Research and Development and intellectual property portfolio, expand its Ph.D.

programs, and increase opportunities for post-doctoral research while also developing strategies to further student success.

The University welcomed its 10th president, Kelly R. Damphousse, in July 2022.

1.3 Mission Statement: Texas State University is a doctoral-granting, student-centered institution dedicated to excellence and innovation in teaching, research, including creative expression, and service. The university strives to create new knowledge, to embrace a diversity of people and ideas, to foster cultural and economic development, and to prepare its graduates to participate fully and freely as citizens of Texas, the nation, and the world.

1.4 Public Information: All information, documentation, and other materials submitted in response to this

Solicitation are considered non-confidential and/or non-proprietary and are subject to public disclosure under the Texas Public Information Act (Texas Government Code, Chapter 552.001, et seq.) after the Solicitation is completed.

1.4.1 University strictly adheres to all statues, court decisions and the opinions of the Texas Attorney

General with respect to disclosure of public information under the Texas Public Information Act, Chapter 552, Texas Government Code.

1.4.2 Respondent is required to make any information created or exchanged with the state pursuant to this contract, and not otherwise exempted from disclosure under the Texas Public Information Act, available in a format that is accessible by the public at no additional charge to the state.

1.4.3 Information provided to Respondent by the University, including information from representatives of the Texas State University System (TSUS) or any of its components, and information provided to Respondent by members of the public or any other third party shall belong to the University.

1.4.4 Information created or otherwise produced by Respondent shall remain the exclusive property of Respondent. Respondent acknowledges any final report or papers will be provided in accordance with this Agreement, and that any information contained in any report or papers, which Respondent believes is confidential under Texas law will be clearly designated as such by Respondent.

1.4.5 If the University receives a request for public information for any portion of any final report or papers that have been designated by Respondent to be confidential, the University will provide notice to Respondent and Respondent may submit a brief to the Office of the Attorney General, as provided by Chapter 552, Texas Government Code.

1.5 Type of Contract: The contract resulting from this solicitation will be in a form similar to the University’s

Standard Indefinite Delivery Indefinite Quantity (IDIQ) Agreement, a copy of which is included in this solicitation as Attachment A.

Texas State Board of Regents mandates that any contract resulting from this RFQ be limited to

$3,000,000.00 per the life of the contract agreement (TSUS Policies and Procedures Manual for Planning and Construction, Section 2.10). Total expenditures shall not exceed this amount.

This is an Indefinite Delivery, Indefinite Quantity (IDIQ) contract and the University does not guarantee any minimum or maximum amounts or projects on awarded contracts.

1.6 Term: The term of any contract(s) resulting from this RFQ shall be for one (1) year and the University shall have the option to renew this Contract for three (3) additional, one (1) -year terms, providing both parties agree in writing. If the University and successful Respondent are unable to negotiate and sign a Contract, the University reserves the right to seek an alternative Respondent.

1.7 Group Purchasing Authority: Texas law authorizes institutions of higher education (defined by Section

61.003, Education Code) to use the group purchasing procurement method (Sections 51.9335, Education Code). Additional Texas institutions of higher education may therefore elect to enter into a contract with the successful Respondent under this RFQ.

1.8 Clarifications and Interpretations: Any clarifications or interpretations of this RFQ that materially affect or change its requirements will be issued formally by the University as a written addendum. It is the responsibility of all Respondents to check the status of formal addenda five (5) days before the submission deadline and to obtain this information in a timely manner. All such addenda issued by the University before the Qualifications are due shall be acknowledged by Respondents and incorporated into its response to the Solicitation.

1.8.1 Respondents shall be required to consider only those clarifications and interpretations that the

University issues by addenda five (5) or more days prior to the submittal deadline. Interpretations or clarifications obtained in any other form, including oral statements, will not be binding on the University, and should not be relied on in preparing Qualifications.

1.8.2 Addenda, if required, will be issued by the University for this Solicitation via the Electronic State

Business Daily website located at: https://www.txsmartbuy.gov/esbd. It is the responsibility of each respondent to check this website for any addenda posted referencing the RFQ number provided in this Solicitation.

1.8.3 If Respondent takes exception to any terms or conditions set forth in the Sample Agreement, attached to this solicitation for reference, the Respondent must submit a written list of the exceptions prior to the submittal deadline. (See Attachment A)

Remainder of page intentionally left blank.

https://www.txsmartbuy.gov/esbd

Section 2 – Notice to Respondents

2.1 Submission of Qualifications: The University will accept qualifications submitted in response to this RFQ until 2:00 p.m., Central Time (CT) on September 9, 2025.

Qualifications shall be submitted via mail, courier, or hand delivered, by deadline mentioned above, to the location specified on the front page of this RFQ.

2.1.1 Qualifications received after the stated official deadline will be returned, if properly identified, to the Respondent. The University’s authorized Point-of-Contact identified in Section 2.2 will identify the official time clock at the Qualification submittal location identified above.

2.1.2 The University will not acknowledge or receive any Qualifications that are delivered by telephone, facsimile (fax), or electronic mail (email).

2.1.3 The University has a decentralized mail system, and the mail/courier delivery services may not deliver directly on campus. It is the Respondent’s sole responsibility for preparing, submitting, and delivering a response with all required materials to the designated location on or before the published submittal deadline.

2.1.4 Failure to deliver, for whatever reason, may not be grounds for disputing the procurement solicitation process or any resulting contract award.

2.1.5 Respondent materials must be enclosed in a sealed envelope, box, or container, addressed to the

Point-of-Contact identified in Section 2.2. The package must clearly identify the submittal deadline, the RFQ number, and the name, return address, and email address of the Respondent

2.1.6 Qualifications shall be submitted as two (2) separate documents and must be packaged in separate sealed envelopes. Clearly marked to indicate the contents, within the sealed envelope, box, or container:

1) Qualifications, Response to the Scope of Work (SOW), and Execution of Offer, and

2) HUB Subcontracting Plan (HSP).

2.1.7 The names of the submitting Respondents will be read aloud immediately following the date and time stated in Section 2.1.

2.1.8 Submit six (6) identical copies of the Qualifications, one (1) HUB packages bound separately, and one (1) electronic version of the Qualification Package and HSP on a flash drive, including any supplemental printed material referenced within the Qualifications to the Point-of-Contact at the address identified on the front cover page of this RFQ and in Section 2.2. An original signature must be included on one (1) copy of the Execution of Offer.

2.1.9 Qualifications must be typed on letter-size (8 ½” x 11”) paper and must be bound. DO NOT USE

METAL-RING HARD COVER BINDERS. Preprinted material should be referenced in the Qualifications and included as labeled attachments. Qualifications shall include a Table of Contents and sections within the Qualifications should be divided by tabs for ease of reference.

2.1.10 Qualifications shall be a maximum of thirty-five (35) printed pages, double sided, with 11-point font. The cover, table of contents, divider sheets and Execution of Offer do not count as printed pages.

2.1.11 All pages of the Qualifications should be numbered sequentially in Arabic numbers (1,2,3, etc.).

Attachments should be numbered or referenced separately.

2.2 Point-of-Contact: The following individual is the University’s authorized Point-of-Contact for this RFQ.

Respondents shall restrict all contact with other University staff and direct all questions regarding this Solicitation, including questions regarding terms and conditions and technical specifications to the Point-of-Contact personal, in writing to:

Melissa Wile, CTCD Buyer III Texas State University

Facilities Planning, Design, and Construction 151-2 E. Sessom Drive, Suite 104 San Marcos, TX 78666-4613 mao114@txstate.edu

2.2.1 Point-of-Contact must receive all questions and concerns via email, no later than the date and times specified in Section 5.4, Timeline of RFQ Events.

2.2.2 University must have a reasonable amount of time to respond to questions or concerns.

2.2.3 It is the University’s intent to respond to all appropriate questions and concerns however, University reserves the right to decline to respond to any question or concern.

2.3 Pre-Submittal Conference: There will not be a pre-submittal conference for this RFQ.

2.4 Historically Underutilized Businesses (HUB) Submittal Requirements: All agencies of the State of Texas are required to make a good faith effort to assist historically underutilized businesses (each a “HUB”) in receiving contract awards. The goal of the HUB program is to promote full and equal business opportunity for all businesses in contracting with state entities. Pursuant to the HUB program, if under the terms of any contract resulting from this RFQ, if Respondent subcontracts any of the services, then Respondent must make a good faith effort to utilize HUBs certified by the Procurement and Support Services Division of the Texas Comptroller of Public Accounts. Qualifications that fail to comply with the requirements contained in the Section 2.4 will constitute a material failure to comply with advertised specifications and will be rejected by University as non-responsive. Additionally, compliance with good faith effort guidelines is a condition precedent to awarding any contract resulting from this RFQ. Respondent acknowledges that, if selected by University, its obligation to make a good faith effort to utilize HUBs when subcontracting any of the services will continue throughout the term of all agreements and contractual arrangements resulting from this RFQ. Furthermore, any subcontracting of the Services by the Respondent is subject to review by University to ensure compliance with the HUB program.

The HUB goals per TAC 20.13 are: 11.2% for heavy construction other than building contracts; 21.1% for all building construction, including general contractors and operative builder’s contract; 32.9% for all special trade construction contracts; 23.7% for professional services; 26.0% for all other services contracts and 21.1% for commodities contracts.

For additional information regarding any aspect of the University’s HUB Outreach Program, contact the

University HUB Coordinator at (512)245-2521 or HUB@txstate.edu. If the University determines that subcontracting opportunities are probable, then a HUB Subcontracting Plan is a required element of the response. Failure to submit a required HUB Subcontracting Plan will result in rejection of the Qualifications. See Attachment B.

2.4.1 Statement of Probability: The University has determined that subcontracting opportunities are probable in connection with this procurement RFQ. Therefore, a HUB Subcontracting Plan mailto:mao114@txstate.edu mailto:HUB@txstate.edu

(HSP) is required as a part of the Respondent's Submittal. The Respondent shall develop and administer a HSP as a part of the Respondent's Submittal.

2.4.2 For further information regarding how to properly prepare a HSP and the forms, please access the following website:

http://www.window.state.tx.us/procurement/prog/hub/hub-subcontracting-plan/

2.4.3 Submit one (1) original and one (1) electronic version (CD or flash drive) of the HUB

Subcontracting Plan (HSP) as a separate package to the Qualification package. The HSP should be clearly identified as specified in Section 2.1.5 and annotated with the words “HUB Subcontracting Plan enclosed”.

2.4.4 Properly prepared and submitted HUB Subcontracting Plans and Qualifications will not be returned to Respondents.

2.4.5 Respondents’ HSPs’ will be reviewed for completeness prior to evaluations of the

Qualifications. For disqualified HSPs, the Qualifications will be returned to the submitting Respondent, upon written request, after the selection of, negotiation with, and award of the requirements of the successful Respondent.

2.5 University’s Reservation of Rights: The University reserves the right to accept or reject any or all

Qualifications, waive any formalities, procedural requirements, or minor technical inconsistencies, and delete any requirement or specification from this RFQ or the Contract when deemed to be in the best interest of the University. University reserves the right to seek clarification from any Respondent concerning any item contained in its Qualifications prior to final selection. Such clarification may be provided by telephone, conference, personal meeting with or in writing to University, at University’s sole discretion. University makes no representations, written or oral, that it will enter into any form of agreement or contract for any project with any Respondent to this Solicitation, and no such representation is intended or should be construed by the issuance of this Solicitation. Representations made by Respondent in its Qualifications will be binding on Respondent.

2.6 Acceptance of Evaluation Methodology: By submitting its Qualifications in response to this Solicitation, Respondent accepts the evaluation process and acknowledges and accepts that determination of the “most qualified” firm(s) will require subjective judgments by the University. The results of this most qualified determination will be combined with the Qualifications evaluation results to determine the “best value” proposition for the University.

2.7 No Reimbursement for Costs: Respondent acknowledges and accepts that any costs incurred from the

Respondent’s participation in this Solicitation process shall be at the sole risk and responsibility of the Respondent. Respondents shall submit Qualifications at their own risks and expense.

2.8 Eligible Respondents: Only individual firms or lawfully formed business organizations may respond (this does not preclude a respondent from using consultants). The University will enter into a contract only with the individual firm or formal organization that submits a Qualification.

2.9 Certain Qualifications and Contracts Prohibited: Under Section 2155.004, Texas Government Code, a state agency may not accept Qualifications or award a contract that includes proposed financial participation by a person who received compensation from the agency to participate in preparing the specifications or Request for Qualifications on which the Qualifications or Contract is based. All Respondents must certify their eligibility by acknowledging the following statement, "Under Section 2155.004, Texas Government Code, the Respondent certifies that the individual or business entity named in this bid or contract is not ineligible to receive the specified contract and acknowledges that this contract may be terminated, and payment withheld if this certification is inaccurate." If a state agency determines that an individual or business entity holding a state contract was ineligible to have the contract accepted or awarded as described http://www.window.state.tx.us/procurement/prog/hub/hub-subcontracting-plan/ above, the state agency may immediately terminate any Contract resulting from this Solicitation without further obligation to the successful Respondent. This section does not create a cause of action to contest the Qualifications or award of a state contract.

2.10 Qualifications Validity Period: Each Qualifications must state that it will remain valid for University’s acceptance for a minimum of ninety (90) days after the submittal deadline, to allow time for evaluation, selection, any required additional approvals, and any unforeseen delays.

2.11 Submittal Modifications/Withdrawals: Except as otherwise provided in this RFQ, no Qualification may be changed, amended, or modified after it has been submitted to University. However, Qualification may be withdrawn and resubmitted at any time prior to the submittal deadline. No Qualification may be withdrawn after the submittal deadline without the University’s consent, which will be based on Respondent’s submittal of a written explanation and documentation evidencing a reason acceptable to University, in University’s sole discretion.

2.12 Required Notices of Insurance Coverage: During the term of any contract resulting from this Solicitation, the successful Respondent Agrees to procure and maintain, at its expense:

2.12.1 Workers Compensation Insurance with statutory limits, and Employer’s Liability

Insurance with limits of not less than $1,000,000:

Employers Liability - Each Accident $1,000,000 Employers Liability - Each Employee $1,000,000 Employers Liability - Policy Limit $1,000,000

Policies must include (a) Other States Endorsement to include Texas if business is domiciled outside the State of Texas, and (b) a waiver of all rights of subrogation and other rights in favor of University.

2.12.2 Commercial General Liability Insurance with limits of not less than:

Each Occurrence Limit $1,000,000 Damage to Rented Premises $ 300,000 Medical Expenses (any one person) $ 10,000 Personal & Advertising Injury $1,000,000 General Aggregate $2,000,000 Products - Completed Operations Aggregate $2,000,000

Policy will include independent Successful Respondent’s liability, covering, but not limited to, the liability assumed under the indemnification provision of this contract, fully insuring Successful Respondent’s (or Subcontractor’s) liability for bodily injury (including death) and property damage.

2.12.3 Comprehensive Automobile Liability Insurance, covering owned, hired, and non-owned vehicles, with a combined bodily injury (including death) and property damage minimum limit of $1,000,000 per occurrence. No aggregate shall be permitted for this type of coverage. Such insurance is to include coverage for loading and unloading hazards.

Coverage shall be written on an occurrence basis by companies authorized and admitted to do business in the State of Texas and rated A- or better by A.M. Best Company or otherwise acceptable to the University.

Policies must include the following clauses, as applicable:

This insurance shall not be canceled, materially changed, or non-renewed until after thirty (30) days prior written notice has been given to the University. No policy will be canceled until after thirty (30) days' unconditional written notice to University.

It is agreed that the successful Respondent’s insurance shall be deemed primary with respect to any insurance or self-insurance carried by the University for liability arising out of operations under the any Contract resulting from this Solicitation with the University.

Texas State University and Texas State University System Board of Regents is added as additional insured as respects the University’s interests under any Contract resulting from this Solicitation. The additional insured status must cover completed operations as well. This is not applicable to the workers’ compensation policy. All policies will be endorsed to provide a waiver of subrogation in favor of University. All policies, with the exception of Workers’ Compensation and Employer’s Liability will be endorsed to provide primary and non-contributory coverage.

Without limiting any of the other obligations or liabilities of the successful Respondent, the successful Respondent shall require each Subcontractor performing work under any Contract resulting from this Solicitation, at the Subcontractor's own expense, to maintain during the term of any Contract resulting from this Solicitation, the same stipulated minimum insurance including the required provisions and additional policy conditions as shown above. As an alternative, the successful Respondent may include its Subcontractors as additional insured on its own coverage as prescribed under these requirements. The successful Respondent's certificate of insurance shall note in such event that the Subcontractors are included as additional insured’s and that the successful Respondent agrees to provide Workers’ Compensation for the Subcontractors and their employees. The successful Respondent shall obtain and monitor the certificates of insurance from each Subcontractor in order to assure compliance with the insurance requirements. The successful Respondent must retain the certificates of insurance for the duration of any Contract resulting from this Solicitation plus 5 years and shall have the responsibility of enforcing these insurance requirements among its subcontractors. The University shall be entitled, upon request and without expense, to receive copies of these certificates.

2.13 Payment Terms: University shall pay for work performed under any contract resulting from this Solicitation in accordance with Texas Government Code, Section 2251.021. The University’s standard terms of payment are Net 30 days; however, it will consider alternate payment terms if determined to be in the best interest of the University.

2.14 Parking Permit Requirements: There is no free parking on any Texas State University campus. The successful Respondent(s) will be required to purchase a parking pass for each vehicle that is parked on campus.

2.14.1 Non-construction related parking: May purchase red restricted permits that will allow a broader range of parking places. Perimeter parking permits may also be purchased. However, perimeter-parking places are generally off-campus. There are two fee for parking garages on campus. One at 405 N. Edward Gary Street and one at 704 Gaillardia Street. The University will no longer issue day parking passes to visitors.

2.14.2 Construction related parking: Construction related vehicles may be able to park inside the fenced staging areas, even though that space is not intended for parking use, but area will be limited to one to four spaces and be set aside for the Job Superintendent and other essential personnel. The Job Superintendent will provide the authorization for utilizing this space. Vehicles parked outside the pre-arranged staging area may be subject to ticketing, immobilization (booting), and towing at the vehicle owner’s expense.

2.14.3 All other personnel must purchase perimeter permits, will park in lot P/AZ 10W (Bobcat Stadium West) and be transported to the worksite. Permits must be displayed in all vehicles to legally park on campus.

2.14.4 Vehicles illegally parked on campus or do not have a visible permit may be subject to ticketing, immobilization (booting), and towing at the vehicle owner’s expense.

2.14.5 For parking permit types and associated costs, please visit the following link:

https://www.facilities.txst.edu/pdc/contractor-information-page.html

The parking map may be viewed at: http://www.parking.txstate.edu/map.html

2.15 Nondiscrimination: In their execution of this agreement, all providers, subcontractors, their respective employees, and others acting by or through them shall comply with all federal and state policies and laws prohibiting discrimination, harassment, and sexual misconduct. To the extent not in conflict with federal or state law, the parties agree not to discriminate on the basis of race, color, national origin, age, sex, religion, disability, or veterans’ status. Any breach of this covenant may result in termination of this Agreement.

2.16 Criminal Background Checks: Successful Respondent(s) shall be required to provide criminal background checks on employees that will be assigned to work on campus. Successful Respondent(s) will provide representation that it has conducted the following background checks on its officers, employees, or other persons it causes to be on the campus:

2.16.1 Sex offender and criminal history databases where the above individuals will be placed on campus, working with or around students.

2.16.2 Criminal history and credit history background checks where the above individuals will be handling money, informational technology, or other security-sensitive areas as determined by University.

2.16.3 Respondent will determine on a case-by-case basis whether each individual assigned to perform the Work is qualified to provide the services. Respondent will not knowingly assign any individual to provide services on University's premises who has a history of criminal conduct unacceptable for a university campus or healthcare center, including violent or sexual offenses.

2.16.4 Respondent will provide University a letter signed by an authorized representative of Respondent certifying compliance with this Section. Respondent will provide University an updated certification letter each time there is a change in the individuals assigned to perform Work on the university campus.

2.17 Contract Administration: The University will monitor the successful Respondent’s progress and performance and ensure services conform to the established specifications and requirements. At the conclusion of each project or contract term, the University will complete a Contractor/Vendor Evaluation (see Attachment C). The evaluation is based on assessment of the output and outcome measures and compliance with the terms and conditions of the Contract. Contract monitoring and performance evaluations will be performed by the Contract Administrator or Contract Manager.

https://www.facilities.txst.edu/pdc/contractor-information-page.html http://www.parking.txstate.edu/map.html

Section 3 – Requirements for Statement of Qualifications

3.1 CRITERION ONE – STATEMENT OF INTEREST (2%):

3.1.1 Provide a Statement of Interest for the project(s) including a narrative describing the prime firm’s unique qualifications. Include in this statement certification that the Professional Engineer is licensed by the Texas Board of Professional Engineers and Land Surveyors (TBPELS). The professional must meet the licensing requirements set by the TBPELS and be a Registered Professional Land Surveyor (RPLS).

3.1.2 Provide a history and important statistics about the prime firm including its size, principal location, and ownership.

3.1.3 Provide a statement about the availability and commitment of the prime firm and its principal(s) and key professionals to undertake projects.

3.1.4 Provide a statement of acceptance of the terms and conditions of the contract attached as Attachment A or indicate any objections to such terms and conditions.

3.2 CRITERION TWO – PRIME FIRM (25%):

3.2.1 Provide resumes giving the experience and expertise of the principals and key professional members for the prime firm that will be involved in the project(s), including their experience with Land Survey projects and the number of years with the prime firm. Identify the individuals who will be responsible for the various phases of the project(s), if not a single individual, and provide qualifications data including proof of professional engineering licensure and/ or certification on each.

3.2.2 Describe the proposed project(s) assignments and lines of authority and communication for principals and key professional members of the prime firm that will be involved in the projects.

Indicate the estimated percent of time these individuals will be involved in the projects.

3.2.3 For each project listed in response to Criterion Five, list the members of the proposed team for this project who worked on each listed project and describe their roles in those projects.

3.3 CRITERION THREE – PROJECT TEAM (30%):

3.3.1 Provide an organizational chart showing the roles of the prime firm and each consultant firm or individual that may be utilized.

3.3.2 For each consultant firm or individual that the prime firm proposes:

• Identify the consultant and provide a brief history about the consultant.

• Describe the consultant’s proposed role in the project and its related project experience.

• List a project that the prime firm and the consultant have worked together on during the last five years.

3.4 CRITERION FOUR – PROJECT EXPERIENCE (10%):

3.4.1 List the types of work and projects that you and/or your firm are able to provide or employ under this IDIQ.

3.4.2 Indicate the technical services in which you or your firm specializes. Also, indicate data gathering methods for the scope of work proposed.

3.4.3. Organization, Management and Administration: Describe how your firm organizes, manages, and administers work so as to meet specified project requirements. Demonstrate the ability to accomplish the required tasks and deliver the final product(s) for the type of work being proposed under this RFQ within project(s) deadlines. Include the ability to present ideas and written materials in a clear and simple manner. Briefly discuss your or your firm’s ability to coordinate complex projects and work with stakeholders. Include a statement indicating the firm’s or individual’s commitment to maintaining the continuity of the assigned staff throughout the project(s).

3.5 CRITERION FIVE – REPRESENTATIVE PROJECTS (20%):

3.5.1 List a maximum of five (5) projects for which the prime firm provided or is providing Land Surveying Services, with particular emphasis on work completed under an IDIQ agreement. List the projects in priority order, with the most related project listed first. Provide the following information for each project listed:

• Project name and location;

• Project owner including contact information;

• Project size in gross square feet;

• Type of construction (new, renovation, or addition);

• Description of professional services prime firm provided for the project;

• Project description;

• Project manager (individual responsible to the client for the overall success of the project); and

• Description of how this project is similar and why the services provided are relevant to this

IDIQ solicitation.

3.6 CRITERION SIX – REFERENCES (8%):

3.6.1 Provide references for any three of the projects listed in response to Part Five, 3.5.1. The references shall include:

• Owner’s name, owner’s representative who served as the day-to-day liaison during planning, design and construction of the project, and the owner representative’s telephone number.

• Construction contractor’s firm name, contractor’s representative who served as the day-to-day project liaison, and the contractor representative’s telephone number.

3.7 CRITERION SEVEN – PROBLEM RESOLUTION (5%):

3.7.1 Describe any administrative and/or physical challenges the prime firm anticipates in providing professional services for the potential project(s) and the prime firm’s philosophy for resolution.

3.7.2 For any three (3) projects listed in response to Criterion Five and completed within the last five (5) years, describe any conflicts with the Owner, and describe the methods the prime firm used to resolve those conflicts.

3.7.3 Describe the prime firm’s past performance on projects for Texas State University within the last five (5) years. If the prime firm has not previously provided professional services for Texas State University, then identify and describe the prime firm’s past performance on projects for the largest institution of higher education for which it has provided professional services withing the last five

(5) years. Provide the Owner Representative’s name and contact information for these projects.

3.8 CRITERION EIGHT – ADDITIONAL INFORMATION:

3.8.1 Provide any additional information that the prime firm believes may better describe its qualifications and/or be of benefit to the University.

3.9 CRITERION NINE – EXECUTION OF OFFER:

3.9.1 Refer to Section 5.5, the Execution of Offer. The Execution of Offer must be completed, signed, and returned with the Respondent's qualifications. Failure to complete, sign, and return this execution of offer with the qualifications may result in disqualification of the qualifications.

Section 4 – Format for Statement of Qualifications

4.1 Page Size, Binding, Dividers, and Tabs:

4.1.1 Submittals should be printed on letter-size (8-1/2” x 11”) paper and assembled with spiral-type bindings or staples. DO NOT USE METAL-RING HARD COVER BINDERS.

4.1.2 Preprinted material should be referenced in the submittal and included as labeled attachments.

4.1.3 Separate each part of the Qualifications by use of a divider sheet with an integral tab for ready reference. Identify the tables in accordance with subsections identified in SECTION 2 –

REQUIREMENTS FOR STATEMENT OF QUALIFICATIONS.

4.1.4 Submittal pages should have a minimum font size of 11.

4.2 TABLE OF CONTENTS: Include a Table of Contents for the Qualifications and give page numbers for each part of the Qualifications as well as any separate attachments. Supplementary information not required by Section 2 – Requirements for Statement of Qualifications should be clearly identified in the Table of Contents and provided as a separate part.

4.3 PAGINATION:

4.3.1 Qualifications shall be a maximum of thirty-five (35) pages. The covers, table of contents, HUB Subcontracting Plan, and divider sheets do not count as pages.

4.3.2 Number all pages of the submittal sequentially using Arabic numerals (1, 2, 3, etc.). Attachments, if any, should be numbered separately.

Section 5 – Executive Summary

5.1 Project Description: Texas State University (“University”), in its designation as an emerging research university, seeks licensed firms with expertise in Land Surveying Services. This solicitation may result in a contract for Land Survey related to new infrastructure and other miscellaneous projects on an as-needed basis. Services associated with this solicitation are not for a specific project or series of projects. It is anticipated that a contract will be issued to one (1) or more firms.

Selected firms will be contracted to enter into an Indefinite Delivery/Indefinite Quantity (“IDIQ”) contract with the University for services on capital improvement, renovation, facility upgrades, and other infrastructure projects as needed. The contract will be known as an IDIQ contract, because the scope, number of projects, and tasks will be unknown at the time of contract execution. Firms may be assigned various projects as they may arise, based on the nature of the services required and the resources of the firm. Projects awarded under the IDIQ contract are most typically those with a short duration, as well as those with expedited completion dates. The term of the IDIQ contract(s) awarded will extend through approximately October 1, 2026, with the possibility of three (3), one-year renewal periods. Once a project specific agreement has been awarded, the contract will continue until the project has been completed, regardless of project duration.

5.2 Scope of Work for Land Surveying Services:

SCOPE OF SERVICES: The Scope of Work will vary from project assignment to project assignment in complexity. Services to be provided may include, but are not limited to the items of service listed below:

• Determining Property Boundaries:

o Boundary Surveys: establish the exact boundaries of a property, which is crucial for establishing ownership, resolving disputes, and creating accurate land records.

o Right-of-Way Surveys: locate and monument right-of-way boundaries for roads, utilities, and other infrastructure projects.

o Easement Surveys: research, locate and document all know easements within the limits of the survey.

o Public Land Survey System (PLSS): locate PLSS corners and provide calculations for line intersections.

• Measuring and Mapping Land Features:

o Topographic Surveys: determine the shape and elevation of the land, including natural features (water bodies, vegetation) and constructed features (roads, buildings).

o Hydrographic Surveys: map shorelines and water depths of bays, inlets, and other bodies of water.

o Geophysical Surveys: various techniques (magnetometer, sonar) to investigate subsurface conditions and locate underground features.

o Utility Surveys: map all visible manholes, vaults, valves, clean-outs and drainage structures found within the survey limits.

• Preparing Survey Documents:

o Plats and Maps: prepare maps and plats that show property boundaries, contours, and other relevant features.

o Legal Descriptions: create accurate legal descriptions of property boundaries for deeds, leases, and other legal documents.

o Survey Reports: prepare detailed reports on survey findings, including measurements, calculations, and any relevant research.

• Researching Legal Records: research land titles, deeds, and other records to understand the history and context of a property.

• Working with engineers, architects, and construction teams to provide accurate land assessments.

• Maintaining Equipment: ensure equipment (GPS, theodolites, etc.) is properly maintained and calibrated.

• Ensuring Compliance: ensure all surveying work complies with relevant legal, regulatory, and Texas State University survey requirements.

o Please reference the ‘TOPOGRAPHIC SURVEY LIST’ at the following link:

https://www.facilities.txst.edu/pdc/reference-documents/campus-benchmark-documents.html

5.2.2 Reference Standards: The latest published edition of a reference shall be applicable to project(s) unless identified by a specific edition date. All materials, installation and workmanship shall comply with the applicable requirements and standards addressed within the following references:

• Texas State University Campus Construction Standards – https://www.facilities.txst.edu/pdc/construction-standards/construction-standards-list.html

• Texas State Facilities Website – http://www.facilities.txstate.edu/pdc.html

5.3 Project Budgets:

The University will coordinate the projects’ respective budgets with the awarded firm(s).

5.4 Timeline of RFQ Events:

Key milestones for this solicitation process are:

Issuance of RFQ August 19, 2025

Deadline for Questions August 26, 2025, at 12:00 p.m. (CT)

RFQ Submittal Deadline September 9, 2025, at 2:00 p.m. (CT)

Estimated date for Recommendation of Award and Approval to enter into Contract(s) September 18, 2025

Anticipated Contract Execution Date October 1, 2025

NOTE: This schedule may be modified or changed at the sole discretion of the University, if it is determined to be in the University’s best interests to do so.

https://www.facilities.txst.edu/pdc/reference-documents/campus-benchmark-documents.html https://www.facilities.txst.edu/pdc/reference-documents/campus-benchmark-documents.html https://www.facilities.txst.edu/pdc/construction-standards/construction-standards-list.html http://www.facilities.txstate.edu/pdc.html

5.5 EXECUTION OF OFFER

NOTE TO RESPONDENTS: SUBMIT ENTIRE SECTION WITH RESPONSE.

THIS EXECUTION OF OFFER MUST BE COMPLETED, SIGNED, AND RETURNED WITH THE

RESPONDENT'S QUALIFICATIONS. FAILURE TO COMPLETE, SIGN AND RETURN THIS

EXECUTION OF OFFER WITH THE QUALIFICATIONS MAY RESULT IN REJECTION OF

THE QUALIFICATIONS.

SIGNING A FALSE STATEMENT MAY VOID THE SUBMITTED QUALIFICATIONS OR ANY

AGREEMENTS OR OTHER CONTRACTUAL ARRANGEMENTS, WHICH MAY RESULT FROM

THE SUBMISSION OF RESPONDENT’S QUALIFICATIONS, AND THE RESPONDENT MAY BE

REMOVED FROM ALL PROPOSER LISTS. A FALSE CERTIFICATION SHALL BE DEEMED A

MATERIAL BREACH OF CONTRACT AND, AT OWNER'S OPTION, MAY RESULT IN

TERMINATION OF ANY RESULTING CONTRACT OR PURCHASE ORDER.

5.5.1 By signature hereon, Respondent acknowledges and agrees that (1) this RFQ is a solicitation for

Qualifications and is not a contract or an offer to contract; (2) the submission of Qualifications by Respondent in response to this RFQ will not create a contract between the Owner and Respondent; (3) the Owner has made no representation or warranty, written or oral, that one or more contracts with the Owner will be awarded under this RFQ; and (4) Respondent shall bear, as its sole risk and responsibility, any cost which arises from Respondent's preparation of a response to this RFQ.

5.5.2 By signature hereon, Respondent offers and agrees to furnish to the Owner the products and/or services more particularly described in its Qualifications, and to comply with all terms, conditions and requirements set forth in the RFQ documents and contained herein.

5.5.3 By signature hereon, Respondent affirms that he has not given, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted Qualifications.

5.5.4 By signature hereon, a corporate Respondent certifies that it is not currently delinquent in the payment of any Franchise Taxes due under Chapter 171, Texas Tax Code, or that the corporate Respondent is exempt from the payment of such taxes, or that the corporate Respondent is an out-of-state corporation that is not subject to the Texas Franchise Tax, whichever is applicable.

5.5.5 By signature hereon, the Respondent hereby certifies that neither the Respondent nor the firm, corporation, partnership, or Owner represented by the Respondent, nor anyone acting for such firm, corporation, or institution has violated the antitrust laws of this state, codified in Section 15.01, ET. seq., Texas Business and Commerce Code, or the Federal antitrust laws. Respondent further certifies that it has not communicated directly or indirectly the Qualifications made to any competitor or any other person engaged in such line of business.

5.5.6 By signature hereon, Respondent represents and warrants that:

5.5.6.1 Respondent is a reputable company regularly engaged in providing products and/or services necessary to meet the terms, conditions, and requirements of the RFQ;

5.5.6.2 Respondent has the necessary experience, knowledge, abilities, skills, and resources to satisfactorily perform the terms, conditions, and requirements of the RFQ;

5.5.6.3 Respondent is aware of, is fully informed about, and is in full compliance with all applicable federal, state, and local laws, rules, regulations, and ordinances;

5.5.6.4 Respondent, if selected by the Owner, will maintain insurance as required by the contract;

5.5.6.5 All statements, information and representations prepared and submitted in response to this RFQ are current, complete, true, and accurate. Respondent acknowledges that the Owner will rely on such statements, information, and representations in selecting the successful Respondent. If selected by the Owner as the successful Respondent, Respondent will notify the Owner immediately of any material change in any matters with regard to which Respondent has made a statement or representation or provided information.

5.5.7 By signature hereon, Respondent certifies that the individual signing this document and the documents made part of the RFQ is authorized to sign such documents on behalf of the company and to bind the company under any agreements or other contractual arrangements, which may result from the submission of Respondent’s Qualifications.

5.5.8 By signature hereon, Respondent certifies that if a Texas address is shown as the address of the

Respondent, Respondent qualifies as a Texas Bidder as defined in Texas Administrative Code Title 34, Part 1, Chapter 20, Subchapter A, Division 2, Rule Section 20.25 (8)

5.5.9 By signature hereon, Respondent certifies as follows:

5.5.9.1 “Under Section 231.006, Texas Family Code, the vendor or applicant certifies that the individual or business entity named in this contract, bid, or application is not ineligible to receive the specified grant, loan, or payment and acknowledges that this contract may be terminated, and payment may be withheld if this certification is inaccurate.”

5.5.9.2 “Under Section 2155.004, Texas Government Code, the vendor or applicant certifies that the individual or business entity named in this bid or contract is not ineligible to receive the specified contract and acknowledges that this contract may be terminated, and payment withheld if this certification…