ESBD_436086_1752607832657_802-25-65218_IFB Custom Built Airboats with Trailers.pdf

IFB 802-25-65218

INVITATION FOR BID

SEND INVOICE TO: RETURN BIDS TO: BIDDER MUST SIGN BELOW:

Texas Parks and Wildlife Department ATTN: Accounts Payable 4200 Smith School Road

Austin, Texas 78744

Purchasing.bidbox@tpwd.texas.gov Or

TPWD – Purchasing and Contracting 4200 Smith School Road

Austin, TX 78744

Bid Due Deadline:

2:00 pm CST; July 15, 2025

AUTHORIZED SIGNATURE DATE

FAILURE TO SIGN WILL DISQUALIFY BID

DESTINATION IF DIFFERENT THAN ABOVE: QUESTIONS – SEND EMAIL TO: REQUISITION / IFB NUMBER Texas Parks and Wildlife Department -

Headquarters 4200 Smith School Rd

Austin TX 78744 Purchasing.bidbox@tpwd.texas.gov

802-25-65218

By signing this bid, bidder certifies that if a Texas address is shown as the address of the bidder, bidder qualifies as a Texas bidder as defined in Title 34 TAC Rule 20.32(68). FAILURE TO SIGN THE BID ABOVE WILL DISQUALIFY BID. Bidder agrees to comply with all conditions of this bid. Show bid due date and Requisition number on sealed bid envelop and show return address of firm.

BID F.O.B. AGENCY RECEIVING ADDRESS UNLESS OTHERWISE SPECIFIED BELOW.

By signing this bid, bidder certifies that if a Texas Address is shown as the address of the bidder, bidder qualifies as a Texas bidder as defined in Title 34 TAC Rule 20.32(68). Bidder agrees to comply with all conditions of this bid. Show bid due date and Requisition number on sealed bid envelop and show return address of firm. Pursuant to Executive Order GA-48 of the Governor of Texas: Respondent certifies that neither it, nor its holding companies or subsidiaries is: (a) Listed in Section 889 of the 2019 National Defense Authorization Act; (b) Listed in Section 1260H of the 2021 National Defense Authorization Act; or (c) Owned by the government of a country on the U.S. Department of Commerce’s foreign adversaries list under 15 C.F.R. Section 791.4; or (d) Controlled by any governing or regulatory body located in a country on the U.S. Department of Commerce’s foreign adversaries list under 15 C.F.R.

Section 791.4.

Bidder must fill in: (See instructions for Texas ID Number in General Terms & Conditions, Paragraph 1.10

TEXAS ID NUMBER _________________________________________________

Name of Firm _________________________________________________ Street Address _________________________________________________ City-State-Zip _________________________________________________ Telephone No. _________________________________________________ Email address _________________________________________________

AWARD NOTICE: The State reserves the right to make an award on the basis of low line-item bid, low total of line items, or in any other combination that will serve the best interest of the State and to reject any and all bid items in the sole discretion of the State.

Texas Parks and Wildlife Department (TPWD) is seeking to purchase three (3) Custom-Built Airboat Packages – to include built in engines, propellers, and three (3) boat trailers for the airboats as per the attached specifications dated July 2025.

TPWD will only award a Contract to an actively licensed Marine Dealer, Manufacturer, or Manufacturer’s Authorized Distributor. If Respondent is a Manufacturer’s Authorized Distributor, documentation of such is required to be furnished with bid response.

mailto:Purchasing.bidbox@tpwd.texas.gov mailto:Purchasing.bidbox@tpwd.texas.gov

Item Description Class/Item 120-08, 120-90 Quantity Unit of Measure Unit Price

Extension (Quantity x Unit

Price)

1.

Custom-Built Air Boat to Include Engine and Propeller

Example: Custom-Built Patrol Airboat, American Airboat, Diamondback Airboat, or TPWD approved equivalent

Specify Boat Make/Model and Dimensions:

Specify Boat Hull Warranty _________________________________________

Specify Superstructure Warranty _____________________________________

Specify Engine Make/Model_________________________________________

Specify Engine Warranty___________________________________________

Specify Upholstery Color per Section 4.a____________________________

Include EPA Certificate for Engine with bid.

Each

2.

Custom-built Boat trailer for Airboat as specified in Line 1

Example: Example, Example, or TPWD approved equivalent.

Specify Make/Model ____________________________________

Specify Warranty ______________________________________

Specify Material per Section 4.b.________________________

Each

DELIVERY

TPWD would like the option to pick up boat/motor/trailer packages as determined to be best value to the State to save freight charges, if the Respondent is in close proximity to delivery location(s). TPWD will determine delivery method at the time of award for complete boat, motor, and trailer packages.

Item Description Class/Item 120-08, 120-90 Quantity Unit of Measure Unit Price Extension

3.

Delivery fee for THREE (3) complete and assembled Boat Package (boat, motor, and trailer) to Texas Parks and Wildlife Department - Headquarters, 4200 Smith School Rd, Austin TX 78744

Delivery in ________ calendar days after receipt of order.

Lot

OPTIONAL ACCESSORIES

Accessory items as described in Section 4.d. Accessories may be awarded in part, in whole, or none, based on the availability of funds. Cost of each item shall include installation. Determination will be made at the time of award. Accessory items will not be included in the evaluation process for price but may be considered when determining best value.

Item Description Class/Item 120-08, 120-90 Quantity Unit of Measure Unit Price Extension

4.

Power Poles (specify make) ______________________________ 2 each per boat

6 Each $ $

5.

Communication Headsets (specify make) 4 each per boat

12 Each $ $

6.

GPS Unit (specify make)______________________________ 1 each per boat

3 Each $ $

Respondents are highly encouraged to submit a detailed price list for additional related accessories and attachments.

Cost of each item shall include installation. TPWD reserves the right to award one, none, or any combination of options depending on the availability of funds and as determined to be best value.

Determination will be made at the time of award. Optional items will not be included in the evaluation process.

ATTACH PRICE LIST

Offered by a Historically Underutilized Business certified by CPA.

PREFERENCES

See Appendix 22 of the State of Texas Procurement and Contract Management Guide regarding preferences.

Check below to claim a preference under Title 34 TAC Rule 20.38

□ Goods produced or offered by a Texas bidder that is owned by a Texas resident service-disabled veteran

□ Goods produced in Texas or offered by a Texas bidder that is not owned by a Texas resident service-disabled veteran

□ Agricultural products grown in Texas

□ Agricultural products offered by a Texas bidder

□ Services offered by a Texas bidder that is owned by a Texas resident service-disabled veteran

□ Services offered by a Texas bidder that is not owned by a Texas resident service-disabled veteran

□ Texas Vegetation Native to the Region

□ USA produced supplies, materials, or equipment

□ Products of persons with mental or physical disabilities

□ Products made of recycled, remanufactured, or environmentally sensitive materials including recycled steel

□ Energy Efficient Products

□ Rubberized asphalt paving material

□ Recycled motor oil and lubricants

□ Products produced at facilities located on formerly contaminated property

□ Products and services from economically depressed or blighted areas

□ Vendors that meet or exceed air quality standards

□ Recycled or Reused Computer Equipment of Other Manufacturers

□ Foods of Higher Nutritional Value

FOR FURTHER INFORMATION CONTACT PURCHASER:

ALLYE POTTER, CPPB, CTCD – Telephone – 512-718-3703 Email: purchasing.bidbox@tpwd.texas.gov

Solicitation 802-25-65218 Specifications for Custom-Built Airboats with Engines and Propellers, and Boat Trailers

1) INTRODUCTION: Texas Parks and Wildlife Department (TPWD) is seeking bids to purchase three (3)

Custom-Built Airboat Packages – to include built in engines, propellers, and three (3) boat trailers for the airboats as per the following specifications dated July 2025.

2) TERM OF CONTRACT: Contract shall commence upon the issuance of a contract by TPWD and automatically expires upon the delivery date agreed upon and final acceptance by TPWD.

3) SPECIFICATIONS AND EXCEPTIONS TO SPECIFICATIONS PROCESS:

a) The equipment provided shall be in accordance with the purchase specifications herein. TPWD will decide answers to all questions that may arise as to the interpretation of the specifications and the quality or acceptability of goods/services provided.

b) Catalogs, brand names, or manufacturer’s references are descriptive only, and indicate type and quality desired. Bids/Proposals on brands of like nature and quality will be considered unless advertised under Texas Gov’t Code §2155.067. If the Respondent is offering brands other than the references, response should show manufacturer, brand or trade name, and other description of product offered. If Respondent is offering brand(s) other than brand(s) specified, illustrations and complete description of product offered are requested to be made part of the bid. Failure to take exception to specifications or reference data will require the bid will be disqualified as non-responsive and failing to meet minimum specifications.

4) SPECIFICATIONS SHALL MEET OR EXCEED THE FOLLOWING:

a) Line 1 – Custom-Built Airboat to Include Engine and Propeller

i) Examples: Custom Built Patriot Airboat, Custom Built American Airboat, Custom Built

Diamondback Airboat, or TPWD approved equivalent.

ii) Quantity: Three (3)

iii) Design: Aluminum Construction

iv) Length: Approximately Twenty Feet (20’)

v) Width: Eight Feet (8’)

vi) Side Height Minimum: Twenty-Four Inches (24”)

vii) Transom Height Minimum: Twenty-Eight Inches (28”)

viii) Hull Design:

(1) Bottom and Transom: Minimum 0.190-Inch Thickness, 5086 Marine Grade Aluminum.

(2) Sides: Minimum 0.125-Inch Thickness, 5086 Marine Grade Aluminum.

(3) V-crimped Sides: Minimum three (3) crimps inside v-crimp sides with two (2) being between crimps.

(4) Forward Deck:

(a) Shall extend back a minimum of thirty-eight inches (38”)

(b) Shall be welded solid on top, sides, and bottom for added strength.

(5) Bottom of Hull: Shall be reinforced with a minimum of seven (7) two-inch by two-inch by three-eighths inch (2”x2”x3/8”) T-bars or doubled to two-inch by two-inch by one-quarter inch (2”x2”x1/4”) stringer centers, entire length of hull.

(6) I-Bream Cross Braces: Minimum of two (2) each that shall be constructed of three-inch (3”) aluminum.

(7) Aluminum Plate:

(a) Minimum 0.190-inch thickness, 5086 marine grade aluminum.

(b) Shall run from the transom of the hull to the first cross brace up the sides of the hull to the first v-crimp.

(8) The bottom of the sides of the hull shall have a twenty-degree (20º) chine turned down to aid in maneuvering the vessel.

(9) Aluminum Walk-Arounds: Shall be a minimum of six inches (6”) with non-skid finish.

(10) Acceptable Support:

(a) Two inches by two inches (2” x 2”) aluminum angle welded at the seam where the sides join the bottom of the hull.

(b) All nuts, bolts, washers, etc. shall be constructed of stainless steel at a minimum, except in engine stand where extra strength is required.

(11) Acceptable Extend Back: Lip at the top of the transom to extend back to a minimum of eight inches (8”).

(12) Black Ultra High Molecular Weight (UHMW) Polymer:

(a) Shall be three-eighths inch (3/8”) and installed with stainless steel counter nuts and bolts.

(b) Shall be attached with five-sixteenths inch (5/16”) aluminum aircraft rivets, throughout the full bottom of hull.

(13) Black UHMW Polymer: Three-eighths inch (3/8”), installed on the sides of the hull up to the first v-crimp.

(14) Deck shall have a non-skid finish.

(15) Recessed Deck Lid:

(a) Sixteen inches by twenty-six inches (16” x 26”) minimum

(b) Shall be located on bow with a stainless-steel lock and hydraulic shock.

(16) Stainless steel bow eye.

(17) Drain Plugs: Two (2) one inch (1”) drain plugs in transom.

(18) Double plate transom tie-downs.

ix) Aluminum Flooring. Acceptable Coated Floor Areas:

(1) Shall be coated with non-skid material on the forward from the second cross brace with a four-inch (4”) gap on the flooring at the bulkhead and on all walking areas.

(2) Full width, non-skid flooring over T-bars for safety, side-to-side and the bulkhead to the mid-ship gusset.

x) Grass Rake with Step:

(1) Shall be constructed of aluminum.

(2) Minimum Twenty-Four Inches (24”).

(3) Acceptable Covered Nose Roll:

(a) Coated with a bedliner, one-quarter inch (1/4”) polymer material finish.

(b) Large rubber extruded bumper attachment.

xi) United States Coast Guard (USCG) approved side navigation lights.

xii) Engine Stand Construction:

(1) Automotive Built.

(2) Tube Size Minimum - One Inch (1”).

(3) All mounts shall be shock mounted to prevent vibration.

(4) Mounting bracket shall be incorporated into the engine stand for the fifty-gallon (50 gal.) fuel tank.

(5) Dual battery rack shall be built into the engine frame.

(6) Heavy duty front and rear motor mounts.

(7) Sanded, primed, and painted with industrial grade epoxy: Color - Black.

xiii) Overhead Guard Construction:

(1) Tubing shall be constructed of stainless steel, seven-eighths inch (7/8”) minimum.

(a) Stainless steel cover for protection: Minimum of two inches by four inches (2”x4”)

(b) Heavy Gauge Wire: 0.135-Inch

(c) Stainless steel tabs for the installation of the steering and wiring with rubber coated aluminum clamps. NOTE: NO TIE WRAPS.

xiv) Installed Rudders: Shall be air-foiled welded aluminum, foam filled welded aluminum, or TPWD approved equivalent.

(1) Quantity: Two (2)

(2) Dimensions: Five Feet (5’)

(3) Stainless Steel Rods.

(4) Four (4) Polymer Bushings.

(5) Minimum of four (4) stainless steel helm joints.

xv) Shall include a safety guard to completely protect the propeller area. The safety guard shall be installed on the front of the propeller area.

xvi) Stainless steel expanded metal to the third J-bar.

xvii) Navigation light shall be mounted inside the propeller safety guard.

xviii) Expansion tank shall be mounted inside the propeller safety guard.

xix) Light Emitting Diode (LED) lights:

(1) Shall be mounted inside the propeller safety guard.

(2) Four (4) ninety-watt (90w) high performance lights.

(a) Two (2) flood lights mounted inside cage.

(b) Two (2) spotlights mounted inside cage.

(3) Four (4) small blue LED flashing lights mounted inside cage.

xx) Shall include bow stop and winch with nylon strap adequate to secure boat.

xxi) Seating and Floorboard Area: All seating shall be categorized as ‘easy removal’.

(1) Shall accommodate no less than seven (7) adults.

(2) Frames shall be constructed of one inch (1”) stainless steel square tubing, sixteen (16) gauge.

(3) All seats shall have cushions and rain covers included.

(4) Rear Seating: Side-By-Side; One (1) Operator, One (1) Co-Pilot

(a) Operator and Co-Pilot seating shall be twenty-two inches (22”) wide, Executive type.

(b) Seating shall be mounted atop an open-air stainless steel wire cage designed for storage.

(c) Location of wired cage shall be under the rear seats to extend the full length and width of both seats.

(d) Cage shall be open to the front with the sides and back closed by wire to allow items to be stowed and not be swept into the engine area.

(e) Wire dimensions shall be two inches by two inches (2”x2”) maximum.

(f) Cage bottom shall be constructed of solid aluminum plate with non-skid finish on which items shall rest.

(5) Passenger Bench:

(a) Shall be the width of the boat with seating not higher than the gunnels, back rest shall also be the width of the boat.

(b) Shall include a dry storage box under the seat that opens from flipping the seat top by hinging towards the bow.

(i) Shall be lined with a half inch (1/2”) rubber matting.

(ii) Shall have two (2) marine grade stainless steel lid stay pistons to allow full distance opening of the box and support the full weight of the seat when in the open position.

(iii) Shall have two (2) rubber door latches with marine grade stainless steel hardware to secure the seat top when closed.

(c) Easy removal seating

(6) Floorboard: Shall be as wide as possible and have white LED lights installed under the operator floorboard.

xxii) Instruments:

(1) Custom center instrument panel with backing plate with breakers.

(2) Oil Pressure: Electrical, Marine Type

(3) Amperage Meter

(4) Electrical Tachometer with Hour Meter.

(5) Water Temperature Gauge.

(6) Fuel Gauge

(7) Lighted Toggle Switch

(8) Keyed Ignition Switch

(9) Three (3) Twelve Volt (12v) Accessory Outlets (per boat)

(10) Kill Switch Lanyard.

(11) Grab handles installed on the sides of the instrument panel.

(12) Two (2) cupholders installed and mounted behind instrument panel.

xxiii) Steering:

(1) Steering cable shall be three-eighths inch (3/8”) cable steering, stainless steel or Teflon™ coated with stainless steel housings and Teflon™ type locking collar, with inter-cable stainless steel.

(2) Steering handle shall be located on the operator’s left side.

(3) Stainless steel bearing with a minimum one-quarter inch (1/4”) inter-diameter.

(4) Lock rings shall be stainless steel or Teflon™ type.

(5) Aluminum Anodized Steering Grip.

xxiv) Throttle:

(1) Shall be electric.

(2) Throttle pedal assembly position shall be located and operated by the operator’s left foot.

xxv) Fuel Tank:

(1) Minimum fifty-gallon (50 gal.) aluminum fuel tank with remote fuel fill and electric sender.

(2) United States Coast Guard (USCG) and American Boat and Yacht Council (ABYC) approved.

(3) Shock mounted in rubber

(4) Fuel lines shall be USCG approved.

xxvi) Electrical System:

(1) Dual marine batteries with selector switch.

(2) All high-current wires to ten (10) gauge diameter.

(3) All wires shall be encased in convoluted high abrasive tubing.

(4) Battery boxes shall be plastic with no lids, with stainless steel angle across the top or dual locking lids and straps.

(5) Number 2-Gauge Battery Cables.

(6) Battery Switch: Three (3) Position Minimum.

xxvii) Engine:

(1) Examples: PCM LT4 650HP 6.2 L EFI Supercharged, Levitator MS.80 600HP 6.2L, Or TPWD

Approved Equivalent.

(2) Must be Federal Environmental Protection Agency (EPA) certified. Certificate shall be provided with bid response.

(3) Horsepower (HP): Minimum Six Hundred (600)

(4) Engine Type: V8 or V6

(5) Starter: Heavy Duty

(6) Alternator: Minimum Seventy Amperage (70a) xxviii) Required Engine Accessories (to come with boat):

(1) Size large oil cooler with braided oil lines and Army-Navy (AN) fittings.

(2) Belt Drive Reduction Unit with Heavy Duty Belt.

(a) Acceptable Belt Ratio: CH3 2.3:1 Belt Reduction Unit (BU)

(3) Fuel Pump: Electric with large fuel filter water separator.

(4) Aluminum Overflow and Oil Tanks. Plastic will not be accepted.

(5) Easy Oil Drain Line.

(6) Radiator: Shall be constructed of aluminum and be of heavy-duty racing style, installed below the engine with a radiator guard to be installed on the back of the radiator for protection.

(7) All hoses shall be premium grade marine quality.

xxix) Belt Reduction Drive Propeller:

(1) Four (4) Blades

(2) Seventy-Nine-Inch (79”) Minimum.

(3) Constructed of Carbon or Graphite Composite Material.

(4) Acceptable Belt Ratio: CH3 2.3:1.

xxx) Exhaust System:

(1) Stainless Steel Headers: Three inches (3”).

(2) Stainless Steel Flex Pipe: Three inch (3”).

(3) Stainless Steel Band Clamps: Two inches (2”).

(4) Stainless Steel Muffler U-Clamps: Two to three inches (2-3”).

(5) Three inch (3”) stainless steel dump pipes through oil transom optional.

(6) Two (2) stainless steel mufflers with three-inch (3”) inlet/outlet and stainless steel bracing.

xxxi) Complete Bilge Pump System:

(1) Two (2) manual, two thousand gallons per hour (2,000 GPH) bilge pumps. (per boat)

(2) Hose Threaded Port Minimum Size: One and one-eighth inch (1-1/8”)

(3) Voltage: Twelve (12)

(4) Amperage: Seven and one-half (7-1/2)

xxxii) Paint/Powder Coat:

(1) Instrument panel, aluminum overflow and expansion tank, aluminum box under side-by side rear operator seating, and cross brace seat shells shall be painted with black powder coat.

(2) Webbing shall be sprayed inside the hull to reduce glare.

(3) Non-skid finish color shall be Charcoal Grey.

(4) Instrument panel and weather resistant rain covers: Black xxxiii) Upholstery:

(1) Seats shall be covered with replaceable marine grade vinyl material.

(2) Color shall be manufacturer’s standard color or TPWD approved equivalent.

b) Line 2 – Custom-Built Boat Trailer for Airboat Specified Herein:

i) Trailer must fit the airboat as specified herein without the need for modifications.

ii) Capacity: Must be of the correct size and weight capacity to transport the airboat as described herein to include the engine and propellers as per the specifications above in Section 3.a.

iii) Overall Length: Minimum Twenty-Two Feet (22’)

iv) Load Capacity: Minimum Seven Thousand Pounds (7,000 Lb.)

v) Frame Construction: Aluminum or Galvanized Steel.

vi) Axles: Shall be Tandem or Leaf Spring

vii) Brakes: There shall be disc brakes on both axels.

viii) Gross Axle Weight Rating (GAWR): Minimum Five Thousand Pounds (5,000 Lb.) (Each Axle).

ix) Shall have a minimum four-inch (4”) channel with three-inch (3”) channel cross bars.

x) Wheels: Galvanized.

xi) Shall include wheel fenders.

xii) Tires: Minimum fourteen-inch (14”) tire and rim size with full size spare tire mounted on trailer.

xiii) Ramps: Each trailer shall have two (2) “easy load” ramps with three (3) rollers on each ramp.

(1) All rollers are required to be mounted on trailer for loading the airboat.

xiv) Jack: Tonged Jack, Swivel Type with Roller Wheel.

xv) Shall include transom tie down straps.

xvi) Minimum of one (1) safety chain, with a minimum diameter of three-eighths inch (3/8”), with a hook.

xvii) Fender wells shall be fitted with all marine grade carpeted bunk boards, runners, and bolsters.

xviii) Wheel bearings: Buddy Bearings Required.

xix) Lights: LED lights that meet Texas Department of Public Safety (TXDPS) Texas Transportation

Code requirements.

c) Line 3 – Refers to Delivery Information in Section 7 Delivery, Inspection, and Acceptance

d) Lines 4-6 – Optional Accessory Items: Accessory items may be awarded in part, in whole, or none based on funding availability. Determination will be made at the time of award. The cost of each item shall include installation. Accessories to be priced as separate line items shall include:

i) Dual Power Poles (shallow water anchors): Eight foot (8’) “Blade” model, or TPWD approved equivalent, to be mounted on the stern, port and starboard sides of boat.

ii) Communication Headsets: Twelve (12) sets of Sampson Racing Communications Wireless OTH Headset with Bluetooth or TPWD approved equivalent. Each headset shall include:

(1) Gel Ear Seals.

(2) Foam Mic Muff/Extreme Wind Protection.

(3) Personal Headset Bag.

(4) Coiled Radio Cable Compatible with a Motorola APX Agency Radio.

iii) Global Positioning System (GPS) Unit: Garmin Tread XL – Baja Race Edition 10” Off-Road Race

Navigator with built in Garmin-In Reach capability, or TPWD approved equivalent.

(1) GPS shall be mounted on instrument panel within reaching distance of rear seat occupants and must not obstruct the view of the gauges.

5) REFERENCED BRAND EXAMPLE: Catalogs, brand names or manufacturer's references are descriptive only, and indicate type and quality desired. Proposals on brands of like nature and quality will be considered. If proposing other than the referenced brands/model number, Respondent must show manufacturer, brand or trade name, product number and provide complete descriptive information of product offered and include with response. Failure to take exception to specifications or reference data will require Respondent to furnish specified brand names, numbers, etc.

6) REQUIREMENTS:

a) Condition of Product: New Equipment ONLY; NO re-manufactured or “gray market” items. All items must be covered by the manufacturer’s warranty. The unit shall be made ready for continuous operation upon delivery. Responded is cautioned that any unit delivered to the FOB point that does not meet specifications in every aspect will not be accepted.

b) All Parts: All parts not specifically mentioned which are necessary for the unit to be complete and ready for operation or which are normally furnished as standard equipment shall be furnished by the vendor.

All parts shall conform in strength, quality, and workmanship to the accepted standards of the industry.

c) Quantities: Quantities listed are projected order quantities. TPWD reserves the right to increase or decrease quantities prior to award depending on bid results and budget constraints.

d) Manuals: Manuals containing illustrated parts list, operating and service instructions for the unit shall be delivered with unit. Manual shall outline all necessary service and operating instructions for the unit delivered and provide necessary warning and safety precautions.

e) Warranty Requirements: The unit shall be warranted against defects in material and workmanship for the Manufacturer’s Standard Warranty for government use. The warranty begins on the date the unit is determined to meet specifications and accepted by TPWD.

7) INSPECTION, DELIVERY, AND ACCEPTANCE:

a) Freight Charges: Freight shall be FOB DESTINATION; therefore, unit prices MUST include all shipping, handling, fuel surcharges, and delivery fees. TPWD would like the option to pick up the boat and trailer as specified herein to save freight charges if the vendor is in close proximity to delivery location(s). Respondent shall include delivery quote line-item option in bid response. TPWD will determine best value as it pertains to delivery at time of award.

b) Predelivery Inspection: Vendor shall contact TPWD Boating Law Administrator and Assistant Boating

Law Administrator to schedule an inspection of assembled boat(s) with accessories, outboard motor, and boat trailer prior to scheduling delivery to location as specified in Section 7.3. The inspection shall be performed at Vendor’s facility for verification that final predelivery status of boat package is in compliance with all specifications herein prior to the scheduling of delivery appointment by the Vendor.

Contact information for TPWD predelivery inspection shall be provided upon award.

c) TPWD will pay for TPWD staff travel expenses for initial predelivery inspection. If specification compliance issues are identified at initial predelivery inspection, Vendor shall be responsible for TPWD personnel travel expense for any additional on-site inspections required to ensure specification compliance issues have been resolved.

d) Final acceptance shall not occur until completion of delivery, inspection, and acceptance at location specified in Section 6.6.

e) Delivery Schedule and Requirements:

i) Vendor must contact TPWD point of contact as shown on any resulting contract award or purchase order to schedule delivery date and time. Vendor shall provide one (1) week notice prior to delivery to contact designated on purchase order.

ii) Respondent shall provide delivery terms with bid response. Delivery may be a factor in determining best value award.

iii) TPWD does not have a loading dock to unload fully assembled boat/motor/trailer packages upon delivery. Equipment shall be delivered by means and method that does not require TPWD to unload at no additional cost to TPWD.

f) Delivery Address: Texas Parks and Wildlife Department - Headquarters, 4200 Smith School Rd, Austin TX 78744

g) Registration and Titling: Respondents shall title and register as EXEMPT registration, all equipment requiring titling and registration to the address listed below once received by TPWD. The original Manufacturer’s Statement of Origin (MSO) as well as the most current version of TxDMV form 130U or Application for Texas Title, with signature shall be submitted to:

Texas Parks and Wildlife Department Attn: Fleet Manager 4200 Smith School Road Austin, TX 78744

h) Delivery Delays: If delay is foreseen, Contractor shall give written notice to TPWD and must keep TPWD advised at all times of status of order. Default in promised Delivery Days After Receipt of Order (ARO) without accepted reasons or failure to meet specifications authorizes TPWD to purchase goods and services of this contract elsewhere and charge any increased costs for the goods and services, including the cost of re-soliciting, to the Contractor.

i) Compliant Products: Delivery does not occur until the Contractor delivers products, materials, or services in full compliance with the specifications to Customer’s F.O.B. destination, unless delivery is specifically accepted, in whole or in part, by the Customer. Providing products, materials or services which do not meet all specification requirements does not constitute delivery. Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made.

j) Acceptance: All equipment ordered will be subject to acceptance inspection and performance testing upon receipt. Acceptance inspection and performance testing will not take more than five (5) working days, weather permitting. Vendor will be notified within this time frame of any units not delivered in full compliance with the purchase order specifications.

8) INQUIRIES:

a) Contact: All requests, questions, or other communications about this Solicitation shall be made in writing to TPWD’s Purchasing Department, addressed to the following person:

Allye Potter, CPPB, CTCD Purchaser VI Phone 512-718-3703 Texas Parks & Wildlife Department Fax 512-389-4677 4200 Smith School Road, Austin, Texas 78744 purchasing.bidbox@tpwd.texas.gov

b) Clarifications: TPWD will allow written requests for clarification of this Solicitation. Questions may be faxed or e-mailed to the point-of-contact listed above. Questions should be submitted in the following format: a) Reference the Solicitation number; b) Reference the Section number, Page number, Paragraph number, and Text of passage being questioned; and c) Question.

c) PROHIBITED COMMUNICATIONS: Upon issuance of this solicitation, TPWD, its representative(s), or partners will not answer questions or otherwise discuss the contents of this Solicitation with any potential Respondent or their representative(s), except for the written inquires described in Section b) above. Attempts to ask questions by phone or in person will not be allowed or recognized as valid.

Failure to observe this restriction may disqualify respondent. Respondent shall rely only on written statements issued through or by TPWD’s purchasing staff. This restriction does not preclude discussions between affected parties for the purposes of conducting business unrelated to this solicitation.

mailto:purchasing.bidbox@tpwd.texas.gov mailto:purchasing.bidbox@tpwd.texas.gov

9) BID RESPONSE INSTRUCTIONS:

a) Bid Submission:

(1) Submission Deadline: All bids shall be received, and time stamped at TPWD prior to 2:00 PM

Central Time on the “Bid Opening” date specified on the IFB Cover Page (page 1). Late bids will not be considered under any circumstance and will be returned.

(2) General Format: Respondent shall submit bid response, signed dated and completed.

(3) Bid Delivery: Bids may be returned via email to Purchasing.BidBox@tpwd.texas.gov, mail, hand-delivery, or fax to 512-389-4677.

(4) Bids returned by mail or hand delivery should be placed in a sealed envelope and correctly identified with IFB number, submittal deadline/opening date and time. Bids returned by fax should include a fax cover sheet correctly identified with IFB number, submittal deadline/opening date and time. It is the Bidder’s responsibility to appropriately mark and deliver the bids to TPWD by the specified date.

(5) Respondents are responsible for all costs of bid preparation.

b) Bid Content: Below is a summary of required and requested information. Bids submitted without this information will be evaluated accordingly. TPWD reserves the right, in its sole judgment and discretion, to waive minor technicalities and errors in the best interest of the state.

(1) Bid Form: Respondent must submit the IFB form, signed, dated, and completed. Failure to submit this information will result in disqualification of bid.

(2) Brand Name/Model: Respondents to specify Brand/Model of quoted product. Failure to take exception to specifications or referenced data will require Respondent to furnish specified brand name and model, etc. (Respondent may be required to submit product spec sheets and/ or other documentation prior to award.)

(3) Descriptive Literature: Respondent should provide descriptive literature (product specification sheets) with response submission. Literature to address all salient characteristics and clearly document that the offered product meets salient characteristics stated in the specifications.

(Note: Respondent may be required to submit product specification sheets and/ or other documentation prior to award.)

(4) Delivery Time: Respondent to specify delivery time from receipt of TPWD order.

c) Response Period: Responses shall be binding for a period of sixty (60) business days from bid-due date. No other costs, rates, or fees shall be payable to the Successful Respondent unless expressly agreed upon in writing by TPWD.

10) EVALUATION AND AWARD:

a) An award will be made on an all or none basis. Only responses submitted by the bid due date, with required submittal documents and meeting qualifications will be considered. Failure to submit the required information may be cause for rejection of the bid response. TPWD reserves the right to waive informalities and minor irregularities in bids received.

b) TPWD reserves the right to consider respondent qualifications, equipment, facility, references; conduct studies and other investigations as necessary to evaluate any response; request additional relevant information; disqualify bid based on unsatisfactory reference checks, reports, and records of service.

mailto:Purchasing.BidBox@tpwd.texas.gov

c) Award: TPWD will award a Contract(s) to the Respondent(s) whose quote is considered to be the Best Value to TPWD, price and other factors considered. The following factors may be used to evaluate bids:

i) Lowest Price

ii) Ability, Qualifications and Experience - Meeting or Exceeding the Requirement

iii) Delivery / Service Schedule

iv) Past Performance

11) INVOICING AND PAYMENT:

The following procedures apply to invoicing and payment in addition to those listed in the General Terms and Conditions, Para. 9:

a) Contractor to submit invoice(s) to: Texas Parks & Wildlife, Accounts Payable, 4200 Smith School

Road, Austin, Texas 78744.

b) Invoices must show:

(1) Name of contractor exactly as shown on the contract, Texas Payee Identification Number (PIN), and correct “Remit to” address.

(2) Name of receiving entity

(3) Contract/purchase order number

(4) Description, quantity, unit of measure, unit price, extended price of each item

(5) Total Price

(6) Discount, if applicable, extended and deducted to arrive at a NET TOTAL for invoice

(7) Attach supporting documentation, if required.

c) Payment:

(1) Contractor will be paid for the services as invoiced. If another payment mechanism is agreed to by the parties, then Contractor will be paid in accordance with the agreement approved by the parties.

(2) Payment normally will be made to the Contractor within 30 days after receipt of a properly prepared invoice or the receipt of and the acceptance of goods/services ordered, whichever is later. State agencies are required by state law to pay properly submitted invoices within 30 days, or the Contractor may charge a late payment fee established by law.

(3) Payments for goods/services purchased with state appropriated funds will be made through state warrants issued by the Comptroller of Public Accounts. Payments by qualified ordering entities will be made through the entities’ local payment system.

Electronic payment may be available through some ordering entities. Contact Accounts Payable at 512-389-4833 for additional information.

12) BIDDER AFFIRMATION:

a) Bidder has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant connected with the submitted bid.

b) Pursuant to Texas Government Code, Title 10, Subtitle D, Section 2155.004(a), the bidder has not received compensation for participation.

GENERAL TERMS AND CONDITIONS

MAY 2025

(ITEMS BELOW APPLY TO AND BECOME A PART OF THE CONTRACT)

Any Contract awarded as a result of this solicitation will contain the General Terms and Conditions listed below in this Section. Subcontractors are also obliged to comply with these provisions.

1. DEFINITIONS: As used throughout this solicitation, the following terms have the meaning set forth below.

All other terms have the meaning set forth in Webster’s II New College Dictionary.

1.1. Bidder: An individual or entity that submits a bid. The term includes anyone acting on behalf of the individual or entity that submits a bid, such as an agent, employee and representative. See Respondent.

1.2. Contractor: The individual, corporation, company, partnership, firm, or organization that has to furnish the materials and has to perform the work as stated in the solicitation.

1.3. ESBD: The Electronic State Business Daily, which is available online at http://www.txsmartbuy.gov/esbd .

1.4. Gov’t Code: The Texas Government Code.

1.5. Owner: Texas Parks and Wildlife Department, an agency of the State of Texas.

1.6. Party/Parties: Either the TPWD and Respondent separately or collectively.

1.7. Respondent: Any person or Vendor who submits a Bid/Proposal/Offer in response to this solicitation.

1.8. Services: Includes the use of labor, materials, facilities, equipment, and any other need that is necessary or incidental to the successful completion of the Contract.

1.9. Subcontractor: Any supplier, distributor, Contractor, person, or firm furnishing to the Contractor, materials or services necessary or incidental to the performance of the Contract between TPWD and Contractor.

1.10. TAC: The Texas Administrative Code, which is the publication for administrative rules.

1.11. Texas Identification Number: A unique 11-digit number assigned by the Texas Comptroller of Public Accounts. When a Payee first contracts with a state agency, that Payee must provide either a federal Employer Identification Number (EIN) or a Social Security number (SSN). The Texas Identification Number (TIN) is based on this number. (Note: If Respondent does not have a TIN, or does not know their TIN, they may list their EIN or SSN on the “Texas Identification Number” line of the Vendor Information Block of their RFP, RFO, IFB or RFQ response.)

1.12. TPWD: Texas Parks and Wildlife Department acting on behalf of the State of Texas.

2. SPECIFICATIONS:

2.1. The goods/services provided shall be in accordance with the purchase specifications herein. TPWD will decide the answers to all questions that may arise as to the interpretation of the specifications and the quality, or acceptability of goods/services provided. TPWD will decide the rate of progress of the work and the acceptable fulfillment of the goods/service on the part of the Contractor.

2.2. Catalogs, brand names or manufacturer's references are descriptive only, and indicate type and quality desired. Bids/Proposals on brands of like nature and quality will be considered unless advertised under Texas Gov't Code §2155.067. If the Respondent is offering brands other than the references, response should show manufacturer, brand or trade name, and other description of product offered. If Respondent is offering brand(s) other than brand(s) specified, illustrations and complete description of product offered are requested to be made part of the bid. Failure to take exception to specifications or reference data will require Respondent to furnish specified brand names, numbers, etc.

2.3. Unless otherwise specified, items shall be new and unused and of current production.

2.4. Samples, when requested, must be furnished free of expense to the State. If not destroyed in examination, they will be returned to the Respondent, on request, at Respondent's expense. Each http://www.txsmartbuy.gov/esbd sample should be marked with Respondent's name and address, and requisition number. Do not enclose in or attach response submission to sample.

2.5. The State will not be bound by any oral statement or representation contrary to the written specifications of this Solicitation.

2.6. Manufacturer's standard warranty shall apply unless otherwise stated in the solicitation.

3. AWARD OF A PURCHASE ORDER: Standard Purchase Order Terms and Conditions apply. If a conflict exists between the standard Purchase Order Terms and Conditions and specific language in this solicitation, the language in the solicitation shall prevail.

3.1. A response to a solicitation is an offer to Contract with TPWD based on the terms, conditions and specifications contained in the solicitation. Responses do not become Contracts unless and until they are accepted through an authorized TPWD designee by issuance of a Purchase Order.

3.2. This procurement will be conducted in accordance with the State Purchasing Act, Title 10, Subtitle D, Chapters 2151 through 2177, of the Texas Gov’t Code (TGC) and TPWD rules. Any Contract resulting from this procurement shall consist of one (1) document. This document will contain all of the rights and duties of the parties extracted from the relevant terms and conditions of this solicitation (including its attachments, exhibits, supplements, and addenda); the successful Contractor’s response; any TPWD request for a Best and Final Offer; and any successful Contractor’s Best and Final Offer, if applicable.

3.3. Best Value – TPWD will be the sole judge of best value. Award will be based on Best Value criteria and may include, but is not limited to:

3.3.1. Best meets the goals and objectives of the solicitation as stated above.

3.3.2. Best meets the quality and reliability of the proposed services.

3.3.3. Effect of the proposed solution on agency productivity.

3.3.4. Provides the most customer focused solution that will best meet the needs of the public.

3.3.5. Experience in successfully providing services in this solicitation.

3.3.6. Past Performance: A Respondent’s past performance will be measured based upon pass/fail criteria in compliance with applicable provisions of Gov't Code §§2155.074, 2155.075, 2156.007, 2157.003, and 2157.125. Respondents may fail this selection criterion for any of the following conditions:

• The Vendor has a score less than C or Legacy Unsatisfactory in the Vendor

Performance System,

• Currently under a Corrective Action Plan through the Texas Comptroller of Public

Accounts (CPA),

• Having repeated negative Vendor Performance Reports for the same reason,

• Having Purchase Orders that have been cancelled in the previous 12 months for non-performance (i.e., late delivery, etc.).

3.3.7. Contractor performance information is located on the CPA web site at:

www.txsmartbuy.gov/vpts. CPA may conduct reference checks with other entities regarding past performance. In addition to evaluating performance through the Vendor Performance Tracking System (as authorized by 34 Texas Administrative Code §20.115), CPA may examine other sources of vendor performance including, but not limited to, notices of termination, cure notices, assessments of liquidated damages, litigation, audit reports, and non-renewals of Contracts. Any such investigations shall be at the sole discretion of CPA, and any negative findings, as determined by CPA, may result in non-award to the Respondent.

4. UNIT PRICES: Respondents must price per unit shown. Unit prices shall govern in the event of extension errors.

5. FREIGHT: Quote FOB destination, freight prepaid and allowed unless otherwise stated within the specifications.

6. DELIVERY:

http://www.txsmartbuy.gov/vpts

6.1. Show number of days required to place material in receiving agency's designated location under normal conditions. Delivery days mean calendar days, unless otherwise specified. Failure to state delivery time obligates Respondent to deliver in 14 calendar days. Unrealistic delivery promises may cause solicitation to be disregarded.

6.2. If delay is foreseen, Contractor shall give written notice to the TPWD. Contractor must keep the TPWD advised at all times of status of order.

6.3. Default in promised delivery (without accepted reasons) or failure to meet specifications authorizes the TPWD to purchase supplies elsewhere and charge full increase, if any, in cost and handling to defaulting Contractor.

6.4. Substitutions: No substitutions permitted without written approval of TPWD.

6.5. Delivery shall be made during normal working hours only unless prior approval has been obtained from ordering agency. Normal working hours are 8:00 AM until 5:00 PM Monday through Friday except State and National holidays.

7. TESTING AND INSPECTION:

7.1. TPWD may test and inspect goods and services purchased under the Contract to ensure compliance with the specifications of this solicitation and the Contract. TPWD may also test and inspect goods and services before they are purchased under the Contract. Authorized TPWD personnel shall have access to the Respondent's place of business for the purpose of inspecting the goods. To the extent practical, TPWD inspections will not disrupt the Respondent's daily operations. Tests shall be performed on samples submitted with the Bid/Proposal or on samples taken from regular shipments. All costs of testing and inspection shall be borne by the Respondent.

In the event the goods tested fail to meet or exceed all conditions and requirements of the solicitation and Contract, the goods will be rejected in whole or in part, at the State's option, and returned to the Respondent or held for disposition at the Respondent's expense. Latent defects may result in cancellation of the Contract at no expense to the state.

7.2. If material fails to meet specifications, the Respondent will be notified by fax, mail, or e-mail. The Respondent will have ten (10) working days after receipt of the notification to remove the rejected material from state property. Material will be removed at the Respondent’s expense. Material not removed in the allotted time period will be disposed by TPWD. The Respondent will be charged for all disposable expenses conducted by TPWD.

8. CHANGES: TPWD may at any time, by a written order, make changes within the general scope of this Contract, in the definition of services to be performed, and the time (i.e., hours of the day, days of the week, etc.) and place of performance thereof. If any such change causes an increase or decrease in the cost of, or the time required for the performance of any part of the services under this Contract, whether changed or not changed by any such order, an equitable adjustment shall be made in the Contract price or time of performance or both and the Contract shall be modified in writing accordingly. Any claim by the Contractor for adjustment under this clause must be asserted within 30 days from the date of receipt by the Contractor of the notification of change, provided, however, that TPWD, if it decides that the facts justify such action, may receive and act upon such claims asserted at any time prior to final payment under this Contract.

Failure to agree to any adjustment shall be a dispute concerning a question of fact within the meaning of the clause of this Contract entitled "Dispute Resolution."

9. INVOICING AND PAYMENT:

9.1 Invoices: In order to receive payment under the Contract, the Contractor must submit an original invoice to TPWD, which will be designated in the Purchase Order as the "Bill To" address. To be a proper invoice that may be accepted and paid, the invoice must include the following information and/or attachments: (1) Name and address of the Contractor. (2) The Contractor's Texas Identification Number (TIN). (3) The Contractor's invoice remittance address. (4) The Purchase Order number authorizing the delivery of products or services. (5) A description of what the Contractor delivered, including, as applicable, the time period, serial number, unit price, quantity, and total price of the products and services. If the invoice is for a lease, the Contractor must also include the payment number (e.g., 1 of 36).

9.2 Disputed Invoices: As stated above, the Contractor will receive notice of an error in an invoice submitted for payment by not later than the 21st day after the date the invoice was received by the TPWD. If an invoice dispute is resolved in favor of the Contractor, the Contractor is entitled to receive interest on the unpaid balance of the invoice, beginning on the date the invoice became overdue, pursuant to Gov't Code §2251. 021. If a dispute is resolved in favor of the TPWD, the Contractor shall submit a corrected invoice that must be paid in accordance with Section 2251.021.

The unpaid balance accrues interest if the corrected invoice is not paid by the appropriate date.

9.3 Time and Manner of Payment: Pursuant to Texas Gov’t Code Chapter 2251, payment by TPWD is overdue on the 31st day after the later of: (1) the date the TPWD receives the goods under the Contract; (2) the date the performance of the service under the Contract is completed; or (3) the date the TPWD receives the invoice for the goods or service. Payment by a political subdivision Customer whose governing body meets only once a month or less frequently is overdue on the 46th day after the later event of: (1) the date TPWD receives the goods under the Contract; (2) the date the performance of the service under the Contract is completed; or (3) the date TPWD receives the invoice for the goods or service.

10. PATENTS, TRADEMARKS, OR COPYRIGHTS: Respondent agrees to defend and indemnify the TPWD and State from claims involving infringement or violation of patents, trademarks, copyrights, trade secrets, or other proprietary rights, arising out of the TPWD's or the State's use of any good or service…