ESBD_443029_1754511043804_FY26 RFO 302-26-015803.pdf

IDocket Subscription RFO 302-26-015803 Page 1 of 4 Revised June 5, 2025

Request for Offer This Request for Offer must be received on or before the return date and time specified below :

Reference Number: 302-26-015803 Response deadline: August 19, 2025 @ 2:00 PM CST

RESPONDING VENDOR/CONTRACTOR: (to be completed by Vendor)

Vendor Name:

Address:

City, State Zip:

Phone No.:

Fax No.:

E-mail address:

Vendor Identification (VID) No.:

DIR Contract No. (if applicable)

Submit Responses via Bonfire at: texasoag.bonfirehub.com/projects/197223/details

Vendors should submit their best pricing for products and services as outlined in this document and, if applicable, in accordance with the ICT Co-Op Vendor’s DIR contract. Quotations shall remain good for a minimum of sixty (60) calendar days. Brands may not be substituted unless otherwise specified. All associated charges related to the equipment delivery must be provided on this form. NOTE: (1) Late responses may not be considered, (2) award(s) will be made in the best interest of the State, and (3) Vendor must specify if quoting all or none.

The Vendor’s authorized agent must sign below. By signing this document, the Vendor acknowledges that all information contained in the document is true and correct and that Vendor agrees to comply with all terms and conditions of this document and the Vendor’s DIR ICT Co-Op contract, if applicable. Failure to sign will disqualify this quotation. By signing this quotation, Vendor certifies that if a Texas address is shown as the address of the Vendor the Vendor qualifies as a Texas Bidder as defined in 34 TAC Rule 20.32(68). If applicable, Vendor further certifies that all representations, warranties, and certifications made by Vendor in the DIR ICT Co-Op contract, including the “Vendor Certifications” in Appendix A, apply to this procurement and are expressly made a part of and incorporated into any related purchase order for the benefit of the Office of the Attorney General.

Signature Title Date https://texasoag.bonfirehub.com/projects/197223/details

IDocket Subscription RFO 302-26-015803 Page 2 of 4

1. Overview The Office of the Attorney General is issuing this Request for Offer (RFO) to solicit offers from qualified vendors for internet subscription iDocket.com

Prices quoted in response to this RFO shall be considered firm by the OAG.

2. Information About the Procurement Process and Subsequent Contract

2.1. Point of Contact

Respondents must not contact OAG personnel concerning this RFO except as permitted by the Point of Contact listed in Bonfire.

General communications concerning this RFO will be distributed to the participating Respondents via texasoag.bonfirehub.com/projects/197223/details and/or email. Each participating Respondent is solely responsible for monitoring the OAG Bonfire portal and email for general OAG communications concerning this RFO.

Per Texas Government Code § 2155.083 and 34 Texas Administrative Code § 20.220, state agencies are required to post contract award notices on the Electronic State Business Daily (ESBD) for procurements exceeding $25,000; therefore, the official contract award notice will be posted to the ESBD. Participating Respondents are solely responsible for monitoring the ESBD for the status of the contract award and will not be contacted individually by the OAG.

2.2. Questions

Submit all questions regarding this solicitation via the following link:

texasoag.bonfirehub.com/projects/197223/details

The official answer to questions will be published in Bonfire via the following link:

texasoag.bonfirehub.com/projects/197223/details. Questions submitted will be answered at the sole discretion of the OAG. Respondents shall periodically check Bonfire for public questions and answers. Respondents must ensure they have read, understand, and consider the information as part of its response.

2.3. Procurement Schedule

Activity Due Date RFO Release Date August 5, 2025 Vendor Questions Due August 11, 2025 @ 5:00 PM CT OAG Response to Vendor Questions, if applicable

August 12, 2025 @ 5:00 PM CT

Vendor Bid Submission Deadline August 19, 2025 @ 2:00 PM CT CT as is then prevailing in Austin, Texas.

2.4. Contract Documents

By submission of an offer, Vendor agrees to be bound by the terms of the RFO, OAG purchase order, and Vendor’s offer. If Vendor’s offer is accepted by OAG, the Contract resulting from this procurement shall be given the following order of precedence and consist of:

1. This RFO, including any exhibits, attachments, clarifications, forms and supplements, attached hereto and incorporated herein.

https://texasoag.bonfirehub.com/projects/197223/details

IDocket Subscription RFO 302-26-015803 Page 3 of 4

2. The OAG’s purchase order including any exhibits, attachments, forms and supplements, attached hereto and incorporated therein; and

3. The Vendor’s offer in response to this RFO.

3. Description of Good/Service The OAG is seeking a vendor to provide

4. Pricing Table [Add rows to the table below as needed or attach a separate Pricing Form.

If a separate Pricing Form is attached, leave the instructional paragraph and choose, but delete the table in this section] Failure to complete this Pricing Table will result in the disqualification of the Response.

Line No.

Class and Item code, Description, Part Number

Qty Unit Unit Price Extended Price

1 956-35, internet subscription iDocket.com, 13 licenses Term: 9/1/2025 – 8/31/2026

1 LOT

2 956-35, internet subscription iDocket.com, 13 licenses Renewal Option 1 Term: 9/1/2026 – 8/31/2027

1 LOT

Grand Total:

5. Evaluation Criteria Evaluation of Bids will begin as soon as practical after receipt. Bids that are responsive to the RFO will be evaluated using the following criteria:

• Price;

• Compliance with OAG Terms and Conditions;

• Acceptance and response to RFO Specifications; and

• Bidder’s Qualifications, Experience, and Past Performance.

6. Award The OAG has sole discretion and the absolute right to reject any and all offers, terminate, amend, or re-issue this RFO. The OAG reserves the right to remedy technical errors in the RFO process, waive any informalities and irregularities relating to any or all offers and qualifications submitted in response to this request, and to negotiate modifications necessary to improve the quality or cost effectiveness of services resulting from this RFO. The issuance of this RFO does not constitute a commitment by the OAG to award any contract. The OAG intends to use any material provided in response to this RFO as a means of identifying, selecting, and contracting with an entity offering the best value to the OAG.

The OAG reserves the right to make a partial award to a vendor, including some, but not all, of the services and deliverables.

IDocket Subscription RFO 302-26-015803 Page 4 of 4

NOTE: Vendor must indicate whether products listed contain recycled materials.

Check below if preference claimed under Texas Administrative Code, Title 34, Part 1, Chapter 20, Subchapter D, Division 2, Rule 20.306:

Supplies, materials or equipment: Produced in Texas/offered by Texas Vendors Agricultural products produced or grown in Texas Agricultural products and services offered by Texas Vendors Products offered by a Texas Bidder owned by a Texas resident service-disabled veteran USA Produced supplies, materials or equipment Products of persons with mental or physical disabilities Products made of recycled, re-manufactured, or environmentally sensitive materials including recycled steel Energy efficient products Rubberized asphalt paving material Recycled motor oil and lubricants Products produced at facilities located on formerly contaminated property Products and services from economically depressed or blighted areas Vendors that meet or exceed air quality standards Recycled or Reused Computer Equipment of Other Manufacturers Foods of Higher Nutritional Value

7. OAG Terms and Conditions

See Attachment A OAG Terms and Conditions for this Request for Offer (RFO).

NOTE: Vendor must indicate whether products listed contain recycled materials.